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HomeMy WebLinkAboutItem 4.01 Approve Minutes 03-21-2000 REGULAR MEET - March 21, 2000 A regular meeting of the Dublin City Council was held on Tuesday, March 21, 2000, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:08 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Howard, Lockhart, and McCormick, and Mayor Houston. ABSENT: Councilmember Zika. PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. DUBLIN PARTNERS IN EDUCATION (DPIE) PRESENTATION 7:09 p.m. 3.1 (610-50) Rhonda Goldstone, Executive Director of DPIE,gave an update of DPIE activities, and announced that several companies were being recognized for their contributions to DPIE at the Diamond Level. Included were: Mike Marcy, Chevron (Carol McCaully) Bob O'Gorman, Opus West Annette Borges, Livermore-Dublin Disposal Craig champion, Summerhill Homes David Thompson, PeopleSoft _ Bob Schwab, Dillingham Construction Charlie Shea, Shea Homes Andy Hites, MicroDental Laboratories Marc Harvey, Dublin Honda Plaques were presented to each representative present. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 112 J . • Presentation to Mayor Houston (610-05) 7:17 p.m. Jack Taylor, Assistant Superintendent of Dublin Unified School District, stated he was present as President of Region 6 of the Association of California School Administrators. Region 6 is comprised of all school districts in Alameda and Contra Costa Counties. Each year, each region selects a teacher of the year, a classified employee of the year, an administrator of the year and a friend of education. There were a number of nominees this year from Pleasanton and Dublin and the winner of the award for friend of education, as announced last Thursday night at the Dublin Fishery, is Mayor Houston. A certificate was presented to Mayor Houston. CONSENT CALENDAR 7:19 p.m. 'Items 4.1 through 4.9 Cm. Howard pulled Item 4.4 from the Consent Calendar for discussion. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. Zika absent), the Council took the following actions: Approved (4.1) Minutes of Adjourned Regular Meeting of February 29, and Regular Meeting of March 7, 2000; Adopted (4.2 410-40) RESOLUTION NO. 37 — 00 APPROVING PARCEL MAP 7406 Authorized (4.3 600-35) Staff to advertise for bids for 1999-00 Annual Street Repair and Overlay Project Contract No. 00-04; Approved (4.5 350-20) purchase of new window coverings for the Dublin Senior Center and approved a budget change of $1,166; Adopted (4.6 810-60) RESOLUTION NO. 38 — 00 AUTHORIZING SUBMITTAL OF A THREE-YEAR USED OIL AND OIL FILTER RECYCLING GRANT TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD FOR $29,925 AND APPROPRIATING THE FUNDS CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 113 Received (4.7 330-50) the Preliminary Financial Report for the Month of February 2000; Adopted (4.8 600-30) RESOLUTION NO. 39 — 00 APPROVING IMPROVEMENT AGREEMENT AND RIGHT OF ENTRY FOR CENTRAL PARKWAY, COLLECTOR B AND DUBLIN BOULEVARD AND RELATED IMPROVEMENTS FOR AREA G/DUBLIN RANCH Approved (4.9 300-40) the Warrant Register in the amount of $2,082,611.86. Cm. Howard pulled Item 4.4 related to purchasing a commercial refrigerator for the Senior Center, and stated she felt we should put in freezers at the same time. Ms. Lowart advised that it is felt that a freezer isn't necessary at this time. Cm. McCormick advised that members of the Senior Foundation have contacted several of the Councilmembers and are concerned about the home style freezer they have and that it doesn't come up to health department standards. Cm. Howard pointed out that one of the freezers is over 40 years old. Cm. McCormick stated she was concerned about liability issues. Ms. thwart advised that if the equipment were failing, it would be replaced. There are no health department issues. Vice Mayor Lockhart stated because there is such a great level of concern about it, she would like to get funds in this budget period. Ms. thwart stated the Senior Center has a very successful food program and it is the only one in the Valley where they cook and serve their own meals. Vice Mayor Lockhart requested that funding be included in the next budget process. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. Zika absent), the Council approved (4.4 350-20) purchase of commercial refrigerator for the Dublin Senior Center and approved a budget change of$3,000. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March.,21, 2000 PAGE 114 WRITTEN COMMUNICATIONS - CORRESPONDENCE FROM GOODTIMES PROMOTIONS REGARDING THE 2000 DUBLIN PASTA FESTIVAL 7:29 p.m. 5.1 (950-40) Recreation Supervisor Paul McCreary presented the Staff Report and advised that the City has been notified by the producer of the Pasta Festival that they are no longer interested in producing the Festival for the City. Mr. McCreary stated Staff was requesting direction from the Council related to the benefits of continuing to sponsor the Festival, as well as the method for producing the event. Dublin has been the site of the Pasta Festival for two years. The first year, the Pasta Festival was produced solely by GoodTimes Promotions, and the second year the City assumed the sponsorship of the event under contract to GoodTimes. When the City consented to take over the sponsorship of the Festival in 1999, the Festival budget proposed by GoodTimes estimated that the City would realize a net gain for the Festival of $7,502. The Festival actually cost the City $36,305. Mr. McCreary stated the Festival has attracted over 50,000 people to Dublin and has provided additional exposure to Dublin businesses and has enhanced community pride. Three options were presented to the Council. 