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HomeMy WebLinkAboutItem 6.2 Citywide MAD83-1Levy CITY CLERK File # D[3][(J[Q]-~ ze AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 7, 2001 Public Hearing: Citywide Street Lighting Maintenance Assessment Districillrl Report Prepared by: Lee S. Thompson, Public Works Director SUBJECT: ATTACHMENTS: RECOMMENDATION: 1) /'7 2) /' \V~ 3) 4) 5) FINANCIAL STATEMENT: 1) 2) Resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment Engineer's Report Open public hearing Receive Staff presentation and public comment Question Staff and the public Close public hearing and deliberate Adopt resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment 2001-2002 Sources And Use of Street Light Maintenance District Funds Revenues: Gross Amount Proposed to be Assessed: Estimated Interest Revenue: Prior Year Collections and Penalties Reimbursement for Public Damage: Less Estimated Collection and Delinquency Cost: Net Total Revenues $160,780 8,793 1,640 6,000 (5.949) $171,264 Expenditures: Contract Maintenance and Utilities: Administration and Engineering: Total Operating Expenses: 188,133 5.116 $193,249 The $21,985 difference is proposed to be paidfrom the existing reserve in this District. An estimated balance of$162,503 will remain as afundfor future pole replacement. The proposed assessment. $13.26 per sin21e family home. is the same as the 2000-2001 assessment. ---------------------------~~~~~~-~~;----------------------~~~- lTEMNO.~ g: \assessdist\83-1 \agsthrng ~ DESCRIPTION: This assessment district funds energy and maintenance costs for the City's street lighting system, except for the lighting being installed in Dublin Ranch and Tract 7067, which is funded through the Dublin Ranch Street Lighting Maintenance Assessment District. In 1983, the City Council formed a Citywide Street Lighting Assessment District to replace the County of Alameda Lighting Service Area. On August 13, 1984, the City Council approved the annual Engineer's Report and ordered levy of assessments for the first time. In 1995-96, the City of Dublin and other agencies in Alameda County took possession of PG&E-owned street lights in order to reduce maintenance costs. The 1996-97 assessment was reduced from the 1995-96 level by 30%. For Fiscal Year 2001-2002, no change is recommended with respect to the method of determining the assessments. The assessment for a single-family house is estimated to be $13.26, which is the same as the 2001-2002 assessment. As shown on page 5 of the Engineer's Report, the assessment for a commercial property is a factor of 5.5 multiplied by the single family rate or $72.93 multiplied by the acreage of the property. Vacant parcels pay one half the rate of developed parcels. The estimated reserve balance remaining after Fiscal Year 2001-2002 expenditures is $162,503. It is recommended that this reserve continue to be earmarked for future pole replacement. The City's older street light poles were inspected during Fiscal Year 1999-2000, and six of these were corroded to the point that replacement was warranted. Over 400 of the City's steel pole street lights exceed 30 years of age, and it is anticipated that more of these poles may need to be replaced in the near future. The estimated cost of replacing an individual pole is estimated to be $1,600, including PG&E disconnect and reconnect charges for the overhead feed lines. The total expenditure to replace all of the poles would therefore total over $600,000. Although the budgeted cost of energy for street lighting is 35% higher than was budgeted in 2000-01, an assessment rate increase has not been recommended for 2001-02. In the 2000-01 budget, $50,000 of the existing reserve in this District was set aside to be used to light the freeway art project; however, it now appears the lighting will not be of a type that can be paid by Assessment District funds. Therefore, those reserve fimds are available to pay the additional energy cost. Staff will continue to monitor the reserve in this District and advise the City Council if other measures appear to be necessary. Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment Page 2 RESOLUTION NO. -01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, by its Resolution No. 40-01, a Resolution Directing Preparation of Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and found to be sufficient in every particular, whereupon it was determined that said report should stand as Engineer's Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and that August 7, 2001, at 7:00 p.m. in the Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin, California, was appointed as the time and place for a hearing by the Council on the question of the levy of the proposed assessment, notice of which hearing was published and posted in accordance with the Landscaping and Lighting Act of 1972; and WHEREAS, at the appointed time and place, said hearing was held, and all persons interested desiring to be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered by this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment prepared by and made a part of the report of said engineer to pay the cost and expenses thereof; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve that: (a) The property owners owning more than fifty percent of the area of assessable land within the District