HomeMy WebLinkAboutItem 8.2 2000-01 Budg Study SesCITY CLERK #0330-20
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 29, 2000
SUBJECT:
2000-2001 BUdget Study Session
Report Prepared by: Richard C. Ambrose, City Manager
ATTACHMENTS
lo
o
,
.
o
Budget Issues Worksheet
Analysis of Anticipated 2000-2001 Impacts on the
City's General Fund
Background Financial Information including
Exhibits 1 - 7
Summary of 1998-2003 Capital Improvement
Program by Program Area
Resolution No. 80-93 (Policy for Management &
Use of General Fund Assets)
National League of Cities Information
RECOMMENDATION: 1.
~v~ 2.
.
Receive Staff Report.
Review Budget Issues Worksheet and provide Staff with
direction on each of the issues identified in the Worksheet.
Establish Budget Hearing Date to consider 2000-2001
Annual Budget.
FINANCIAL STATEMENT: See attached.
DESCRIPTION: The City's Annual Budget Study Session provides the City Council
with an opportunity to identify those programs, services, and projects the Council would like Staff to
analyze as part of the development of the City's Annual Operating Budget and Five Year Capital
Improvement Program for the upcoming year. The Budget Study Session also serves as a means of
providing the Council with early information regarding those items that may have a significant impact
(positive or negative) on the City's expenditures and revenues in 2000-2001.
The Study Session is also designed to minimize last minute budget issues for which there would be
insufficient time to evaluate.
The Study Session will be most productive if individual Councilmembers review the Fiscal Year 1999-
2000 Budget and 1998-2003 Capital Improvement Program documents prior to completing the Budget
Issues Worksheet and bring the completed Budget Issues Worksheet to the Council meeting for
purposes of discussion.
COPIES TO: ~8 g
ITEM NO. *
G:\CC-MTGSX2000qtrl\FEBRUARY~2-29-00 g&o\as-budget study.doc
2000-2001 BUDGET ISSUES WORKSHEET
OPERATING EXPENDITURES
lA.
Should the 1999-2000 levels of service adopted by the City Council as part of the
1999-2000 Adopted Budget for each program area (i.e. Police, Recreation, etc.) be
used as the base level of service in developing the Fiscal Year 2000-2001 Budget?
YES or NO (Please circle one)
If you circle "NO", are there services/programs that you would like to see added or
dropped from the base level of service?
Added Services
DroPped Services
lB.
To the extent that the City Council's 2000 objectives require additional resources not
available in the current budget, should the cost of funding only HIGH PRIORITY
objectives be identified as an additional budget increment?
YES or NO
(Please circle one)
-1-
ATTACHMENT
1C.
If there is an additional service/program which was not identified in the 2000 Goals
& Objectives Study Session, which you would like evaluated during the
development of the 2000-2001 Budget, please identify below.
1D.
During Fiscal Year 1999-2000, the City Council funded a number of community
groups. For each community group identified below, please identify whether the
community groups funding request should be included in the base level o_[r in a
higher level of service in Fiscal Year 2000-2001.
COMMUNITY GROUP
1999-2000
FUNDING
SHOULD
CITY
CONSIDER
SUBSIDY
FOR FY
2000-2001
(YES/NO)
(IF YES,
MARK ONE)
BASE
LEVEL
ADDITIONAL
LEVEL
Childcare Links Childcare Support
$12,000
Community Television
Operational Subsidy
$29,480
Dublin Fine Arts Foundation
Organizational Subsidy
$ 5,000
Dublin Partners in Education
$10,000
Dublin Substance Abuse Council
Red Ribbon Week
Dry Grad Night
$ 2,500
$ 3,000
Dublin Unified Schools/
Parent Education Program
$ 4,6O0
Tri-Valley ConventionsNisitors Bureau $54,500
Tri-Valley One Stop Career Center
$10,000
CAPITAL EXPENDITURES
2A. Are there additional Capital Projects which are not included in the adopted Five Year
Capital Improvement Program which you would like to see Staff evaluate?
If so, please identify projects below.
-2- ·
2B. Of those projects currently identified in the Five Year Capital Improvement Program,
which projects would you like to see funded in Fiscal Year.2000-2001 ?
2C.
1
3A.
In the 1999-2000 Budget (as adjusted), a total of $2,883,472 was allocated from the
General Fund for Capital Projects. If this funding is necessary for Operating
Expenditures in 2000-2001, which of the following alternatives do you prefer for
funding Capital Projects in 2000-2001 ?
1. Defer 2000-2001 Capital Projects to a later year.
2. Utilize Unallocated Reserves.
3. Utilize Debt Financing.
4. Other
RESERVES
The City's policy on use of reserves (see Attachment #5) establishes appropriate use for
these funds.
Currently funds are not reserved for future costs associated with:
.
.
Retiree Medical
Future renovation of existing buildings (with the exception of Fire Station #16)
Catastrophic losses (i.e. City currently does not have property damage protection
due to earthquake)
Unfunded future Capital Projects
On-going liability for Dougherty Regional Fire Authority
Should the City consider reserving funds for any of the above items (3A 1-5)? If so, please
indicate which items below.
3B.
Should the City Council policy on Reserves be modified?
YES or NO
(Please circle one)
If Yes, in what way
-3-
3C. Should use of Reserves be limited to Capital or other one-time expenditures?
