HomeMy WebLinkAboutItem 4.05 NEC Telephone & Voice Message Accept (2) 4D 0 Lpoo-- 0
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 23, 1990
SUBJECT: Final Acceptance of NEC Telephone System and Voice
Messaging
441/(Prepared by: Paul S. Rankin, Assistant City Manager)
EXHIBITS ATTACHED: None
RECOMMENDATIO . Accept System as Operating and Authorize Release of the
Final Payment in the amount of $10,526.53.
FINANCIAL STATEMENT: Total System Cost: $87, 472.31
DESCRIPTION: At the regular City Council meeting on April 24, 1989,
the City Council approved a contract with NEC Business Communications, Inc.
(NEC) . The Contract provided for the provision of a complete telephone
system including a voice mail messaging system and back-up battery power.
NEC provided the complete system, which was operational when the City Staff
occupied the Civic Center on September 30, 1989. In late November, NEC
advised the City's Consultant that problems were occurring in achieving
full integration of the voice mail component with the NEC equipment. They
advised that the only solution was to upgrade the telephone switch to a
high density system. NEC was in the process of releasing a new version of
this component and they agreed to upgrade the switch without additional
compensation. This would provide the fully integrated system which was
described in their proposal. It also provided the City with the most up-
to-date telephone system offered by NEC.
The new equipment was installed March 7, 1990. In accordance, with the
purchase agreement if the system operates fully for 30 days, the City is
obligated to issue the final payment. Staff has identified that the new
system is operating as described in the proposal.
The original contract price included unit prices for each element of the
system. The proposal was based upon the estimated number of phones
required. The actual selection of the type of phone at each workstation
was not determined until after the contract was awarded. Therefore,
adjustments were made to the original agreement based on the unit prices.
Original System Contract Price $84,849.00
Adjustments 2,623.31
Total System Cost $87,472.31
The adjustments also included a phone for a position not anticipated and
other modifications after the City began using the system. The changes
were required to address special department needs such as forwarding the
elevator and exterior police phones to Dispatch in San Leandro.
Staff recommends that the City Council accept the telephone system and
authorize the release of the final payment.
COPIES TO:
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ITEM NO. 44 5 ,
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