HomeMy WebLinkAboutItem 8.3 Library Time CapsuleCITY CLERK FILE # 940-50
AGENDA STATEMENT
CZTY COUNCZL MEETZNG DATE: November 20, 2001
SUBJECT:
Civic Center Library Time Capsule
Report prepared by: Herma Lichtenstein, Parks & Facilities
Development Manager
ATTACHMENTS:
None
RECOMMENDATION:
1. Provide Staff with a recommended list of items.
2. Direct Staff to include a "Time Capsule" booth at the St Patrick's
Day Celebration to solicit community input.
3. Determine the length of time the capsule is to be sealed.
4. Authorize Staff to proceed with installing the vault in the proposed
location in front of the Library.
FINANCIAL STATEMENT:
The estimated cost is $3,300 to $5,000; sufficient funds are available
in the Library Capital Improvement Project Budget.
DESCRIPTION: At the meeting of May 1, 2001 the ,City Council directed Staff to
include a Time Capsule in the Library construction project and directed Staff to negotiate the inclusion of
a vault with the Library contractor. The Council also directed Staff to further research what types of items
could be included in the Time Capsule.
Research from the International Time Capsule Society recommend the following guidelines;
5.
6.
7.
Paper items such as newspapers or magazines need to be photocopied onto archival quality
paper.
Black and white photos are preferred but any photo should be placed in separate envelopes or
sleeves.
Items should be wrapped in acid free tissue and labeled in pencil.
If items are included that require technology, include the technology with the item. For
example, if a compact disk was included, include a compact disk player as well.
Avoid plastics.
Document the contents of the capsule and label the outside clearly with a permanent material.
Keep a duplicate list of the contents of the capsule with the City Clerk or historical society.
Select a leak proof, rust proof container constructed of either sheet metal such as stainless steel or a
large diameter polyethylene pipe.
COPIES TO:
H:~-Ierma\Council Statements\time capsule 2.doc
ITEM NO._~~
The Council also recommended that the community have the opportunity to provide input or
recommendations as to what should be included. The City Council Sub-Committee for the 20 Year
Anniversary suggested a "Time Capsule" booth at the St. Patrick's Day Celebration where the community
could vote on or suggest various items to be included. Based on the above guidelines it may be advisable
to provide a list of items to vote on rather than an open request.
Staff has reviewed the location and construction of a vault with the Library contractor. The location in the
paving area in the main plaza is suitable. The vault would be a prefabricated concrete vault that can be
sealed and the final section of concrete poured on top of it. This will insure a weather tight area for the
capsule. The cost for installation will be approximately $2,800 - $3,500 depending on the size of the
vault.
The Time Capsule itself should be constructed of either sheet metal such as stainless steel or a large
diameter Polyethylene pipe. Both should be weld or heat-sealed and the top should be a threaded screw
cap. There are companies that will fabricate these items here in the State. The cost will be determined by
the amount and size of items to be included. ' The range of costs for the capsule itself will be between
$500 for a 12"x12"x24" prefabricated capsule to $1,500 for a custom 3'x3'x4' metal box.
RECOMMENDATION
It is the recommendation of Staffthat the City Council take the following action:
o
Provide Staff with a recommended list of items.
Direct Staff to include a "Time Capsule" booth at the St Patrick's Celebration to solicit
community input.
Determine the length of time the capsule is to be sealed.
Authorize Staff to proceed with installing the vault in the proposed location in front of the
Library.
2