YES or NO
(Please circle one)
4. CONTRACT SERVICES
The following service contracts are due to be evaluated this Fiscal Year. Are you interested
in Staff evaluating any aspect of the service other than the cost of providing the service for
Fiscal Year 2000-2001. If so, please indicate below.
COST ONLY
CONTRACT YES/NO
IF "YES" IDENTIFY
OTHER ISSUES
A. Building & Safety
(Linhart Petersen Powers &
Associates)
B. Animal Shelter Services
(Alameda County Sheriff)
C. Crossing Guards
(All City Management)
D. Police Services
(Alameda County Sheriff)
5. BUDGET CALENDAR
In order to establish a Budget Calendar for preparation of the Budget and Capital Improvement
Program, it is necessary to establish a budget hearing date(s). Staff would recommend June 21,
22, 26, 27, 28, or 29, 1999.
G:\CC-MTGS~2000qtr1\FEBRUARY~2-29-00 g&o~2000-budgt worksheet.doc
-4-
ANALYSIS OF ANTICIPATED FUTURE IMPACTS ON THE
GENERAL FUND FOR FISCAL YEAR 2000- 2001
(Prepared February 2000)
Staff has identified a number of major items which may potentially impact General Fund
Revenue and Expenditures for Fiscal Year 2000-2001. The information identified below
is extremely preliminary and based upon limited information available at this time.
REVENUE
Relationship of State/Local Government Finance: This year the number of groups
discussing this relationship of State/Local Government Finance has increased
significantly. The League of California Cities has taken an active role in this discussion.
It appears that nearly every proposal currently being discussed impacts the distribution of
property tax and sales tax to cities. Therefore, the following analysis of revenue growth
could be affected by the final outcome of any State/Local Government Finance
Agreement adopted in Sacramento either for Fiscal Year 2000-2001 or beyond.
ProperW Tax
During Calendar Year 1999, the City processed approximately $210 million in building
permit valuation. As a result of this additional valuation and the increased strength in the
real estate market, the City anticipates there will be modest growth in property tax for the
upcoming fiscal year.
Sales Tax
As indicated in the Mid-Year Financial Report (previous item on the agenda), Staff
anticipates modest growth (approximately 5%). Staff anticipates with the completion of
the Hacienda Crossings Shopping Center, and the addition of new businesses in central
Dublin, that there will be modest grOwth again in the City's sales tax base in Fiscal Year
2000-2001.
Transient Occupancy Tax
Staff anticipates additional revenue from this category as a result of opening of the new
Extended Stay Hotel.
Interest Income
Staff anticipates that 'interest income will grow moderately as a result of increased
interest rates and an increase in the City's Year-End Reserves from Fiscal Year 1998-
1999 and 1999-2000.
ATTACHMENT 2
OPERATING EXPENDITURES
Identified below are items that are anticipated to impact the Cities Operating
Expenditures for Fiscal Year 2000-2001. This analysis does not include inflationary
increases for purchasing materials, supplies and equipment, nor increased costs of wages
and benefits for current City employees or other Contract providers.
Building Management
Additional operating costs associated with the Civic Center as a result of occupation of
the Civic Center Renovation Project.
Police Services
For Fiscal Year 2000-2001, Staff anticipates that additional Police Services will be
necessary to keep pace with the growth of the community. Areas presently being
considered include: school resource officer, traffic enforcement and additional patrol
services in the eastern portion of the City.
Street Maintenance
Additional street maintenance, sweeping, signal maintenance, weed control, services
assOciated with new roads that are being completed in the eastern portion of the City.
Park Maintenance
Staff anticipates that the City will need to budget maintenance and utility costs for the
following new facilities during Fiscal Year 2000-2001: Emerald Glen Park, Martin
Canyon Creek Trail Park, neighborhood park in Dublin Ranch Phase I.
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ATTACHMENT 3
BACKGROUND HISTORICAL FINANCIAL
INFORMATION / TRENDS
(Actual 1993-1994 Through Revised Budget 1999 - 2000)
Exhibit 1 Historical Comparison of General Fund Operating Revenue Versus Expenditures
· Exhibit 2 Comparison of Per Capita General Fund Operating Revenue &
Expenditures
· Exhibit 3 Comparison of Total General Fund Revenues
'.
· Exhibit 4 Actual Trends For Major General Fund Revenues
· Exhibit 5 All General Fund Expenditures
· Exhibit 6 Major Categories Of General Fund Operating Expenditures
· Exhibit 7 Capital Project Expenditures In General Fund
$28.0
$26.0
$24.0
$22.0
~ $20.0
$ 8.o -
-=-
$14.0
$12.0
$ o.o
1993-94 1994-95
HISTORICAL COMPARISON OF GENERAL FUND
OPERATING REVENUE VERSUS EXPENDITURES
(Includes CIP Project Expenses)
1995-96 1996-97 1997-98 1998-99 1999-2000
-*- Revenue ---- Expenditures
Revised
Actual Actual Actual Actual Actual Actual Budget
1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-00
REVENUES
EXPENDITURES
$ 13,570,129 $ 14,841,491 $ 15,853,776 $ 17,438,474 $ 20,894,763 $ 24,051,678 $ 26,771~34I
$ 12,179,833 $ 12,838,951 $ 14,350,242
$ 15,429,391
$ 18,044,611
$ 20,987,641
$ 23,674,482
ANALYSIS:
02/18/2000 2:44 PM
G:\Budget~FY~Prestudy\Rev&exp.xls
The budget figures presented for Fiscal Year 1999-2000 do not account for a $931,286 operating transfer from the
General Fund to the Intemal Service Funds, or the allocation of $2,439,955 to reserves for various designated
purposes, such as the Library, Senior Center, Open Space and Downtown Improvements. The 1999-2000 Budget is
as adjusted through January 31, 2000.
