HomeMy WebLinkAboutItem 4.20 OaklandMuseumLetterSUBJECT:
CITY CLERK FILE # 600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 21, 2001
Approval of Letter of Agreement with the Oakland Museum of
California for the Production and Distribution of the Creek and
Watershed Map for Pleasanton, Dublin and Vicinity
Report Prepared by: Lee Thompson, Public Works Director
ATTACHMENTS: 1)
2)
3)
RECOMMENDATION: //Q }~// Adopt resolution approving the Letter of Agreement with the
Oakland Museum of California
Resolution approving the Letter of Agreement, along with
Exhibit "A", Letter of Agreement
Proposal for Preparation of Creek and Watershed Map
Exhibit of Area to be Mapped
FINANCIAL STATEMENT:
Under this agreement, the Cities of Pleasanton and Dublin, the
Alameda County Flood Control, and the Alameda County Flood
Control and Water Conservation District-Zone 7 will provide equal
shares of $12,030 to fund this project, the total cost to be $48,120,
which includes the consultant's proposal of $45,598 plus $2,522 in
contingency.
DESCRIPTION: The Oakland Museum of California, in conjunction with the
Alameda Countywide Clean Water program, is proposing to produce and distribute a two-sided map
depicting the hydrology of the Pleasanton and Dublin area. Side One will be a creek and watershed map
showing pre- and post-development hydrologic features. Side Two will include a regional hydrologic'
map, an overview of the groundwater hydrology of the Amador Valley, and photographs and historical
maps that pertain to the hydrologic history of the area.
The map is to be used by the Clean Water program to provide public information on the urban watershed
in an accurate and easy-to-use format for schools and private citizens. 'The map can also be used as a
resource by public agencies and professional firms for engineering future developments and commercial
projects. Fire Departments and other emergency response agencies can use the map as a quick reference
for tracking hazardous spills down the Valley watershed. In addition to this map, which will show the
current configuration of the storm drain system on a watershed scale, the City will receive GIS layers of
the creek and watershed data sets for printing of selected physical attributes.
G:agenmisc\agst agmt ck & watershed map
COPIES TO:
ITEM NO. ~
1)
2)
3)
4)
Oakland-Berkeley Area
Hayward-San Leandro Area
Fremont Area
Pleasanton, Dublin and Vicinity
The Oakland Museum of California is proposing to contract with Wm. Lettis and Associates for the
production of the map and the GIS layers (Attachment 2, Proposal). Target completion date of the scope
of work for Wm. Lettis and Associates is 18 to 24 months after the execution of agreements with the four
agencies funding the project with brief, quarterly progress reports to be provided by the Oakland Museum.
The amount of $12,030 requested as an equal share has already been included in the Council approved
Fiscal Year 2001-2002 Engineering Operating budget.
If any of the other three agencies default on their share of funding this project, the City will only be
responsible for its share. In the event of a default, the City will also have the ability to either postpone
completion of the project while other funding is located, or terminate the project, in which case any
unspent funds contributed by the City wilt be returned to the City.
Staff recommends that Council adopt the resolution approving the Letter of Agreement with the Oakland
Museum of California.
Page 2
RESOLUTION NO. - 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE LETTER OF AGREEMENT WITH THE OAKLAND MUSEUM OF
CALIFORNIA FOR THE PRODUCTION AND DISTRIBUTION OF A CREEK AND
WATERSHED MAP FOR DUBLIN, PLEASANTON AND VICINITY
WHEREAS, the Oakland Museum of California, in conjunction with the Alameda Countywide Clean
Water program, proposes to produce and distribute a map and provide computerized Geographic Information
System (GIS) layers of the creek and watershed data sets depicting the hydrology of the Pleasanton and
Dublin area; and
WHEREAS, this map will serve to benefit the citizens and residents of Dublin by providing an
educational tool for schools and community groups; and
WHEREAS, this map will provide an easy reference tool for emergency response agencies for the
direction of movement and location of hazardous spills in Dublin; and
WHEREAS, the GIS information will serve the City of Dublin and private professional firms and
other public agencies in planning future developments within the City of Dublin; and
WHEREAS, the Oakland Museum of California proposes to contract with Wm. Lettis and Associates
for the production of the map and the GIS layers; and
WHEREAS, this mapis the fourth in a series of such Alameda County maps; and
WHEREAS, the City of Dublin has been requested to particiPate in funding this project with an equal
share of $12,030, which has been included in the Fiscal Year 2001-2002 Engineering Operating Budget;
NOW, THEREFORE, BE IT RESOLVED that the Letter of Agreement for the Production and
Distribution of Creek and Watershed Map of Pleasanton, Dublin and Vicinity By and Between Oakland
Museum of California and City of Dublin is hereby approved and the Mayor is hereby authorized to execute
the Agreement in the form attached as Exhibit 1 to the agenda statement.