1) Discontinue sponsorship of the Festival; 2) Continue sponsorship of the Festival with a Festival Promoter; and 3) Continue sponsorship of the Festival with In-House Staff. Estimated costs would be approximately the same amount with options 2 and 3. If the Council wants to continue sponsorship of the Pasta Festival and is in support of having both the St. Patrick's Day Festival and Pasta Festival produced in-house using City Staff, a Higher Service Level for a new position would be prepared as part of the FY 2000-2001 Budget. If the position is approved, recruitment could begin in July. In the interim, Staff recommended hiring a part-time employee for the balance of FY 1999- 2000 to begin planning for the 2000 Pasta Festival. Mr. McCreary discussed the 2000 Festival date and location. Following the 1999 Festival, the Council directed Staff to change the event dates from September 9th and 10th to August 19th and 20th. The Council also directed Staff to relocate the Festival to the Dublin Civic Center and Sports Grounds. Since then, Staff has discovered that the dates of the Hayward Zucchini Festival have also changed to August 19th and 20th. As the Zucchini Festival is a larger, more established Festival, it could have a detrimental impact CITY COUNCIL MINUTES VOLUME 19 REGULAR L AR EETING March 21, 2000 PAGE 115 on booth sales, media sponsorships and attendance. The event dates could be changed, however, the Sports Grounds will not be available after August 20th because the soccer season will be starting. If the Council wanted to change the dates, the event could potentially be relocated to the location of the St. Patrick's Day Festival on.Amador Valley Boulevard. A chart showing various Festivals occurring in August and September was presented to the Council. Staff suggested if the date is changed, that it be held on either September 9th and 10th, or September 16th and 17th. Mr. McCreary stated, in conclusion, if the Council wishes to continue to sponsor the Dublin Pasta Festival, Staff believes it would not be advantageous to contract the production of the Festival to a private company. For the same cost, hiring a Community Events Coordinator would give the City more control over the planning and operation of both the Pasta Festival and the St. Patrick's Day Festival. With only 5 months remaining until the Festival, Staff requested that the City Council determine whether the City should continue to sponsor the Festival. If so, then Staff requested direction on: 1) preferred method of producing the event (contract or in-house staff); 2) location and date, a. Dublin Civic Center/Sports Grounds,August 19th & 20th or August 12th and 13th; b. Amador Valley Boulevard/Shamrock Village, September 9th & 10th or September 16th.and 17th. Vice Mayor Lockhart stated she saw 3 major areas for producing these: sponsors, advertisers and vendors. What we've seen in the most successful festivals are those that are sponsored by companies that do nothing but do these festivals. She did not see anything that couldn't be worked out. This last weekend was a very successful event. People attending didn't see the little snags. The wine glass snafu can certainly be corrected. Her preference would be to stay with the contractor. . She suggested we go back and have more community input and more community meetings. We should work on the communications issue and the poster and the wine glass issue. We should stay with September, and she recommended having it September 16th & 17th. The Cowboy event didn't really seem to conflict last year. She suggested that we stay with Pimsler for the Pasta Festival. Mr. Ambrose pointed out the fact that they weren't the Pasta Festival sponsor. Vice Mayor Lockhart asked if we have to go out to bid. Mr. Ambrose stated yes, because the amount is $30,000, our Ordinance requires that we advertise for an RFP. Vice Mayor Lockhart stated she felt Pimsler has done a decent job and the community is happy with them. CITY COUNCIF, MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 116 Cm. McCormick stated she did not see any compelling reason to bring it in house. She asked if cities are doing this on their own now? Mr. McCreary responded some cities do and they are having successful events. Mayor Houston asked if we go out to bid, do we still have time for a 2000 festival. Mr. McCreary stated the process would take at least a month. This could be problematic. Mayor Houston stated he wanted to make sure we have the Festival this year. Not having it one year would be like starting all over again. We are in a situation with whichever way we go, we have to get moving very quickly. He stated he also liked the date Vice Mayor Lockhart discussed and he would not want this changed. The Pasta Festival is even more local with utilizing local residents. He stated he is not supportive of Pimsler and how they have excluded people. They have to realize they can't just go off their San Francisco list. They can't be bringing in a lot of Italian restaurants from San Francisco, but they have to be local to make this work. Staff should report back a status report at the next meeting. Vice Mayor Lockhart stated she felt there might be a local company interested in picking this up. Cm. McCormick asked if we could put local businesses