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Home My WebLink AboutItem 4.11 PubWksMaint MCE CITY CLERK File # 600-30 AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 19, 2001 SUBJECT: Amendment to Agreement With MCE Corporation for Public Works Maintenance Services (Rate Schedule and Extension of Term) Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) 2) Resolution and Proposed Amendment Exhibit Showing Proposed Rate Change Percentages FINANCIAL STATEMENT: See Description. DESCRIPTION: MCE has provided maintenance services to the City of Dublin since 1984. Those services which are provided by MCE are as follows: · · · · · · · · · · · · · · Bike Path Maintenance Building Management and Maintenance Curb, Gutter, and Sidewalk (emergency or temporary repair) Drainage Maintenance Guardrail Repair Park Maintenance Sign Installation, Repair & Maintenance Spill Cleanup Storm Patrol/Cleanup Street Landscaping Maintenance Street Repair (emergency or temporary repair) Street Tree Maintenance Striping and Marking (emergency replacement) Weed Abatement The agreement with MCE Corporation for maintenance services is a one year agreement with two optional one-year extensions. A new agreement was approved effective July 1, 1999 and has been extended once. It is now proposed to extend the agreement for an additional one year period, to June 30, 2002, and amend g:\contractsXmce\agst amend 2001 COPIES TO: MCE Corporation ITEM NO. the rate schedule as indicated below. As with previous years, MCE has submitted a budget proposal for FY 2001-2002. This proposal has been reviewed by Staff in conjunction with the budget process, and the proposed rate changes have been factored into the preliminary operating budget.. Proposed ChanRes for 2001-2002 MCE is proposing an average 5% cost of living increase in labor rates for the permanent Dublin crew, as well as a 6.7% increase in vehicle rates. The rate of increase for some types of power equipment such as trimmers and saws ranges from 2.9% to 6.2%, while the rates other types of equipment are not proposed to increase. Vehicle and equipment rate increases are attributable to fuel cost and other overhead. The proposed labor increase is less than the Consumer Price Index rate of increase. The labor rates for other MCE crews are proposed to increase an average of 3.9% and the equipment rates varying amounts from zero to 66.7% as indicated on the attachment. The other MCE crews are used ir~equently in Dublin on an as-needed basis. Most rates for work performed by subcontractors are proposed to change by 7% or less. The rate for some subcontract tree trimming is proposed to increase by 11%, as the previous subcontractor resigned and the contract had to be rebid. This is the first change in subcontract tree trimming rates since 1999. Total expenditures under MCE's contract for FY 2000-2001 are anticipated to be over budget by $42,444 including the "extra work" category (Capital Project work,and other unplanned or unbudgeted activities), and under budget by $4,227 not including "extra work." The activity under "extra work" in Fiscal Year 2000-2001 consisted largely of furniture moving and other work associated with the Civic Center expansion project, as well as administrative or associated work for other building- or park-related Capital Improvement Projects The overall budget for 2001-2002 is projected to be a total of $1,762,956 for the current service level, which represents an increase of $278,220 (18.74%) over the 2000-2001 budget, or an increase of $235,776 (15.44%) over projected 2000-2001 expenditures (including "extra work"). The primary reasons for the increase are: MCE's proposed rate increase, the addition of Martin Canyon Creek and Tassajara Creek trails for an entire year, maintenance of Emerald Glen Park and Ted Fairfield Park for an entire year, and other anticipated additional street maintenance and street landscape maintenance in new development areas. A higher service level is proposed in Building Management and Park Maintenance which would provide full-time maintenance foremen in both activities rather than the shared foreman in the current service level. Providing the ~-time foreman in each area would increase productivity and quality control, as well as shorten the response time for service requests. A proposed Higher Service Level in Park Maintenance also provides for an increased level of mowing and edging to improve park appearance. The total proposed budget for MCE activities including the Higher Service Levels is $1,927,852. This represents an increase of $400,672 or 26% above the total estimated expenditure for 2000-2001. Recommendation MCE Corporation has shown a consistent standard of excellence in performance and safety, as well as concern for the fiscal interests of the City. Staff recommends that the City Council adopt the resolution (Attachment 1 ) approving the amendment to the agreement. RESOLUTION' NO. - 00 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES WHEREAS, on June 24, 1999, the City Council approved an agreemere with MCE Corporation for Public Works Maintenance Services; and WHEREAS, said agreement provided a detailed scope of work and labor rates for Fiscal Year 1999-2000, and said rate schedule was amended for Fiscal Year 2000-2001; and WHEREAS, MCE Corporation is requesting a cost of living increase in labor, vehicle, and subcontract rates for Fiscal Year 2001-2002; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the amendment to the agreement with MCE Corporation attached hereto as "Exhibit A," with an effective date of July 1, 2001. BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendmere. PASSED, APPROVED AND ADOPTED this 19th day of June, 2001. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk c: icontractlmaintlresoamnd2001 t// EXHIBIT "A" OF RESOLUTION -01 AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES WHEREAS, on Jtme 24, 1999, the City of Dublin (hereinat~er referred to as "CITY" and MCE Corporation (hereinafier referred to as "CONTRACTOR") entered into an agreement to provide Public Works Maintenance Services to CITY (hereinafter referred to as "AGREEMENT); and WHEREAS, said AGREEMENT was amended effective July 1, 2000, to provide a schedule of rates for Fiscal Year 2000-2001; and WHEREAS, MCE has requested an adjustment of rates for Fiscal Year 2001-2002; NOW, THEREFORE, the parties hereto agree as follows: Section 1. Exhibit B, "Paymere Schedule," of the Agreement shah be replaced with the rates indicated on Attachment 1 of this Amendment, "Schedule of Work - Payment Schedule, Fiscal Year ' 2001- 02." Section 2. Said Amendment shall be effective as of July 1, 2001. CITY OF DUBLIN MCE CORPORATION Mayor President ATTEST: ATTEST: City Clerk Secretary g:lcontract~mce~amndment race 2001 ATTACHMENT 1 OF AMENDMENT SCHEDULE OF WORK PAYMENT SCHEDULE FISCAL YEAR 2001-02 TIME AND MATERIALS RATES The following rates shall be applied to work performed by the Contractor which is not specified in Section B (Unit Prices). At all times the Contractor shall strive to utilize the most cost effective