PASSED, APPROVED AND ADOPTED this 21 st day of AuguSt, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
EXHIBIT "A"
Letter of Agreement, and Notice to Proceed for the Production and Distribution of
Creek & Watershed Map of Pleasanton & Dublin antl Vicinity
The parties to this letter agree to participate in the production and distribution of Creek &
Watershed Map ofPleasanton & Dublin as outlined in the proposal for this project dated
November 2000. The Cities of Pleasanton and Dublin, the Alameda County Flood Control
And Water Conservation District, and the Zone 7 Water District agree to provide equal
shares of the funding for the production and printing of the map and GIS layers of the creek
and watershed data sets. This comes to a total of $12,030 per organization. The parties agree
that eachorganization is solely responsible for its share, and any default by one party shall
not affect the other party's share. In the event of default by one or more of the parties, the
non-defaulting party(s) may in its/their collective and reasonable judgment, either postpone
the completion of the project pending location of other funds or terminate the project and
any unspent funds shall be returned to the non-defaulting party(s).
Oakland Museum of California agrees to contract with Wm. Lettis and Associates for the
production of the products. The map and GIS products shall be as specified in the proposal
submitted by the Oakland Museum to the funding agencies, as modified in the meeting of
the parties on May 21,2001, with area of coverage expanded per the attached revision of
Figure 1. All parties shall prepare and provide their salient data, as well as ideas and graphic
resources for the historical/interpretive portion of the flip side. Elaboration of the
groundwater basin interpretation may displace the Creeks of the East Bay map from the flip
side. Target completion date is 18-24 months from the execution of these agreements with
all the parties. Oakland Museum shall provide brief, quarterly progress reports to
cooperating parties.
Individual arrangements regarding necessary implementing paperwork, such as purchase
orders and invoices will be reached with the funding agencies to accommodate their
respective legal requirements for such projects and the availability of funding in their
budget cycles. Funding shall be provided from the 2000-2001 or 2001-2002 fiscal years as
available from each agency. Individual arrangements with funding agencies may be
expanded to include work not specified within the Creek & Watershed Map of Pleasanton &
Dublin project, such as purchase of additional copies of the maps, or aggregation of work on
the Pleasanton map with work on other maps.
I000 OAK STREET
OAKLAND MUSEUM of CALIFOI?,.NIA
OAKLAND, CALIFOR. NIA 94607-4892 TEL {510} 238-2200
TTY {510} 451-3322 www.museumca.org
FAX {510} 238-2258
il
Oakland Museum will construe the signing of this document by all parties as notice to
proceed with production of this map. For the above-specified price, Oakland Museum
agrees to produce and make available for retail and educational distribution the printed
maps and deliver to the funding agencies digital copies of the GIS Files, and the files, free
of copyright, which were delivered to the printer. A limited number of review cOPies of the
printed map shall be provided to the funding agencies. Cost savings realized from the
delivery, by the funding agencies, of data sets of near camera-ready quality will be rebated
to the agencies via the distribution of additional maps. Purchases of additional copies of the
maps may be incorporated in the individual arrangements with the funding agencies, or
arranged through subsequent agreements at subsequent dates.
Oakland Museum of California shall indemnify the funding agencies against liability for
injury or damage caused by a negligent act or omission by the Museum in performance of
this agreement and shall hold the funding agencies harmless from any loss occasioned as a
result Of the performance of this agreement by the Museum.
Mark Medeiros, CFO
Oakland Museum of California
/ Date
Guy Houston, Mayor
City of Dublin
Date
CREEK AND WATERSHED MAP
of Pleasanton and Vicinity
Showing pre- and post-development
hydrologic features
Proposal
Submitted to:
Water Resources Manager
Alameda County
'951 Turner Court
Hayward, CA 94545
By:
Oakland Museum of California
1000 Oak Street
Oakland, CA 94607
November 2000
Support, Requested:
$45,598
CREEK AND WATERSHED MAP
of Pleasanton and Vicinity
INTRODUCTION
This project will produce and distribute a two-sided map depicting the hydrology of the
Pleasanton area. Side One will be a creek and watershed map of the Pleasanton area showing
pre- and post,development hydrologic features and hydrologic points of interest at a scale of
approximately 1:26,000. Side Two will include a regional hydrologic map: "Creeks of the East
Bay", at a scale of 1:138,000, and other graphic images such as photographs, and historical maps
that pertain to the hydrologic history of the Pleasanton area. An overview of the groundwater
hydrology of the Amador Valley will also be presented on Side Two.
