HomeMy WebLinkAboutItem 6.6 MAD 86-1 Levy AssessCITY CLERK # 0360-20
AGENDA STATEMENT
CITY COUNCIL MEETTNG DAT: 'August 1, 2000
SUBJECT:
Public Hearing: Landscaping and Lighting District No. 86-1
(Villages at Willow Creek)
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
1)
2)
Resolution approving engineer's report, confirming diagram
and assessment, ~.and ordering levy, of assessment
Engineer's Rep6'~
RECOMMENDATION: / 1) Open pUblic hearing - ,
__ ,-~ 2) Receive Staffreport and public comment
ff'~ ] ~r[,~ 3) Question staff and the public ~'
4) Close public hearing and deliberate
5.) Adopt resolution approving engineer's report, confirming
diagram and assessment, and ordering levy of assessment
FINANCIAL STATEMENT:
'2000-2001. Sources and Use of Landscape Maintenance District Funds
Revenues:
Total Proposed Assessments Levied:
Estimated IntereSt on Reserves:
Estimated Prior Year COllections and Penalties
Less Estimated Collection Cost and Delinquency
Net Total Revenues:
$55,195.08
2,582.00
L150. O0
.(1',490200)
$57,437.08
Expenditures:
Contract Landscape Maintenance:
Utilities:
Capital Improvement Project
Administration and Engineering Reports:
Total Operating Expenses:
$52,107.00
31,330.00
L970.00
855. O0
$86,262. O0
Amount'Expenditures Exceed Revenues, To Be Funded From Reserves:
$28,824.92
COPIES TO:
" NOo ~
ITEM
g:\assessdist\86-1 \agsthrng
As shown above, $55,195.08 is proposed to be assessed to property owners for the 1999-2000 street
landscaping maintenance costs. The difference between the estimated cost and assessments is made up by
interest revenue on the reserve account and by use of reserve funds. The amount assessed to property,
owners ($84.72 per single fami ,ly home and $42.36 per multi-family dwelling) is the same as the
1999-2000 assessment.
DESCRIPTION:_.:- This maintenance assessment district was formed in 1986 as part of
the review and approval of the Villages at Willow Creek development. This assessment district funds the
maintenance of landscaping, including fencing and soundwalls, along the west side of Dougherty Road
from Amador Valley Boulevard to the northerly City Limit, along Amador Valley Boulevard from
Dougherty Road to Wildwood Road, along Wildwood Road and Fall Creek Road, and certain landscaped
areas within the Ridgecreek single-family home development. Landscaping within the condominium and
apartment developments is the responsibility of the property owner' or homeowners' association for those
individual developments. The landscaping along and within the Alamo Creek channel area is not included
in the assessment district as it is the responsibility of Alameda County Flood Control, Zone 7.
For Fiscal Year 2000-2001, Staffis not proposing a cha~ge with respect to the m~thod of determining the
assessments. The District boundary remains the same as last year. The assessment to the property owners
is proposed to be $84.72 per single-family home and $42.36 per multi-family dwelling unit. This is the
same as the past three years' assessments, and Staff.proposes to utilize $28,824.92 of the accumulated
reserve in this District in order to maintain the assessment at the same level.
It should be' nOted that the reserve in this District has diminished, as maintenance and utility costs 'have
increased while the assesSment has remained at the same level for a number of years. At this time, the
ending cash balance for June, 2001, is estimated to be $29,906, wh/ch is Onl~ about $t,00~ h/gher than the
contribution fi'om reserves that is being proposed for Fiscal Year 2000-2001. On this basis, it may be
necessary to propose an increase in assessment (or a decrease in service level) for Fiscal Year 2001-2002.
Under current State Law, avote of the property owners must be carried out prior to raising the
assessment. During the current fiscal year, Staffproposes to explore ways of reducing maintenance costs
without compromising the level of service and will hold a meeting with property owners before bringing a
proposed 2001-2002 budget and assessment to the City Council.
Staff.recommends that the City Council conduct a publ/c hearing, de'liberate, and adopt the resolution.
