HomeMy WebLinkAboutItem 4.13 Budg FY99-00 CITY CLERK
File # 330-20
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: (November 8, 2000)
SUBJECT:
Budget Carryovers from Fiscal Year 1999-2000 to
Fiscal Year 2000-2001
(Report Prepared By: Carole Perry, Administrative Services
Director and Fred Marsh, Finance Manager)
EXHIBITS ATTACHED:
RECOMMENDATION:~
· FINANCIAL STATEMENT:
Budget Change Forms
Approve the Budget Changes
See Report. The adjustments required can be covered by reducing
the amount appropriated to Reserves as discussed below.
DESCRIPTION: As part of the process of reviewing the Preliminary Financial Reports for Fiscal
Year 1999-2000, Staff noted several Capital Projects and Operating budget line items that were originally
anticipated to be completed in Fiscal Year 1999-2000 but are now scheduled for completion in Fiscal
Year 2000-2001. These Capital Projects and Operating Budget items are noted below:
Department or
Capital Project Name of Capital Project or
Number Operating Budget
GENERAL FUND (001)
90100 Community Development -
93192
93200
93320
94261
96080
Specific Plan Studies
Geographic Information System
Automated Building Permits
Telecommunications Plan
Padre Way Trash Rack
Underground Utilities Dublin Blvd
Estimated
Actual Actual Amount of
Expense for Expense for Carryover
FY 1999-2000 FY 1999-2000 Required
$123,000 $26,933
$96,067
TOTAL PROPOSED FOR GENERAL FUND
TRAFFIC IMPACT FEE FUND (300)
96430 1-580 Fallon Road Interchange $652,027 $571,105
Improvements
96650 Eastern Dublin ROW Acquisition $4,333,919 $69,129
96890 Dublin Boulevard Widening - $159,600 $112, 197
Dougherty Road to Scarlett Drive
TOTAL PROPOSED FOR TRAFFIC IMPACT FEE FUND
STATE TRANSPORTATION IMPROVEMENT FUND (219)
96920 ] Dublin Boulevard Widening - $180,705 I
Village Parkway to Sierra Court
$5,000 $809 $4,191
$9,261 $5,761 $3,500
$45,000 $13,580 $31,420
$2,980 $0 $2,980
$10,000 $2,080 $7,920
$146,078
$83,434
$80,922
$4,264,790
$47,403
$4,393,115
$97,271
COPIES TO:
G:XAUDITkFY 99-00\cafrkagenda budget carryovers.doc
ITEM NO.
Department or
Capital Project Name of Capital Project or
Number Operating Budget
PUBLIC FACILITIES FUND (310)
95600 [ Emerald Glen Park
AFFORDABLE HOUSING FUND (380)
90100 ~ Housing Implementation Program
Estimated
Actual
Expense for
FY 1999-2000
$4,034,0291
$37,2201
Actual Amount of
Expense for Carryover
FY 1999-2000 Required
$3,S25,2401 $20S,789
$12,3901 $24,830
Note that the amounts of the proposed budget adjustments do not result in any increase in the total
expenditures as originally reported in the City's adopted Capital Improvement Program for 2000-2005 for
each of the capital projects noted above. The savings realized in Fiscal Year 1999-2000 from the delays
that occurred in these projects will be used to fund the additional requested appropriations in Fiscal Year
2000-2001.
In order for Staff to be able to fully fund these projects in Fiscal Year 2000-2001, staff is recommending
that the Mayor execute the attached budget change forms for the amounts noted above.
CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
X From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
;:':'7~/ilmn~L~g~:St~E¥!X(~O~ " ' ~!i(!:"7~XM6~r':::~::,, ....
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Budget Transfers:
CHANGE FORM #
From Budgeted Contingent Reserve .(1080-799.000)
Within Same Department Activity
.... Between Departments (City Council Approval Required)
: ',:3':!,:;~c:itt~'~: B~t~Gt~'i~OU~'. "~:~:+.:.,' i.,,,,?.'~St~f"' 'i'?".
Name: General Fund - Planning - Contract $96,067 .
