HomeMy WebLinkAboutItem 8.1 Goals and Objectives 1990 (2) CITY OF DUBLIN
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 22, 1990
SUBJECT: 1990 Goals & Objectives Study Session
EXHIBITS ATTACHED: City Council Minutes of February 23 , 1989 Meeting
RECOMMENDATION• ) Direct Staff regarding desired changes, if any,
in the format of the City's Goals & Objectives
Study Session
2) Establish a special meeting date for the Goals
& Objectives Study Session
FINANCIAL STATEMENT: None
DESCRIPTION: Since 1983, the City Council has held a special
meeting to define the Goals & Objectives for the City for each
upcoming year. This special meeting during the last few years has
been held during the month of February in order to provide adequate
time for City Staff to incorporate the Council's direction regarding
its Goals & Objectives for the upcoming year in the preliminary
budget.
The format for last years Goals & Objectives Study Session included
the following elements:
Prior to Goals & Objectives Session
1) Staff prepares a status report, on the current years Goals &
Objectives.
2) Staff prepares proposed Goals & Objectives recommended for
consideration by the City Council for the upcoming year.
3) Councilmembers individually rank the proposed Goals & Objectives
with a ranking of high, medium, low priority, or no priority
(delete) .
Councilmembers may also identify additional goals for Council
consideration at the study session. Each Councilmember completes the
prioritization of the Goals & Objectives and submits the
prioritization prior to the designated Study Session.
Goals & Objectives Session
1) Staff and Council review progress on current years Goals &
Objectives.
2) Staff reviews proposed Goals & Objectives by program area for
upcoming year.
3) Council hears public comment on Goals & Objectives.
4) City Council deliberates and collectively adjusts rankings of Goals
& Objectives by program area.
Post Goals & Obiectives Session
1) Staff prepares an implementation plan for the City Council's
adopted Goals & Objectives, which is presented as part of the
Preliminary Annual Budget and Five-Year Capital Improvement Program
Update.
If the City Council is interested in changing the format of the Goals
& Objectives development process as indicated above, appropriate
direction should be provided to Staff.
Staff would recommend that the City Council call a special meeting to
consider the Goals & Objectives during the last week of February.
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COPIES TO:
424 ITEM NO.
ADJOURNED REGULAR MEETING - February 23, 1989
An adjourned regular meeting of the City Council of the City of Dublin
was held on Thursday, February 23, 1989, in the Board Room of the Dublin
Unified School District. The meeting was called to order at 6 :55 p.m. ,
by Mayor Paul Moffatt.
ROLL CALL
PRESENT: Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor
Moffatt.
PLEDGE OF ALLEGIANCE
The Mayor led the Council, Staff and those present in the pledge of alle-
giance to the flag.
STATUS REPORT ON 1988 GOALS & OBJECTIVES
City Manager Ambrose advised that the establishment of annual Goals &
Objectives for the City provides a common direction for the Council and
Staff in pursuing those issues which are of most importance to the City.
By adopting a Goals & Objectives Plan early each calendar year, the City
is in a much better position to develop an Annual Budget and Capital
Improvement Program which reflects the desires of the community.
Mr. Ambrose advised that in 1988, a total of 104 objectives were
incorporated into the Goals & Objectives Plan as adopted by the City
Council . Of those objectives, 62 were given a high priority, 38 were
given a medium priority and 4 were given a low priority. Fifty one (49%)
of the total 1988 objectives adopted last year were completed or nearly
completed. Of 62 high priority objectives, 38 (61 %) were completed or
nearly completed.
During the year, Staff identified a total of 5 major additional programs,
assignments or objectives which were undertaken subsequent to the
adoption of last years' Goals & Objectives Plan. Of these, 1 was
completed and 4 were underway.
As part of the adoption of the 1988-89 Capital Budget, the City Council
allocated funding for a total of 20 Capital Equipment or Capital
Projects . In addition to these projects, 5 projects were added during
the first half of Fiscal Year 1988-89 . Of these 25 projects, the City
has completed or is on schedule with 18 projects at this time.
The 1989 preliminary Goals & Objectives includes 103 objectives; 30 of
which are new for 1989, 9 of which Staff recommends be deleted and 64
which are carried over from previous years and/or are expanded in scope.
