HomeMy WebLinkAboutItem 8.02 Public Art-Library CITY CLERK
File # 0220-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 15, 1999
SUBJECT:
Public Art for Civic Center Library
Report by Diane Lowart, Parks & 'Community Services Director
ATTACHMENTS:
None
RECOMMENDATION:
1. Approve two percent of the preliminary construction budget for
public art
2. Approve formation of a Selection Committee and authorize Staff
to solicit representatives
3. Authorize Staff to negotiate a contract with an art consultant
FINANCIAL STATEMENT:
The estimated cost for public art for the Civic Center Library is
$199,975
DESCRIPTION: Work is underway on the schematic design for the Civic Center
Library. It has been suggested that public art be included in the final design of the Library. Staff has
discussed the inclusion of public art with the library architect, BSA Architects and art consultant, Lynne
Baer. BSA Architects has included public art in a number of their previous projects and indicate that from
their experience the budget for public art is typically two percent of the construction budget. Lynne Baer
has been an art consultant for a number of City public art projects including GAIA and Gail at the Civic
Center, and four commissions in City Parks. Additionally she has served as an art consultant for a
number of other public agencies. Her experience is that the budget for public art ranges from one to three
percent of the construction budget.
Both BSA Architects and Lynne Baer agree that if public art is to be included in the Civic Center Library,
an artist or artists to commission the public art should be selected before the start of design development
or by June 2000. An art consultant would also need to be added to the Library team in order to coordinate
the art selection process. Further, community involvement is vital to the successful completion and
acceptance of the artworks.
The following process for commissioning of public art has been successfully used by the Dublin Fine Arts
Foundation.
.
Appoint a Selection Committee. The Committee should consist of no more than seven individuals.
The suggested make-up of the Committee is as follows:
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COPIES TO: BSA Architects; Lynne Baer
ITEM NO. ~
F\caprj cts\library\c c2-15 art. doc
· library architect and landscape architect
· representative(s) of the Heritage and Cultural Arts Commission
· representative(s) of Friends of the Dublin Library
· representative(s) from community.at-large
Non-voting members of the Committee would include the City Project Manager, a Library Staff
member and the Art Consultant.
.
Identify locations and parameters for the art in the library. The first task for the Committee would be
to identify locations and parameters for the art. Potential locations might include the interior lobby,
outside courtyard areas or entry plaza. Parameters include the art media, budget and timeline.
o
Distribute a Request for Qualifications to the art community. The Committee would then distribute a
Request for Qualifications to artists most closely meeting the parameters identified. From these
submissions, finalists would be chosen to be interviewed by the Committee with the goal of selecting
an artist or artists to work with the architects to create a proposal for approval by the Committee. The
Selection Committee's recommendations would then go to the Heritage and Cultural Arts
Commission and City Council for final approval.
At the last meeting of the Library Review Committee, the concept of public art was discussed. At that
meeting, it was agreed that two percent of the construction budget for the project should be set aside for
public art. The preliminary construction budget for the Civic Center Library for both Phase I and Phase II
is $8,694,400. Two percent of the budget is $173,890. The fee for an art consultant is typically fifteen
percent of the art budget. Thus, the total estimated cost to include public art in the library is $199,975.
It should be noted that Public Facility Fees can not fund public art for the Civic Center Library. The
public art WOuld need to be funded from the General Fund. At present, it appears that the General Fund
allocation for the project is sufficient to fund public art at two percent of the preliminary budget.
Staff recommends that the City Council take the following action:
,
.
.
Approve two percent of the preliminary construction budget for the Civic Center Library for
public art, not to exceed $199,975 of the General Fund allocation for the project.
Approve formation of a Selection Committee and authorize Staff to solicit representatives for
approval by the City Council at a subsequent meeting.
Authorize Staff to negotiate a contract with an art consultant for approval by the City Council at a
subsequent meeting.
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