HomeMy WebLinkAboutItem 4.05 DoughertyRdTree00-15CITY CLERK FILE # 600-35
SUBJECT:
'CITY COUNCIL
AGENDA STATEMENT
MEETING DATE: November 21, 2000
Award of Bid - Contract No. 00-15, Dougherty Road Tree Planting
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
1)
2)
3)
Resolution
Budget Change Form
Summary of Bid Results
RECOMMENDATION:
Adopt resolution awarding bid to Greenline Landscaping and
approve a budget increase from unallocated General Fund Reserves
in the amount of $3,358.00
FINANCIAL STATEMENT:
Budget Low Bid
Improvements:
10% Contingency:
$20,240 $21,453
$ 2,145
TOTAL: $23,598
The cost of this project is paid 'from the City's General Fund (001). The low bid received was
$21,453.00. Due to additional conduits required for irrigation wiring, a budget increase of $3,358
(including a 10% contingency) from General Fund (001 ) Reserves is necessary to complete this project.
DESCRIPTION: On October 17, 2000, the City Council authorized Staff to solicit
bids for Contract No. 00-15, Dougherty Road Tree Planting.
This project will plant approximately 54 Sycamore trees (15-gallon size) along the east side of Dougherty
Road between Amador Valley Boulevard and 350 feet north of Willow Creek Drive. Work will also
include extending the irrigation system with bubblers to service the trees. At present, the east side of
Dougherty Road is landscaped with trees from the Camp Parks entrance to Amador Valley Boulevard.
This project will continue the row of trees north along Dougherty Road to an existing drainage swale just
north of Willow Creek Drive. The land past this location to the northern City limit line drops away from
the road and cannot be planted with trees until the roadway is widened to its ultimate configuration.
A total of 5 bids were received (see Attachment 3). The qualified low bidder is Greenline Landscaping,
with a bid of $21,453. DB Landscape's bid did not include a signed addendum, and thus, is disqualified
as being unresponsive.
Staff has reviewed the bids, determined that the low bid contractor has successfully performed similar
projects, and recommends that the City Council adopt the resolution awarding Contract No. 00-15 to
Greenline Landscaping and approve budget increase of $3,358 from General Fund (001) Reserves.
COPIES TO:
g:\miscproj\Dougherty Rd Tree PlantingXAS Award
Bidders
ITEM NO.
RESOLUTION NO. -00
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 00-15
DOUGHERTY ROAD TREE. PLANTING
TO GREENLINE LANDSCAPING.
WHEREAS, the City of Dublin did, on November 14, 2000, publicly open, examine, and
declar~ all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract No. 00-15, Dougherty Road Tree Planting, authorized by the City Council on
October 17, 2000, which Plans, Specifications, and Modifications are hereby expressly referred to for a
description of said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract No. 00-15 to the lowest responsible bidder therefor, to wit
Greenline Landscaping, with a bid of Twenty One Thousand Four Hundred Fifty Three Dollars ($21,453),
the particulars of which bid are on file in the Office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 21 st day of November, 2000.
AYES:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
Mayor
City Clerk
g.' tmiscprojlDougherty Rd Tree Planting~resoawrd
CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
From Unappropriated Reserves
{If Other than General Fund, Fund No -
From New Revenues
DECREASE BUDGET ':~iCCO.UNT .
Name:
A~TO U~'T
Account #:
Name:
CHANGE FORM # 1
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
INCREASE BUI)GET ACCOUNT AMOUNT
'Name: Dougherty Road Tree Planting -
Improvements
Account #: 001~94192-750-050
$3,358.00
Account #:
Name:
Account #:
Name:
Nallle:
Account #:
Name:
Account #:
Account #:
Name:
Account #:
City Manager:
ASD/Fin Mgr ~L~#.~ ~.
Signature
'~~ature
REASON FOR BUDGET CHANGE ENTRY:
1) Low bid for improvements, plus 10% contingency, is higher than budgeted amount.
Date:
Date:
Mayor:
Posted By:
HACC-FORMSXFORM-budget change. doe
Signature
Signature
Date:
Date:
TOTAL TOTAL
PRICE UNIT PRICE PRICE
$ 8,100.00 $ 206.00 $11,124.00
$25,80~.0~0 $ 3~,029.00 $37,029.00
$ 33,900.00 $ 48, 153.00
luded.
BID RESULTS - DOUGHERTY ROAD TREE PLANTING, CONTRACT NO. 00-15
BID OPENING DATE - NOVEMBER 14, 2000 _
" ENGINEER'S ESTIMATE * D.B. LANDSCAPE GREENLINE LNDSCPG PACHECO BROTHERS BLO~S(:
BID UNIT TOTAL TOTAL TOTAL TOTAL
ITEM ITEM DESCRIPTION MEAS. QTY UNIT PRICE PRICE UNIT PRICE PRICE UNIT PRICE PRICE UNIT PRICE PRICE UNIT PRICE
I 15-Gallon Sycamore Tree EA 54 $ 100.00 $ 5,400.00 $ 100.00 $ 5,400.00 $ 79.00 $'4,266.00 $ 195.00 $10,530.00 $ 150.00
2 Irrigation System LS I $17,800.00 $17,800.00 $10,000.00 $10,000.00 $17,1~7.00 $17,187.00 $11+710.00 $11,710.00 $25,800.00
TOTAL BID: $23,200.00 * $15,400.00 $21,453.00 $22,240.00
· D.B. Landscape's bid was declared non-responsive as the addendum was not
I