CM-8-76
Adjourned Regular Meeting February 23, 1989
Of the 103 objectives included in the plan, Mr. Ambrose advised that: 32
cannot be accomplished this year without additional personnel and/or
funds .
Under the Administration area, the Council discussed the development of a
Municipal Code. Cm. Jeffery asked if Staff could guarantee that all the
ordinances would be completed by April, 1989, for inclusion in the Code.
Mr. Ambrose explained that there are about 4 or 5 ordinances remaining to
be cleaned up so that they can be submitted for codification.
Under Finance, Mr. Ambrose advised that fees for services have been
included in the Management Audit.
Under Public Relations, discussion was held related to the fact that
Proposition 73 was recently overturned by a Superior Court ruling in Los
Angeles .
Under Planning, Mayor Moffatt questioned the status of the Downtown Plan .
Mr. Ambrose advised that other projects have taken more time than
anticipated, thereby leaving less time to devote to this objective .
Mr. Ambrose advised that the issue of the Livermore Shere of Influence
was deleted, but it has become active again.
Mayor Moffatt felt that the Zoning Ordinance should be revised before too
many developments come in.
Under Engineering, Cm. Snyder asked if we know specifically where the
Dublin Boulevard Planline is at this time. Mr. Ambrose advised that we
can' t just adopt a plariline, but must do a General Plan Amendment.
Under Recreation, Mayor Moffatt asked when Shannon Center Phase I will be
starting. Ms . Lowart advised that there was a pre-construction meeting
that morning and it was hoped that construction would begin sometime in
March with completion by June 30th for the entire renovation.
Under Police, Mr. Ambrose advised that the drug awareness program was the
#1 high priority goal and while we did not totally achieve it, we made a
good showing. Elementary grades were covered, but Police Services were
unable to cover 7th and 8th grades .
Cm. Snyder questioned if there was any way to measure the effectiveness
of the program at some point in the future.
Lt. Rose advised that this is very difficult to monitor, but through the
follow-up program, we can test how individual students feel about drugs .
Mr. Ambrose advised that major problems have been encountered with the
implementation of a data processing program for Police Services at this
time.
Under Animal Control, Mr. Rankin advised that the problems are mainly due
to the County.
CM-8-77
Adjourned Regular Meeting February 23, 1989
Mr. Ambrose explained that the City has a very good working rapport with
Steve Szalay, the new County Administrator. The County was to develop a
proposal whereby we would contract with the County to build a new animal
shelter on County property. We have not yet received this proposal,
However.
Under Transportation Maintenance, Cm. Jeffery questioned what the 3
community projects were. Staff advised that one project was tree
staking, one was additional weeding along Stagecoach Road, and the third
was landscaping in front of the Senior Center.
Cm. Snyder questioned if there was a different relationship between Staff
and BART Staff now. He stated he noticed a difference at the BART
meeting last week.
Cm. Jeffery stated that at the Advisory Board meeting, BART Staff made i_t
quite clear that they were going to be very cooperative.
Under Capital Projects, Cm. Snyder questioned if the Alamo Creek Part:
project was 6 months behind because of the bridge, and also that the
bridge was just put in. Mr. Ambrose stated he would not recommend that
the City do a turnkey park again, because the City has absolutely no
control.