in the RFP as a priority. Mayor Houston asked if we could send Pimsler a memo and at the same time prepare to put it out to bid. With regard to location, Vice Mayor Lockhart stated she felt the festival this weekend was in a good location. All the businesses were open and participated. It seemed to be a very good location and she would like to see us go back there if possible. Mayor Houston asked for a brief report on the St. Patrick's Day festival. Mr. McCreary gave an update. The Green & White Gala had over 90 people in attendance. The breakfast put on by the Fire Fighters was a huge success. There were over 30,000 people on Saturday and 20,000 on Sunday. There were 850 runners in the fun run. Overall, it was a huge success. Mayor Houston stated the people in Bray were astounded that so many people would get up that early to eat breakfast. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 117 On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council determined that the Dublin Pasta Festival would be held on September 16th & 17th, and should be put out for an REP. The preferred location is the same location on Amador Valley Boulevard where the St. Patrick's Day Festival was held. PUBLIC HEARING- DUBLIN RANCH AREAS F, G & H (PREVIOUSLY KNOWN AS THE PAO LIN PROPERTY); GENERAL PLAN/EASTERN DUBLIN SPECIFIC PLAN AMENDMENT; STAGE I PLANNED DEVELOPMENT REZONE FOR AREAS F AND H; STAGE I AND STAGE II PLANNED DEVELOPMENT REZONE FOR AREA G AND INDIVIDUAL MITIGATED NEGATIVE DECLARATIONS FOR AREAS F, G & H 7:44 p.m. 6.1 (450-30) Mayor Houston opened the public hearing. Community Development Director Eddie Peabody advised that.at a public hearing held on March 7, 2000, the City Council introduced the Ordinance adopting the Planned Development Rezoning/Development Plan (Stage 1) for Areas F and H and the Planned Development Rezoning/Development Plan (Stage 1 and 2) for Area G. This proposed development is located within the Eastern Dublin Specific Plan area on approximately 304 acres of land located north of I-580 and east of Tassajara Road within the Eastern Dublin Specific Plan area. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Vice Mayor Lockhart, seconded by Cm: Howard, and by unanimous vote (Cm. Zika absent), the Council waived the reading and adopted CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 118 ORDINANCE NO. 6 — 00 AMENDING THE ZONING MAP TO REZONE PROPERTY LOCATED NORTH OF I-580, EAST OF TASSAJARA ROAD AND WEST OF CURRENT AND FUTURE FALLON ROAD (APN: 985-0005-001 AND 002) TO A PLANNED DEVELOPMENT ZONING DISTRICT AND ADOPTING DEVELOPMENT PLANS FOR DUBLIN RANCH AREA F (PA 98-068), AREA G (PA 98-069) AND AREA H (PA 98-070) PUBLIC HEARING - PA 98-062 GREENBRIAR LAND COMPANY (YARRA YARRA RANCH) GENERAL PLAN AMENDMENT, SPECIFIC PLAN AMENDMENT AND PLANNED DEVELOPMENT REZONE 7:46 p.m. 6.2 (420-30) Mayor Houston opened the public hearing. Community Development Director Eddie Peabody advised that the Greenbriar Land Company Tassajara Creek development project is located on the Yarra Yarra Ranch within the Eastern Dublin Specific Plan area on the west side of Tassajara Road, north of the Casterson Development. At its meeting on March 7th, the Council adopted a Resolution approving the Mitigated Negative Declaration, adopted a Resolution amending the Eastern Dublin Specific Plan/General Plan Land Use Diagrams, and waived the reading and introduced the Ordinance approving the Planned Development Rezone and Stage 1 and Stage 1 and Stage 2 Development Plan. The plan calls for a total of 445 dwelling units (and four accessory dwellings for ranch workers) to be provided on 64.39 acres. The City Council is being asked to adopt the Ordinance this evening. Cm. McCormick stated she got a copy of the letter from the Department of Fish & Game which referenced a letter from 1999 and the issues have not been resolved. She stated what disturbs her is hearing all the debate and yet it comes before the City Council and it appears that none of these things have been resolved. Mr. Peabody stated the 2 issues dealt with were one, adequacy of our mitigation program and our Negative Declaration, and we believe it was adequately addressed. The second issue was they were not satisfied with our mitigation measure and objected and there are other federal permits required which the developer and fish &wildlife will have to resolve. The City has answered questions we have to deal with and urge that the others resolve their issues before the project goes forth. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 • PAGE 119 • Vice Mayor Lockhart asked what good it does for the City to approve or not approve the project before these issues are resolved. Why don't we do it after fish Sc game and the developers settle their differences. Mr. Peabody stated we are addressing the concerns we are required to by law. Their other issues, we believe, relate to federal permits which have not been resolved. Vice Mayor Lockhart asked if what the Council is approving now is what they will end up with. Mr. Peabody stated yes it was his opinion that they are. There may be additional mitigation, however, agreed upon by the parties. Kit Faubion, representing the City Attorney's Office, stated the obligation of the City is to comply with CEQA so they are aware of what the consequences of approving the project will be. The City then is required to make various findings. State and federal acts go somewhat further and overlap with CEQA. We are hopefully