EXHIBIT I
$1,050
HISTORICAL COMPARISON OF PER CAPITA GENERAL FUND
OPERATING REVENUE & EXPENDITURES
(Includes CIP Project Expenses)
,l
$950
$85O
$750
$650
$550
$450
1993-94
1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000
-*-Revenue
· ---- Expenditures
Revised
Actual Actual Actual Actual · Actual Actual Budget
1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-00
REVENUES
EXPENDITURES
$525 $565 $596 $662 $818 $900 $933
$471 $489 $540 $586 $706 $785 $825
ANALYSIS:
Date Printed: 02/18/2000 2:44 PM
G:\BUDGE~FY\PRESTUDY\Rev&exp.xIs
On a per capita basis, General Fund Expenditures have been increasing at a rapid pace during the past four fiscal
years due to: additional public safety costs; new development within the City; and more capital projects being
funded by the General Fund. On a per capita basis, Revenues have increased by 78% since Fiscal Year 1993-94,
and Expenditures have increased by 63% since Fiscal Year 1993-94. EXHIBIT 2
$30.0
$25.0
$20.0
0
$ s.o
'" $10.0
$s.o -
$0.0 ---
COMPARISON OF TOTAL GENERAL FUND REVENUES
Fiscal Years 1993-94 through 1999-2000
$14.8
$20.9
$15.9
1995-96
$17.4
1996-97
$24.1
1993-94 1994-95 1997-98 1998-99
$26.8
1999-2000
REVENUES
Property Taxes $
Sales Tax
Other Taxes
Licenses & Permits
Fines & Forfeitures
Interest and Rentals
Intergovernmental
Charges For Services
Other Revenue*
TOTAL REVENUE $
Actual Actual Actual Actual Actual Actual
1993-94 1994-95 1995-96 1996-97 1997-98 1998-99
3,853,102 $ 3,944,284 $ 3,867,613 $ 3,920,897 $ 4,351,859 $ 4,866,093
5,969,342 6,470,287 6,760,413 7,108,598 8,025,448 8,687,091
634,740 651,807 865,612 1,128,454 1,297,452 1,522,356
340,995 337,551 466,199 1,092,183 1,398,677 2,472,217
34,316 35,668 38,793 38,492 40,421 60,876
935,615 1,140,714 1,265,255 1,388,949 1,556,181 1,352,939
945,713 1,044,002 1,102,494 1,151,275 1,233,812 1,356,234
580,738 1,053,715 1,372,959 1,386,419 2,483,861 3,482,983
275,568 163,463 113,782 223,207 507,052 250,889
13,570, I29 $ 14,841,491 $ 15,853,120 $ 17,438,474 $ 20,894,763 $ 24,05t,678
Revised
Budget
1999-2000
$ 5,346,600
9,200,000
1,749,400
3,041,520
57,200
1,223,214
1,437,181
3,917,844
798,382
$ 26,771,341
ANALYSIS:
After experiencing revenue growth between FY 1993-94 and FY 1998-99, Staffis projecting continuing growth in FY 1999-2000. It is important to note
the categories which contributed significantly to the revenue growth (Sales Tax, Property Tax, Charges for Services and Licenses and Permits). The
increase in "Licenses and Permits" and "Charges for Services" in Fiscal Year 1999/2000 is largely related to Development Activity. These revenues
directly offset current operating costs. Both of these revenues are highly related to extemal economic factors. The 1999/2000 Budget also includes almost
$800,000 in "Other Revenue" which typically is from one-time / non recurring sources.
Date Printed: 02/18/2000 2:45 PM
G:~UDGET~FY~PRESTUDY~strev.xls
EXHIBIT 3
ACTUAL TRENDS FOR MAJOR GENERAL FUND REVENUES
Fiscal Years 1993194 through 1999/2000
$10.0
$9.0
$8.0
$7.0
$6.o
$5.0
$4.0
$3.0
$2.O
$1.o
$0.o
1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000
Sales Tax -e- Property Taxes - Charges For Services -~- Licenses & Permits
Actual Actual Actual Actual Actual Actual
REVENUES 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99
Sales Tax $ 5,969,342 $ 6,470,287 $ 6,760,413 $ 7,108,598 $ 8,025,448 $ 8,687,091
% General Fund Total 44.0% 43.6% 42.6% 40.8% 38.4% 36.1%
Property Taxes $ 3,853,102 $ 3,944,284 $ 3,867,614 $ 3,920,897 $ 4,351,859 $ 4,866,093
% General Fund Total 28,4% 26.6% 24.4% 22.5% 20.8% 20.2%
Charges For Services $ 580,738 $ 1,053,715 $ 1,372,960 $ 1,386,419 $ 2,483,861 $ 3,482,983
% General Fund Total 4.3% 7.1% 8.7% 8.0% 11.9% 14.5%
Licenses and Permits $ 340,995 $ 337,551 $ 466,199 $ 1,092,183 $1,398,677 $ 2,472,217
% General Fund Total 2.5% 2.3% 2.9% 6.3% 6.7% 10.3%
% Total Major Categories
ANALYSIS:
Date Printed: 02/23/2000 4:02 PM
G:\BUDGE'r~FY~P R ESTU DY~vlajrevcm,xls
Revised
Budget
1999-2000
$ 9,200,000
34.4%
$ 5,346,600
20.0%
$ 3,917,844
14.6%
$ 3,041,520
11.4%
79.2% 79.6% 78.6% 77.6% 77.8% 81.1% 80.4%
This chart analyzes four major General Fund Revenues which account for approximately 80% of the total General Fund Revenues
collected. Sales Tax and Charges for Services were expected to continue to increase over the prior-year. Property Taxes
were expected to be larger resulting from increased assessed valuations on existing properties and new commercial and
residential construction occurring in the City.
