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HomeMy WebLinkAboutItem 7.2 Bus Shelter ProjectCITY CLERK FILE # 600-30 AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 18, 2001 SUBJECT: Bus Shelter Project Report Prepared by Bonnie Leonard, Recreation Supervisor ATTACHMENTS: RECOMMENDATION~ None 1. Select a bus shelter design option. 2. Direct Staff to negotiate an agreement with art consultant Lynne Baer. 3. OR provide alternate direction. FINANCIAL STATEMENT: $118,500 is available in the 2000-2005 Capital Improvement Program for the Bus Shelter Project DESCRIPTION: One of the high priority City Council goals for 2000-2001 is "Complete Public Art/Bus Shelter Project in downtown Dublin". The project, which is funded in the 2000-2005 Capital Improvement Program, is proposed to be undertaken over two fiscal years. As defined in the CIP, the project includes replacement of three bus shelters in the downtown area. One shelter would be constructed in Fiscal Year 2001-2002. Construction of the remaining two shelters would be completed in Fiscal Year 2002-2003. The agreement for art consulting services for the proposed bus shelter project was brought before the City Council on August 21, 2001. Vice-Mayor Lockhart requested that the Council defer the item pending further input. Staff has prepared two options for addressing the bus shelter project as shown below. Option 1 is the approach that was used to develop the project in the 2000-2005 Capital Improvement Program pursuant to direction provided by the City Council at meetings held on September 5, 2000 and May 1, 2001; Option 2 is the approach to the project as suggested by Vice-Mayor Lockhart. OPTION 1 Option 1 provides for the design and construction of three distinct bus shelter designs by three different artists. In keeping with the process established with the Art in the Parks projects, an RFQ (Request for' Qualifications) would be issued. An art selection committee would review the artist's qualifications and a selected pool of artists would be invited to submit bus shelter designs. Designs would be displayed at the Civic Center and public comment regarding the designs would be solicited. Final selections would be processed through the art selection committee, the Heritage and Cultural Arts Commission and the City Council. COPIES TO: Heritage & Cultural Arts Commission Lynne Baer G:LHrtg Cult Art Comm\bus shelters\1018busshelter-options.doc ITEM NO. Proposed Timeline Development and Distribution of RFQ, Selection of Finalists (October - January 2002) · Community review and comment (January 2002) · Final artists selection (February 2002) · Approval process (February- March 2002) · Construction and installation Bus Shelter I (March - June 2002) Project Budget The 2000-2005 Capital Improvement Program includes $118,500 for the Bus Shelter Project. Artist Fees ($30,000 per shelter) (Includes fabrication) Consultant Services ($4,500 per shelter) Artist Stipends ($500 per maquette x 9) Installation costs $90,000 13,500 4,500 10,500 Total Cost (3 Bus Shelters) $118,500 LAVTA will contribute $6,000 towards the cost of each shelter. OPTION 2 Option 2 provides for the design of a template for one bus shelter design unique to the City of Dublin. The template would be used to fabricate all of the bus shelters throughout the City as they are replace, except for special locations where unique shelters could be developed. As in Option 1, an RFQ would be issued to solicit artists to develop a design for a template for bus shelters. The selected artist would be responsible for providing technical plans and specifications, which could then be sent out to bid for fabrication and installation. The artist selection process would be same as listed in Option 1. Project Timeline · Develop RFQ and Selection of Finalist - October 2001-January 2002 · Design DeveloPment - January- April 2002 · Approval Process - April - June 2002 · Fabrication - July 2002 - June 2003 Project Budget One-time costs: Artist Fees Consultant Services ($100 per hour) Artist Stipends ($500 per maquette x 5) Subtotal $15,000 10,000 2,500 $27,5OO Per Shelter costs: Fabrication and Installation per shelter $17,500 Total Cost (3 Bus Shelters) $80,000 LAVTA will contribute $6,000 towards the cost of each shelter. SUMMARY Each option provides for the same artist selection process, the involvement of a community art selection committee and the services of an art consultant. The options differ in approach as summarized in the following table. OPTION 1 Provides for design, fabrication and installation of three (3) complete bus shelters by three different artists. Cost per shelter: $39,500 $118,500 is included in the 2000-2005 CIP; three (3) shelters could be constructed over a two-year period. OPTION 2 Provides for design of a template by one artist for bus shelters throughout the City. This is a one-time expense. Fabrication and installation costs are based upon a minimum of 3 shelters and are not to exceed $17,500. Cost per shelter: One time design cost: $27,500 Fabrication and Installation per shelter: $17,500 $118,500 is included in the 2000-2005 CIP; five (5) shelters could be constructed over a two-year period. Art Selection Committee As noted previously, under both options the establishment of an recommended. The suggested make-up of the Committee is as follows: Art Selection Committee is Two (2) representative from the downtown business community · One (1) representative of the Heritage and Cultural Arts Commission · One (1) representative of the City Council · Three (3) representatives from the community at'large Non-voting members of the Committee would include the Art Consultant and City Staff. Openings for the Committee would be noticed in the newspaper, on Community Cable Television and in the Chamber of Commerce newsletter. The Mayor with the approval of the City Council would appoint the Committee. STAFF RECOMMENDATION It is the recommendation of Staff that the City Council selects the preferred design option and direct Staff to negotiate an agreement with art consultant Lynne Baer to shepherd the process OR provide alternate direction.