ESTABLISHMENT OF 1989 GOALS & OBJECTIVES
COUNCIL
. tROGRAM AREA/GOAL PRIORITY PROPOSED OBJECTIVES FOR ACCOMPLISHING GOAL
I. GENERAL GOVERNMENT
A. ADMINISTRATION Civic Center
High (88) a. Coordinate activities of Contractor, Architect,
.Construction Manager & City
High (88) b. Select Phone System
High (88) c. Select Furniture
High (88) d. Prepare plan for maintenance and operation of
Center
High (89) e. Coordinate move to Civic Center
High (89) f. Plan & implement Dedication Ceremonies
High (85) Complete Development of Municipal Code
High (89) Prepare Report on benefits of establishing a
redevelopment agency
High (86) Conduct Council/Staff Team Building Retreat
Medium (85) Develop Business License Ordinance
Medium (88) Develop & implement Records Management Program
for City Clerk records
Low (87) Develop Employee Recognition Program
B. FINANCE
High (85) Review charges for services rendered by all
Departments
CM-8-78
Adjourned Regular Meeting February 23, 1989
Develop a long-term financial plan for the City
High (89) a. Develop & implement a sales tax monitoring
program
High (89) b. Develop a 3-5 year forecast for revenues &
operating expenditures to be used in
conjunction with the Five-Year CIP Program
Data Processing
High (88) a. Recreation Software-Solicit bids and install
Medium (88) b. Work with Alameda Co. to complete installation
of Police Computer Aided Dispatch & Police
Records System software in new Civic Center
Medium (88) c. Complete training on City Clerk &
Administrative Software
Medium (87) Develop Program for ongoing internal control
Medium (87) Participate in Garbage Company rate increase
proposal
ADDITIONAL GOALS
High (89) Develop & implement computerized billing system
to track development fees
C. INTERGOVERNMENTAL RELATIONS
Medium (65) Joint meeting with representatives from other
agencies
Medium (86) More aggressively monitor activities of other
regional agencies
D. PUBLIC RELATIONS
High (89) Distribute one (1 ) newsletter & one (1 ) calendar/
Annual Report
High (86) Work with Chamber of Commerce in development of
community profile brochure
High (89) Develop Press Release Program
Medium (87) Community gift catalog
Medium (87) Student Government Day
Low (86) Prepare report on program for recognition of
outstanding development
ADDITIONAL GOALS
(89) Complete Calendar by January 1st
E. CONTRACT ADMINISTRATION .
(89) Perform contract review for the following contracts
High a. Animal Control
High b. Building & Safety
High c. Crossing Guards
High d. Engineering
High e. Police
High f. Public Works Maintenance
High g. Street Sweeping
High h. Traffic Signal Maintenance
High i. Vector Control
CM-8-79
Adjourned Regular Meeting February 23, 1989
-1. COMMUNITY DEVELOPMENT
A. PLANNING
High (88) Complete Management Audit of Planning &
Development Services
High (87) Hansen Ranch General Plan Amendment Study
High (87) Blaylock/Gleason/Fletcher General Plan
Amendment Study
High (87) East Dublin General Plan Amendment/Specific
Plan Studies
High (88) West Dublin General Plan Amendment/Specific
Plan Studies
High (87) Resolve Eastern Sphere of Influence dispute
with Livermore
High (85) Downtown Improvement Implementation Strategies
Medium (86) Site Development Review Guidelines
Medium (86) Develop Environmental Guidelines
Medium (85) Revise Zoning Ordinance
Medium (86) Report on historic element to General Plan
B. BUILDING & SAFETY
High (88) Revise Infraction Procedures
High (88) Complete follow-up of enforcement of non-conforming
signs
High (89) Prepare Ordinance adopting 1988 Uniform Building
Code
Medium (88) Adopt Building Security Ordinance in consultation
with Police Department
C. ENGINEERING
High (87) Dublin Blvd easterly extension to Tassajara Rd
General Plan Amendment & Plan Line
High (88) Dublin Blvd Easterly Extension Assessment District-
High (89) Update 1985 Traffic Speed Survey
Medium (89) Establish City Standard details & specifications
for public improvements
III. CULTURE & LEISURE
A. RECREATION
High (86) Renovate Shannon Community Center
High (86) Develop and implement Teen Program
High (88) Renovate Dublin Swim Center
High (89) Develop a Vandalism Awareness Program in coopera-
tion with Police & Public Works
High (89) Develop a Joint Facility Use/Development
Agreement with Dublin School District
High (86) Renovate Shannon Park
High (88) Develop Senior Center Facility Use Policy
High (89) Develop Park & Open Space Masterplan in East
& West Dublin
Medium (88) Conduct dedication ceremonies for newly
constructed/renovated park facilities
Medium (87) Develop adult/youth sports program
CM-8-80
Adjourned Regular Meeting February 23, 1989
Medium (89) Investigate opportunities for trail development-
Medium (89) Provide opportunities for increased participation
at the Senior Center through expansion of programs
and hours of operation
Medium (89) Work with Pleasanton & Livermore to pursue
development of a five (5) year regional childcare
master plan
Low (88) Develop a slide presentation promoting City
recreation programs, parks & facilities
Cm. Snyder expressed concern that there is no specific place to direct
Human resource type activities. He did not feel that this was the
purpose in appointing the Park & Recreation Commission, yet he felt that
some resource was needed within the community to deal with human resource
situations. Ms. Lowart advised that Staff had talked about this and one
of the things Staff will be looking at is the makeup of other cities,
i.e. , where human services are grouped. Cm. Snyder felt that the City
will receive more and more requests for social service programs in the
future. Three that always end up on lists throughout the Bay Area
include childcare, substance abuse, and housing. Others would include
youth employment. City Manager Ambrose clarified that the Council was
looking more toward a referral type of function. Cm. Hegarty felt a lot
of the responsibility lies with the County. Often times, because of a
lack of funds, cities end up helping. Cm. Hegarty cited the City's
funding of additional library hours as an example. Mr. Ambrose advised
that Staff will investigate this issue further and report back to the
Council. There definitely needs to be some type of referral.