EXHIBIT 4
24.0 -
20.0 -
16.0-
i 12.0-
8.0
4.0
0.0
1993-94
$12.8
ALL GENERAL FUND EXPENDITURES
(Operating Expenditures, CIP and Debt Service)
$14.4
$15.4
$18.0
$21.0
$23.7
1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000
General Government
Public Safety
Transportation
Health & Welfare
Culture & Leisure
Community Development
Contingent Reserve
TOTAL OPERATIONS
Capital Improvement Program
Net Debt Service
GRAND TOTAL
ANALYSIS:
Date Printed: 02/18/2000 3:04 PM
G:\BUDGET~FY~PRESTUDY~Gfexp.xls
Actual Actual Actual Actual Actual Actual Budget
1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000
$ 1,464,618 $ 1,581,140 $ 1,496,978 $ 1,691,687 $
$ 5,727,728 $ 6,043,221 $ 6,714,808 $ 6,723,854 $
$ 487,451 $ 539,936 $ 691,337 $ 629,264 $
$ 76 $ 17,412 $ - $ 15,596 $
$ 1,712,352 $ 1,765,992 $ 1,847,110 $ 2,000,560 $
$ 986,292 $ 1,250,082 $ 1,778,244 $ 1,838,558 $
N/A N/A N/A N/A
$ 10,378,517 $ 11,197,783 $ 12,528,477 $ 12,899,519 $
$ 342,723 $ 179,719 $ 322,243 $ 1,033,056 $
$ 1,458,593 $ 1,461,449 $ 1,499,522 $ 1,496,816 $
1,761,643
8,204,545
650,709
17,039
2,168,994
2,761,133
N/A
15,564,063
987,200
1,493,348
$ 2,139,738
$ 8,805,458
$ 776,929
$ 16,969
$ 2,248,580
$ 3,606,401
N/A
$ 17,594,075
$ 1,779,159
$ 1,614,407
$ 2,477,022
$ 9,409,348
$ 827,008
$ 19,360
$ 3,059,289
$ 4,974,683
$ 24,300
$ 20,791,010
$ 2,883,472
$ -
$ 12,179,833 $ 12,838,951 $ 14,350,242 $ 15,429¢t91 $ 18,044,611 $ 20,987,641 $ 23,674,482
The chad displays General Fund expenditures by major program area.
EXHIBIT $
$10.0
$9.0
$8.0
$7.0
$6.0
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
MAJOR CATEGORIES OF GENERAL FUND OPERATING EXPENDITURES
(Excludes Health Weffare)
1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000
IPublic Safety I Community DeVelopment [] Culture & Leisure [] General Government · Transportation
PROGRAM AREA
Public Safety
Community Development
Culture & Leism'e
Transportation
ANALYSIS:
Date Printed: 02/24/2000 4:57 PM
G:kBUDGET~=Y~PRESTUDY~lajexp.xls
Actual Actual Actual Actual Actual Actual
1993-94 1994-95 1995-96 1996-97 1997-98 1998-99
$ 5,727,728 $ 6,043,221 $ 6,714,808 $ 6,723,854 $ 8,204,545 $ 8,805,457
$ 986,292 $ 1,250,082 $ 1,778,244 $ 1,838,559 $ 2,761,133 $ 3,606,401
$ 1,712,352 $ 1,765,992 $ 1,847,110 $ 2,000,560 $ 2,168~q94 $ 2,248,580
$ 1,464,618 $ 1,581,140 $ 1,650,777 $ 1,691,687 $ 1,761,643 $ 2,139,738
$ 487,451 $ 539,936 $ 691,337 $ 629,264 $ 650,709 $ 776,929
Revised
Budget
1999-200~}
$ 9,409,348
$ 4,974,683
$ 3,059,289
$ 2,477,022
$ 827,008
This chart analyzes a comparison between General Fund expenditures by the major operating program areas excluding health and welfare. As shown
public safety expenditures have increased substantially in the last three fiscal years. Community Development spending has also increased over the past
six years due to increased development activity. Culture and Leisure shows an 18% increase in the most recent year as a result of new staff added to
oversee additional recreational programs being provided and the construction of several new Public Facilities. General Government has increased by 16%
due to new staff being added in the Central Services and Administrative Services divisions and increased insurance costs. Transportation increased by
6% as Street Sweeping costs are now entirely funded by the General Fund.
EXHIBIT 6
CAPITAL PROJECT EXPENDITURES IN GENERAL FUND
Fiscal Years 1993-94 through 1999-2000
$1.8
$1.2
$0.6
1
$O.3
1995-96
1996-97 1997-98
1998-99
1999-2000
Actual Actual Actual Actual Actual Actual Budget
1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000
Capital Improvement Program $342,723
$179,719 $322,243 $ 1,033,056 $ 987,200 $ 1,779,159 $ 2,883,472
ANALYSIS'
In the last two Fiscal Years the General Fund has funded Capital Improvement Projects to a greater
extent than in prior years.
