HomeMy WebLinkAboutItem 4.16 DBX Dougherty-ScarletCZTY CLERK FILE # 600-35
AGENDA STATEMENT
CITY COUNCZL MEETZNG DATE: July 3, 2001
SUBJECT:
Approval of Change Order and Budget Change, Contract No. 00-16
Dublin Boulevard Widening - Dougherty Road to Scarlett Drive
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
1)
2)
3)
Contract Change Order No. 4
DSRSD Purchase Order
Budget Change Form
RECOMMENDATION:
Approve Change Order and Budget Change in the amount of
$31,383 from and to the General Fund (001)
FINANCIAL STATEMENT:
Project improvements budget:
Improvements -
DSRSD extra work -
City DSRSD Total
$1,216, 154 $ 426,473 $1,642,627
$ 0 $ 29,193 $ 29,193
Revised budget total:
$1,216,154 $ 455,666 $1,671,820
7.5% Administration Cost:
$ 2,190
The contract budget increase of $29,193 (DSRSD extra work) will be paid from the General Fund
(001) and reimbursed by Dublin San Ramon Services District (DSRSD) back to the General Fund.
In addition, DSRSD will pay the City an administration cost in the amount of $2,190.
DESCRIPTION: On February 6, 2001, the City Council awarded Contract No. 00-16,
Dublin Boulevard Widening - Dougherty Road to Scarlett Drive.
This project will widen Dublin Boulevard to six lanes from west of Dougherty Road to Scarlett Drive and
install a DSRSD recycled water line. A traffic signal is also being installed at the intersection of Dublin
Boulevard and Scarlett Drive.
In conjunction with the project, DSRSD has requested that the City include the installation of four fire
hydrants in the City's contract (see Attachment 1) as a cost savings measure and minimize the impact to
g:XmiscprojXDBW-dougherty scarlettXAS budget change
COPIES TO:
DSRSD
ITEM NO.
the surrounding work. This contract extra work for adding the fire hydrants will cost $29,193 and will be
paid by DSRSD to the City, plus an administration charge in the amount of $2,190 (7.5%).
Staff recommends that the City Council approve the contract change order and a contract budget increase
in the amount of $29,193 and $2,190 in administration cost from General -Fund for Contract No. 00'16,
together with an offsetting revenue increase of $31,383.
Page 2
CITY OF DUBLIN
100 CIVIC PLAZA, DUBLIN, CALIFORNIA 94568
(925) 833-6630
CONTRACT CHANGE ORDER NO. 4
(925) 829-9248 FAX
DATE:
PROJ ECT/ROAD:
CONTRACT NO:
TO:
June 4, 2001
Dublin Boulevard Widening - Dougherty Road to Scarlett Drive
00-16
MCGUIRE & HESTER, 9009 Railroad Avenue, Oakland, CA 94603
PAGE: 1 of 3
You are hereby directed to make the herein described changes from the plans and specifications or do the following
described work not included in the plans and specifications on this contract. Please note that this chan.ae order is not
effective until aDDroved by the Public Works Director.
This change order is requested by Dublin San Ramon Services District (DSRSD).
Furnish all material, equipment and labor for complete installation of a fire hydrant per attached
Drawings W-6 and W-17A at the following locations:
1. Near STA 15+50. Remove temporary blowoff, extend existing water line and install new fire
hydrant in sidewalk, center 18" behind face of curb, as shown on sheet 6 of 36 of the Plans.
Near STA 18+90. Remove temporary blowoff near STA 19+20, extend water line
approximately 30' west and install new fire hydrant in sidewalk, center 18" behind face
of curb. See sheet 7 of 36 of the Plans.
Near STA 21 +55. Hot-tap into existing water main at STA 20+90.50, extend water line
65' east and install new fire hydrant in sidewalk, center 18" behind face of curb.
See sheet 7 of 36 of the Plans.
Near STA 24+80. Hot-tap into existing water main near STA 25+30, extend water line
50' west and install new fire hydrant in sidewalk, center 18" behind face of curb.
See sheet 7 of 36 of the Pans.
All the above described work shall be paid for at the agreed lump sum price at each location.
