HomeMy WebLinkAboutItem 4.08 CCLibraryChangeOrder CITY CLERK
File # 600-35
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 16, 2001
SUBJECT:
Contract Change Order - Contract 01-03 with NV Heathorn,
General Contractors for the construction of the new Civic Center
Library. Report by: Herma Lichtenstein, Parks & Facilities
DeVelopment Manager
ATTACHMENTS:
1) Proposed Change Order # 5 with Exhibit "A" Change Order Form
2) Proposed Change Order # 6 with Exhibit "A" Change Order Form
RECOMMENDATION:~
FINANCIAL STATEMENT:
Approve Change Orders
Original Contract
Change Orders #1 - #4
Change Orders #5 - #6
TOTAL
Project Budget
Balance
$11,852,182
<$ 18,109>
$ 173,835
$12,007,908
$13,037,400
$ 1,029,492
DESCRIPTION: On May 15, 2001, the City Council awarded Contract 01-03, Dublin
Civic Center Library, to NV Heathorn Construction, Inc. Construction of the Library improvements
began on May 17, 2001 and to date change orders for ($18,109) have been approved by the City Manager.
These change orders include value engineering items such as modifying some of the plaza paving to
maintain project costs.
The grading for the site appears to have been miscalculated and additional grading and off haul was
required to bring the site to proper elevation. NV Heathorn Construction has submitted change orders for
$173,835 for additional costs associated with the grading and off haul work. This work was done under
force account to minimize the delay to the project. The contractor has attached daily work logs that were
reviewed and signed by the City and the City's Construction Manager, Pacific Program Management.
As the amount of the change order exceeds the authorization limit ($25,000 per Change order) granted to
the City Manager it is necessary for the City Council to approve the change order. Therefore, Staff
recommends that the City Council approve Change Orders #5 and #6 for $173,835. Sufficient funds are
available to execute the change order.
Recommendation:
It is the recommendation of Staff that the City Council take the following action:
1) Approve Change Orders #5 and #6 in the amount of $173,835.
F:\emrldgle\phasel \cc 1221 co.doc
COPIES TO:
Goodland Landscape Construction, Inc.
ITEM NO.
CITY OF DUBLIN
CONTRACT CttANGE ORDER NO. 05
PROJECT:
TO:
DATE:
Dublin Public Library
N.V. Heathorn, Inc.
October 5, 2001
Contract No. 01-03
/
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in
the scope of services on this contract.
NOTE: This change order is not effective nn?il approved by the Cit~ ManaEc.-
Description of work to be done, estimate of quantifies, and prices to be paid. Segregate between additional work at con~act price, agreed
prices and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle lime.
Change requested by: Architect
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreemem,
Furnish labor and equipment necessary to revise the existing project grades
according to Civil Engineers Drawings C1.2 and C3.10, dated 7/10/01.
This work was performed on T & M; and includes VII Change Order
Requests: 14388, 14341, 14342, 14335, 14348, 14334, 14355.
Total added cost, Including Taxes
00.0
00.0
00.0
64,703.00
64,703.00
TOTAL COST INCREASE: $64,703.00
BY REASON OF THIS ORDER, THE TIME OF COMPLETION FOR THIS AREA WILL BE ADJUSTED 0 WORKING DAYS.
APPROVAL RECOMMENDED BY:
,/I-~erma/L~cht~tein Date
Devel~pm~ Manager frO' 8' ~7/'
APPROVED BY:
APPROVED BY'
Richard Ambrose
City Manager
Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that
we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work
above specified, and will accept as full payment therefor the prices shown above.
Contractor:
Accepted, Date:
By: Title:
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
DATE:
PROJECT NAME:
ClP #:
CONTRACT NO:
CHANGE ORDER NO.
