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HomeMy WebLinkAboutItem 4.18 Kleinfelder GeotechCITY CLERK AGENDA STATEMENT CTTY COUNCIL MEETING DATE: 3une 20, 2000 SUBJECT: Amendment to Agreement with Kleinfelder, Inc., for General Geotechnical Services Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) 2) Letter from Kleinfelder, Inc, including comparison of Current and Proposed Rate Schedules Resolution and Proposed Amendment RECOMMENDATION: Adopt resolution approving amendment to agreement and authorize /~ Mayor to execute amendment. FINANCIAL STATEMENT: Under this agreement, Kleinfelder, Inc., provides general geotechnical services to the City based on the adopted rate schedule. Types of services performed would typically be plan checking and peer review for private development projects or soils engineering for Capital Improvement Projects. Kleinfelder provides specific not to exceed proposals for each project. The cost of the service would either be paid by developers or would be budgeted for the specific Capital Project. Kleinfelder is proposing a rate adjustment that ranges from about 0% to 4.2%, depending on personnel classification. The net effect of the adjustment if applied to 1999-00 hours by classification would be a 3.7% increase. This increase is commensurate with the Consumer Price Index rate of increase. A maximum of $50,000 per year is proposed for work to be performed under this agreement. DESCRIPTION: The City has contracted with Kleinfelder, Inc., since June 1999 for general geotechnical services. The services provided to date have been peer review for private development projects such as Hansen Hill, Tassajara Meadows and Greenbriar developments, and design and testing services for the Emerald Glen Park CIP project. g:\engr~kleinfelder\agstanmd00 COPIES TO: Michael Maj chrzak ITEM NO. Kleinfelder is proposing a rate tncrease for Fiscal Year 2000-01 which is commensurate with the Consumer Price Index rate of increase. This is the second year of a two-year agreement, which allows the consultant to request an adjustment of rates for the second year of the term. Under this agreement, Staff would typically obtain a not-to-exceed proposal from Kleinfelder for each specific private development review or Capital Project. The cost of the work is budgeted within individual CIP's or is paid by the developer° The work provided to date by Kleinfelder, Inc., has been satisfactory, professional, and competitive, and Staff recommends that the City Council approve the amendment to the agreement. Page 2 ~ KLEINFELDER An emoIoyee owned company February 15, 2000 File No.' 10-3008-18 Mr. Lee S. Thompson City of Dublin 100 Civic Plaza P.O. Box 2340 Dublin, California 94568 RECF. IVED FEB 1 5 2000 USuc Subject: Request for Rate Adjustments for On-call Geotechnical Engineering Services for the City of Dublin Dear Mr. Thompson: As requested, this letter presents a request for rate adjustments for our on-call geotectmical engineering services for the City of Dublin's upcoming 2000-2001 fiscal year. We understand that our current contract with the City of Dublin does not expire until June 30, 2001, and that our request for rate adjustments would become effective on July 1, 2000. The following table presents the hours we have billed by personnel classification beginning July 1, 1999 through our most current invoice, along with the personnel rates and total costs based on the hours and applicable rates. The table also presents our proposed rates for 2000-2001 along with the effect of the rate adjustments on actual hours billed. Classification 1999-2000 1999-2000 Total 2000-2001 Total Percentage Hours to Rate Cost Proposed Cost Change Date Rate Principal Professional 37 170.00 6,290.00 175.00 6,475.00 +2.9% Senior Professional I 135.00 135.00 140.00 140.00 +3.6% Project Professional 161 120.00 19,320.00 125.00 20,125.00 +4.0% Professional 13.5 85.00 1,148.00 85.00 1,148.00 0% Associate Teclmician 13.5 67.00 905.00 70.00 945.00 +4.2%' Draftsperson 2.0 68.00 136.00 70.00 140.00 +2.9% Word · Processor 22.5 58.00 1,305.00 60.00 1,350.00 +3.3% Cmnulative Effect 29,239.00. 30,323.00 +3.7% 10-3008-18 (1010Lt 57.doc)/jb © 2000 Kleinfelder, Inc. Page 1 of 2 February 15.2000 KLEINFELDER 7133 Koll Center Parkway, Suite 100, Pleasanton, CA 94566-3101 Attached is a copy of our current Fee Schedule. The wording of the contract we currently have with the City is acceptable to us for future work. We appreciate having worked with the City, and look forward to working with you in the upcoming year. Thank you for being our client during this past year. Sincerely, KLEINFELDER, INC. Geotechnical Manager FS/MM/jb 10-3008-18 (1010L157.doc)/jb © 2000 Kleinfelder, Inc. Page 2 of 2 February 15, 2000 ~LEINFELDER 7133 Kot] Center Parkway, Suite 100, Pleasanton, CA 94566-3101 (925) 484~1700 (925) 484-5838 fax RESOLUTION NO. - O0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AMENDMENT TO AGREEMENT FOR GEOTECHNICAL SERVICES WITH KLEINFELDER, INC. WHEREAS, the City Council of the City of Dublin approved an agreement for geotechnical services with Kleinfelder, Inc., on June 24, 1999, for a two-year period ending June 30, 2001; and WHEREAS, said agreement allows for an adjustment of rates for the 2000-2001 fiscal year; and WHEREAS, Kleinfelder has requested an adjustment of rates for the 2000-2001 fiscal year; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City o£Dublin does hereby approve the amendmem to the agreement (adjustment of rates) with Kleinfelder, Inc., which is attached hereto as "Exhibit A." BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment. PASSED, APPROVED AND ADOPTED this 20th day of June, 2000. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk g:\engr~cleinfelder~resoamndO0 ExmBIT "A" OF RESOLUTION -00 AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND KLEINFELDER, INC. FOR GEOTECHNICAL SERVICES WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and Kleinfelder, Inc. (hereinafter referred to as "CONSULTANT"), entered into a two-year agreement on June 24, 1999, to provide engineering services to CITY; and year; and WHEREAS, the terms of the agreement allowed for an adjustment of rates after the first WHEREAS, Consultant wished to adjust the rates of said agreement for the second year of said two-year period (terminating June 30, 2001); and WltEREAS, Consultant has proposed a rate increase for the 2000-2'001 fiscal year; NOW, THEREFORE, the parties hereto agree as follows: Adiustment of Rates The rate schedule attached hereto as Exhibit 1 shall be effective for the 2000-2001 fiscal year. CITY OF DUBLIN ATTEST: Mayor City Clerk KLEINFELDER, INC. Date: g:engr~kleinfeldcrXamndmen_ t00 - EXHIBIT 1 OF AMENDMENT TO AGREEMENT KLEINFELDER,... INC. CLASSIFICATION Principal Professional Senior Professional Project Professional Professional Associate Technician Draftsperson Word Processor 2000-2001 PROPOSED RATE $175.00 140.00 125.00 85.00 70.00 70.00 60.00 g:engr~kleinfelder :~xhibit 1 amendment