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HomeMy WebLinkAboutItem 4.01 Approve Minutes 02-15-2000 REGULAR MEETING - February 15, 2000 A regular meeting of the Dublin City Council was held on Tuesday, February 15, 2000, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:09 p.m., by Mayor Houston. +- ROLL CALL PRESENT: Councilmembers Howard, McCormick,'Vice Mayor Lockhart and Mayor Houston. ABSENT: Councilmember Zika. PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. Mayor Houston announced that Closed Session Items 10.1 and 10.2 would be deferred to the next meeting, when hopefully, all Councilmembers will be present. - Citizen & Organization of the Year (610-50) Mayor Houston announced that the deadline for receipt of nominations for Citizen and Organization of the Year is Thursday at 3 p.m. He encouraged everyone to get their nominations in. Virginia Bennett (910-10) Mayor Houston announced that someone very important to our community passed away a little over a week ago. Virginia Bennett was one of the founders of DHPA and she was the librarian and somebody that everyone could go to. She always had a smile on her CITY COUNCIL MINUTES VOLUME 19 REGULAR. MEETING February 15, 2000 ! PAGE 31 "w • face. Memorial services will be held on Friday afternoon at 1:00 p.m. at John Knox Presbyterian Church. The Mayor then requested a moment of silence. INTRODUCTION OF NEW EMPLOYEE 7:12 p.m. 3.1 (700-10) New Building Official George Thomas was introduced to the Council. AUTHORIZATION TO NEGOTIATE A FINANCIAL PARTICIPATION MEMORANDUM OF UNDERSTANDING (MOU) WITH THE SAN FRANCISCO BAY AREA RAPID TRANSIT DISTRICT (BART) AND CITY OF PLEASANTON FOR THE PROPOSED WEST DUBLIN/PLEASANTON BART STATION 7:14 p.m. 3.2 (1060-30) Economic Development Director Chris Foss presented the Staff Report and advised that this item will allow for negotiations to proceed between the City of Dublin, City of Pleasanton, and BART with regard to the City's financial participation in the proposed mixed-use development project, including a BART station and associated transportation facilities. BART is working with Jones Lang LaSalle on the development of a mixed-use project on the site of BART-owned property in western Dublin. The development will include a new BART station and related station improvements in the I-580 median, as well as 160 market-rate apartment units, a 240 room hotel, and a 600 space public parking garage in Dublin and an approximately 170,000 square foot office building and 400 space parking garage in Pleasanton. The public project (BART station and parking garages) will be paid for by the proceeds of a bond issue, and it is proposed that the City of Dublin will lease a parking garage in exchange for rent equivalent to sales, property and transient occupancy tax receipts generated from the private development over a specified length of time. Mr. Foss advised that Staff is requesting City Council authorization to proceed with negotiations on a potential financial participation agreement. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 32 BART Director Peter Snyder was regretfully unable to attend this meeting due to a previous commitment. Kathy Mayo, Project Manager for the Dublin Pleasanton Extension stated they feel the project is not completed until they build the West Dublin Station. They feel they have a wonderful window of opportunity to make this project come to fruition. She explained the critical role that the City will play. Jeff Ordway was introduced, as was Bob Russell with Jones Lang LaSalle. Jeff Ordway stated this is one of the first truly collaborative processes that BART has embarked upon. They feel they can build a BART station in the western area. They conducted a competitive process and last February Jones LaSalle was selected. They've worked with City Staff looking at the ways to finance the public improvements. They produced materials for their Board indicating all the motions taken. This is highly complicated and requires a lot of communication and openness. He urged the Council's support for this unique project. Bob Russell stated they are extremely excited to be here in the community and to create something that's not been done before. Graphics were displayed, and Mr. Russell stated there are some real dynamic things happening here. They are pleased to be a part of this. Mayor Houston asked about the length of time on the financing commitment, and when the debt would be paid off? Mr. Ord way stated they are looking at a 30 year debt. It could absolutely be retired earlier. They anticipate the City's obligation being over far sooner than 30 years. Mr. Ambrose stated the"exact dates.haven't been worked out yet for the cities. He explained the mechanisms that will be used,and stated a lot of details have yet to be worked out. BART property is not on the tax role, so we are not giving up anything on that property. Mayor Houston asked about the next step and what will be happening. Mr. Russell explained the timing of the next sequence of events. Ground leases and bond issue should happen late this year, and the station is anticipated to come on line in 2003. Mayor Houston stated he felt it is very exciting to be a part of this unique type of development. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 33 On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. Zika absent), the Council authorized the City Manager to negotiate a Financial Participation MOU with BART and the City of Pleasanton for the West Dublin/Pleasanton BART station. The City Manager would return in the near future with an agreement for City Council consideration. APPOINTMENTS TO THE VILLAGE PARKWAY SPECIFIC PLAN STUDY TASK FORCE 7:27 p.m. 3.3 (110-30) Community Development Director Eddie Peabody advised that last year, the Downtown Study Task Force recommended the initiation of specific land use study for the Village Parkway commercial area. The City Council directed Staff to utilize a Task Force made up of Village Parkway business and property owners. Staff sent out 291 letters to Village Parkway business and property owners announcing the formation of the Specific Plan Task Force, and published an advertisement in the Tri-Valley Herald. Eleven applications were received. Applicants include: