HomeMy WebLinkAboutItem 4.09 Crossing Guard SvcsCITY CLERK
File # 600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 6, 2000
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
Crossing Guard Services
Report Prepared by: Julie Carter, Assistant to the City Manager
1995-96 Agreement between the City of Dublin and All City
Management Services, Inc. (ACM) for Crossing Guard Services
Resolution Authorizing Amendment to Agreement with All City
Management Services, Inc. for the Provision of Crossing Guard
Services
Adopt the attached Resolution and authorize the City Manager to
execute the amendment to the agreement with All City Management
Services, Inc. for the provision of crossing guard services.
FINANCIAL STATEMENT:
The estimated cost to fund crossing guard services for FY 2000-
2001 is $54,760. This cost reflects a maximum of 4,680 hours of
contract service at the fixed rate of $11.69 per hour, plus
miscellaneous supplies. Any future service adjustments will be
evaluated on a case by case basis.
DESCRIPTION:
The City of Dublin currently funds the provision of adult crossing guard services. Adult crossing guards
are typically assigned where official supervision of elementary pedestrians is desirable while they cross a
public highway on the "suggested route to school." Further, pursuant to the State of California Traffic
Manual, "adult crossing guards are a supplemental technique and not a traffic control device," Section
10-07.2
The City has funded crossing guard services since Dublin's incorporation in 1982 (with the exception of
school year 1993-94 when the service was fuiaded by the Dublin Unified School District.) The City has
provided this service under contract with various agencies, including Alameda County Department of
Public Works, TSU Temporary Staffing, and with the current provider All City Management Services,
Inc.
The City of Dublin currently provides crossing guards, which serve all four of the public elementary
schools. In Fiscal Year 1997-98, one additional crossing guard was added to serve the reopened Dublin
Elementary School. It should be noted that in October of 1997, the City's transportation consultants,
TJKM, conducted a study to evaluate pedestrian and vehicle traffic in the areas of Dublin and Nielsen
Elementary schools. Pursuant to the study, only one of the four locations evaluated technically warrants
COPIES TO:
\\DUBL1NF S2\JULIEC$\Council Reports\CrossingGd99.doc
Baron Farwell, ACM
D USD
ITEM NO.
crossing guard services; however, the City Council voted to continue funding these services. Any future
expanded service in eastern Dublin will be evaluated as school facilities are opened.
Currently, crossing guard services are provided 182 days per year, for approximately 4 hours per day.
This schedule is based on the Dublin Unified School District's annual school calendar.
The current crossing guard locations are as follows:
San Ramon Rd. and Shannon Ave.
Amador Valley Blvd. and Burton St.
Silvergate Dr. and Amarillo Rd.
Amarillo Rd. and Alegre Dr.
Bonniewood Lane and Davona Drive
Shannon Ave. and Vomac Rd.
In 1995, the City conducted a comprehensive review of crossing guard services. Staff compared the
option of continuing to provide crossing guard services under contract with the option of providing the
service with City Staff.
It was determined that providing the services under contract is cost effective, as it involves less City time
and risk. The City then solicited proposals from a number of crossing guard service providers. Three
proposals were received. All City Management Services, Inc. presented the most competitive proposal
and was awarded the contract for services. The City has since continued to use this firm.
Current Contract Performance - All City Management
All City Management Services, Inc. provides a variety of traffic and safety-related services including
crossing guard services, parking enforcement and traffic control to public agencies. ACM is
headquartered in Los Angeles and serves numerous cities in Northern and Southern California. In
response to the increased demand for crossing guard services in Northern California, ACM recently
opened a satellite office in Dublin.
ACM has submitted a proposal to continue to provide crossing guard services to the City of Dublin in
2000-2001. The proposed services involve the direct provision of adult crossing guards, along with all
administrative support for the program, including personnel recruitment, training, supervision, and payroll
functions. The estimated cost to provide the current level of service for Fiscal Year 2000-2001 is
$54,760. This number is based on 4,680 hours of contract service at the rate of $11.69 per hour, plus
minimal costs associated with replacement equipment.
ACM proposes no increase to the current hourly rate of $11.69. During Fiscal Year 1999-2000 ACM
imposed a 3.5% rate increase, which was the first since ACM's initial contract with the City in 1995.
ACM has secured several contracts with a number of Bay Area communities and allocates the cost of one
site supervisor position to several contract agencies. This relationship has resulted in cost savings to the
City of Dublin.