RESOLUTION NO. -00
A RESOLUTION OF THE CITY COUNCIL
OF TI-IE CITY OF DUBLIN
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSIVIENT,
AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESS1VIENT DISTRICT 86-1
(VILLAGES AT WILLOW CREEK)
WHEREAS, by its Resolution No. 43-00, a Resolution Directing Preparation of Annual Report for City
of Dublin Landscaping and Lighting Maintenance Assessment District No. 86-1 (the "District"), this Council designated
the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with
and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City .Clerk and duly considered by this Council and
found to be sufficient in every particular, whereupon it was determined that said report should stand as Engineer's Report
for all subsequent proceedings under and pursuant to the aforesaid Resolution and that August 1, 2000, at 7:00 p.m. in the
Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin, California, was appointed as the time and place for a
hearing by the Council on the question of the levy of the proposed assessment, notice of v~hich hearing was mailed,
published and posted in accordance with Government Code Section 54954.6; and
WHEREAS, at the appointed time and place, said hearings were held, and all persons interested desiring
to be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered by
this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment
prepared by and made a part of the report of said engineer to pay the cost and expenses thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve that:
(a) The property owners owning more than fifty percent of the area of assessable land within the
District had not, at the conclusion of said hearing, filed written protests against the said proposed levy, or against the
Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment
to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs and expenses
thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the City Clerk, which map
is made a part hereof by reference thereto.
PASSED, APPROVED AND ADOPTED this 1~ day of August, 2000.
AYES:
NOES:
ABSENT:
~"-,4~TTEST:
Mayor
City Clerk
CITY OF DUBLIN
LANDSCAPING AND LIGHTING DISTRICT NO. 1986-1
(TRACT 5511)
FISCAL YEAR 2000-2001
o
ENGINEER'S REPORT
CONTENTS
Assessment: Including Scope of Work, Estimate of Costs, Assessment Roll, and
Method of Apportioning.
Assessment Diagram
ASSESSMENT
WHEREAS, on April 4, 2000, the City Council of the City of Dublin, California, pursuant
to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing
Preparation of Annual Report for Maintenance Assessment District 1986-1 for the maintenance of
improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said
Act and the order of the Council of said City, hereby make the following assessment to cover the portion
of the estimated'cost of the maintenance of said improvements and the cost and expenses incidental
thereto, to be paid by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Preliminarily As Finally
As Filed Approved Approved
Cost of Maintenance $83,562. O0 $83,562. O0
Capital Improvement Project $1,970. O0 $1,970. O0
Incidental Expenses $32,126.08 $32,126.08
TOTAL COST $117,658. 08 $117,658.08
Estimated 2000-2001 Interest Income
Applied to 2000-2001 Operating Costs $2,582. O0 $2,582. O0
Prior Year Collections & Penalties $1,150. O0 $1,150. O0
Estimated Surplus from 1,99,9-00 Fiscal Year $58, 731. O0 $58,731. O0
NET TO BE ASSESSED FOR FISCAL
YEAR 2000-2001 ,$55,195. 08 $55,195.08
As required by said Act, a diagram is hereto attached showing the exterior boundaries of
said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of
land within said landscaping maintenance assessment district 'as the same existed at the time of the
passage of said resolution, each of which lots or parcels having been given a separate number upon said
diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land
within said landscaping maintenance assessment district by apportioning that amount among the several
lots or parcels in proportion to the estimated benefits To be received by each such lot or parcel from the
maintenance of said improvements, and more particularly set forth in the list hereto attached and by
reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said landscaping
maintenance assessment district in proportion to the estimated benefits to be received by said lots or
parcels respectively from the maintenance of said improvements. The diagram and assessment numbers
appearing herein are the diagram numbers appearing on said diagram, to wkich reference is hereby made
for a more particular description of said property.
Each lot or parcel of land assessed is described in the assessment list by reference to its
parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2000-2001
and includes all of such parcels excepting those portions thereof within existing public roads or rights of
way to be acquired in these proceedings for public road purposes. For a more particular description of
said property, reference is hereby made to the deeds and maps on file and of record in the office of the
County Recorder of said County. Because the names of the several owners are unknown to me, I hereby
place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount
assessed thereon, and the number of the assessment.
Dated: June 12, 2000
~_~ City . .
SCOPE OF WORK
The following areas are to be maintained by this Maintenance Assessment District:
1)
The median and roadside landscaping along the north side of the street for the entire length of
Willow Creek Drive.
2)
Roadside landscaping along Shady Creek Drive within Lots 1, 2, 3, 4, 5, 6, 15, t6, 37, '38, and
south of Lot 145, all within Tract 5511.
3)
Roadside landscaping, wall, fence, and pathway improvements along the west side of Dougherty
Road between Amador Valley Boulevard and the northerly City Limit line, and along the north
side of Amador Valley Boulevard between Dougherty Road and Wildwood Road.
4) Roadside landscaping, fence, and pathway improvements along the west side of Wildwood Road.
5)
Roadside landscaping, fence, wall, and pathway improvemems along the west side of Dougherty
Road and the south side of Amador Valley Boulevard adjacent to Lot 150.
6)
Roadside landscaping, fence, and pathway improvements along the west and north sides of Fall
Creek Road.
7)
Roadside landscaping and emergency access surfacing at the north end of Crossridge Road within
the street right-of-way.