The purpose of the project is'two-fold. First, the map will provide public access to information
about the urban watershed in an accurate and easy-to-use format. As SUch, this project can
facilitate public understanding of the nature of the urban watershed and appreciation of the
changes that have taken place in the natural watershed as a result of development. Citizens can
use the map to locate former stream courses in their neighborhoods, and can fqllow a stream's
entire course via the .creek bed, channels, storm drains, and canals, from its headwaters to the bay.
The maps can be used as a springboard for discussion of such community issues as non-point-
source pollution and creek restoration. SchoOls may' incorporate the maps into environmental
education and geography programs.
Second, the map will provide accurate information for use by both the public and professional
communities. The map will be the first-ever published compilation of pr'e- and post-development
hydrology of this area, and'will be the only published map that shows the current configuration of
the storm drain system on a watershed scale. Data shown on the map will be thoroughly
researched and documented, and the documentation will be available upon request of the author.
The proposed map project will be the fourth in.a series of such maps of the East Bay. The first
map, of the Oakland-Berkeley area, was accompanied by an interpretive' guidebook and was well
received, by both the' public and professionals. The first edition, released in 1993, sold'out (1500
copies) in 1994, and was subsequently revised and reprinted in 1995, and revised and reprinted
again in 2000. The second map, of the. Hayward-San Leandro area, was released in 1997. The
third map, of the Fremont area, was released in 1999.
The proposed map for Pleasanton will have the same format, colors, scale, and level of detail as
;the previous maps. The presentation of the "Creeks of the East Bay" map shown on Side Two
has been improved, on the. Fremont map by adding a shaded relief base map. For the Pleasanton
area, this map may be further improved by adding groundwater and/or water supply information.
2
· II. PROJECT PLAN
Preparation of Side One
Below are the specifications for preparation of.' "Creek and Watershed Map of the Pleasanton and
Vicinity'.'.
1. The map will cover portions of the Niles, Dublin, Livermore, and La Costa Valley U. S.
Geological Survey 7.5-minute topographic quadrangles, and is centered on Amador Valley
(Figure 1). Included are the communities of Pleasanton, Dublin, and Sunol, and a portion of San
Rarnon. The major streams are Alameda Creek and its tributaries, especially Arroyo Mocho,
Arroyo de la LagUna, Alamo Creek, Tassajara Creek, Arroyo Las Positas, and Arroyo Valle. All
of the area lies within the Alameda Creek watershed where several large tributaries come together
before joining Alameda Creek for the journey down Niles Canyon. Unlike the previous three
maps in the series, this map will depict inland areas only, thus will not include any bay shoreline or
tidal marsh areas. It will, however, include the historical freshwater.basin, Tulare Lake, located at
the confluence of ArrOyo Mocho, Arroyo Valle, and Alamo Creek in west Pleasanton.
2. A mylar base map will be prepared as follows: Negatives of each of the four quadrangles wilI
be .obtained from the U. S. Geological Survey. The negatives will then be spliced together and
trimmed to the proper dimensions. A positive reverse-read mylar base map will be prepared.
3. A computerized base map will be prepared by scanning the mylar base map.
4. Research data will be compiled in colored pencil on the mylar base map. Documentation of
data will be prepared as research proceeds.
5. The research data will then be drafted on the computer 'screen, and registered to the
computerized base map. The final map will then be printed by color lithography.
6. Colors will be as follows:
a. Base map, USGS topographic map (gray)
b. Present-day creeks in natural alignment (blue)
.c. Historical creeks, marshes, willow groves (dark green)
d. Natural lakes (light blue)
e. Drainage alterations such as canals, storm drains, culverts (red)
f. Artificial bodies of water such as reservoirs, wide canals (light red)
g. Text, including explanation, scale, title, and points of interest (black)
h. Watersheds (pastel green, yellow, purple, pink)
7. Lettering will be done in Helvetica or Univers typeface.
8. Final scale will be approximately 1:26,000
9. Information will be primed on Side One that describe points of hydrologic interest, explains
symbols and colors, and describes in general how the map was made, the accuracy of the data,
and sources of information, assistance, and. funding.