Staff believes that ACM has done a good job of coordinating this program. The City has received few
complaints regarding the service. If a complaint or question is raised, it has been promptly responded to
and resolved by ACM. This contractual agreement with ACM appears to be a cost effective and efficient
manner in which to provide the service. The ability to utilize a well-established program with a sufficient
pool of qualified personnel benefits the community. In addition, the individuals assigned to the City of
Dublin are adequately trained and supervised.
RECOMMENDATION: Consistent with previous contract reviews, Staff has evaluated the cost
effectiveness of the services currently being provided by ACM. Staff recommends that the City Council
adopt the attached Resolution and authorize the City Manager to execute an amendment to the agreement
with All City Management Services, Inc. for the provision of crossing guard services.
CITY N4ANAGEN4ENT SERVICES, INC.
AGREEMENT BETWEEN THE CITY OF DUBLIN
AND ALL CITY MANAGEMENT SERVICES, INC. FOR
CROSSING GUARD SERVICES
THIS AGREEMENT made and entered into this July 1st, 1995 , by and between the
CITY OF DUBLIN, a municipal corporation,' hereinafter called the "City", apd A..LL CITY
MANAGEMENT SERVICES, INC., hereinafter called the "Contractor";
WITNESSETH
The parties hereto have mutually covenanted and agreed as follows:
This Agreement is'for a period of time which commences July 1 st., 1995, and ends
on June 30, 1996, and for such.term thereafter as the parties may agree upon.
The COntractor is an independent contractor and the guards to be furnished by it
shall at ali times be its employees and not those of the City.
The City's representative in dealing with the contractor shall be the City Manager
or such person as the City Manager m&y designate.
The City shall notify Contractor in writing of hours and locations when and where
guards shall be furnished by the Contractor.
The Contractor shall Provide supervisory personnel to see that guard activit_ies are
taking place at the required places and times, and in accordance with ali items of
this Agreement. "
The Contractor shall maintain ~dequate reserve personnel to be able to furnish
alternate guards in t~e event that any person fails to report for work at the assigned
time and location.
: -:. -..'.,
The Contractor shall provide personnel properly trained as herein specified for the
performance of duties of Crossing Guards.-In the performance of their duties the
Contractor and employees of the Contractor shall conduct themselves in
accordance with the conditions of this Agreement and the laws and codes, of the
State of Caiifornia and the City of Dublin.
The contractor shall train, schedule, provide, and supervise personnel in
accordance with the contract and the rules and regulations of the City of Dublin.
Crossing Guards shall perform their duties as trained and within the City's rules for
such guards.
ATTACHMENT 1
,9.
ALI_. CITY MANAGE! /IENT SERVICES, INC.
Persons provided by the Contractor as Crossing Guards shall be trained by th~"::
laws and codes of the State of California and the City of Dublin pertaining to
general pedestrian safety and school crossing areas.
10.
Crossing Guard Services shall be provided by the Contractor at th.e .de.signated
locations and at the designated hours on all days on which the designated schools
in the City of Dublin, are in session.
1I.
The Contractor shall provide all Crossing Guards with apparel by which they are
readily visible and easily recognized as Crossing Guards. Such apparel shall be
uniform for all persons performing the duties of Crossing Guards and shall be worn
at all times while performing said duties. 'This apparel must be appropriate for
weather conditions. The Contractor shall alscJ provide all Crossing Guards with
hand held Stop signs and any other safety equipment which may be necessary.
Apparel and equipment shall be pre-approved by the City Manager or the designee.
12.
The Contractor shall at all times provide workers' compensation insurance covering
its employees, and shall provide and maintain liabilit~ insurance for Crossing Guard
activities. The Contractor will Provide to' the City an Acord Certificate of Insurance
naming the City as an additional insured. Such insurance shall include commerci
general liability with a combined single limit of not less than $5,000,000.00 p~'::.~.:'..:
occurrence and in aggregate for property damage and bodily injury. Such
insurance shall be primary with respect to any insurance maintained 'by the City and
shall not call on the City's insurance contributions. Such insurance shall be
endorsed for contractual liability and personal injury and shall include th~ City, its
officers, agents and employees of the City. Such insurance shalI not be cancelled,
reduced in coverage or limits or: non-renewed .except after thirty (30) days written
notice by Certified Mail, Return Receipt Request. ed has been given to the City
Manager, or designee for the City of Dublin,
13.