$ 6,420.00
$ 8,292.00
$ 8,216.00
ESTIMATED COST INCREASE:
$29,193.00
BY REASON OF THIS CHANGE ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED
Date
8 WORKING DAYS.
Associate Enginee'/~SRSD)
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this
proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above,
and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown
above. ~/~
Signed By: ~ ~' Title: ~
If the Contractor does not sign acceptance order, his/her attention,
specifications as to proceeding with the ordered work and filing a written protest ~
CHANGE ORDER SUMMARY
DATE: June 27, 2001
PROJECT NAME:
CIP #:
CONTRACT NO:
CONTRACTOR:
PERCENT COMPLETED:
CONTRACT AMOUNT:
APPROVED BUDGET AMT:
CHANGER ORDERS:
CHANGE ORDER #1
CHANGE ORDER #2
CHANGE ORDER #3
CHANGE ORDER ~4
CHANGE ORDER #5
CHANGE ORDER #6
CHANGE ORDER #7
Dublin Boulevard Widening - Dougherty Road to Scarlett Drive
96890
00-16
McGuire & Hester
40%
$1,493,338.50
$1,642,627.00
$3,000.00
$2,063.50
$5,750.00
$29,193.00
$14,781.00
TOTAL OF CHANGE ORDERS:
CURRENT CHANGE ORDER DESCRIPTION:
Install four new fire hydrants.
$54,787.50
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #1
PAYMENT #2
PAYMENT #3
PAYMENT #4
PAYMENT #5
PAYMENT #6
PAYMENT #7
PAYMENT #8
PAYMENT #9
PAYMENT #10
$1,548,126.00
$60,853.00
$74,371.00
$121,070.53
TOTAL PROGRESS PAYMENTS:
REMAINING BALANCE ON CONTRACT:
RECOMMENDATION:
SIGNATURES:
APPROVED
DENIED
pubtrdWorks/~r~or
$256,294.53
$1,291,831.47
APPROVED
DENIED
City Manager
APPROVED
DENIED
Mayor
Mail Invoice to:
Dublin San Ramon Svc Dist
7051 Dublin Boulevard
Dublin
(925) 828-0515
Vendor:
Deliver to:
dubcty00
City of Dublin
100 Civic Plaza
Dublin, CA 94568
7051 Dublin Boulevard
Dublin, CA 94568-3018
Shipping Instructions:
Comment:
Task Code: . -
Type Code:
Quantity Price
1.00 29,193.0000
CA 945683018
1.00 2,189.4800
TOTALS:
PURCHASE ORDER
Purchase Order
PUBLIC WORKS
PO Number:
Order Date: 06/06/2001
Terms: Net 30
Amount DesE.r.,jpA~6ii7'.''':':' ..~... "'Biiiifi.ee:Due Account
29,193.00 .C~::20'~U446 Fa6il~/~S relo~ation: ...... 29'/i='~3~60.31-6045150-33
.-
2i I~89,48' 3'1-6045160-33
24470
White - Vendor Copy Yellow - File Copy
APPROVED BY
Pink - Accounts Payable C,
TER S AND CONDIT ONS
1, APPLICATION OF PRINTED PROViSiONS: The
following PRINTED PROVISIONS shall apply in atl cases
except to the extend that the same are inconsistent with
.the provisions contained on the face and/or attached
pages, sheets, schedules, etc., if any, of the Purchase
Order (Contract) and in the event of any such
inconsistency, to the extent thereof, the latter provisions
shall supersede and apply.
9. PAY~ENTS: Payments shaft be made upon ('-
submission of itemized invoices in duplicate at the prices
stipulated heroin for supplies delivered and accepted or
services rendered and accepted, less deductions, if any,
as heroin provided. Payment for partial deliveries may
be made whenever amounts due so warrant or when
requested by the Vendor and approved by the authorized
Pumhasing Officer.
2. PURCHASE ORDE~R CONTROLLING: irrespective of
any prior proposal or other offer of the Vendor, the
contents of this Purchase Order shall be controlling,
supersede and supplant any and all written or oral, express
or implied, terms, conditions, provisions or negotiations to
the contrary. not withstanding, to the end that this Purchase
Order shall solely express the agreement reached between
the parties.
3. ASSIGN~"jENT: Vendors rights under this contract
may not be assigned, in whole or in part, without the written
consent of the Purchases.