Stan McClanahan, Sawsan Wolski, Charlotte Fernandez, David Hess, Dan Scannell, Connie Mack, George Churchill, Thomas Odam, Redic Thomas Jr., Rick Camacho, and Michael Bischoff. Mayor Houston has indicated that he wishes to appoint all of the applicants to the Task Force. An additional application was received February 14th (after the February Pt deadline) from Jimmy&Yvonne Tin. Mayor Houston stated he sees this as something that will be open and allow other people to get involved in order to get more ideas. He asked about a timeframe for recommendations. Mr. Peabody responded that Staff would like to complete this project within the next 6 months and once members are appointed, to get started immediately with options, ideas, thoughts and suggestions on land use, parking access and possibilities for improvement of existing properties as outlined in the SP program. Mayor Houston asked for thoughts with regard to public officials serving on this committee. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 34 Cm. McCormick stated she would like to see it be a true citizen's committee. Public officials often have other motives. Vice Mayor Lockhart stated we had one Council representative on the Downtown Task Force and it did not affect the task force one way or the other. She took away a healthier understanding of the business people on the group. Her concern is once the wheels start rolling,you can't go backward every meeting to catch people up that are absent. She stated she didn't feel strongly one way or the other. Mayor Houston asked if Staff felt this is a manageable size group. He stated he understood the problems with someone coming in in the middle of the process. Mr. Peabody stated he shared Vice Mayor Lockhart's viewpoint. Appoint a group and work with those. Eleven or 12 is a very manageable number, and hopefully, if they will participate, we can get some good results. Mr. Ambrose pointed out that these meetings will be noticed and the public can participate. At some point the group will forward a report to the City Council and they must sign their names to the report. It was clarified that it will just be a community committee. Two names were submitted on the one late application. Councilmembers can attend if they wish, but shouldn't be on the committee. Mayor Houston indicated that a School Board member applied. Cm. McCormick reiterated that she would like it to be no public officials. On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by majority vote (Cm. Zika absent), the Council confirmed the Mayor's appointments to the Village Parkway Specific Plan Study Task Force. They accepted applications from 12 people (including the late application for 2 people) and clarified that it is to be a true citizen's committee with no elected officials. Mayor Houston voted in opposition to the motion. CITY COUNCIL MINUTES VOLUME 19 REGULAR, MEETING February 1 5, 2000 PAGE 35 CONSENT CALENDAR 7:35 p.m. Items 4.1 through 4.15 On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. Zika absent), the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of February 1, 2000; Adopted (4.2 700-20) RESOLUTION NO. 16 — 00 AMENDING THE CLASSIFICATION PLAN (ENGINEERING TECHNICIAN II) and RESOLUTION NO. 17 — 00 AMENDING THE SALARY PLAN (ENGINEERING TECHNICIAN II) Adopted (4.3 600-35) RESOLUTION NO. 18 — 00 AWARDING CONTRACT 00-01 DOWNTOWN STREET LIGHT ADDITIONS TO TENNYSON ELECTRIC, INC. ($44,888.50) Accepted (4.4 600-35) improvements constructed under Contract 99-12A and authorized $5,171 payment to LJ Interiors, less retention to be paid 35 days following contract acceptance if no claims are received; Received (4.5 150-80) Report on Dublin Pride Week Activities and accepted gifts from Livermore-Dublin Disposal, Tri-Valley Herald and Target; and directed Staff to prepare formal acknowledgments; Received (4.6 330-50) Preliminary Financial Report for the Month of December 1999; CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 36 Authorized (4.7 600-30) the Mayor to execute agreements with Dublin Fine Arts Foundation and the artists for the Art in the Parks programs for Kolb Park and Mape Memorial Park; Adopted (4.8 350-20) RESOLUTION NO. 19 — 00 DECLARING 1994 FORD THUNDERBIRD AS SURPLUS PROPERTY AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF IT AT AUCTION and RESOLUTION NO. 20 — 00 WAIVING THE COMPETITIVE BID PROCESS AND AUTHORIZING STAFF TO NEGOTIATE THE PURCHASE OF AN UNMARKED POLICE PATROL VEHICLE Approved the specifications to be used to secure an unmarked police vehicle and approved the Budget Change; Adopted (4.9 600-60) RESOLUTION NO. 21 - 00 ACCEPTING IMPROVEMENTS FOR TRACT 6976 (SUMMERGLEN) AND APPROVING REGULATORY TRAFFIC DEVICES INSTALLED AS TRACT IMPROVEMENTS and authorized Staff to accept a maintenance bond at a future date; Adopted (4;10 600-60) RESOLUTION NO. 22 — 00 ACCEPTING IMPROVEMENTS FOR TRACT 6822 (KAUFMAN & BROAD CALIFORNIA CREEKSIDE) AND APPROVING REGULATORY TRAFFIC DEVICES INSTALLED AS TRACT IMPROVEMENTS and authorized Staff to accept a maintenance bond at a future date; CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 37 Adopted (4.11 700-20) RESOLUTION NO. 23 — 00 AMENDING THE CLASSIFICATION PLAN FOR PART-TIME PERSONNEL (BUILDING ATTENDANT I/II) and RESOLUTION NO. 24 - 00 AMENDING THE SALARY PLAN FOR PART-TIME PERSONNEL Adopted (4.12 600-40) RESOLUTION NO. 25 — 00 APPROVING REIMBURSEMENT AGREEMENT WITH THE CITY OF PLEASANTON FOR PROJECT STUDY REPORT ON THE I-580/FOOTHILL ROAD/SAN RAMON ROAD INTERCHANGE MODIFICATIONS and authorized the City Manager to execute the Agreement; Adopted (4.13 660-40) RESOLUTION NO. 26 — 00 OPPOSING PROPOSITION 28 REPEAL INITIATIVE OF PROPOSITION 10 TOBACCO SURTAX Adopted (4.14 600-30) RESOLUTION NO. 27 — 00 APPROVING AGREEMENT WITH CALIFORNIA CAD SOLUTIONS, INC. FOR GEOGRAPHICAL INFORMATION SYSTEM (GIS) MASTER PLANNING AND CONSULTING SERVICES and authorized the Mayor to execute the Agreement; CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 38 Approved (4.15 300-40) the Warrant Register in the amount of$1,959,630.56; Authorized (4.16 610-20) the Mayor to purchase a Ceremonial Irish Seal Insignia Chain during the Mayor's upcoming trip to Ireland;accepted gift from Wente Brothers Winery and directed Staff to prepare a formal acknowledgment. PUBLIC HEARING AMENDMENTS TO CITY'S PURCHASING ORDINANCE 7:36 p.m. 6.1 (380-10) Mayor Houston opened the public.hearing. Finance Manager Fred Marsh presented the Staff Report and advised that this is the second reading of a proposed Ordinance which amends the City's purchasing procedures to update the process used and the minimum purchase amounts required for obtaining competitive bids and for contracts to be approved by Council. As part of the factors to be considered for awarding bids, consideration will now be given to those products meeting acceptable performance standards, which are made of recycled materials. Amendments include: 1) Require Council approval of contracts over $20,000. 