resolving some of the issues and acknowledging that they do have jurisdiction in some areas that overlap. The project needs to be in substantial compliance with what the Council has approved. If it is substantially different, it comes back before the Council. Mayor Houston stated there could either be no additional mitigations or there could be off site mitigations and ultimately any substantial changes would have to come back before the Council. Cm. McCormick stated she felt it is not mitigated. Mayor Houston stated he felt it is mitigated. Further mitigations are done by the other groups. Ms. Faubion stated what CEQA requires is for the City to find that whatever impact there is has been reduced to a level of insignificance. This is the statute that the City instituted and under which our land use process proceeds. Mr. Ambrose stated the City Council adopted a Mitigated Negative Declaration at the last meeting. Ms. Faubion stated it's important to say for the record that the City is not saying there are no impacts, but rather the MND recognizes the impacts and mitigations. Richard Guarienti, 8279 Rhoda Avenue, stated he addressed us 2 weeks ago and asked for consideration. Two days after the last meeting the Corps of Engineers and home builders association filed a lawsuit in the federal register on March 9th. There is concern about the red-legged frog and further research will be done by the Corps of Engineers. It is not endangered but on the threatened list. There is a lot of information about this and why the Fish & Wildlife have some of the concerns they have. A question come up about CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 2i, 2000 PAGE 120 • where the 300' came from. An article was referenced which talks about the 300'. Mitigating this with ponds was a mitigation and the article talks about when the ponds dry up. It talks about if the red-legged frog can recover. The distance was claimed to be an average. If the MND impacts the frogs, this is significant. Putting in ponds is not really mitigation. The 300' should be given. Listen to the expertise of the ones who understand the red-legged frogs. If we threaten this corridor and the predators move in, we destroy this program. Don't approve this project the way it stands. We need that 300'. The plan needs to be redesigned with a 300' buffer for endangered species. When it's gone, it's gone. Tim Quinn, Greenbriar Land Company asked that the City Council approve this project this evening as they did 2 weeks ago. There is a requirement that they approve an agreement with Fish & Game and they are working on this. They are listening and addressing things. As the City Attorney has pointed out, the City has followed the rules and addressed those issues for which it is responsible. William McCann representing Marjorie Koeller thanked the long and very dedicated efforts of Staff in bringing this project to fruition. If he could sell all the papers generated on the red-legged frog, he would be rich. They have thoroughly addressed this issue. There is a serious question as to whether there really is a frog in this creek. They asked for approval, and he stated a fine project with frogs protected, will be there. Mayor Houston closed the public hearing. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by majority vote (Cm. Zika absent), the Council waived the reading and adopted ORDINANCE NO. 7 — 00 AMENDING THE ZONING MAP TO REZONE PROPERTY LOCATED AT 5374 TASSAJARA ROAD (APN: 986-0002-002-02) TO A PLANNED DEVELOPMENT ZONING DISTRICT AND ADOPTING A STAGE I DEVELOPMENT PLAN FOR THE ENTIRE PROJECT AND ADOPTING A STAGE I AND STAGE 2 DEVELOPMENT PLAN FOR PHASE 1 FOR THE GREENBRIAR LAND COMPANY TASSAJARA CREEK (YARRA YARRA RANCH) RESIDENTIAL DEVELOPMENT PROJECT (PA 98-062) Cm. McCormick voted in opposition to the motion. CITY COUNCIL MINUTES - - VOL VOLUME 19 REGULAR. MEETING March 21, 2000 PAGE 121 • • PUBLIC HEARING NEGATIVE DECLARATION FOR THE DUBLIN BOULEVARD IMPROVEMENTS PROJECT - VILLAGE PARKWAY TO SIERRA COURT 8:07 p.m. 6.3 (820-20) Mayor Houston opened the public hearing. Public Works Director Lee Thompson presented the Staff Report and advised that this project is Phase II of the Dublin Boulevard Widening project between San Ramon Road and Dougherty Road. This phase will widen Dublin Boulevard to 6 through lanes from Village Parkway to Sierra Court/Civic Plaza, reconstruct/widen the Alamo Canal bridge and stabilize the slopes of Alamo Canal under the bridge. Bicycle lanes will also be provided on both sides of Dublin Boulevard from Alamo Canal easterly to Sierra Court. Mr. Thompson advised that a Mitigated Negative Declaration has been prepared and Staff has determined that there will not be a significant adverse effect on the environment with the implementation of mitigation measures identified in the Negative Declaration. The project will require removing some trees along the south side of Dublin Boulevard between Clark and Alamo Canal. These are to be replaced with the City's standard landscape street trees. MK Centennial Project Manager Etty Mercurio displayed boards showing the project. The Environmental Consultant and Traffic Consultant discussed the environmental process and stated they did an initial study and looked at 16 impacts of widening Dublin Boulevard. The widening would not result in any buildings being removed or the loss of any parking spaces. Mr. Thompson stated on the property where Athens Burgers is located, the"issue was raised related