elements possible to complete a project. Appropriate overhead and management fees are included in the labor and equipment rates listed below. DESCRIPTION LABOR RATES Dublin Crew Maintenance Superintendent Landscape Foreperson Landscape Leadperson Landscape Laborer I Landscape Laborer II Landscape Laborer Ill Landscape Laborer IV OVERTIME HOLIDAY HOURLY HOURLY HOURLY RATES RATES RATES 48.60 $ 72.90 $ 97.20 37.30 55.95 74.60 33.30 49.95 66.60 31.30 46.95 62.60 26.60 39.90 53.20 21,30 31.95 42.60 15.90 23.85 31.80 MCE Crew Superintendent Loader;Backhoe Operator Asphalt Paver Operator Roller Operator Truck Driver 8-12 C.Y. Truck Driver 4-6 C.Y. Truck Driver 3 C.Y. Transit Cement Finisher Laborer Foreman Raker Laborer I 70.00 $ 105.00 $ 140,00 68.90 103.35 137.80 68.90 103.35 137.80 66.57 99.86 133.14 56.20 84.30 112.40 55.19 82.79 110.38 56.20 84.30 112.40 54,94 82.41 109.88 50.09 75.14 100.18 50.09 75.14 100.18 49.24 73.86 98.48 DESCRIPTION EQUIPMENT RATES Dublin Crew * Flatbed Dump * Pickup Chain Saw Brush Cutter EQUIP. COST HOURLY RATE 8.70 7.30 5.40 4.80 DESCRIPTION EQUIPMENT RATES (CONTINUED) Power Blower Power Hedge Trimmer Trailer - Small (8') Power Washer Electric Welder Portable Generator Water Trailer Utility Cart MCE Crew Large Asphalt Paver Asphalt Paver Backhoe Loader Roller-Vibratory 5-8 Tons Roller-Vibratory 3-5 Tons Dump Truck 8-12 C.Y. Dump Truck 4-6 C.Y. Transit Truck 3 C.Y. Saw Truck Pickup Crew Cab Pickup Concrete Saw-Self Propelled Concrete Saw - Small Air Compressor Bitumal Pot Vibra Plate Wacker Power Berm Machine EQUIP. COST HOURLY RATE $ 2.00 3.40 2.40 11.70 6.50 5.25 9.10 3.65 $ 68.75 50.00 43.75 40.75 37.50 37,50 40.75 37,50 37.50 31.25 12.50 12.50 31.25 6.25 18.75 11.25 10,00 10.00 18.75 OVERHEAD AND MANAGEMENT FEES Applied to Subcontract Work and 10 percent Material Costs * NOTE: Dublin Flatbed and Pickup rates include cost of two way radios and hand tools. DUBLIN, CITY OF - EXHIBIT B, PG 4-5 - 2001-2002 (6f6/01) (CM DOGS - X) UNIT PRICES ARE PER SERVICE EXCEPT BEDDING WEED CONTROL WHICH IS A MONTHLY PRICE PER ACRE UNIT PRICES The following activities shall be completed at the Unit Prices indicated. The unit prices are inclusive of all labor, materials, equipment, overhead and management fees. 2001-2002 ACTIVITY / SUB-ACTIVITY BEDDING WEED CONTROL o Streets & Parks UNIT PRICE $ 235.29 per Acre per Mo. CHEMICAL WEED CONTROL R.O.W. $ 110.87 per Acre TURF MAINTENANCE Fertilize Only Tuff o All Parks Except Civic Center $ 94,50 per Acre Broadleaf Spraying Tuff o All Parks Except Civic Center $ 80.48 per Acre Fertilize / Broadleaf Tuff o All Streets o Civic Center Aeration Tuff o Streets & Fire Station o All Other Parks Mow Tuff o Streets, Fire Station, Stagecoach Park o All Other Parks Edging Tuff o Streets, Fire Station, Stagecoach Park o All Other Parks TREE MAINTENANCE o Tree Pruning o 0"- 4" O 4"- 8" O 8"- 14" O O Class 1 Class 1 Class 2 14"- 20' Class 2 Over 20" Fungus Spraying $ 143.93 per Acre $ 168.68perAcre $ 381.88 per Acre $ 54.91 per Acre $ 77.03 per Acre $ 51.35 per Acre $ 16.38 per MLF $ 14.04 per MLF 23.00 per Tree 37.09 per Tree 71.30 per Tree 92.00per Tree By Bid 5.19 per Tree DUBLIN, CITY OF - EXHIBIT B, PG 1-3 - 2001-2002 - 6/6/01 (CM DOCS ~ X) TABLEIll CITY OF DUBLIN PROPOSED JUNE6,2001 DUBLIN CREW LABOR RATES MAINTENANCE SUPERINTENDENT LANDSCAPE FOREPERSON LANDSCAPE LEADPERSON LANDSCAPE LABORER I LANDSCAPE LABORER II LANDSCAPE LABORER Ill LANDSCAPE LABORER IV DUBLIN CREW EQUIPMENT RATES PICKUP W/R & HT FLATBED W/R & HT CHAIN SAW BRUSH CUTTER POWER BLOWER