4. CHANGE, SUSPENSION, AND TERMINATION:
Purchaser hereby reserves the right from time to time
during the period of the Purchase Order (Contract), by
written notice to the Vendor, to make changes as to all or
part of and/or terminate in whole 'or in part this Purchase
Order as to the items in the Purchase Order, In the event
of any such change and/or suspension and/or termination,
if warranted, an equitable adjustment in pdce and/or
delivery schedule shall be made, provided however, any
anticipated profits lost to the Vendor, due to any such
change and/or termination, sha}l not be allowed.
I 0. RESPONSIBILITY: Unless otherwise specified, the
Vendor shall ne responsible for all items covered by this
Purchase Order until delivered at the designated delivery
point, and the Vendor shali bear all risks as to the items
rejected or requiring correction after notice of such
rejection or correction is given.
11. SHIPMENT: ALL ITEI~tS F.O.lt. DESTiNATiON
unless otherwise specified. When authorized, freight to
be prepaid. Original race/prod freight bill must
accompany invoice. Shipment must be made within the
time stated on the Purchase Order, failing which the
District reserves the right to purchase elsewhere and
charge Vendor with any loss incurred, unless delay in
makingshipment is due to unforeseeable causes beyond
the control, and without the negligence or fault, of the
Vendor.
12. DISCOUNT: In connection with any discount
offered, time will be computed from the date of delivery to
carrier when delivery and acceptance are at point of
origin, or from the date of delivery and acceptance if at
destination, or from date invoice is received by the District
if the invoice date is later than date of delivery.
5. ACCEPTANCE AND INSPECTION: AI~ terms,
regardless of f.o.b. point, are subject to inspection and
acceptance at destination and Purchaser reserves the right
to reject all items not conforming to drawings and/or
specifications.
6. PATENT AND TRADEMARK PROTECTION: Vendor
agrees to protect and hold Purchaser harmless against
any and all liability, loss, or expense by reason of any
patent and/or trademark infringement or violation and
litigation in connections therewith.
7. SAFETY ORDERS: The articles, products, and
services covered by this order must conform with the
safety orders of the State. of Ca!ifornia, Division of
Industrial Safety and with all Federal, State and local taws
and ordinances.
8. NEW iTEIVtS: Only current models as offered by
manufacturers will be accepted under this order. All
items offered must be new and unused unless otherwise
specified.
13. LAW GOVERNING: This Purchase Order shale be
governed by and construed according to the laws of the
State of California.
14. LIABILITY: The District shall not be responsible for
any damage that may accrue by reason of the death or
injury of the person of the Vendor's officers, agents,
employees, invities, or licenses, or for the damage of any
property of the Vendor, or that may arise or be set up at
any time because of personal injury or damage to
property sustained by any other person or persons, which
may have been caused or contributed to, approximately
or remotely, by reason of or in the course of performance
of this Purchase Order. The Vendor shelFassume full
responsibility for the defense of any claim arising under
this Purchase Order and the Vendor shall save, keep, and
bear harmless the District, al} officers and employees
thereof, from the damages, costs, or expenses, because
of personal injury of property damage based on the
performance of the Purchase Order or asserted agains~
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
From Unappropriated Reserves
X From New Revenues
DEC REAS E BUDGET ACCOUNT
Name:
Account #:
Name:
Account.#:
Name:
Account #:
Name:
AMOUNT
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other: Between Funds
"!~iiCRE.ASE .BUDGE. T AC:i!0Un'T
Name: Dublin Boulevard Widening -
Dougherty Road to Scarlett Drive
(DSRSD improvements)
Account #: 001-96890-750-050
Name: Dublin Boulevard Widening-
Dougherty Road to Scarlett Drive
(Construction Administration)
Account #: 001-96890-701-001
REVENUE
Name: Reimbursements - General
Account #: 001~570-005
.... XMOUN'i: .......
$29,193
$2,190
$31,383
Name:
Account #: Account #:
Fin Mgr/ASD CJ~J~ -,~, ~),,,,¢A X,~t -~ ~/ Date: 4' ~ 'T, {)l
REASON FOR BUDGET CHANGE ENTRY: The budget change is required to fund the installation of fire
hydrants as requested by DSRSD, DSRSD will reimburse the City for this extra work plus 7,5% administrative
COSt.
City Manager: Date:
Signature
As Approved at the (;it3' C, ouncil Meeting on:
Mayor: Date:
Signature
Posted By: Date:
g:miScprojrldbw~projectLDSRSD budget change
Signature