Date Printed: 02/18/2000 10:10 AM
G:\BUDG ET~FY~,PRESTUD~Gfexp.xls
EXHIBIT 7
REVISED CIP (AS OF 1/31/2000)
SUMMARY 1998-2003 CAPITAL IMPROVEMENT PROGRAM - GENERAL
ITl
Z
--i
PROJECT
NUMBER
93130
93140
93150
93160
93171
93190
93200
93220
93230
93250
93310
93320
93400
93450
93500
93510
93600
93910
93930
93950
93970
94500
94510
93520
PROJECT NAME
City Cablecast System
Presentation Equipment for City Council Chambers
Network System Upgrade
City Council Chamber Sound System
Forensic Evidence Safety Cabinet - Police Services
Central Data Processing System Upgrade
Development Services Data Processing
Communications System Upgrade
Tri Valley Visioning Project
Public Works Copier
DUSD Technology Project
Telecommunications Plan
Eastern Dublin Financing Study
Civic Center Library (Phase I)
Fire Apparatus
Emerald Park Fire Station
Police Services Electric Bicycle Units
Civic Center Renovation/Expansion Project
Civic Center Roof Replacement Project
Fire Station Exhaust Removal System
Automated Document Storage & Retrieval System
Public Facilities Fee Study 1998 Update
Fire Fee Study Update
Fire Station Acoustic Improvements
TOTAL COST
FINANCING
General Fund (001)
Criminal Activity Fund (200)
Public Facilities Fund (310)
Fire Impact Fee Fund (320)
Private Developer Contributions
TOTAL FINANCING
TOTAL
COST
$ 2,080
11,840
195,127
4,715
17,665
88,090
54,390
114,318
20;000
9,200
150,000
46,200
12,150
12,358,717
1,020,703~
4,059,000
6,000
3,246,355
177,701
38,500
40,300
33,060
10,500
9,600
$ 21,726,211
$ 2,904,968
34,931
12,716,812
4,069,500
2,000,000
$ 21,726,211
PRIOR
YEARS
$ 0
129,458
26,855
16,818
18,361
317,563
22,818
5,147
20,846
1998-99
8,790
20,324
26,690
19,912
20,000
12,150
2,496
4,400
104,216
94,404
38,500
1,300
12,214
REVISED
1999-2000
$ 2,080
3,050
45,345
4,715
17,665
16,080
34,478
15,500
9,200
150,000
46,200
537,720
703,140
100,000
1,600
1,934,321
78,150
52,400
10,500
9,600
2000-2001 2001-2002 2002-2003
$ 0
18,465
7,000
$ 0 $ 0
75,000
928,735 5,615,780 5,255,625
1,000,000 160,000 2,799,000
1,185,000
$ 557,866 $ 365,396 $ 3,771,744 .$ 1,954,200 $ 5,775,780 $ 9,314,625
$ 0 $ 599,860
$ 496,936 $ 248,966 $ 1,547,141 $ 25,465
17,266 17,665
43,664 116,430 2,096,438 928,735
110,500 1,000,000
3,615,780 5,915,765
160,000 2,799,000
2,000,000
$ 557,866 $ 365,396 $ 3,771,744 $ 1,954,200 $ 5,775,780
$ 9,314,625
02/18/2000 5:13 PM
SUMMARY 1998-2003 CAPITAL IMPROVEMENT PROGRAM- GENERAL
UNFUNDED PROJECTS
PROJECT NO.
93450
PROJECT NAME
Civic Center Library (Phase II)
TOTAL COST
FUNDING SHORTFALL
ESTIMATED
COST
$ 1,238,140
$ 1,238,140
$ 1,238,140
02/14/2000 5:19 PM Part 2 of 2
REVISED CIP (AS OF 1/31/2000)