PERCENT COMPLETED:
CONTRACTOR:
APPROVED BUDGET AMT.:
CONTRACT AMOUNT:
09-Oct-01
DUBLIN PUBLIC LIBRARY
93450
01-03
O5
6%
N.V. Heathom, Inc
$13,037,400
$11,749,988
CONTRACT CHANGE ORDERS:
CHANGE ORDER #O1, Tree Removal 6" Euc
CHANGE ORDER #02, V.E. Delete Stone Pave
CHANGE ORDER ~03, Surveying Exist. Grades
CHANGE ORDER ~O4, Deduct Damaged Sprink
CHANGE ORDER ~O5, Grading Revisions
Sub Totals
AMOUNT
1,166.00
(1g,743.00)
901.00
(433.00)
64,703.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
CONTRACT CHANGE ORDERS:
CHANGE ORDER~K}6
CHANGE ORDER~:)7,
CHANGE ORDERS::}8
CHANGE ORDER#09
CHANGE ORDER#10
$46,694.00
$11,796,582.00
PAYMENT ~O1 531,750.00
PAYMENT #02 205,750.00
PAYMENT #03 0.00
PAYMENT #04 0.00
PAYMENT #05 0.00
PAYMENT #06 0.00
PAYMENT #07 0.00
PAYMENT ~O8 0.00
PAYMENT//09 0:00
PAYMENT ~10 0.00
Sub Totals 737,500.00
TOTAL PROGRESS PAYMENTS:
REMAINING BALANCE ON CONTRACT:
PAYMENT #13
PAYMENT #14
PAYMENT #15
PAYMENT #16
PAYMENT #17
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT
$737,,500.00
$11,059,082.00
AMOUNT
0.00
0.00
0.00
0.00
0.00
0.~
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
RECOMMENDATION:
SIGNATURES:
APPROVED
DENIED
APPROVED
DENIED
APPROVED
DENIED
City Mayor
Manager
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. 06
PROJECT:
TO:
DATE:
Dublin Public Library
N.V. Heathorn, Inc.
October 5, 2001
Contract No. 01-03
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in
the scope of services on this contract.
NOTE: This change order is not effective until approved by the Cit~ ManaEer
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
prices and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Change requested by: Owner
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement._
Furnish labor and equipment necessary to remove excess soils from the site,
generated by the grading operation. The excess soils came from the site,
which was originally bid as a "Balanced Site". This work was performed
on T & M. and includes NVH Force accounts, 29578 thru 29585, 29585,
29650 thru 29652, 29655, 29654.
Total added cost, Including Taxes
00.0
00.0
00.0
115,132.00
115,132.00
TOTAL COST INCREASE: $115,132.00
BY REASON OF THIS ORDER, THE TIME OF COMPLETION FOR THIS AREA WILL BE ADJUSTED 0 WORKING DAYS,
APPROVAL RECOMMENDED BY:
~e~Lich~e~tein ' Date
De lv~t Manager//t~ ~e~3
APPROVED BY:
APPROVED BY:
Richard Ambrose Date
City Manager
We, the undersigned contractor, have g/yen careful consideration to the change proposed and hereby agree, if this proposal is approved, that
we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all.services necessary for the work
above specified, and will accept as full payment therefor the prices shown above.
Contractor: Accepted, Date:
By: Title:
-1-
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
DATE:
PROJECT NAME:
CIP #:
CONTRACT NO:
CHANGE ORDER NO.
PERCENT COMPLETED:
CONTRACTOR:
APPROVED BUDGET AMT.:
CONTRACT AMOUNT:
09-Oct-01
DUBLIN PUBLIC LIBRARY
93450
01-03
06
6%
N.V. Heathom, Inc
$13,037,400
$11,749,988
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01. Tree Removal 6" Euc
CHANGE ORDER #02, V.E. Delete Stone Pave
CHANGE ORDER #03, Surveying Exist. Grades
CHANGE ORDER #04, Deduct Damaged Sprink
CHANGE ORDER ~05, Grading Revisions
Sub Totals
AMOUNT
1,166.00
(19,743.00)
901.00
(433,00)
64.703.00
46,594.00
CONTRACT CHANGE ORDERS: AMOUNT
CHANGE ORDER #06, Remove Excess Soi 115,132.00
CHANGE ORDER #07, 0.00
CHANGE ORDER ~¢)8 0.00
CHANGE ORDER #09 0.00
CHANGE ORDER #10 0.00
116,132.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
$161,726.00
ADJUSTED CONTRACT AMOUNT:
$11,911,714.00
PROGRESS PAYMENTS MADE:
PAYMENT #01 531,750.00
PAYMENT #02 205,750.00
PAYMENT #03 0.00
PAYMENT #04 0.00
PAYMENT ~ 0.00
PAYMENT #06 0.00
PAYMENT #07 0.00
PAYMENT #08 0.00
PAYMENT #09 0.00
PAYMENT #10 0.00
Sub Totals 737,500.00
PAYMENT #13
PAYMENT #I 4
PAYMENT #15
PAYMENT #16
PAYMENT #t7
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT #22
TOTAL PROGRESS PAYMENTS:
$757,500.00
REMAINING BALANCE ON CONTRACT:
$11,174,214.00
RECOMMENDATION:
SIGNATURES:
APPROVED
DENIED
APPROVED
DENIED
c~y
Manager
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
APPROVED
DENIED
Mayor