Services
Account #: 001.90100.740.000
Name: General Fund - GIS Project - Contract
Services
Account #: 001-93192-740~000
Name: General Fund - Automated Building
Permits - Contract Services
Account #: 001-93200-740~000
Name: General Fund -Telecommunications
Plan - Contract Services
Account #: 001-93320-740-000
Name: General Fund - Padre Way Trash Rack -
Salaries
Account #: 001-94261-701~001
Name: General Fund - Padre Way Trash Rack
-Engineering Services
Account #: 001-94261-740-078
$4,191
$3,500
$31,420
$350
$480
City Manager:
ASD/Fin Mgr
Date:
Signature
F" ,~__ ,,,t,4,j(,,~ h,~_ Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: To adjust budgeted amounts for Fiscal Year 2000-2001 for
the uncompleted .portion of projects originally scheduled for completion in Fiscal Year 1999-2000
(Page 1 of 4)
Mayor: Date:
Posted By:
G :IA UDITLey 99-O0~cafr~budget change - carryover part l.doc
Signature
Signature Z//~l,5
,Date:
///ff/,~
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
X From Unappropriated Reserves - From Budgeted Contingent Reserve (1080-799.000)
(If Other than General Fund, Fund No - Within Same Department Activity
· From New Revenues Between De arlrnents (City Council Approval Required)
Name: Name: General Fund - Padre Way Trash Rack $2,.150
- Improvements
Account #: Account #: 001-94261-750-050
Name: Name: General Fund - Underground Utilities $7,920
Dublin Blvd - Contract Services
Account #: Account #: 001-96080-740-078
Name: Name: STIP Fund - Dublin Blvd Widening - $97,271
VP to Sierra Ct - Contract Services
Account #: Account #: 219-96920-740-078
Name: Name: Traffic Impact Fee Fund - 1580 Fallon $80,922
Road Interchange - Contract Services
Account #: Account #: 300-96430-7;40-078
Name: Name: Traffic Impact Fee Fund -Eastem $4,264,790
Dublin ROW Acquisition - Land
Account #: Account #:300-96650-750-010
Name: Name: Traffic Impact Fee Fund - Dublin Blvd $47,403
Widening - Dougherty Rd to Scarlett Drive -
Contract Services
Account #:
Account #: 300-96890-740-078
City Manager: Date:
Signature
ASD/Fin Mgr .(~,x.~cL. {r~,,_~,~,./.~-/~ . Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: To adjust budgeted amounts for Fiscal Year 2000-2001 for the
uncompleted portion of projects originally scheduled for completion in Fiscal Year 1999-2000
(Page 2 of 4)
Mayor: Date:
Posted By:
G: M UDIT~FY 99-O0~cafr~budget change - carryover part 3.doe
Signature
Signature
Date:
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
X From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
I)l.:{':ltl-: ~.SE lit I)GI.. I' XCCOI.VI' X.M{)!'.~ I'
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
INCREANF BI;I}(iE'I A( :C()I. N '1 AMOI ;N'I'
%.. :. I': , .' I.. :.. I ;.,... '.,. ( ... :.',.s,,, ,:.o
Park - Improvements
Account #:
Name:
Account #: 310-95600-750-050
Name: Affordable Housing Fund - Housing
Implementation Program (Planning) - Salaries
$6,130
Account #:
Name:
Account #:
Account #: 380-90100-701-001
Name: Affordable Housing Fund - Housing
Implementation Program (Planning) - Contract
Services
Account #: 380-90100-740-000
'$18,700
City Manager: Date:
Signature
ASD/Fin Mgr W"~~ ~ " Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: To adjust budgeted amounts for Fiscal Year 2000-2001 for the
uncompleted portion of projects originally scheduled for completion in Fiscal Year 1999-2000
· (Page 3 of 4)
Mayor: Date:
Posted By:
G:LiUDITXFY 99-OOXcafr~budget change - carryover pan 4.doc
Signature
Signature
Date:
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
X From Unappropriated Resexwes From Budgeted Contingent Reserve (1080-799.000)
(If Other than General Fund, Fund No - Within Same Department Activity
From New Revenues . Between Departments (City Council Approval Required)
:.i,~.:DECI~L~,i~iiiD~'F-~iC~0ij~¥;',i:2 =::~".:i!"',~,~iOlj~'T:: ~i~! .: i~;fN'~RE.'X'SE i~G.~';F::"AC~Ulig!ii; ~' :i'~!:( :iAl~16~T.
Name: Name: REVENUE - Traffic Impact Fee Fund $4,393,115
Reimbursements General
Account #: Account #:300-570-005
Name: Name: REVENUE - State Transportation $97,271
Improvement Fund - State Transportation
Grant
Account #:
Account #:219-555-016
Name: Name: REVENUE - Public Facilities Fund $208,789
Account #:
Name:
Account #: 310-570-005
Name: REVENUE - Affordable Housing Fund $24,830
Account #:
Account #:380-570-005
City Manager: Date:
Signature
ASD/Fin Mgr ~ L,-~,,,___~_,,,y~ Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: To adjust budgeted mounts for Fiscal Year 2000-2001 for the
uncompleted portion of projects originally scheduled for completion in Fiscal Year 1999-2000
(Page 4of4)
Mayor: Date:
Signature
Posted By: Date:
G: Lt UDlrur Y 99-O0~cafrl budget change - carryover pan 2. doc
Signature