to the loss of a left turn lane into their business. Staff has talked with them more and it is felt we can accommodate a left turn there and Staff will continue to work with the design aspects. Three comment letters were received. The Army Corps of Engineers identified the fact that we need to get a permit for work in the Alamo Channel. A letter from DSRSD identified their support and requested that we work out some design issues around their facility. Vice Mayor Lockhart commented that the report indicates there are some trees which will have to be removed. CITY COUNCIL MINUTES VOLUME 19 REGUEAR. MEETING March 21, 2000 • PAGE 122 Mr. Thompson stated there are some large sycamores just across the street from the Civic Center that are set back quite a ways. There are a couple by Sierra Lane that will probably have to be removed. We will replace any street trees with sycamores. There are also a number of olive trees which are not in great shape and wires have cut into the trees. These will also be replaced with sycamores. Vice Mayor Lockhart stated they had talked about a trail that went along the creek and came up by the Civic Center Library. Mr. Thompson stated there will be a connection just to the east of the canal during the next phase of the project. It will tie in with a connection at the back of the parking lot. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous vote (Cm. Zika absent), the Council adopted RESOLUTION NO. 40 — 00 ADOPTING A MITIGATED NEGATIVE DECLARATION FOR DUBLIN BOULEVARD IMPROVEMENTS VILLAGE PARKWAY TO SIERRA COURT 2000 SUMMER CONCERT SERIES 8:19 p.m. 7.1 (950-40) Recreation Supervisor Paul McCreary presented the Staff Report and advised that the 2000 Summer Concert Series will be 5 consecutive Fridays in July and August. The concerts will be held near the fountain area at the Civic Center on Friday evenings from 7:00 p.m. to 9:00 p.m. Non-profit organizations will again be invited to sell food at the concerts. In September of 1999, the Parks & Community Services Commission recommended to the City Council that a Classical Music Concert be held as a kick-off event for the annual Summer Concert Series. In October of 1999, the City Council concurred and directed Staff to investigate the feasibility of hosting such a concert prior to the annual Concert Series. . CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 123 • • • Mr. McCreary advised that Staff evaluated the Civic Center site and has concluded that it would be feasible to hold this type event in the Courtyard and Lobby area. The concert could be held on a Saturday evening in late June or early July each year. In addition to the entertainment, the event would begin with a wine and cheese tasting featuring local wineries. In order to keep the ticket cost reasonable, Staff would need to secure sponsors for the event, including cash and media sponsors, wineries, and a caterer. However, with only 3 months remaining until the 2000 Summer Concert Series, there is not enough lead time to plan a successful event this year. Therefore, Staff recommended that a Kick- off Concert be deferred for this year and that funds be included in the FY 2000-2001 Budget for the event. Mayor Houston felt this looked great. The idea of having it on consecutive Fridays makes sense. This will help. Cm. McCormick clarified that the kick-off would be in June, and asked what the problem is with putting it together this year. Mayor Houston stated the problem is Staff and money. Vice Mayor Lockhart asked if we could get a contractor to put it together. Mr. Ambrose stated it would still require Staff time. We are just bursting. Cm. McCormick asked if we could have a classical concert if we eliminate the wine and cheese. Mr. McCreary stated Staff could try and round up a classical group. Vice Mayor Lockhart asked if a service club could help with the wine and cheese. Mayor Houston stated he felt timing and lack of Staff prohibits trying to do this this year. We can budget time and Staff for next year. Mayor Houston asked about the possibility of pulling together a car show with one of the bands. This was a lot of fun last year. Mr. McCreary stated Staff could look into this. On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote (Cm. Zika absent), the Council approved the 2000 Concert Series as presented and directed Staff to include funding in the FY 2000-2001 Budget for a Kick-Off Concert prior to the 2001 Concert Series. CITY Y CO NCIL MINUTES VOLUME 19 REGULAR MEE TING March 21, 2000 PAGE 124 REGIONAL HOUSING NEEDS DETERMINATION 1999-2006 8:26 p.m. 8.1 (420-50) Senior Planner Carol Cirelli presented the Staff Report and advised that the Association of Bay Area governments (ABAG) has officially submitted the Regional Housing Needs Distribution (RHND) responsibilities for each Bay:Area jurisdiction. Ms. Cirelli explained that the RHND process began January 1, 1999 and will end June 30, 2006 (a 7 1/2 year planning period). She reviewed the City's RHND Allocation and Compliance with State Mandate. The City's total RHND allocation is 4,891 housing units. The City will need to provide 4,891 housing units from January 1, 1999 through June 30, 2006, within the following income categories: 720 units Very Low (50% of the annual Median Income for Alameda County) 495 units Low (80% " 1,285 units Moderate (120% " 2,391 units Above Moderate (over 120% " (The annual Median Income for Alameda County was $65,700 in February of 1999.) Ms. Cirelli advised that the City is