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HomeMy WebLinkAboutItem 4.01 Minutes 08-15-2000 REGULAR MEETING - August I5, 2000 A regular meeting of the Dublin City Council was held on Tuesday~ August 15, 2000~ in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:10 p.m., by Mayor Houston. ROLL CALL PRESENT: ABSENT: Councilmembers Howard and Zika, Vice Mayor Lockhart and Mayor Houston. Councilmember McCormick. PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the. pledge of allegiance to the flag. PRESENTATION RELATED TO EAST BAY STAND DOWN FOR NEEDY VETERANS 7:11 p.m. 3.1 (520-40) Jerry Yahiro, Assistant Director addressed the Council and presented plaques and pictures to the City and to the Mayor in recognition of what they've done. The Vietnam Veterans of Diablo Valley, a non-profit veterans organization, will be using Camp Parks to host their second East Bay Stand Down for needy veterans on September 7th ~ 10th. Stand Down is a term coined during the Vietnam War, which describes the practice of removing combat troops from the field and taking care of their basic needs in a safe area. EBSDY2K will be bigger and better than 1990's event. The biggest addition is with major financial support from a new co~sponsor, The Veterans of Foreign Wars' Women's Auxilia~ 'from A~ti6eh Post B435 who have made contributions of over $10,000 to EBSDYgK. They join the Vietnam Veterans of Diablo Valley and the U. S. Department of Veterans Affairs Concord Vet Center as sponsors. CITY C~OUNCIEL ~vlINUTES VOLUME 19 REGULAR MEETING August '15, 2000 PAGE 349 Denver Mills also discussed the upcoming event and stated their funding is well in place. They anticipate that they will have 350 participants this year. This event will get national attention this year, thanks to Mayor Houston. They will have judges on site this year listening to misdemeanor cases to help some of the veterans. YOUTH ADVISORY COMMITTEE APPOINTMENTS 7:20 p.m. 3.2 (110N30) The term of office for the YAC will expire in August of 2000. Ten applications were received for the youth member positions and two applications were received for the Adult At~Large Community member position. Mayor Houston asked how many positions are actually open. Ms. Lowart stated there are 13 slots available for youth. On motion of Mayor Houston, seconded by Vice Mayor Lockhart, and by unanimous vote (Cm. McCormick absent), the Council confirmed the Mayor's appointments of Hannah Sweet, Yin~Chen Phang, Louis Arcuri, Vivian Bui, Catie Hootman, Shelley Kahn, Kristy Laird, Yvette Martin, Tony Watts, and Melissa West as YAC Members, and Michael Williams as Adult Advisor. PROCLAMATION 7:22 p.m. 3.3 (610~50) Mayor Houston read a proclamation recognizing Dublin resident, Gustav Wojke, for his efforts in enhancing and maintaining the beautiful landscaping at the northwest corner of Silvergate Drive and Dublin Boulevard. Mayor Houston stated this is something he would like to do more of. Mr. Wojke was not present to accept the proclamation, so it was accepted by Lee Thompson, City Engineer who was asked to see that the proclamation gets to Mr. Wojke. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING August 'l 5, 2000 PAGE 350 7:25 p.m. Shawn Costello, who stated he is running for Mayor of Dublin, stated he has noted lately that sidewalks on Dougherty Road and Scarleft are becoming a hazard. Areas need to be totally cut out and replaced. In the last 2 weeks, he reported that there are a lot more sidewalks coming up. Also on Dublin Boulevard underneath I~680, the sidewalk is becoming more and more hazardous. Mayor Houston .asked Public Works to look at the areas in question. CONSENT CALENDAR 7:28 p.m. Items 4.1 through 4.10 On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. McCormick absent), the Council took the following actions: Approved (4. I ) Minutes of Regular Meeting of August 1, 2000; Adopted (4.2 550~40) RESOLUTION NO. 144- 00 DECLARING SURPLUS PROPERTY (UNCLAIMED PROPERTY & SURPLUS EQUIPMENT) Adopted (4.3 550~20) RESOLUTION NO. 145- 00 DECLARING ONE 1994 FORD TAURUS VEHICLE AS SURPLUS PROPERTY AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF IT AT AUCTION and RESOLUTION NO. 146- 00 WAIVING THE COMPETITIVE BID PROCESS AND AUTHORIZING STAFF TO NEGOTIATE FOR THE PURCHASE OF TWO FIRE PREVENTION VEHICLES C][TY COUNCIl., MINUTES VOLUME 19 REGULAR MEETING August '~5, 2000 PAGE 351 Authorized (4.4 640-80) the Mayor to execute a letter and directed Staff to send the letter to Judge Hyde with a copy to Robert H. Zedlitz, responding to Recommendation 35 of the 1999-2000 County of Alameda Grand Jury; Accepted (4.5 600-35) improvements under Contract 00-06, 1999-2000 Annual Street Slurry Seal Program, and authorized release of $11,886.09 retention after 35 days if there are no claims from subcontractors; and approved a $337574 Budget Change increase from Gas Tax Reserves; Authorized (4.6 660~40) the City Attorney to add City of Dublin as an Amicus in the case of Napa Citizens for Honest Government v. Napa County Board of Supervisors; Awarded (4.7 350-20) bid for Konica 7075 Copier ($22,587) to Astro Business Products and authorized Staff to issue the necessary Purchase Order; and authorized Staff to dispose of the existing equipment as surplus in accordance with City policies; Adopted (4.8 600~35) RESOLUTION NO. 147- 00 AWARDING CONTRACT 00-09 !