Preparation of Side Two
Side Two will contain a regional map, "Creeks of.the East Bay," and other graphic images that
highlight the hydrologic history of the Pleasanton area. We will consult with Alameda. County
Flood Control personnel to discuss specific needs before finalizing the elements of Side Two.'
Below are our proposed specifications.
-10. The- map will cover the entire East Bay, and will. show all watersheds that drain to the.eastern
shore of the San Francisco Bay, including Alameda Creek and Walnut Creek, at a scale of
approximately 1:135,000.
11. Elements of the map "Creeks of the East Bay" are, pending negotiation, suggested to be as
follows:
The following elements will be the same as those shown on Side Two of the published Fremont
map:
a. Shaded relief printed in gray. This image was obtained from the U. S. GeologiCal
Survey.
b. The historical creeks and marshes shown in blue.
c. Boundaries of the greater East Bay watershed shown in a thin black' dashed line.
d. Modem reservoirs, roads, and geographic features shown in contrasting colors.
The following additional elements are proposed:
d. The boundary of the Alameda Creek watershed shown in a colored dashed line.
e. The South Bay Aqueduct and the Hetch Hetchy system shown in separate colors.
f The boundaries of groundwater basins.
g. A graphic representation of the water budget of the Alameda Creek watershed.
12. The graphic images will include photographs and historical maps that will enrich the
understanding and appreciation of the hydrologic features of the Pleasanton area. The following
imag6s~e tentatively proposed: '
' Ia} An 1874 map that shows the boundaries of Tulare Lake, a marshy lagoon that once
rYt?upied the' lowest part of Amador Valley,
~ A photograph of the water temple at Sunol
1~ A cross section extending from the SF Bay through Niles Canyon to Altamont Pass
showing schematic groundwater basins.
4
~Printing
Two thousand copies of th6 maps will be printed. Most will be folded for commercial and
educational distribution. A small number of maps will remain unfolded for use as posters.
Distribution
The final map product will be distributed through the Oakland Museum bookstore, displayed
alongside the .other maps in the series and the accompanying guidebook Guide to East Bay
Creeks. The map also will be made available at other bookstores around the East Bay.
The map will be marketed to the public via presentations to special groups, promotional mailings,
media publicity, and distribution to edUCational institutions and programs. Some copies-will be
distributed free of charge for promotional and educational purposes. Classroom sets will be made
available to teachers and educational institutions at a reduced price. Portions of the imagery will
be posted on the Oakland Museum website's Guide to San Francisco Bay Area Creek" at
www. museumca, org/creeks.
Ail proceeds for the sale of the maps will be reinvested in the project for reprinting, additional
educational promotions, and publicity.'
Research Plan
· Information for the creek and watershed map will be obtained and compiled from existing modem
and historical maps, interpretation of modem and historical air photographs, and field
reconnaissance. Every effort will be made to obtain the most accurate' and up-to-date
information. Compilation will be done at a scale of 1:24,000 on a mylar base map.
The source of each portion 6fthe data will be documented by writing a source code beside the
data on the master compilation. The full reference for each source code will be provided ina key
included in the documentation text. The documentation text also will list the sources of data for
each major watershed, and mention any problems or issues unique to that particular watershed.
A listing of anticipated sources ofinformati°n is presented below.
1. Modem topography will be derived from standard U. S. Geological Survey 7.5-minute
quadrangle maps. Portions of four quadrangle maps will be needed: Niles, La Costa Valley,
Dublin, and Livermore.
5
2. Historical (pre-development) creeks, marshes, and willow groves will. be compiled from the
fOllowing sources:
- 1890-1920 15-minute. USGS topographic maps
- Records and 'maps kept by the Cities of Pteasanton, Dublin, San Ramon, and the County
of Alameda
- Historical maps and atlases, U. C. BerkeleyMap Library
- 1939 aerial photography
- Field reconnaissance
3. Present-day storm drains, culverts, artificial bodies of water, and engineered channels will be
compiled from the following sources:
- Maps of storms drains.and other public works data on file at the Cities of
Pleasanton, Dublin, San Ramon, and the County &Alameda
- Field reconnaissance
- Consultation with engineering.and public works personnel
- Recent aerial photography
- Recent USGS topographic quadrangle maps
- Data obtained from citizens groups or other individuals
4. Present-day watershed boundaries will be compiled from:
- Drainage area maps on file at the County of Alameda
- ~ Interpretation. of topography
Interpretation of present-day drainage patterns
- Field reconnaissance
Points of interest will be COmpiled from the author's and others experiences exploring the
Pleasanton area. The intent is to highlight interesting places to visit or places with historical or
modem significance to the hydrology &the area. The author will consult with local residents and
historians, city and county prOfessionals, park rangers, and environmental advocacy groups, then
compile a list &points of interest and prepare appropriate texts.