POWER HEDGE TRIMMER TRAILER SMALL (8') POWER WASHER ELECTRIC WELDER PORTABLE GENERATOR WATER TRAILER UTILITY CART MCE CREW LABOR RATES SUPERINTENDENT LOADERIBACKHOE OPERATOR ASPHALT PAVER OPERATOR ROLLER OPERATOR TRUCK DRIVER 8-12 C.Y. TRUCK DRIVER 4-6 C,Y, TRUCK DRIVER 3 C,Y, TRANSIT CEMENT FINISHER LABORER FOREMAN RAKER LABORER I 2000-2001 RATES $46.30 HR 35,50 HR 31.70 HR 29.80 HR 25.30 HR 20,30 HR 15,20 HR 6.85 HR 8.15 HR 5.25 HR 4.60 HR 1,90 HR 3.20 HR 2,35 HR 11.70 HR 6,50 HR 5.25 HR 9,10 HR 3,65 HR $68.00 HR 66.44 HR 66.44 HR 64.20 HR · 54.22 HR 53,74 HR 53,25 HR 53,00 HR 48.30 HR 47.50 HR 47.50 HR 2001 ~2002 PROPOSED RATES PERCENT CHANGE CHANGE $48.60 HR $2.30 5,0% 37,30 HR 1,80 5,1% 33.30 HR 1,60 5.0% 31.30 HR 1.50 5,0% 26.60 HR 1,30 5.1% 21.30 HR 1.00 4,9% 15.90 HR 0,70 4.6% 7.30 HR $0,45 6.6% 8.70 HR 0,55 6.7% 5.40 HR 0.15 2.9% 4.8O HR 0,20 4,3% 2,00 HR 0,10 5,3% 3,40 HR 0.20 6.2% 2,4O HR 0.05 2.1% 11,70 HR 0,00 0,0% 6.50 HR 0.00 0,0% 5,25 HR 0.00 0.0% 9,10 HR 0.00 0,0% 3,65 HR 0.00 0.0% $70,00 HR $2.00 2.9% 68.90 HR 2.46 3.7% 68,90 HR 2,46 3.7% 66,57 HR 2.37 3.7% 56,20 HR 1,98 3,7% 55.19 HR 1.45 2,7% 56,20 HR 2.95 5,5% 54,94 HR 1,94 3.7% 50.09 HR 1,79 3,7% 50.09 HR 2.59 5.5% 49.24 HR 1.74 3.7% Page 1 of 3 A ,CHMEN .... TABLE III (CONTINUED...) CITY OF DUBLIN PROPOSED JUNE 6, 2001 MCE CREW EQUIPMENT RATES LARGE ASPHALT PAVER ASPHALT PAVER BACKHOE LOADER ROLLER-VIBRATORY 5-8 TON ROLLER-VIBRATORY 3-5 TON DUMP TRUCK 8-12 C.Y, DUMP TRUCK 4-6 C.Y. TRANSIT TRUCK 3 C,Y, SAW TRUCK PICKUP CREW CAB PICKUP CONCRETE SAW-SELF PROP. CONCRETE SAW-SMALL AIR COMPRESSOR BITUMAL POT VIBRA PLATE WACKER POWER BERM MACHINE UNIT PRICES CHEMICAL WEED CONTROL R.O.W. TREE PRUNING o 0 - 4" CLASS 1 o 4- 8" CLASS 1 o 8 - 14" CLASS 2 o 14 - 20" CLASS 2 o OVER 20" BY BID FUNGUS SPRAYING - TREES (50 TREE MINIMUM) FERTILIZE ONLY TURF o ALL PARKS EXCEPT CIVIC CTR BROADLEAF SPRAYING TURF o ALL PARKS EXCEPT CIVIC CTR 2001-2002 2000-2001 PROPOSED PERCENT RATES RATES CHANGE CHANGE $62.50 HR $68.75 HR $6,25 10.0% 46.90 HR 50.00 HR 3.10 6.6% 40.65 HR 43.75 HR 3.10 7.6% 37.50 HR 40.75 HR 3.25 8,7% 34.40 HR 37,50 HR 3.10 9.0% 31.25 HR 37.50 HR 6.25 20.0% 37.50 HR 40,75 HR 3,25 8,7% 34,40 HR 37.50 HR 3,10 9,0% 34.40 HR 37.50 HR 3.10 9.0% 18.75 HR 31.25 HR 12.50 66,7% 12.50 HR 12.50 HR 0,00 0.0% 11,25 HR 12,50 HR 1,25 11.1% 25,00 HR 31.25 HR 6.25 25.0% 6,25 HR 6.25 HR 0.00 0,0% 18.75 HR 18.75 HR 0.00 0.0% 11.25 HR 11.25 HR 0.00 0,0% 10.00 HR 10.00 HR 0.00 0,0% 10.00 HR 10.00 HR 0.00 0.0% 18.75 HR 18.75 HR 0.00 0.0% 107.64 AC 110.87 AC 20.70 EA 23,00 EA 33.35 EA 37.09 EA 66.70 EA 71,30 EA N/A 92.00 EA BY BID BY BID 5.04 EA 5.19 EA 89.23 AC 94.50 AC 76,65 AC 80.48 AC $3.23 $2.30 3.74 4.60 N/A 0.15 $5.27 $3.83 3.0% 11.1% 11.2% 6.9% N/A 3.0% 5,9% 5.0% Page 2 of 3 TABLE III (CONTINUED,.,) CITY OF DUBLIN PROPOSED JUNE 6, 2001 UNIT PRICES (CONTINUED ,.,) FERTILIZE / BROAD LEAF TURF o ALL STREETS 134.48 AC o CIVIC CENTER 168.24 AC AERATION TURF o STREETS & FIRE STATION 370.76 AC o ALL OTHER PARKS 47.84 AC MOW TURF o STREET, FIRE STATION, 72.11 AC STAGECOACH PARK o ALL OTHER PARKS 48.07 AC EDGING TURF o STREETS, FIRE STATION, 16.83 MLF STAGECOACH PARK o ALL OTHER PARKS 14.42 MLF CONTRACT BEDDING (ALL AREAS) 228.44 MO/AC 2001-2002 2000-2001 PROPOSED RATES RATES CHANGE PERCENT CHANGE 143.93 AC $9.45 7.0% 168.68 AC 0.44 0.3% 381.88 AC $11.12 3.0% 54,91 AC 7,07 14.8% 77,03 AC $4.92 6,8% 51.35 AC 3,28 6.8% 16.38 MLF ($0.45) -2.7% 14.04 MLF (0,38) -2.6% 235.29 MO/AC $6,85 3.0% Page 3 of 3 DUBLIN, CITY OF ~ TABLE 3 - 2001-2002 - 6/6/2001 (CM DOCS - X)