ENGINEER'S COST ESTIMATE
FISCAL YEAR 2000-2001
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2000-
2001 is as follows:
Maintenance
(1) Weeding, fertilizing, pruning, plant
replacement, irrigation system:
(2) Utilities:
(3) Capital Improvement Project
(4) Administration
Incidentals
(1) Engineer's Report and Proceedings
(2) Cost of Collection (County of Alameda)
(3) Delinquencies
(4) Contingencies/Reserve
$52,10Z00
$31,330.00
$1,970.00
$125.00
$73~00
$93&00.
$552.00
$29,90608
$85,53Z O0
$32,126.08
TOTAL:
$117,65&08
ASSESSMENT ROLL
Amount of Assessment for
· Assessmem and Lot Number Property Owners Lots/Units 2000-2001 Tax Year
Per Unit Total
Lots 1 - I45 (Village VI) Unknown 145 lots $84.72 $12,284.40
Lot 150 (Village I) Unknown 56 units $42.36 $2,372.16
Lot 151 (Commercial Comer) Unknown 4 units $84.72 $338.88
Lot 149 (Village II) Unknown 248 units $42.36 $10,505.28
Lot 148 (Village III) Unknown 224 units $42.36 $9,488.64
Lot 146A (Village IV) Unknown 135 units $42.36 $5,718.60
Lot 146B (village V) Unknown . 204 units $42.36 $8,641.44
Lots 152-177 (Village VII) Unknown 138 units $42.36 ~ $5,845.68
$55,195.08
METHOD OF APPORTIONING
Each single family lot shall be assigned a benefit unit of one (1), each multifamily unit assigned a benefit
unit of one-half (1/2), the commercial lot shall have a benefit unit of four (4), and the open space lots
shall have a benefit unit of zero. This gives the following benefit units and apportionments for each
Village for this Fiscal Year:
Number of Benefit % of Total
Living Units Units Assessment
Lot 150 Village I 56 28 4.30
Lot 149 Village H_. 248 124 19.03
Lot 148 Village III 224 112 17.19
Lot 146A Village IV 135 67.5 10.36
Lot 146B Village V 204 102 15.66
Lot 1-145 Village VI 145 . 145 22.26
Lots 152-177 Village VII 138 69 10.59
Lot 151 Commercial 0 4 0.61
Lots A - D Open Space 0 0 0.00
..... Total: 1,150 651.5 100.00
CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1
CERTIFICATIONS
HSCAL YEAR 2000-2001
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report,
including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was
filed with me on June 12, 2000.. h _~/~.~ff~~~ C__~ ......
I, the ~ity Clerkofthe City of Dublin, California, ereby certify }IY~t the foregoing Assessment, with the
diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by
its Resolution No. 100-00 duly adopted by said Council on ~t/n~ 20, 20~00F_//
I, the City Clerk of the City of Dublin, California, hereby certify thlit the foregoing Assessment, with the
diagram thereto attached, was finally approved and confirmed by the City Council of said City bsa;its
Resolution No. ***-00, duly adopted by said Council on August 1, 2000.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment
and diagram was filed in the office of the County Auditor of the County of Alameda, California. on
,2000. -"
8
ASSESSMENT DIAGRAM
Assessment District 86-1
CITY OF DUBLIN
ALAMEDA COUNTY, CALIFC~NIA
FISCAL YEAR 2000-2001
S~- Al-E: 1'=~00'
14~ B
DouGHERTY ~oAD
SEE 0ETAIL C
_ET 3 OF 3
LOT 'E '
/
cor 'B
SEE
SHEET
SEE DETAIL
SHEET 2 OF
I48 A
SEE DETAIL 8
SHEET 2 OF 3
150
N
LOT 'G'
./
LOT 'A '
COUNTY FLOOD CONTROL
CONSERVATION O/STP/CT
PARC£L 'C " SER/ES N~ E4-07~934
JI~lqE, 1991 ~EVISION: ASSESSHENT
DISTRICT LOT 146A DIVIDED INTO 20
LOTS (19 BUILDING A~D 1 COMMON
M 41 NOTES: -
SHEET 1 OF 3
CD3345
,/
DETAIL A
co~ ~¢ ~~--- ....
./
ASSESSMENT DIAGRAM
,Street Lighting Maintenance
Assessment District 86-1
CITY OF DUBLIN
ALAMEnA COUNTY, CALIFORNIA
FISCAL YEAR 2000-2001
SCALE: 1'- ~'00'
t
DETAIL B
SHEET 2 OF 3
/
/
/
/
/
A~iSE ~iI~,I'elENT DIAI3RAM
· ~tmet i_Jg~ting IVlain~
CITY OF ~LIN
ALAMEDA COUNTY~ C~~A
FISCAL YEAR ~-~1
SHEET