HomeMy WebLinkAboutItem 4.07 Konica CopierCITY CLERK # 0350-20
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 15, 2000
SUBJECT:
Award of Bid For Konica 7075 Copier
Report by: Fred Marsh, Finance Manager
EXHIBITS ATTACHED:
None
RECOMMENDATION: 1) Award bid to Astro Business Products and authorize Staff to
issue the necessary Purchase Order
~ltd~ 2) Authorize Staff to dispose of the existing equipment as surplus
in accordance with City policies.
FINANCIAL STATEMENT: Sufficient funds are available in the Fiscal Year 2000-01 Internal
Service Fund Budget for the purchase of the copier.
DESCRIPTION: The Fiscal Year 2000-01 Budget includes funds to replace the Konica 6190 located
in the Civic Center. This machine was originally purchased in April 1995, has produced over 3.7 million
copies and has exceeded its useful life. In addition, City staff has experienced a significant-amount of
downtime with this copier during the last twelve months. Bid packages were provided to six copy
machine dealers. The notice inviting bids was also posted as required by the City's purchasing ordinance.
Two bids were received by the deadline of 10:00 a.m. on August 4, 2000, as noted below.
Name of Bidder Amount of Bid
Astro Business Products $22,587
Caltronics Business Systems $23,483
The amount budgeted for replacement of the Konica 6190 with a Konica 7075 in Fiscal Year 2000-01 was
$27,215. Based upon the bids received, the 75 Copy per minute machine, including options for a large
capacity tray and a stapling finisher unit, can be obtained without exceeding the funds budgeted. The
Konica 7075 is based upon digital technology, which results in much less wear on its moving parts and
thus means that the City should experience significantly less downtime with this replacement copier.
All bidders were requested to provide, as part of their bid, a Trade-in Allowance if any for the existing
machines. Caltr0nics did not provide for a trade in allowance, while Astro Business Products provided for
a trade in allowance of $1,350. Considering the age and usage of the City's Konica 6190 copier, this
appears to be a reasonable amount. Staff will dispose of the current machine in accordance with the
existing City policy.
RECOMMENDATION
Staff recommends that the City Council award the bid for a Konica Model 7075 copier to Astro Business
Products. Staff will issue the necessary Purchase Order and proceed with the disposal of the surplus
equipment in accordance with City policies.
G:~FINANCE~REDWORD\copier bid konica 7075.doc
COPIES TO: Bidders
ITEM NO. ~