-580/HACIENDA DRIVE INTERCHANGE IMPROVEMENTS TO RGW CONSTRUCTION INC. ($1,t09,505) and approved the Budget Change; Adopted (4.9 600~30) RESOLUTION NO. 148- 00 APPROVING AMENDMENT TO AGREEMENT WITH CORDOBA CONSULTING, INC., FOR CONSULTING ENGINEERING SERVICES Approved (4.10 300-40) the Warrant Register in the amount of $563,319.84. C!'i~f COUNCIL MINUTES VOLUME 19 REGULAR MEETING August '~ 5, 2000 PAGE 352 PUBLIC HEARING TRUMARK COMPANIES, SCARLETT PLACE DUPLEXES~ PLANNED DEVELOPMENT REZONE/DEVELOPMENT PLAN PA 99~030 7:28 p.m. 6.1 (450~30) Mayor Houston opened the public hearing. Associate Planner Andy Byde presented the Staff Report and advised that this 7.14 acre project is located along the eastern side of Dougherty Road, immediately southeast of the Park Sierra apartment complex. The site is a segment of the former Southern Pacific Railroad right~of~way. The tracks were removed within the last 20 years and the site has remained vacant. Mr. Byde gave a brief history of the vicinity. The applicant has proposed a 60~unit duplex project on the site. Individual homeowners would own each unit and respective rear yards and a Homeowners Association would own and maintain the on-site landscaping outside of the rear yard areas. To provide access to the subject property, the applicant would construct a portion of the Scarlett Drive extension from Dougherty Road to Houston Place. A recommended condition of project approval would require the developer .to: 1 ) disclose the construction of the second half of Scarlett Drive to potential home buyers; and 2) construct a sign at the temporary terminus of Scarlett Drive indicating that Scarlett Drive will be extended from Houston Place to Dublin Boulevard in the future. The 7.14 acre site would be reduced as a result of the right-of~way dedications necessary for Scarlett Drive, Dougherty Road, and Houston Place. Mr. Byde advised that a new Planned Development (PD) Rezone needs to be adopted to establish General Provisions and Development Regulations for the project and to delete the current zoning which is inconsistent with the current General Plan Land Use designations for the site. Mr. Byde discussed the site plan, including parking and access, architecture and design. The applicants intend to comply with the City's Inclusionary Housing Program by paying the in-lieu fee of $ .75 per habitable square foot of the project. Based upon preliminary review of the floor plans, the habitable square footage is 89,000 and the in~lieu fee would be approximately $67,000. Ct]TS: COUNC]2L MI]NUTES VOLUME 19 REGUId-kR MEETING AucJust .t 5, 2000 PAGE 353 Mr. Byde discussed the Environmental Review and the General Plan land use designation. Staff finds that the project is consistent with the Dublin General Plan because the project is within the density range prescribed by the Medium-High density land use classification; and the project further implements the Dublin GP in relation to housing availability, construction of varied housing types and site capacity. In conclusion, Mr. Byde stated the project is consistent with the Dublin GP and Dublin Zoning Ordinance. The proposed project will provide an attractive residential development which is compatible with other land uses in the immediate vicinity. Mayor Houston asked if the applicant agrees with all the conditions. Mr. Byde stated yes, and they were present to speak to the issue. Mayor Houston commented on the access to the Iron Horse Trail; there will be two access points. This will be a real good feature. Vice Mayor Lockhart asked if there are bus turnouts. Mr. Byde stated LAVTA is looking at some opportunities for bus turnouts at the Archstone piece of property just south of this site. Vice Mayor Lockhart stated she was concerned about recommended condition that requires CC&Rs to prohibit onsite RVs and that garages be permanently maintained for parking vehicles. She asked how you control somebody's garage. Mr. Byde stated the reason for putting this in the CC&Rs is so the City doesn't have to get involved. They wanted to doubly ensure that people will be able to find a space to park. The homeowners association would control this. Cm. Zika stated these are private roads so he noted that we cannot turn around an emergency vehicle on them. Mr. Byde responded that this statement was correct, and explained the emergency vehicle access requirements. Cm. Zika talked about the dead end streets. Mr. Byde stated if you have more than 150', it requires a turnaround. CITY COUNCIL I~¢HNUqPES VOLUME 19 REGULAR IV~EETING. August '~5, 2000 PAGE 3e4 Mike Maples one of the principals of Trumark, thanked the City Council for allowing them to come forward with this type of a product. The neighborhood, when built out, will be a visual enhancement to the area. They've created sidewalks as a response to a former Council comment. He advised that they agree with all the conditions. Cm. Zika commented they show 3 different kinds of fences to break up the monotony. He stated he was disappointed that we lost 3 affordable units. He was concerned about the traffic that this will add to this part of town; we are currently at gridlock in that part of town. Vice Mayor Lockhart asked what a duet might go for. Mr. Maples stated they would be priced between a townhouse and a single family home and would be in the neighborhood of mid $300,000s. Shawn