SUMMARY 1998-2003 CAPITAL IMPROVEMENT PROGRAM - COMMUNITY IMPROVEMENTS
TOTAL
PROJECT NO PROJECT NAME COST
94051 Iron Horse Trail Amenities 5,900
94191 Major Arterial Tree Well/Median Planting 45,150 .
94225 City Entrance Landscaping Improvements 14,965
94230 Arroyo Vista Project Improvements - Roof Repair $ 115,497
94240 Arroyo Vista Child Care Center 31,210.
94250 Sidewalk Safety Repair 287,659
94251 Widen Village Parkway Sidewalks -
Dublin Boulevard to Amador Valley Boulevard
Trash Racks Behind Padre Way
Audible Pedestrian Signals
Camp Parks Affordable Housing Project
Median Paver Repair - Downtown Arterial Streets
Village Parkway Median Landscaping
Dublin Boulevard to Amador Valley Boulevard
Stagecoach Road Landscaping Improvements
Downtown Improvements Plan
Downtown Special Flood Hazard Areas Engineering Study
Downtown Street Banner Replacements
Downtown Street Banner Additions
Business Enhancement Sign Program
Street Name IdentificatiOn Sign Replacement Program
TOTAL COST
90,750
94261 2,500
94290 2,500
94310 1,202
94612 104,000
94615
31,680
94630 18,700
94701 44,650
94702 29,200
94940 20,820
94950 7,150
94970 60,000
N/A 98,000
FINANCING
General Fund (001)
Gas Tax Fund (206)
Community Development Block Grant (209)
Housing and Noise Mitigation Impact Fee Fund (380)
Stagecoach Landscape Assessment District (711)
TOTAL FINANCING
$ 1,011,533
$ 679,287
137,395
175,585
566
18,700
$ 1,011,533
PRIOR REVISED
YEARS 1998-99 1999-2000 2000-2001 2001-2002 2002-2003
$ 49,207 $ 31,890
14,025 17,185
61,133
1,202
8,500
7,150
5,900
45,150
14,965
$ 34,400
76,526
90,750
2,500
2,500
104,000
31,680
18,700
44,650
29,200
12,320
$ 50,000 $ 50,000 $ 50,000
5,000 55,000
98,000
$ 64,434 $ 125,858 $ 513,241 $ 153,000 $ 105,000 $ 50,000
$ 636 $ 65,309 $ 305,342
137,395
63,232 60,549 51,804
566
$ 153,000 $ 105,000 $ 50,000
18,700
$ 64,434 $ 125,858 $ 513,241 $ 153,000 $ 105,000 $ 50,000
02/18/2000 3:44 PM
REVISED CIP (AS OF 1/31/2000)
SUMMARY 1998-2003 CAPITAL IMPROVEMENT PROGRAM - PARKS
Page 1 of 2
TOTAL PRIOR
PROJECT NO PROJECT NAME COST YEARS
94050 Dougherty Hills Park Slope Repair $ 697,790 $ 574,319 $
95071 Dublin Swim Center Boiler Replacement
and Mechanical Building Modifications
Community Gymnasium at Valley High School
Civic Center Fountain Pump Replacement
Kolb Park Tennis Court Resurfacing
Shannon Park Subdrain
Shannon Park Pedestrian Pathway
Shannon Center Window Coverings
Shannon Center HVAC
Heritage Center Storage Building
Dublin Elementary School Athletic Field Renovation
Dublin Heritage Center Improvements
Heritage Center HVAC System
Emerald Glen Park
Emerald Glen Park Master Plan
Camp Parks Park Project
Dublin Ranch Phase I Neighborhood Park
Handicap Lift for Senior Center
Mape Memorial Park Pedestrian Bridge
Dublin Sports Grounds Renovation
Dublin Swim Center Deck Replacement
Dublin Swim Center Exterior Painting and
Fence Replacement
Pool Lift for Swim Center
Schaefer Ranch Neighborhood Parks
Dublin Ranch Village Square
Senior Center
TOTAL COST
201,500
95110 1,053,177
95120 10,545
95340 9,179
95400 18,772
95410 10,055
95450 3,400
95461 20,935
95501 78,210
95530 202,415
95540 196,533
95550 24,136
95600 17,436,199
95610' 92,207
95620 42,500
95640 3,102,000
95691 9,400
95770 40,974
95830 746,749
95910 799,277
95911
64,325
95912 3,854
N/A 6,706,575
New 1,635,750
New 2,069,695'
$35,276,152
188
1998-99
123,471
263,697
10,545
9,179
18,772
9,867
3,400
FINANCING General Fund (001)
Community Development Block Grant (209)
TDA Fund (211)
FEMA Fund (212)
Measure D (224)
Traffic Impact Fee Fund (300)
Public Facility Impact Fee (310)
Park Dedication In-Lieu Fund (315)
TOTAL FINANCING
184,000
7,460 153,073
24,136
921,844
86,242 5,965
1,119 39,855
215,454
13,894 548,178
REVISED
1999-2000
$ 201,500
263,160
1,000
78,210
18,415
6,307,165
42,500
3,102,000
9,400
237,205
64,325
3,854
2000-2001 2001-2002 2002-2003
$ 0 $ 0
263,160 263,160
19,935
36,000
10,063,795 $ 143,395
228,970 302,325
4,416,525 2,290,050
1,635,750
308,570 1,761,125
$ 898,676 $ 2,315,982 $10,328,734 $ 4,964,590 $10,937,850 $5,830,320
$ 4,154,580 $ 578,751
13,254
40,974 1,119
16,141 16,141
20,268
164,465
20,002,779 86,242
10,863,691 216,423
1,188,664 $ 863,815' $ 319,095 $ 263,160 $ 941,095
13,254
39,855
12,403 7,865
164,465
921,987 9,236,835 4,416,525 451,965 4,889,225
153,073 42,500 228,970 10,222,725
$35,276,152
$ 898,676 $ 2,315,982 $10,328,734 $ 4,964,590 $10,937,850 $5,830,320
02/18/2000 3:59 PM
SUMMARY 1998-2003 CAPITAL IMPROVEMENT PROGRAM - PARKS
UNFUNDED PROJECTS
PROJECT NO.