Contractor agrees to indemnify and defend the City, its Officers, employees and
agents against, and will hold and save them and each of them harmless from, any
and all actions, claims damages to persons or property, penalties, obligations or
liabilities that may be asserted or claimed by any person, firm, entity, corporation,
political subdivision or other organization arising out of the negligent acts or
intentional tortious acts, errors, or omissions of Contractor, its agents, employees,
subcontractors, or invitee, in performing the services provided for herein.
a)¸
Contractor will defend any action or actions filed in connection with. any of
said claims, damages, penalties, obligations or liabilities and v~illl pay a"
costs and expenses including attorney's fees incurred in connectiol ..
herewith. ':':'"::;'
b)
c)
ALL, CITY MANAGtEMENT St~R'VICIES, INC.
Contractor will promptly pay.any judgement rendered against City, its
officers, agents or employees for any such claims, damages, penalties,
obligations or liabilities.
In the event City, its officers, agents or employees is made a party to any
action or proceeding filed or prosecuted against Contractor for such
damages or ether claims arising out of or in connection with the sole
negligence of Contractor hereunder, Contractor agrees to pay City, its
officers, agents, or employees, any and all costs and expenses incurred by
City, its officers agents or employees in such action or proceeding, including,
but not limited to, reasonable attorney's fees.
14.
City shall have the right to cancel this Agreement by giving written notice. The
Contractor shall have the right to cancel this Agreement by giving thirty (30) days
written notice to the City.
15.
16.
The Contractor shall not have the right to assign this Contract to any other person
or firm except with the consent of the City.
The City .agrees to pay the Contractor for the services rendered pursuant to this
Agreement the sum of Eleven Dollars and Seventy-Nine Cents ($11.79) per hour
of guard services provided. It is understood and agreed that the cost for providing
Four Thousand and Fifty hours (4,050) of services shall not exceed Fourty-Seven
Thousand Seven Hundred F. ourty-Nine Dollars ($47,749.00). During the ter~ of this
Agreement if Contractor p¢ovides Crossing Guard services to the Cities of
Concord, Walnut Creek and Pleasanton the Cities' hourly rate wil be reduced to
approximately $10.79.
17.
In the event that this Agreement is extended beyond June 30, 1996, the
compensation for services shall be established by mutual written Agreement.
ALL CITY i¥IANAGEN/iENT SERVICES, INC.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
year first above written.
CITY OF DUBLIN
.municipal corporation
Attest by:
ALL CITY MANAGEMENT SERVICES, INC.
~.aron [=~rvvell; Vi~e~President
RESOLUTION NO. - 2000
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT
WITH ALL CITY MANAGEMENT SERVICES, INC. FOR THE
PROVISION OF CROSSING GUARD SERVICES
WHEREAS, the City of Dublin uses adult crossing guards to ensure the safety of school children
crossing streets; and
WHEREAS, the City wishes to continue to contract with the firm of All City Management
Services, Inc. to provide crossing guard services; and
WHEREAS, the City and All City Management Services, Inc. have developed an agreement
which details the scope and duties required; and
WHEREAS, this agreement extends from July 1, 2000 - June 30, 2001.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager to execute an amendment to the agreement attached as Exhibit A and by
reference made a part hereof, with All City Management Services, Inc. for the provision of crossing guard
services within the City of Dublin.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2000.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
ATTACHMENT 2
ALL CITY MANAGEMENT SERVICES, INC:
Amendment to Agreement between
All City Management Services, Inc. and the City of Dublin
for providing SChool Crossing Guard Services
The City of Dublin hereinafter referred to as the "City", and All City Management
Services, Inc., located at 1749 S. La Cienega Blvd., Los Angeles, CA 90035, hereinafter
referred to as the "Contractor", mutually agree to amend the existing Agreement entered
into on July 1, 1995 as follows:
1. Item #1
The City and the Contractor agree to extend the term of this
Agreement for the 2000-2001 school year beginning July 1,2000 thru
June 30, 2001.
2. Item #17
The City agrees to pay Contractor for services rendered pursuant to
the Agreement the sum of Eleven Dollars and Sixty-Nine Cents,
($11.69) per hour of guard service provided. It is understood that the
cost of providing four thousand six-hundred eighty, (4,680) hours of
service shall not exceed Fifty-Four Thousand Seven-Hundred and
Nine Dollars, ($54,709.00).
Except as provided for in Item #1 and Item #17, all other terms and conditions of the
original Agreement and Amendments thereto between the City and the Contractor
remain in effect.
City of Dublin
All City Management Services, Inc.
By By
Attest By
Date Date .~ - ~r'~ ~_. OD
Southern Calitk)rnia Office: t749 S. La Cienega Blvd. · Los Angeles. CA 90035 · 310-202-8284 FAX 310-202-8325
Northern Calit'ornia Office: 6500 Dublin Blvd.. Ste. 216 · Dublin. CA 94568 · 800-540-9290 FAX
EXHIBIT A