Costello requested that Staff again display the drawing. He asked if they were discussing the new apartments, Park Sierra, and if this is what they were talking about. He did not want us to make the same mistake as they made there. The road goes diagonally and when cars come up to the stop lights, people in cars cannot see people walking and they might hit somebody. He has been almost hit several times trying to go across this. He wanted it to be more straight. It is totally non usable for foot traffic and he wants the new place to be for all people to walk without people running them over. Mayor Houston clarified that this project will be more perpendicular. Mr. Byde stated the access is similar although it's not quite as angled. Someone would go directly down Scarlett to get to BART. Mark Breazeal asked about soundproofing on the duets and if they have adequate sound protection. Mr. Maples stated there is a 4" gap between the common walls. Mayor Houston closed the public hearing. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by majority vote (Cm. McCormick absent), the Council adopted CITY COUNCIL Mt[NUTES VOLUME 19 REGULAR MEETING August 15, 2000 PAGE 355 RESOLUTION NO. 149- 00 ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING PROGRAM FOR PA 99-030 TRUMARK COMPANIES - SCARLETT PLACE waived the reading and INTRODUCED the Ordinance, and scheduled the second reading of the Ordinance for the September 5*h City Council meeting. Cm. Zika stated he voted against the motion because residential doesn't belong there and he also was concerned about potential parking problems and the loss of 3 affordable units. HERITAGE CENTER HOURS 7:53 p.m. 8.1 (295-10) Recreation Supervisor Bonnie Leonard presented the Staff Report and advised that for the past 4 years, the Heritage Center has been open on Tuesday, Wednesday and Thursday afternoons from I:00 p.m. to 4:00 p.m., and staffed by the Recreation Supervisor In order to free up the Recreation Supervisor's time to pursue completion of high priority goals as established by the City Council, the FY 2000-2001 Budget provided funding for 9 part-time hours per week for the Heritage Center. Ms. Leonard stated using 9 part~time hours per week as a base, Staff recommended to the Heritage & Cultural Arts Commission that the Heritage Center hours of operation be changed to Wednesday and Thursday from 3:00 p.m. to 6:00 p.m. and Sunday from 1:00 p.m. to 4:00 p.m. Tours of the Heritage Center outside of these hours would continue to be accommodated by appointment. Saturday hours were not recommended because the majority of weddings held at the site are held on Saturday. Ms. Leonard stated she would have office hours on site on Monday from 8:00 a.m. to I0:00 a.m., thus providing Staff with the opportunity to inspect the Center and the Cemetery after weekends and set the weekly schedule for part-time staff. On July 13% the Heritage & Cultural Arts Commission approved Staffs recommendation and further recommended that an Open House be held on Sunday, August 20th from 1:00 p.m. to 4:00 p.m., to celebrate the new schedule. The Commission directed Staff to compile attendance reports for the new hours and to evaluate the hours within one year. CITY COUNCtL ~HNUTES VOLUME 19 REGULAR MEETING August ~, 5, 2000 PAGE 356 Vice Mayor Lockhart asked about Saturday hours and wedding conflicts. She asked if this means we will never be open on Saturdays. Ms. Leonard stated it is highly used on Saturdays and with the restrooms being used by the bridal parties, it would be a conflict. Mayor Houston stated he felt this could at least be a start. Vice Mayor Lockhart stated she hoped at some point we could figure out the restroom issue and do both. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. McCormick absent), the Council approved the proposed new hours of operation for the Heritage Center. OTHER BUSINESS 7:57 p.m. Mr. Ambrose advised that on September 5th, Staff will be ready to come back to the Council with design development details for the new Civic Center library. Because there will be a full agentis, he asked if the City Council would like to start that meeting at B:00 p.m. The Council responded yes, they were in agreement to an earlier starting time for the September 5th City Council meeting. Mayor Houston commented that he would like to start every Council meeting at 6:00 p.m. Cm. Zika reported that the City was successful in getting the $7 million in funding for 90 cents on the dollar out of the federal government and it looks good that we'll be able to get the other half in the future. Ct~TY COUNCH~ MINUTES VOLUME 19 REGULAR MEETING August 15, 2000 PAGE 357 Mayor Houston extended best wishes from the City to former Mayor and Councilmember Paul Moffatt who just went through some major surgery. CLOSED SESSION 10.1 (640~30) At 7:59 p.m., the Council recessed to a closed session to conference with Legal Counsel ~ Anticipated Litigation ~ Significant exposure to litigation pursuant to Subsection (b) 54956.9 of the Government Code ~ ONE potential case. REPORT ON CLOSED SESSION ACTION At 8:12 p.m., the Closed Session ended and Mayor Houston announced that no reportable action was taken. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:12 p.m. AT'FEST: City Clerk Mayor CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING August 15, 2000 PAGE 358