Cm. Jeffery stated she had concerns about the formation of a Commission
in that it will then be a visible thing and problems will surface which
could have been handled in a different way. If a Commission is formed,
then it will have to be staffed somehow. Cm. Vonheeder felt it might be
just as a staff position under Ms. Lowart.
IV. PUBLIC SAFETY
A. POLICE
High (87) Provide alcohol/drug awareness program to include
all grades within public and private schools
High (89) Increase narcotic arrests and drug seizures by 50%
improve officer safety
High (88) Implement Sheriff's CAD System at Dublin Police
Station
High (88) Develop & implement program to recover costs
associated with police response to DUI cases
High (89) Develop and implement a comprehensive personal
safety program for children and adults
Cm. Jeffery requested that the development of a comprehensive personal safety program be
given a high ranking rather than medium. Cm. Vonheeder felt it was interesting to note that
the two women had ranked this as high and the three men ranked it medium. Cm. Snyder
;ndicated lie based his ranking on the way Staff ranked it.
CM-8-81
Adjourned Regular Meeting February 23, 1989
Medium (89) Develop and implement a facility operation and
maintenance program for the new police facility
Medium (88) Develop tracking system of all traffic related
complaints
Medium (87) Expand bicycle safety/education/enforcement program
to include teens and adults
13. ANIMAL CONTROL
High (86) Prepare report to City Council on long term
solution for animal shelter
Medium (88) Provide public with information oil Vector
Control
C. DISASTER PREPAREDNESS
High (85) Complete Emergency Response Plan
High (87) Hold disaster simulation exercise
ADDITIONAL GOALS
High (89) Develop Emergency Preparedness Handout for
distribution to the public
V. TRANSPORTATION
A. MAINTENANCE
High (86) Report to Council on Street Tree Policy
High (89) Implement three (3) new community volunteer
public works projects
High (88) Study cost/benefit of computerized irrigation
system
Medium (87) Complete development of Public Works Maintenance
Procedures Manual
B. TRANSPORTATION
High (88) Resolve issue of Downtown and East Dublin BART
stations
High (87) Complete I-580 improvement cost/benefit study
High (88) Complete Traffic Impact Fee Study and report- to
Council
High (87) Coordination of I-580 improvements with Pleasanton
High (89) Develop conceptual plan for financing staged
construction of Dublin Blvd to Tassajara Rd
High (87) Resolve BART Park & Ride Lot installation in
Downtown Dublin
Medium (88) Work with Tri-Valley Council to develop Regional
Transportation Plan
Medium (87) Work with other valley agencies to implement
Measure B project
Medium (87) Report on County Transportation Plan
Low (87) Monitor San Ramon Branchline
ADDITIONAL GOALS
(89) Review where we are now and can reasonably go in
the future
CM-8-82
Adjourned Regular Meeting February 23, 1989
ADJOURNMENT
There being no further business to come before the Council, the meeting
was adjourned at 11 : 05 p.m.
May r
ATTEST:
City C k
CM-8-83
Adjourned Regular Meeting February 23, 1989