2) Require that formal bids be obtained for purchases over $20,000. 3) Require that no bids be obtained for purchases under $1,000 and require.3 informal bids to be obtained for purchases between $1,000 and $20,000. 4) Update Section 2.36.040 of the DMC to obtain a bid from one or more vendors located within the City of Dublin whenever possible. 5) Update Section 2.36.040 of the DMC to add a clause which encourages the purchase of products, whenever feasible, containing the highest amount of post- consumer and recovered materials practicable. These products must meet reasonable performance standards and be readily available at a competitive price. In addition, a clause will be added which states that all equipment bought, leased or rented shall, wherever feasible, be compatible with recycled products purchased by the City. . 6) Update Section 2.36.030 of the DMC to allow the City to advertise the notice inviting bids on websites readily accessible to the public. No testimony was entered by any member of the public relative to this issue. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 39 Mayor Houston closed the public hearing. On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote (Cm. Zika absent), the Council waived the reading and adopted ORDINANCE NO. 4 - 00 AMENDING DUBLIN MUNICIPAL CODE CHAPTER 2.36 TO UPDATE THE PURCHASING PROCESS FOR THE ISSUANCE AND AWARD OF BIDS, APPROVAL OF CONTRACTS, AND PURCHASE OF PRODUCTS WITH RECYCLED CONTENT PUBLIC HEARING CONSTRUCTION AND DEMOLITION DEBRIS ORDINANCE 7:37 p.m. 6.2 (810-20) Mayor Houston opened the public hearing. Management Assistant Jason Behrmann presented the Staff Report and advised that in order to comply with AB939, which requires all cities to meet a 50% waste diversion rate by December 31, 2000, an Ordinance is being presented which will require all construction and demolition projects to recycle or reuse at least 50% of all waste generated on a jobsite. In December of 1999, the Council directed Staff to work with Alameda County Waste Management Authority and local builders to develop this Ordinance for the City. The impetus for this direction came from a report prepared by Hilton Farnkopt & Hobson (HF&H) on the City's progress towards meeting AB939, Year 2000 diversion goals. Mr. Behrmann advised that this Ordinance is being proposed to avoid a possible $10,000 per day penalty that could be imposed if the City does not meet the State mandated 50% diversion goal. A summary of the proposed Ordinance includes: • All construction, demolition and renovation projects in the City with a total value equal to or greater than $100,000 must submit a Waste Management Plan at the first plan check or at the first check of a residential master plan for residential developments. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 40 • Waste Management Plan indicates: 1) The estimated volume or weight of project C&D debris, by materials type, to be generated; 2) The maximum volume or weight of such materials that can feasibly be diverted via reuse or recycling; 3) The vendor or facility that the Applicant proposes to use to collect or receive that material; 4) The estimated volume or weight of C&D materials that will be landfilled; and 5) Project square footage • Projects with a total value greater than or equal to $1,000,000 will be required to submit a performance security for each building permit issued for commercial developments or for each phase of residential construction, to assure compliance with the Ordinance. • Each applicant will be required to divert at least 50% of the total C&D debris generated by the project. • If an applicant experiences unique circumstances that the applicant believes make it infeasible to comply with the City's diversion requirement, the applicant may apply for an exemption at the time that he or she submits the Waste Management Plan • Receipts from the vendor or facility which collected or received the material showing actual weight or volume of that material shall be submitted within 30 days of the issuance of an occupancy permit. • If the diversion goal has been met, or the City has determined that the applicant has made a good faith effort in complying with the Ordinance, the full performance security will be returned to the applicant within 30 days. • Non-compliance means a forfeiture of the performance security and additional fines. Mr. Behrmann stated Staff recommended that the City begin implementing the Ordinance with existing Staff on a trial basis for the first 6 months after the Ordinance goes into effect. After the initial trial period, Staff can review the workload and re- evaluate any staffing requests. If it is determined that additional staffing is required, Staff may be able to use Measure D funds to help offset the cost. The majority comes from new construction. Mayor Houston asked if this is similar to our residential program where you have bins or lockers where you would dispose of and then it gets picked up. Mr. Behrmann stated yes, and there are different companies that do it different ways. LDD would come and service various bins. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 41 • Vice Mayor Lockhart asked if these are called the roll off boxes. Why don't we feel 50,000 is the threshold? This is the figure in the sample ordinance from Alameda -- County. Her concern is if we are asking residents to recycle soda cans, but have no plan to dispose of roof materials, we're almost negating remodeling jobs. They would have to come up with a plan to dispose of the materials properly. She asked why we aren't starting out educating everybody at the same time. Mr. Behrmann responded we are starting with the big hitters. New construction is about 50% of all of our waste. 