95600
New
New
New
New
New
New
PROJECT NAME
Emerald Glen Park
Senior Center
Emerald Glen Park Aquatic Center
Emerald Glen Park Community Center
Emerald Glen Park Recreation Center
Sports Park
Community Theater
TOTAL COST
FUNDING SHORTFALL
ESTIMATED
COST
4,493,020
1,097,275
2,133,250
4,807,000
6,061,000
29,797,940
3,344,000
$ 51,733,485
$ 51,733,485
02/14/2000 5:19 PM Part 2 of 2
pROJECT
96010
96040
96050
96291
96380
96400
96410
96420
96430
96560
96580
96640
96650
96770
96850
96860
96890
96920
N/A
N/A
NO
REVISED CIP (AS OF 1/31/2000)
SUMMARY 1998-2003 CAPITAL IMPROVEMENT PROGRAM - STREETS
pROJECT (a)
Dublin Boulevard Improvements Silvergate Drive/Hansen Drive
Downtown Street Light Additions
Iron Horse Trail - Amador Valley Boulevard
to Northerly City Limit
Pavement Management System Update
1-580/San Ramon Road/Foothill Road Interchange Improvements
TOTAL PRIOR
COST YEARS
$ 2,293,522 $ 130,142
82,600
147,309
17,250
1,050,000
23,374
Eastern Dublin Arterial Street Improvements (b)
1-580/Hacienda Road Freeway Interchange
1-580/Tassajara Road/Santa Rita Road Freeway Interchange
1-580/Fallon Road Freeway Interchange
Traffic Signals - Village Parkway at Brighton Drive, Tamarack Drive
and Davona Drive
Annual Street Overlay Program
San Ramon Road Slope Stabilization Between Vomac Road and
Alcosta Boulevard
Eastern Dublin Street Right-of-Way Acquisition
Alamo Canal Bike Path Project - Amador Valley Blvd to 1-580
Dougherty Road Improvements North of Amador Valley
Boulevard to North of Houston Place
1-580/I-680 Direct Connector Project
Dublin Boulevard Widening - Dougherty Road to Scarlett Drive
Dublin Boulevard Improvements Village Parkway to
Sierra Court
Bike Path - Alamo Creek North of Amador Valley Boulevard
Bike Lane Project - Amador Valley Boulevard, Stagecoach Road
to Dougherty Road
TOTAL COST
39,807,332
1,300,000
706,560
358,955
459,213
1,412,598
224,542
5,129,000
688,165
574,365
1,401,760
2,087,300
2,562,775
122,800
$ 60,426,046
287,937
13,455
9,083
4,030
155,112
282,990
775
1998-99
REVISED
1999-2000 2000-2001 2001-2002
S ,
35,700
123,935
136,532
105,500
156,000
194,500
$ 608,480 $ 1,519,200
82,600
17,250
100,000 500,000
6,559,731 16,052,140
1,194,500
210,560 340,000
151,000
130 450,000
303,198 306,600 267,600
220,512
59,000
5,070,000
250,686 437,479
419,253
559,385 559,385
21,592 2,065,708
1,500 1,484,000 1,076,500
450,000
$14,779,264
2002-2003
$ 1,991,728
267,600 267,600
122,800
$ 906,898 $ 1,777,352 $19,110,500 $20,875,104 $15,496,864 $ 2,259,328
355,744
68,040
256,302
$ 158,349. $ 437,479
101,917 199,200
314,333
43,337
60,535 191,200
1,726,000 1,070,500
16,623,429 18,976,725
82,600
$ 118,500 $ 267,600
149,100
15,229,264 1,991,728
269,155
1,500
105,020
721,591
FINANCING
GeneralFund (001) $ 1,023,050 $ 71,478
Gas Tax Fund (206) 903,006 147,749
ISTEA Fund (210) 599,377 28,742
TDA Fund (211) 64,180 20,843
Measure B Fund (217) 673,004 3,014
State Transportation Improvements Fund (219) 2,798,000
SB 300 Fund (220) 135,700 30,680
Traffic Impact Fee Fund (300) 54,147,129 604,392
Street Lighting Landscape District (710) 82,600
TOTAL FINANCING $ 60,426,046 $ 906,898
$ 1,777,352 $19,110,500 $20,875,104 $15,496,864
$ 2,259,328
(a) See page vii for Street Projects in the 1998-2003 CIP for which there is insufficient funding.
(b) It is proposed that this project proceeds only if the development community advances funding and is repaid once Eastern Dublin Traffic Impact Fees have been collected.
02/18/2000 2:54 PM
SUMMARY 1998-2003 CAPITAL IMPROVEMENT PROGRAM - STREETS
UNFUNDED PROJECTS
PROJECT NO. PROJECT NAME
96400
96420
96430
96850
96870
96930
N/A
N/A
N/A
N/A
Eastern Dublin Arterial Street Improvements
1-580/Tassajara Road/Santa Rita Road Freeway Interchange
1-580/Fallon Road Freeway Interchange
Dougherty Road Improvements North of Amador Valley Boulevard
to North of Houston Place
St. Patrick Way-Regional Street to Golden Gate Drive
Dublin Boulevard Improvements - Sierra Court to DOugherty Road
Dougherty Road Improvements - Amador Valley Boulevard North to City Limits
Dougherty Road Improvements - Houston Place to 1-580
Scarlett Drive / Iron Horse Trail Extensions
Th-Valley Transportation Development Fee Regional Transportation Projects
TOTAL COST
ESTIMATED
COST
FEES
AVAILABLE
$ 16,685,171 $ 0
5,387,440 7,179
8,011,360 8,384
3,561,012
2,533,900
2,625,220
3,538,600
1,771,432
8,313,833
17,756,440
$ 70,184,408
155
1,603,932
77,641
215,167
515,659
204,771
0
$ 2,632,888
SHORTFALL
$16,685,171
5,380,261
8,002,976
3,560,857~
929,968
2,547,579
3,323,433
1,255,773
8,109,062
17,756,440
$ 67,551,520
02/14/20005:19 PM Part 2 of 2
RESOLUTION NO. 80 - 93
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING A POLICY FOR MANAGEMENT AND USE OF GENERAL FUND ASSETS
WHEREAS, the City Council of the City of Dublin recognizes the
importance of General Fund Reserves; and
WHEREAS, General Fund Reserves are an important asset of the City
and it is prudent to have an established policy to guide their use; and
WHEREAS, typically, General Fund monies are a discretionary funding
source which can be appropriated as enacted through~ the annual budget
process; and
WHEREAS, interest earnings from City General Fund Reserves can
provide an independent local revenue source; and
WHEREAS, it is not possible to exactly predict over time how
economic conditions may impact either the interest earnings (income) or
the need to utilize reserves to provide the level of municipal services
deemed adequate by City Council policy; and
WHEREAS, prudent management would dictate that the City have a
general policy for the management of its assets, including the
anticipated purpose of General Fund Reserves.
