HomeMy WebLinkAboutItem 4.10 Change Order PPM CITY CLERK
File # 600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 6, 2000
SUBJECT:
Change Order to Agreement with Pacific Program Management
Report by: Herma Lichtenstein, Parks & Facilities Development
Manager
ATTACHMENTS: 1) Proposed Change Order
1 ] Budget Change Form
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RECOMMENDATION: 34xi / )~xpp e t~ nge tvmer
2) Approve Budget Change Form
FINANCIAL STATEMENT:
The additional cost for these services is $72,185; a budget change is
required. $54,414 is available in the respective project budgets; an
additional appropriation from Public Facility Impact Fee Fund for
$17,771 is needed to fund the balance.
DESCRIPTION: In March 1999, the City Council approved an agreement with
Pacific Program Management for Construction Management Services for the Civic Center Remodel and
Emerald Glen Park Phase I. At the time that the agreement was negotiated, it was anticipated that the
Civic Center Remodel would begin in May 1999 and be complete in December 1999. Emerald Glen Park
Phase I was anticipated to begin in March 1999 and be complete in December 1999. The timelines for
both projects have been extended which has resulted in the need for increased construction management
services. For the Civic Center Remodel, the timeline has been affected by a two-month late start on the
project, delays due to weather, design issues and materials availability. Emerald Glen Park Phase I has
been extended due to the approved extension of time for the play mound and weather related delays. A
total of 80 additional working days was added to the project for the play mound.
A breakdown of the construction management costs by project is shown below.
Original Contract
Proposed Budget Change
TOTAL COST
Emerald Glen Park Phase I
Civic Center Remodel
$140,786 $38,964
32,667 39,518
$173,453 $78,482
There are sufficient funds in the Emerald Glen Park Phase I project budget to fund the additional cost.
However, a budget transfer between the project line items is required. An additional appropriation from
Public Facility Impact Fees for $17,771 is necessary to fired the additional cost for the Civic Center
Remodel. The balance of $21,747 is available in the Civic Center Remodel project budget and will
require a budget transfer between the project line items. The appropriate Budget Change Form is
Attachment 2.
As the amount of the Change Order exceeds the authorization limit granted to the City Manager, it is
necessary for the City Council to approve the Change Order. Therefore, Staff recommends that the City
Council approve the Change Order in Attachment 1. Further, Staff recommends that the City Council
approve the Budget Change Form in Attachment 2.
H:\Herma\cc 6-6 chg ordr ppm.doc
COPIES TO:
Pacific Program Management
ITEM NO.
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. 1
PROJECT: Emerald Glen Park, Phase I / Civic Center Renovation
TO: Pacific Program Management, Inc.
PAGE 1 OF 1
AGREEMENT DATED March 16, 1999
between Pacific Program Management,
Inc. and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This change order is not effective until approved by the City Manager
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Change requested by: Pacific Program Management~ Inc.
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
Pacific Program Management for a total not to exceed $72,185 based on their Scope of Work dated March 16, 1999,
adding additional services for continued construction management services.
ESTIMATED COST INCREASE $72,185
SUBMITTED BY:
APPROVAL RECOMMENDED BY
APPROVED BY
Herma Lichtenstein Date
Parks and Facilities Development Mng.
Diane Lowart Date
Parks & Community Services Director
Rich Ambrose
City Manager
Date
We~ the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for
the work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date Consultant
By Title
Attachment
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
__ X__ Within Same Department Activity
__X__ From New Revenues Between Departments (City Council Approval Required)
Other
DECREASE BUDGET ACCOUNT AMOUNT ! NCREASE BUDGET ACCOUNT :~MOUNT
Name: Emerald Glen Park Improvements $32,667 Name: Emerald Glen Park Construction Mgmt. $32,667
Account #: 310.95600.750.050 Account #: 310.95600.740.081
Name: Civic Center Furniture & Fixtures $21,747 Name: Civic Center Construction Management $39,518
Account #: 310.93910.750.062 Account #: 310.93910.740.08 t
Name: Name: Public Facility Fee Revenue $17,771
. Reimbursements General
Account #: Account #: 310.570.005
Name: Name:
Account #: Account #:
Signature
oo
REASON FOR BUDGET CHANGE ENTRY: Additional services requested by the City due to increases in
project schedule. These services include Ongoing construction management services for the Civic Center
Remodel and Emerald Glen Park Phase I with a projected completion by June 30, 2000.
City Manager: Date:
Mayor:
Posted By:
Signature
at the City Council Meeting
Signature
on: Date:
Date:
H:X&Ierma\bdgt chg ppm. DOC ATTACHMENT 2