90% is new construction and 10% is remodel. The reason we're -not targeting the individual resident right now is because it is more difficult to get the equipment to a small remodel project. Vice Mayor Lockhart stated she felt they have to take the materials somewhere anyway. Mr. Behrmann stated we did not want to create a hardship on the small remodeler. We will educate and encourage them to recycle and show them the options. The education will still be given when they come in for their permit. Vice Mayor Lockhart asked why we are stopping short of saying give us a plan. Mr. Behrmann stated there would be a lot more staff time involved. We are encouraging them initially. Mayor Houston stated he felt it makes more sense working with Waste Management for this 10% instead of having the individual homeowner come up with a plan. WM should sort it and get the bins, etc. It would be a huge hardship to have the homeowner do this. Vice Mayor Lockhart stated she felt everyone should be responsible. This is certainly a step in the right direction. The next time we look at WM contract, we could consider this. Mayor Houston suggested that we be the first one to work with LDD to get this going. Cm. McCormick asked what other cities are at the 50,000 threshold. Mr. Behrmann stated he thought we are the first one. Wendy Sommers with Waste Management stated we are the pioneers in terms of setting the threshold. The example came from the City of Portland and it has been working quite well. They are a much larger and older city. They have a better infrastructure for recycling construction and demolition materials. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2€ 00 PAGE 42 • Mayor Houston stated he felt that in our findings, we could have a letter asking them to study this area and get it done and we can discuss it at contract renewal time. Mr. Ambrose stated WMA has some money and they could possibly assist with setting up the infrastructure. Ms. Sommers stated they are working with legal counsel for language when the time comes to renegotiate the contract. Cm. McCormick asked about building and construction debris on Camp Parks, and if they dump in our landfill. Mr. Behrmann stated yes they do and there is not much we can do except encourage. They do have a good recycling program there with cardboard and other things. Hopefully, they can get onboard with the same program. Mr. Ambrose stated in the past there has been considerable demolition of barracks. All we can do is encourage them. We should also pursue some exemptions in dealing with the FCI•and Camp Parks. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote (Cm. Zika absent), the Council waived the reading and on an urgency basis, adopted ORDINANCE NO. 5 — 00 AMENDING THE DUBLIN MUNICIPAL CODE BY ADDING A NEW CHAPTER 7.30 (REQUIREMENT TO SUBMIT AND COMPLY WITH A WASTE MANAGEMENT PLAN FOR CERTAIN CONSTRUCTION, DEMOLITION, AND RENOVATION PROJECTS WITHIN THE CITY OF DUBLIN) TO TAKE EFFECT IMMEDIATELY CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 43 PUBLIC HEARING- DUBLIN RANCH AREAS F, G & H (PREVIOUSLY KNOWN AS THE PAO LIN PROPERTY); GENERAL PLAN/EASTERN DUBLIN SPECIFIC PLAN ,_- AMENDMENT; STAGE I PLANNED DEVELOPMENT REZONE FOR AREAS F AND H; STAGE I AND STAGE II PLANNED DEVELOPMENT REZONE FOR AREA G AND INDIVIDUAL MITIGATED NEGATIVE DECLARATIONS FOR AREAS F, G & H 7:58 p.m. 6.3 (450-30) Mayor Houston opened the public hearing. Assistant Planner Anne Kinney and Consulting Planner Mike Porto prepared and presented the Staff Report. This request for a General Plan and Eastern Dublin Specific Plan Amendment and Planned Development Rezone is to relocate various land uses and acreages within Areas F, G & H of Dublin Ranch on approximately 304 acres of land. The Pao Lin holdings were recently acquired by Jennifer Lin and are now the subject of this application. The land area was divided into three planning areas for ease of project processing: Areas F, G & H. Area F is the northern most portion of the project site and directly abuts Dublin Ranch Phase I to the north and Central Parkway to the south. Area G, the central portion of the site, is bounded by Dublin Boulevard to the south and Central Parkway to the north. Area H, the southern most planning area, is bounded by I-580 to the south and Dublin Boulevard to the north. All three Planning Areas are bounded on the west by the DiManto Property (Dublin Land Company) and on the east by Areas B & C of Dublin Ranch. Staff presented the Environmental Review and gave a Project Overview. The proposed GP and Eastern Dublin SP Amendments primarily consist of relocating various land uses and acreages within Areas F, G & H and eliminating portions of the document that are no longer applicable. A summary chart of the proposed changes in land use designations, acreages and potential square footage was presented. Staff reviewed the Planned Development Rezoning and the GP Amendment/SP Amendment Issues, including a Fiscal Analysis and the Transit Spine. Staff next reviewed the GP Amendment/SP Amendment Area F Analysis,Area G Analysis, and Area H Analysis, followed by Stage I-and Stage II Planned Development Rezoning. Staff discussed the economic viability of the proposed Main Street (Area G), the pedestrian/bike trails and neighborhood square (Area G), and residential development (Area G). CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 44 Staff advised that it is the applicant's intention to move forward with the residential component of Area G as soon as possible. To facilitate this development, it will be necessary to construct Phase I roadway improvements for Central Parkway, the northerly boundary of Area G, Dublin Boulevard which is the southerly boundary of Area G and Collector "B", the easterly boundary of Area G. Staff advised that the application has been reviewed by the applicable City Departments and agencies. Extensive work with the applicant has taken place to define the various points of the project and to provide the maximum direction and clarity to those individuals and departments who