NOW, THEREFORE, BE IT RESOLVED Chat the City Council of the City of
Dublin does hereby establish the attached Policy for the Management and
Use of General Fund Reserves (Exhibit A), attached hereto and by
reference made a part hereof.
BE IT FURTHER RESOLVED that City Staff are hereby authorized and
directed to undertake all administrative steps necessary to implement
said "Policy" and present periodic reports to the C~ty Council.
PASSED, APPROVED AND ADOPTED this 14th day of June, 1993.
AYES:
Councilmembers Burton,-Houston, Howard, and Mayor Snyder
NOES: None
ABSENT:
ABSTAIN: None
~Ci.~ Clerk
PSR/lss a: ResoSO. ~ge~a#l 2:
Councilmember Moffatt
ATTACHMENT 5
EXHIBIT A
CITY OF DUBLIN
GENERAL FUND RESERVE POLICY
PURPOSE
The purpose of this document is to formally. outline the City Council
policy 'of maintaining General Fund Reserves and designating the
potential types of uses for such reserves. General Fund Reserves
shall not be considered as being readily available for appropriations
towards operating expenses, except as allowed for in this policy and
through explicit action by the City Council.
· AMOUNT OF RESERVES
The amount of General Fund Reserves will fluctuate over time. The.
City Council recognizes that there are numerous events which could
place a legitimate demand on the reserves.
INTEREST EARNINGS
Ail interest earnings on the General Fund Reserves shall accrue to the
City's General Fund Unreserved Fund Balance, for appropriation by the
City Council in accordance with local and State laws, regulations and
policies.
ABILITY TO ACCOMMODATE CITY NEEDS
The City. Council recognizes the importance of maintaining flexibility
at this time as well as in the future. Proper maintenance of the
City's General Fund Reserves will accommodate a response to economic
conditions affecting earnings on said funds as well as unanticipated
events which require an appropriation.
POTENTIAL USE OF RESERVES
Any appropriation of General Fund Reserves is subject to action by the
City Council. The following events are the basis for a policy- to
protect and carefully plan for any expenditure from General Fund
Reserves:
city Indebtedness: Reserves may be utilized to reduce or
eliminate the need for current or future debt service payments.
The limitation of debt service as an annual operating expense
allows for available monies to be expended for other public
purposes. This shall be considered the highest priority for the
use of General Fund Reserves.
Economic Uncertainty: A prudent reserve can be used to finance
municipal services in the event that economic 'conditions have
deteriorated to the extent that traditional revenue sources can
no longer support the services.
Response to Reductions in Revenues: In recent years, State
Government has taken revenues which were previously considered to
be local revenues. Development of a locally controlled-revenue
source can be important.-'
Catastrophic Loss: The City currently 'participates in a pooled
self-insured liability and property program. A catastrophic
event may require additional appropriations in order to attain a
full recovery.
Preservation of Funds as Revenue Generator: The preservation of
General Fund Reserves provides revenue as a result of investment
income. This is an important discretionary income source.
Economic Development Stimulus: A locally controlled funding
source could become one cOmponen~ of an investment plan, which
would provide a positive return to the City and a public benefit.
This listing is not intended to be ~11 ,inclusive; however, it is
generally reflective of the types of considerations to.be made when
proposing the use of such funds. Proposed uses which are inconsistent
with this policy should demonstrate a public benefit and a finding
that it is in the best interest of the City.
REVISIONS
Revisions to this policy shall be approved by the City Council in the
form of a Resolution.
PSR/[ss a: FundExbA.agenda#12
NATIONAL LEAGUE OF CITIES
•
The National League of Cities provides a vehicle for local officials to
network with peers from across the country and share ideas.
Approximately 20% of California's cities belong to the NLC
organization.
Based on Dublin's current population (28,707), annual dues would be
$1,413. Once the population reaches 30,001, dues would increase to
$2,476 per year.
Membership in the National League of Cities offers:
• Access to programs already at work and proven in the field in other
municipalities across the Country..
•:• Access to innovative solutions, products and techniques.
•• Opportunities to. develop your abilities.
• Staff development.
• Better quality, more motivated leadership.
• A chance to join a powerful network of cities of all sizes.
Membership includes:
• Reduced registration fees for the annual Congress of Cities and the
congressional City Conference in Washington, D.C.
• Free inquiry services from NLC's Municipal Reference Service.
•:• Access to the on-line information forum, Access Local Government.
• Free copies of Nation's Cities Weekly and reduced rates on other
NLC publications.
• Access to NLC exhibits, workshops and seminars.
• Opportunities to participate in NLC membership and constituency
groups.
• Full voting rights and opportunities for participation and leadership
in issue-oriented standing committees, task forces and steering
committees.
K2/cc-mtgs/misc/nlc-join.doc
•
ATTACHMENT 6