requesting that ABAG lower Dublin's RHND numbers based on local land use data and development policies, and existing and future growth patters for Dublin. A drafted response letter also includes a discussion regarding the requirement to provide affordable housing as an unfunded State mandate. The letter states that the State should consider providing financial incentives for meeting affordable housing goals. Furthermore, the letter includes a discussion of how environmental constraints, such as the siting of the red-legged frog, may impede future housing development in Dublin. Ms. Cirelli stated the Tri-Valley Affordable Housing Committee will be meeting April 14, 2000 to prepare a letter that will be signed by all Committee members. The letter will include responses to ABAG's RHND allocation that are common to all member jurisdictions. In addition, the Tri-Valley Council has drafted a letter that states the RHND numbers are excessive and arbitrary and that the methodology used (with heavy weight on housing and little weight on jobs) promotes suburban sprawl. The Tri-Valley Council has requested that the letter be signed by the Cities of Dublin, San Ramon, Pleasanton and Livermore, and the Counties of Alameda and Contra Costa. Vice Mayor Lockhart commented and complimented Staff on the letter coming from the City of Dublin. The issues and concerns are very well defined. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 125 Cm. McCormick expressed concern that we redo the methodology. She stated it bothered her that we chide the State for forcing us to do this. She would rather think we provide it because it is good for our community. She felt it has a tone of bureaucratic whining. She commented that when we are building 443 $600,000 + homes, there is no red-legged frogs, but when we are building affordable housing, we suddenly have an endangered species in the area. Vice Mayor Lockhart stated she felt we are dealing with the red-legged frog. Mr. Ambrose pointed out the fact that Dublin is being assigned more units than Oakland. There are other areas besides Greenbriar that will be impacted. There needs to be some better coordination amongst the various State agencies to develop statewide growth issues. Vice Mayor Lockhart agreed that the State has put us in a difficult situation because different agencies have different opinions on building. Mayor Houston asked how the State handles it when some jurisdictions put some limits on their numbers of housing. What happens when this is in conflict with the state limits? Ms. Cirelli stated basically the State doesn't take into consideration urban growth boundaries or other growth limits. If you look at Napa and Sonoma Counties limits, they are much lower than Alameda and Contra Costa Counties. It is still very unclear and confusing on how they do this. Mayor Houston talked about the possibility being discussed related to taking our sales tax base. We could be penalized under the system we have now. There is a flaw when you use the median income and try to reach a goal of low low income families. Maybe it should be the medium of the tri-valley area that makes it a more reasonable target. Ms. Cirelli stated to avoid a concentration they spread it out among all the cities. This is basically State law. Mayor Houston stated he agreed with Cm. McCormick about the environmental constraints. Even when things are good it takes an inordinate amount of time to go through the process. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. Zika absent), the Council authorized the Mayor to sign the ABAG letter and the Tri- Valley Council letter. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 126 FIRE STATION PROTOTYPE REPORT - FINAL DRAFT 8:45 p.m. 8.2 (540-70) Parks & Facilities Development Manager Herma Lichtenstein presented the Staff Report and advised that in June of 1999, the Cities of San Leandro and Dublin and the County of Alameda selected Don Dommer Associates to develop a program and prototype design for several new fire stations within the three jurisdictions served by the Alameda County Fire Department. The Fire Station prototype program defines general building and site requirements for new facilities, including two proposed locations in Eastern Dublin. Ms. Lichtenstein advised that a Prototype Executive Committee made up of members from the Architectural firm, the Cities of Dublin and San Leandro, and Chief Officers from the Alameda County Fire Department managed the project. The Final Draft incorporates all of the comments, research and direction from the Executive Committee. The stations are designed to meet all current codes, including ADA and accommodate a mixed gender staffing arrangement. The construction of the two recommended fire stations in Eastern Dublin will be in accordance with an approved emergency response and station location program. It is anticipated that this program will be presented to the City Council for approval within the next 6 months. Cm. Howard stated in looking at the sample elevations, one is really ugly. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. Zika absent), the Council approved the Final Draft of the Fire Station Prototype. RECESS At 8:48 p.m., Mayor Houston called for a short recess. At 9:01 p.m., the meeting reconvened with all Councilmembers present (Cm. Zika absent). CIVIC CENTER LIBRARY SCHEMATIC DESIGN 9:02 p.m. 8.3 (940-60) Parks & Facilities Development Manager Herma Lichtenstein presented the Staff Report and advised that this presentation will provide a forum for public input on the Library Schematic Design and give the Consultant direction on the design of the building. The schematic design will establish the final design direction for the new Civic Center Library. The schematic design addresses operational needs, maintenance requirements and phasing. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 127 Ms. Lichtenstein stated Staff was requesting that the City Council approve the Library Schematic Design, or provide other direction to Staff and the Consultant. Mark Schatz with BSA Architects made a presentation to the Council. He stated they still have some things that are not fully resolved. In about 2 weeks they will have more answers and have a budget to present. The site plan is an evolution from what was shown before. There might be a need to move the large sculpture on the lawn to another area. There will be 2 community rooms just off the lobby. Elevations were displayed. At this time, they were looking for direction to go forward. They hope to come back in about a month with all the budget pieces in place and the revisions discussed. Vice Mayor Lockhart stated she felt it is okay to move the sculpture. Cm. McCormick stated it was always planned that the artwork would be specific to the library. Vice Mayor Lockhart stated she liked the idea of rounding the middle. A dome of some sort would soften it. Mayor Houston asked questions about connecting the rooflines to tie it all together. He stated he would like to see rounded edges. Mr. Ambrose stated if they want more curves, they could forego the stone and go with other materials. Mayor Houston asked if they want it to be uniform with the Civic Center or a different building. He stated he liked the idea of it being a building of its own. Cm. McCormick stated she would like to see a campus type look. Vice Mayor Lockhart stated she felt having them look similar brings more of a connection like it is one large civic area. Mayor Houston stated he would have liked to see the library be something totally different from the Civic Center. Vice Mayor Lockhart stated she thought the Civic Center itself is a very artistic building. Cm. McCormick stated it will have a strong public art element. Mayor Houston asked about some colored brick pavers in the entryway. CITY COUNCIL MINUTES TES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 128 Mr. Schatz stated they talked about putting bronze letters in the driveway saying Dublin Civic Center Library. Vice Mayor Lockhart talked about the concept of artists that put items in areas that draw specific attention to that particular area. Mayor Houston commented he wanted a rounded look and also make sure we have a 4- sided building with enhancements all around the building. Mr. Schatz stated he agreed 100%. The back will be equally exciting. On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote (Cm. Zika absent), the Council approved the library schematic design. DUBLIN MERCHANT TOBACCO CONTROL EDUCATION PROGRAM 9:29 p.m. 8.4 (560-90) Police Chief Gary Thuman presented the Staff Report and advised that as a result of an increasing number of juvenile smokers, the Dublin Tobacco Control Coalition was formed. This coalition is comprised of members: Janet Lockhart, Gary Thuman, Sandy Hare from DUSD, Corina Orias from Valley Community Health Center, Karen Seals with - Friday Night Live, Kaaren Sevilla with Parent Education Program, and Tom McCormick, Dublin resident. The coalition has arranged for the City to be the recipient of a $2,698 grant that would create a program to educate merchants regarding pertinent laws, reduce the availability of tobacco products to youth and to counter pro-tobacco advertising influences in the community. Chief Thuman stated in May of 1999, VCHC conducted a decoy purchase program and of the 18 stores in Dublin that sold tobacco products at the time, 4 sold tobacco products to underage teenagers, a 22% non-compliance rate. Mayor Houston asked if there are any studies as to when kids start smoking. Tom McCormick responded that it is about age 12, or 7th grade and this comes from people in the education field. Their primary source is older brothers and sisters, which presents another problem. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 129 Mayor Houston asked if part of this program does work at the middle school or will it be primarily in the business community. Chief Thuman stated they have programs through the drug education program starting in the lower grades all the way through high school. Mr. McCormick stated in talking with the Principal at Dublin Elementary School, they do have a program at school. It seems to be prevalent in the Spring. Chief Thuman stated he wanted to publicly thank Mr. McCormick for all the effort he has put forth in the project. He has worked very diligently. On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council accepted the mini-grant, approved the budget adjustment, and directed Police Services to implement the program. OTHER BUSINESS 9:35 p.m. 9.1 Committee Reports (610-05) Cm. McCormick reported that as a Commissioner for the Alameda County Housing Authority, she has been attending public hearings on the comprehensive agency plan and receiving written comments and will be considering those comments in the future. Cm. Howard stated last week she attended the East Bay Division meeting of the League of California Cities. John Russo, who is Chair of the