will utilize these documents and the amended GP and SP. On January 25, 2000, the Planning Commission adopted a Resolution recommending that the City Council adopt individual Mitigated Negative Declarations and Mitigated Monitoring Programs as further clarified by the Response to Comments for Areas F, G & H. At this public hearing, the Planning Commission also adopted a Resolution recommending that the City Council approve a GP and SP Amendment and adopted a Resolution recommending that the City Council approve a PD Rezone/Development Stage I for Area F & H and a PD Rezone/Development Plan Stage II for Area G. In conclusion, Staff stated the GP/EDSP amendments proposed are necessary to implement the goals of the SP due to factors that have occurred since the approval of the original EDSP. The Stage II Development Plan for Area G will create an architecturally significant Village Center that will enhance and provide focus for Dublin Ranch and Eastern Dublin. The proposed project is consistent with the purpose, intent and requirements of the City's Zoning Ordinance, the approved PD Rezone and the Development Plans, the Dublin GP and the EDSP. Mr. Porto advised that the applicant's development team was present this evening. They have been very helpful and have gone way beyond what is required to ensure a quality development and what will be a focal point for not only Dublin Ranch but the community as a whole. Martin Inderbitzen, 5510 Sunol Boulevard stated they are very excited to be here. This has been a 14 month project since they submitted it. He stated he had a very nice power point presentation, but they were unable to get the computer working. A lot of their consultants were present. He introduced Mr.James Tong, a direct representative of the Lin family. The project can break down in fairly simple terms. He referenced the various exhibits placed on the walls. They are really proud of this project and look forward to construction.. If things go right, they will be putting in streets later this year. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 45 • Vice Mayor Lockhart asked if mitigation dollars will be set aside for a high school as well as middle school. Mr. Inderbitzen explained the process they went through years ago when the School District did their projections and adopted their mitigation fees. Colonel Randolph of Parks RFTA stated he has been in contact with City Staff and they raised their concerns and they understand how Parks RFTA will some day be totally enclosed. The City and developers should disclose to potential buyers about the activities at Parks RFTA on a year around basis. They should also have to disclose FCI and the Santa Rita Jail. Mayor Houston asked about when the Sheriff's firing range will be completed. Pat Cashman stated it is his understanding that it is just about done and they will be relocating in the next couple of weeks. They had hoped to do it in February. It is an amazing facility. Mayor Houston stated the Council received all this information late on Friday and are therefore going to continue this to the next meeting. This will give the City Council more time to thoroughly review the details of the project. Vice Mayor Lockhart stated since the Council will be asked a lot of questions they need an opportunity to study this. The matter was therefore continued to the next City Council meeting. RECESS 8:30 p.m. Mayor Houston called for a short recess. At 8:39 p.m., the Council meeting was reconvened with all Councilmembers present (Cm. Zika absent). Mayor Houston announced that the next items to be heard would be Items 8.1 and 8.2. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 46 2000 ST. PATRICK'S DAY CELEBRATION 8:50 p.m. 7.1 (950-40) Recreation Supervisor Paul McCreary presented the Staff Report and advised that the City's 17th Annual St. Patrick's Day Celebration will be held the weekend of March 18- 19, 2000. Staff has been working with the festival promoter and local community groups to make preparations for the celebration. Mr. McCreary discussed the various events, including: Green & White Gala Dinner, sponsored by the Dublin Sister City Association (which honors visitors from Bray) Vice Mayor Lockhart stated there are two people coming over this year. Pancake Breakfast, sponsored by the Alameda County Firefighters Local 55; Parade, sponsored by the Dublin Lions Club; Festival; and Fun Run. With regard to the Council's float entry in the parade,Mr. McCreary offered several alternatives for Council consideration, including: 1) ride in antique cars; 2) ride in or drive golf carts; 3) Council float; 4) walking; or 5) other alternatives suggested by the Council. Vice Mayor Lockhart stated she felt the golf carts would be a good solution in the event of rain. This seems the most practical. Mayor Houston stated he will be in a parade in Dublin, Ireland. Cm. Zika will be in Washington, D.C. The Council selected the option to have 3 golf carts with drivers. Vice Mayor Lockhart asked about the float building workshop. Mr. McCreary stated they did this in September and a few groups participated. • ACCESSIBLE PEDESTRIAN SIGNALS (APS) 8:57 p.m. 7.2 (590-40) Public Works Director Lee Thompson presented the Staff Report and advised that this report was requested by the City Council during the Goals & Objectives session for FY 1999-2000. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 47 • Mr. Thompson discussed the various types of devices. He stated the City of San Ramon has been the most aggressive of Dublin's neighbors in installing APS. San Ramon installs the "chirper" type devices at all non-residential area intersections, regardless of whether a request has been received. The City of Pleasanton installs APS on a request basis and has about 6 to date. The City of Livermore also installs APS on a request basis and has installed one vibrotactile unit, since the request was for a residential location. Mr. Thompson stated the Caltrans Traffic Manual includes a set of criteria that should be investigated when evaluating an intersection for APS. The criteria includes establishing need, determining that the intersection is suitable for the use of APS, and requiring the requesting organization (if any) to train the visually impaired to use the APS. Mr. Thompson advised that it has been difficult to locate residents who might use the devices in order to determine specific intersections for installation. Staff did contact Ms. Lovell, who made the original request. She identified several locations where she would like to see APS installed. In terms of priorities, if the City Council wishes to begin providing APS at Dublin intersections, Staff suggested beginning with those which are requested by residents such as Ms. Lovell. In the future, these requests could be reviewed by the Traffic Safety Committee for appropriateness and possible inclusion in the budget. If the program is to be expanded in the future, Staff would then recommend locating the APS where pedestrian traffic volume is highest, particularly in areas that are used by the general public such as shopping or transit areas. Wholesale installation of the devices at all intersections is not recommended at this time. If the Council so desires, a more intensive study could be undertaken. In summary, Mr. Thompson stated Staff recommended that the City Council review the information included in this report and provide direction regarding inclusion of APS in the 2000-2001 Capital Improvement Program. Cm. McCormick asked if Staff is recommending the same type as on AVB. Mr. Thompson stated he has been there and you can hear it fairly easily. Vice Mayor Lockhart stated her mother-in-law crosses there and she can hear it fine. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. Zika absent), the Council determined that requests for APS be reviewed on a case- by-case basis, and that the devices be installed where appropriate. At this time, there is an existing request for 3 intersections, with which Staff concurs. The Council approved use of the single-volume chirper type unit. $7,500 would be budgeted in FY 2000-2001 Capital Improvement Program. CITY COUNCIL MINUTES L_ VOLUME 19 R.EGUL,AR, MEETING February 15, 2000 PAGE 48 ALTAMONT LANDFILL EXPANSION PROJECT REVISED FINAL ENVIRONMENTAL IMPACT REPORT (EIR) FOR CONDITIONAL USE PERMIT 9:02 p.m. 7.3 (810-50) City Attorney Elizabeth Silver presented the Staff Report and advised that in October, 1999, the Council directed Staff to monitor and participate in the Altamont Landfill Expansion CUP process due to the potential impact that increased disposal fees could have on Dublin's ratepayers. The revised EIR and amended CUP are scheduled to come before the Alameda County Board of Supervisors on March 2, 2000. The County is currently accepting comments through February 16, 2000. If the amended CUP is approved by the County Board of Supervisors, Staff anticipates that landfill fees of$1.00 may require than an additional $34,800 be generated by current Dublin ratepayers. This amount will increase as the City grows. Ms. Silver reviewed the 4 issues for consideration, including: 1) Fees; 2) Organization of the Open Space Advisory Committee; 3) Recycling and Diversion Education Programs; and 4) the manner in which the Revised Final. EIR has been and will be brought before and considered by the Board of Supervisors. In summary, Ms. Silver stated Staff recommended that the Council discuss whether to - authorize Staff to draft a letter for the Mayor's signature to the Alameda County Board of Supervisors regarding the Revised Final EIR and the amended CUP for the Altamont Landfill expansion. If the Council determines to comment on the EIR or CUP, Staff requested that the Council provide direction on the issues to be addressed. Comments on the EIR would have to be done by tomorrow. Mayor Houston asked about the estimated dollar amount from Dublin. Mr. Ambrose based on current rate bases, its $34,800 and as we grow it will get bigger. Mayor Houston asked what percentage the $34,000 represents, or what is the total amount to go towards open space on an annual basis. Ms. Silver stated this would add another $1, and half of this is for open space. The most we could get is $.20. Mr. Ambrose stated the fees are based on the tonnage of garbage delivered. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 49 Vice Mayor Lockhart stated the west end of the valley is not as affected as the east end of the valley and this is why it is weighted more to the east. Mr. Behrmann stated it is split amongst all the cities that use the landfill. Pleasanton and Livermore don't use the Altamont. Vice Mayor Lockhart stated what we are looking at is our ability to purchase open space. The same things should apply to Vasco as Altamont. We will be limiting the garbage going in. Ms. Silver stated the settlement agreement provides that at the earliest opportunity, the County shall apply the same conditions to other landfills when they renew their permits. Vice Mayor Lockhart stated we should be allowed to comment when this occurs. We should also ask the County to appoint a Dublin representative to the open space committee, even if it's non-voting. We didn't enter the lawsuit or put up any money. She understood their reluctance to give us a full share, but we could be a non-voting member. Mayor Houston stated he felt we learned a good lesson over this. We missed out by not participating. This is bad government. We are having to pay for it. They're not just talking about the landfill, but there are things that are included in the settlement that have nothing to do with the landfill. We've learned and we will definitely be a player - next time. We need to be very aggressive in what we ask for. This is not a good deal. We don't get a vote. We will be beholding to the other groups with regard to where our citizen's money goes. Vice Mayor Lockhart stated she felt we can become part of the solution. Not everything in this agreement is perfect. Any representation is better than no representation. Our choice in the past was no voice, but we do have a future opportunity. Mr. Ambrose stated Dublin was not the only city that didn't participate in the lawsuit. Other cities will be a lot more affected than we are. Mayor Houston stated he liked all the suggestions offered by the City Attorney to be put into a letter. Vice Mayor Lockhart stated she did not; but she liked the suggestion of adding us as a non-voting member. We should talk about the Vasco process, so we area player in that. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 50 Ms. Silver stated she did not know when the Vasco permit needs to be renewed, but the County Board will need to present the same position with regard to fees and the other parties agreed to support those. Vice Mayor Lockhart asked if we can ask for a percentage for the west end of the valley. Mayor Houston stated he would like to see us get our full share on the west side of the valley. We put in 50 cents so we should get dollar for dollar what our citizens put in. Vice Mayor Lockhart stated she felt we should get half of what the settlement agreement comes out to. We are not impacted by the landfills. Mayor Houston stated our citizens are paying and we're not getting anything. It's not good government that our citizens are paying for something for which they get absolutely no benefit. We should look for a fair proportional share for the dollars we put in. Our open space is just as important as their open space. Vice Mayor Lockhart stated she would rather get half of what's there rather than taking a chance of not getting anything at all. We're not crazy about the agreement, but the ,agreement is what's being voted on. The Council agreed that the letter should state we are pleased with many elements of the CUP, but offer changes,given the impact the proposed CUP conditions will have on residents of Dublin. According to the Amended CUP, 20% of the $.75/ton open space fee will go towards the acquisition of open space in the "Western Area"generally defined as an area surrounding Dublin and Pleasanton. The letter should state the City of Dublin believes that half of this 20% should be allocated to the purchase of open space in the City of Dublin Sphere of Influence. Considering the fact that Dublin ratepayers will be asked to pay these fees, the Council believes that it is appropriate that Dublin residents will receive some benefit from the fees. A 50-50 split of the open space fee revenues between Pleasanton and Dublin is appropriate,given Dublin's demonstrated commitment to procurement of open space. We should also thank them for the opportunity to comment on the proposed CUP and for the County's consideration of the concerns of the City of Dublin. On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote (Cm. Zika absent), the Council authorized Staff to draft a letter for the Mayor's signature to the Alameda County Board of Supervisors regarding the Revised Final EIR and the amended CUP for the Altamont Landfill Expansion. CITY COUNCIL MINUTES VOLUME 19 REGULAR. MEETING February 15, 2000 • PAGE 51 PRESENTATION ON CIVIC CENTER LIBRARY DRAFT' BUILDING PROGRAM 8:40 p.m. 8.1 (940-60) Parks & Facilities Development Manager Herma Lichtenstein advised that the purpose of this presentation is to provide a forum for public input on the Library Draft Building Program and to give the Consultant direction on the final report. Kathy Page gave a presentation on the new draft building program. She advised that the current Draft Program includes several changes from the original report assumptions and include: 1) an increase in the community meeting room size from 1,550 sq. ft.to 1,850 sq. ft.; 2) an increase in Phase I from 28,000 sq. ft. to 30,000 sq. ft. with full buildout to 37,000 sq. ft.; 3) an increase in the entry area from 100 sq. ft. to 200 sq. ft.; and 4) the recommendation for sustainable or "green" design. The Draft Building Program is available for public review at the Dublin Library and at the Parks & Community Services counter at the Civic Center. Staff requested that the Council receive public comments and provide direction on the Draft Building Program. Mayor Houston thanked her for the very good presentation, and stated this is exciting. On motion of Mayor Houston, seconded by Cm. McCormick, and by unanimous vote (Cm. Zika absent), the Council agreed that the project is going in the right direction. -, PUBLIC ART FOR CIVIC CENTER LIBRARY 8:47 p.m. 8.2 (220-30) Parks & Facilities Development Manager Herma Lichtenstein presented the Staff Report and advised that work is underway on the schematic design for the Civic Center Library. Inclusion rof public art in the final design has been discussed. Both BSA Architects and art consultant Lynne Baer have indicated that, based on their experience, the budget for public art is typically 2% of the construction budget. Both BSA and Lynne Baer agree that if public art is to be included in the Civic Center Library, an artist or artists to commission the public art should be selected before the start of design development or by June 2000. An art consultant would also need to be • CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 52 added to the Library tern in order to coordinate the art selection process. Further, community involvement is vital to the successful completion and acceptance of the artworks. Ms. Lichtenstein discussed a successful process for commissioning public art as used by DFA, which included: 1. Appoint a Selection Committee 2. Identify locations and parameters for the art in the library. 3. Distribute a Request for Qualifications to the art community. At the last meeting of the Library Review Committee, the concept of public art was discussed, and it was agreed that 2% of the construction budget for the project should be set aside for the public art. The preliminary construction budget for both Phase I and Phase II is $8,694,400;'2% would be $173,890. The fee for an art consultant is typically 15% of the art budget; thus, the total estimated cost to include public art in the library is $199,975. Ms. Lichtenstein pointed out that since the Public'Facility Fees cannot fund public art, it would need to be funded from the General Fund. In summary,Ms. Lichtenstein stated Staff recommended that the City Council approve a 2% budget from the General Fund for public art at the Library (not to exceed $199,975); - approve formation of a Selection Committee and authorize Staff to solicit representatives for approval by the City Council at a future meeting; and authorize Staff to negotiate a contract with an art consultant, also for approval by the Council at a future meeting. Mayor Houston asked where the 2% comes from. Ms. Lichtenstein explained this and advised that the next step is selection of an art consultant. Cm. McCormick stated she is so excited. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council: 1) approved 2% of the preliminary construction budget for the Civic Center Library for public art, not to exceed $199,975 of the General Fund allocation for the project; 2) approved formation of a Selection Committee and authorized Staff to solicit representatives for approval by the City Council at a subsequent meeting; and 3) authorized Staff to negotiate a contract with an art consultant for approval by the City Council at a subsequent meeting. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 53 FIRST RESPONDER ADVANCED LIFE SUPPORT (FRALS) AGREEMENT WITH THE COUNTY OF ALAMEDA 9:30 p.m. 8.3 (600-40) Economic Development Director Chris Foss presented the Staff Report and advised that the City of Dublin's emergency medical services are provided by the Alameda County Fire District, and the proposed First Responder Advanced Life Support (FRALS) agreement requires the City to meet certain response time and training requirements in exchange for $90,000 per year (minus certification and training expenses) for the four-year term of the agreement. The agreement shall be in effect until January 30, 2004 unless terminated early. Mr. Foss advised that the City, through its agent, ACFD, shall place First Responder Advanced Life Support units on scene at a Code 3 medical assistance call within 10 minutes not less than 90% of the time within any month. There are certain exceptions allowed in the calculation of meeting the response criteria that must be filed for every event and will be maintained in a quarterly report. The contract also includes certain financial performance penalties for non-attainment of the Code 3 response standards. If there are any penalties imposed for lack of performance, the City of Dublin would be financially responsible for such financial penalties. Mr. Foss stated the agreement calls for the City of Dublin to be compensated for the provision of these additional services. The City will receive $90,000 per year and the reimbursement rate will increase 5% per year over the life of the contract. In order to meet the conditions of the contract, the City through its contract with ACFD, will be required to provide new training and certifications for the involved employees. It will require that employees have Advanced Cardiac Life Support, Pediatric Advanced Life Support, and Pre Hospital Trauma Life Support. A prerequisite for ACLS is the attainment of CPR Provider Certification, which is an upgrade from the current requirement of CPR Training only. Mr. Foss explained that the adoption of the FRALS agreement creates certain discrepancies with the City's existing fire protection agreement. Staff is working on a Letter of Understanding (LOU) with the Alameda County Fire Department to clarify the discrepancies that will be considered at the March 7th City Council meeting. In summary,Mr. Foss stated the proposed agreement provides a higher level of emergency services for the residents of Dublin, and provides a funding source to compensate for the additional training necessary to upgrade the service. The agreement CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 54 will reimburse the City of Dublin for providing first responder units, and will be a further enhancement to the emergency medical service within the City of Dublin. The reimbursement, calculated at $90,000 per year, will more than offset the additional costs involved in upgrading the certifications of the City's paramedics. On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote (Cm. Zika absent), the Council authorized the Mayor to execute the First Responder Advanced Life Support Agreements with the County of Alameda. OTHER BUSINESS 9:35 p.m. Political Signs (400-30) Cm. McCormick. McCormick stated she had a complaint about political signs trashing up our community. Based on the number of signs on the fence at Amador Valley Boulevard and Village Parkway, it makes one wonder if they got permission. It looks horrible. Mr. Ambrose reported that as.soon as Staff saw them, they were directed to remove them. The Code enforcement Officer was very diligent in contacting the campaigns to get them removed. Mayor Houston stated while out running, at the old Workbench site, he saw:kids on skates using the signs to play with. Liaison Meetings (610-05) Mayor Houston asked Staff to set up a School District liaison committee meeting. Items on the agenda could include the School Resource Officer and the computer program, among other things. There could also be a DPIE report on their whole program. He also asked about other liaison groups and the need to meet. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 55 CLOSED SESSION 9:39 p.m. Mayor Houston announced that neither closed session would be held this evening. They will both be postponed until the next meeting when a full Council is in attendance. 10.1 (700-20) Personnel - Government Code Section 54957.6(a) - Conference with Agency Labor Negotiator Richard Ambrose - Unrepresented City Employees: Administrative Aide Administrative Assistant Administrative Secretary Assistant Civil Engineer Assistant Planner Information Systems Technician Associate Civil Engineer Associate Planner Assistant to the City Manager Building Official City Clerk Community Safety Assistant Computer Systems Specialist Engineer Technician Engineering Technician II Finance Technician I Finance Technician II Information Systems Manager Management Assistant Finance Manager Heritage Center Director Office Assistant I Office Assistant II Preschool Instructor Public Works Inspector Recreation Coordinator Senior Planner Recreation Supervisor Recreation Technician Secretary Senior Civil Engineer Administrative Services Director Economic Development Director Parks &Community Services Director Parks &Facilities Project Manager Public Works Director/City Engineer Community Development Director 10.2 (600-30) Public Employee Performance Evaluation pursuant to Government Code Section 54957, Title: City Manager. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:40 p.m. Mayor ATTEST: City Clerk CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING February 15, 2000 PAGE 56