had not, at the conclusion of said hearing, filed written protests against the said proposed levy, or against the Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to pay for the costs and expenses thereof; (b) The public interest, convenience, and necessity require that said levy be made; (c) The District benefited by said improvements and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof are as shown by a map thereof filed in the office of the City Clerk, which map is made a part hereof by reference thereto. PASSED, APPROVED AND ADOPTED this 7th day of August, 2001. AYE S: NOES: ABSENT: ATTEST: Mayor City Clerk g:(aa) 183-11resolevy CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-1 FISCAL YEAR 2001-2002 ENGINEER'S REPORT CONTENTS Assessment: Including Estimate of Costs and Method o£Apportionment (Assessment Roll Under Separate Cover) Assessment Diagram ASSESSMENT WHEREAS, on March 20, 2001, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the acquisition and maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of acquisition of and maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS (1) (2) (3) As Preliminarily As Finally As Filed Approved Approved Cost of Maintenance $191,249 $191,249 Incidental Expenses $164, 503 $170, 451 TOTAL COST $355,752 $361,700 Estimated 2001-02 Interest Income Applied to 2001-02 Operating Costs ($8, 793) ($8, 793) Prior Year Collections and Penalties ($1,640) ($1,640) Reimbursement for Public Damage ($6,000) ($6,000) Estimated Surplus from 2000-01 Fiscal Year ($184, 487) ($184, 487) SUB-TOTAL ($200,920) ($200,920) AMOUNT TO BE ASSESSED FOR FISCAL $154,832 $160,780 YEAR 2001-2002 Assessment per factor rate of"l" $13.26 $13.26 2 'As required by said Act, a diagram is hereto attached showing the exterior boundaries of said street light maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed as of January 1, 2000, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said street light maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the acquisition and maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said street light maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the acquisition and maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. The scope of work includes the cost of energy and maintenance of street lights within the City of Dublin, excepting street lighting within Street Light Maintenance Assessment District 99-1 (Dublin Ranch). The scope of work shall also include the cost of purchase or installation of street lights. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2001-2002 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: July 23, 2001 ~City ~~.._..~ ( · ENGINEER'S COST ESTIMATE FISCAL YEAR 2001/2002 The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2001/02 is as follows: Maintenance (1) Electric Energy (2) Contract With Alameda County (3) California Street Light Association (4) Other Repairs arid Maintenance Costs including pole painting (5) Administration $122,220 $33,650 $1,473 $30,790 $3,116 $191,249 Incidentals (1) Engineer's Report and Proceedings (2) Cost of Collection (County of Alameda) (3) Delinquencies (4) Contingencies/Reserve $2,000 $2,733 $3,216 $162.502 $170,451 $361,700 4 METHOD OF APPORTIONMENT OF ASSESSMENT The assessments shall be spread using a method of"factor rates" assigned to different land uses. The establishment of the apportionment of a factor rate of"l" will be calculated by dividing the total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are assigned as follows: Use (x = any single digit number) Factor Rate (x 1/2 if vacant) Ox Exempt 0 lx & 73 Single Family Residential & Condo 1 22 Duplexes 2 23 Tri-Plexes 3 24 Four-Plexes 4 3x Commercial 5.5/ac. 4x Industrial 5.5/ac. 5x Rural 0.5 6x (except 65) Institutional 5.5/ac. 7x (except 73) Apartments 6 8x Commercial 5.5/ac. 9x Commercial 5.5/ac. 65 Cemeteries 0 xx9 Common Open Space 0 The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the apportionment for a factor rate of 1. CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 CERTIFICATIONS FISCAL YEAR 2001/2002 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was filed with me on June 19, 2001. Q~~k,.~C_..~ w~th' I, the City Clerk of the City of Dublin, California, hereby certity~t~at the foregoing Assessment, ' the diagram thereto attached, was preliminarily approved and b:a, ffirmed by the City Council of said City by its Resolution No. 94-01 duly adopted by said Council.on June_l 9,, 2001. I, the City C1 erkof the City of Dub lin, California, hereb yCe~rt' y~..at the fore going Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. -01 duly adopted by said Council on August 7, 2001. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on August 10, 2001. 6 'NOTE, THE 'INOIVI.DUAL PARCELS ARE iNCORPORATED BY REFERENCE TO .THE COUNTY ASSESSORS' ROLL IN' EFFECT ~ I THE METES'AND BOUNDS DESCRIPTION OF THIS MAP ARE COTERMINUS WiTH THE CITY LIMIT LINE AS ESTAB[.iSHED BY RESOLUTION NOt 19210~ OFTHE ALAMEDA COUNTY BOARD OF SUPERVISORS. EFFECTIVE FEBRUARY I, 1982, EXCEPT AS MI~OIFIED BY SlJ~EGUENT ANNEXATIONS. co~R cOS~~ r A$~$11~NT DIAGRAM STREET LIGHTING· MAINTENANCE ASSESSMENT DISTRICT. 83,..I. CITY OF DUBLIN · ALAMEDA COUNTY, STATE OF CALIFORNIA SANTINA 8~ THOMPSON CONSULTING CIVIL ENGINEERS, INC. 1040 OAK GROVE ROAD CITY LIMIT LINE ~ A$$E$S~IENT DISTRICT.