League Committee on Fiscal Reform, gave a good talk about our problems with taxation. She stated she brought back information related to the sales tax and also 10 recommendations for league committees. She pointed out that the Legislative Bulletins are on the League's Website. They had a strategy workshop on what they are working on and how to make things better. Vice Mayor Lockhart stated she had the opportunity to represent the Mayor and present public service awards at the Exchange Club luncheon. Vice Mayor Lockhart attended the Chamber lunch and presented the Citizen and Organization of the Year awards. They had Irish dancers and the event was very successful. Vice Mayor Lockhart stated she also had an opportunity to hand out awards with the Women's Club of Dublin with artist artwork, which was beautiful. CITY € OUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 • PAGE 130 9.2 Informational Reports St. Patrick's Day Parade (950-40) Vice Mayor Lockhart thanked Staff,Julie Carter, Chris Foss and Rich Ambrose, who chauffeured the 3 Councilmembers in the parade. She stated she had a wonderful trip. It was a great parade and was a lot of fun. Vice Mayor Lockhart reported that she presented our Irish guests with clocks from the City. She thanked The Imprint Works for their wonderful and quick response to this request. Vice Mayor Lockhart advised that Sunday at the fun run we received a proclamation for sponsorship presented by Assembly Member Tom Torlakson who came in 44th in the race. He said it was quite a running crowd. Garbage Pick-ups (810-30) Vice Mayor Lockhart stated she had received comments from residents regarding the last special garbage pickup of the year. They felt we don't do it late enough in the year. We should do it in late October after the leaves have fallen. We do our last one in September. Park &Trail (930-30) Vice Mayor Lockhart stated someone also asked about the linear park in Hansen Hill. We have a trail behind the homes but there is no signage. Mr. Ambrose stated we have not yet accepted it. Mr. Thompson stated we can put signs up there. We plan to put other amenities in such as benches and tables. It shouldn't be too much longer. He stated he thought it was 95% done; they just have some punch list items to be completed. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING March 21, 2000 PAGE 131 CCS Partnership Conference (610-05) Vice Mayor Lockhart stated a seminar is coming up "Stretching Community Dollars: Cities, Counties, and School Districts Building for the Future". It is being put on by the CCS Partnership, a joint effort of the League of California Cities, California State Association of Counties and California School Board Association, and will be held in Sacramento on April 27th and 28th. There is a $150 registration fee unless you combine agencies, and then it's free. We have an interest from Councilmembers, School Board members and College Board to all attend together. A lot of the content will be examples of what is working around the State. She advised that she and Cm. McCormick plan to attend. Sister City Program & Conference (140-50) Mayor Houston stated he had just returned from a trip to Ireland where he visited our sister city Bray. He expressed his thought that there is a lot of opportunity to expand our program with Bray and then look for other cities. There is a conference in late June and he felt a Councilmember should attend as this would help us. Bray has some similar issues and he felt we can work with and learn from each other. His idea is to include more young people in the program and expand upon this. Being a part of Sister City International will enhance the program. Hopefully someone can attend the conference in Denver. Council/School District Liaison Meeting (610-05) Mr. Ambrose confirmed that a liaison meeting had been scheduled on March 28th with the school district at 5 p.m. Included on the agenda will be the facility use agreement and an update on the computers for our schools project. Mayor Houston requested that they also have a report from DPIE. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEEN!T March 21, 2000 • PAGE 132 • • CLOSED SESSION 9:48 p.m. 10.1 (700-20) • Personnel -- Government Code Section 54957.6(a) - Conference with Agency Labor Negotiator Richard Ambrose - Unrepresented City Employees: Administrative Aide Administrative Assistant Administrative Secretary Assistant Civil Engineer Assistant Planner Information Systems Technician Associate Civil Engineer Associate Planner Assistant to the City Manager Building Official City Clerk Community Safety Assistant Computer Systems Specialist Engineer Technician Engineering Technician II Finance Technician I Finance Technician II Information Systems Manager Management Assistant Finance Manager Heritage Center Director Office Assistant I Office Assistant II Preschool Instructor Public Works Inspector Recreation Coordinator Senior Planner Recreation Supervisor Recreation Technician Secretary Senior Civil Engineer Administrative Services Director Economic Development Director Parks Sc Community Services Director Parks &Facilities Project Manager Public Works Director/City Engineer Community Development Director REPORT ON CLOSED SESSION ACTION No action reported. ADJOURNMENT 11.1 • There being no further business to come before the Council, the meeting was adjourned at 10:03 p.m. Mayor ATTEST: City Clerk CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING -March 21, 2000 • PAGE 133