III. I~ERSONNEL
Personnel duties
Most of the proposed personnel participated in the creation .of the previous three maps "Creek &
Watershed Map of Oakland & Berkeley", "Creek & Watershed map ofHayward & San Leandro,
and "Creek & Watershed map of Fremont. & Vicinity". The .experience and demonstrated
commitment of this sfaffwill enable the completion of this project in a timely, cost effective
manner, and will ensure that the product meets or exceeds the quality of the'previous three
products.
Christopher Richard of the Oakland Museum of California will serve as Project Manager. He will
periodically review the map during preparation, coordinate the activities of all personnel, and will
oversee the printing, marketing and distribution of the map. He will handle all contracts and
invoices.
Dr. Janet Sowers of William Lettis & Associates, Inc. (WLA) will serve as Technical Director.
She will direct the research and map compilation effort, will oversee the drafLing, and review map
proofs for accuracy before printing. Additional William Lettis & Associates staffmay assist With
the research and compilation activities.
Graphics staff at William Lettis & Associates will perform the technical drawing tasks, including
computer graphics, inking, and splicing.
Kim Long of Planet Productions will create the final typesetting and layout.
Qualifications Summary
Christopher Richard is Associate Curator of Aquatic Biology with the Oakland Museum of
California. He has extensive experience translating knowledge of the sciences into informative
and entertaining presentations for general audiences. He worked ten years as a science editor and
edited the Oakland Museum's 1993 Guide to East Bay Creeks. His natural enthusiasm for urban
hydrology has been the inspiration behind this map series.
Dr. Janet SOwers is an earth scientist specializing in soils, geomorphology, and Quaternary
g~'ology, employed by the consulting firm of William Lettis & Associates, Inc.' of Walnut Creek,
California. She has created many maps, including "Creek & Watershed Map of Oakland &
Berkeley" and "Creek & Watershed Map ofHayward & San Leandro". She has published several
original Quaternary geologic maps through the U. S. Geological Survey, and has created site
maps for the City of Berkeley recreational camps. Dr. Sowers combines geological expertise with
cartographic sense to make maps that are informative, exciting, and impeccably researched.
William Lettis & Associates, InC. enjoys a dose relationship with the U. S. Geological'Survey, ·
facilitating access to both current and archived maps..The firm also has access to the vast map
collectionof the University of California library, and has an extensive in-house library including
maps and aerial photographs.
· Kim Long 0fPlanet Productions is a graphic designer who has experience working with scientific
and educational materials. He created the illustrations and designed the layout for Guide to East
Bay Creeks, and prepared the layout for ali three published creek maps. He has written,
illustrated and published approximately 30 scientific, educational, and general interest books. He
has worked closely with Christopher Richa?d on several projects.
.7
/.2_.
IV. SCHEDULE
Proposed start date:
Proposed completion date:
V. PROPOSED BUDGET
January I, 2001
June 1, 2002 to January. 1, 2003
Personnel costs
Research and map compilation
I. M. Sowers and other WLA technical staff, 290 hours x $95/hr ............... $27,550
Project management
Christopher Richard .............. (value = $6,500) ..................................................... 0
The Oakland Museum of California will provide Mr. Richard's
time for project management and marketing activities
Computerized drafting
140 hours ~ $68/hour .................................................................................. 9,520
Side two cover, layout, and design
Kim Long ...: .................................................................................................... 700
Total Personnel ......... ~ .... .. ................ : ................................................................... $37,770
Preparation and materials costs
Data acquisition,' copying, fees .................................................................................. $150
Negatives of topographic base, U. S. Geological Survey
-4 quadrangles x $80 ........................................................................................ 320
Splice, trim, print, mylar topographic base .................................................................... 100
Computer scanning and printing of oversize sheets ....................................................... 150
Sub total ................... ~ ................................................................... · ............................ $720
G & A 1'5% .................................................................................................................. I08
Total Preparation and Materials ............................................. ... ............................. $828
Editorial expenses
Photography., shipping, materials acquisition,.etc: ....................................................... $800
printing, marketing, and distribution costs
Printing
Color key, revisions, print, and fold ........................................................ - ....... 5,000
Marketing, publicity, and distribution
Mailings, promotional materials, presentations, website ................................. 1,200
Total printing, marketing, and distribution ........................................................ $6,200
TOTAL REQUEST ................................................. ; .............................. ; ................ ~ ...... $45,598