HomeMy WebLinkAboutItem 7.04 Crossing Guard & Traffic Signal Maint. (2) � m
CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: June 26, 1990
SUBJECT: Contract Review - Crossing Guards and Traffic Signal
Maintenance (Alameda County)
Report prepared by- Public Works Director Lee Thompson
and Administrative Assistant Lou Ann Riera-Texeira
EXHIBITS ATTACHED: 1) Current Agreement with Alameda County
2) Letter from Noelle J. Pilat
3) Resolution approving agreement
4) New Three-Year Agreement with Alameda County for
Signal Maintenance and Crossing Guard Services
RECOMMENDATION:
' K
q4 1) Receive Staff Report and Provide Input
2) Adopt resolution approving new three-Year
agreement
FINANCIAL STATEMENT: See Below
DESCRIPTION: The City has contracted for crossing guard services and traffic
signal maintenance since incorporation in 1982. The County of Alameda has
been providing these services through their Public Works Agency. The current
three-year agreement was approved in 1987 and therefore terminates on June 30
of this year.
Crossing Guards
The City of Dublin currently requests the provision of adult crossing guards
at the following locations:
San Ramon Road and Shannon Avenue (Nielsen School)
Silvergate Drive and Amarillo Road (Nielsen School)
Amador Valley Boulevard and Burton Street (Frederiksen School)
The placement of crossing guards is based on adopted City Council policy.
The intent of crossing guards is to assist elementary school age children
across heavily traveled thoroughfares. Each location is staffed
approximately five hours each school day.
Alameda County conducts all recruitment, performs supervision, administers
payroll, and provides supplies for crossing guard services. During Fiscal
Year 1989-90, the City paid an hourly rate of $9.00 per hour (includes 24%
overhead) for approximately 2,500 hours of service. This represents a 15.02%
rate increase over the 1988-89 expenditures of $19,562 (@ $8.00 per hour,
2,445 hours of service) . For Fiscal Year 1990-91 the County projects the
cost for service to increase to $9.65 per hour (includes 24% overhead) . In
addition, the County is projecting 2,500 hours of service. Staff recommends
funding the County for approximately 2,500 hours of service. Thus, the total
estimated cost for crossing guard services for 1990-91 is estimated to be
$24,125. This represents a 7.2% increase over the 1989-90 estimated
expenditures.
Staff believes that the Alameda County Public Works Agency has done an
exceptional job at coordinating this program. Often, other agencies have
indicated that staffing of locations can be a difficult task. This is due to
the split work schedule and external factors such as weather.
While the Public Works Department does receive calls asking for information
regarding signal timing or suggesting changes, no complaints have been
received which can be attributed to the County's maintenance service.
----------------------------------------------------------------------------
ITEM NO. 4 COPIES TO: Noelle Pilat, Alameda County
� T
The contract with Alameda County appears to be the most cost-effective manner
to provide this service. The ability to use an established program with a
larger pool of personnel benefits the community. In addition, individuals
assigned within the City are adequately supervised. Staff does not recommend
any changes to the crossing guard portion of the agreement.
Traffic Signals
The City currently has a total of 20 intersections with traffic signals. The
intersections of Alcosta Boulevard/San Ramon Road and Alcosta Boulevard/
Davona Drive are maintained by the City of- San Ramon, which utilizes a
private signal maintenance contractor.
The performance of traffic signal maintenance is important in order to assure
proper traffic control and to protect the City from potential liability. The
provision of these services requires knowledgeable personnel in sufficient
numbers to respond to emergency callouts. Overall, the County's level of
service has been appropriate. County personnel frequently speak with City
Public Works representatives on anticipated needs and maintenance planning.
This level of communication assures that the service is coordinated with
other maintenance and capital improvement activities. The County's service
includes three levels of regularly-scheduled maintenance which are performed
according to the schedule attached to the contract as "Appendix C. "
The estimated cost of Alameda County services for 1989-90 is $32,700. The
1990-91 costs are anticipated to be $35,000. The following shows historical
cost data:
Fiscal Year Total Cost # of Intersections Avg. Cost/Intersection-
Actual 1985-86 $40,176 13 $3,090
Actual 1986-87 $34,369 13 $2,644
Actual 1987-88 $37,863 15 $2,524
Actual 1988-89 $29,839 17.5 $1,705
Est. 1989-90 $32,700 20 $1,635
Budget 1990-91 $35,000 20 $1,750
The number of intersections shown in the chart was determined by the date the
County began maintaining newly constructed signals. In some fiscal years,
maintenance was performed at a given intersection for half a year only, which
accounts for the "17.5" figure in FY 1988-89.
As noted above, it is not unusual to notice some fluctuation in the cost of
service. The need to replace detector loops or upgrade controller parts will
affect the total cost. These types of repairs may not occur in each fiscal
year. The other impact on these costs is expenses related to accidents.
Whenever possible, City Staff attempts to recover the costs from the
responsible driver.
The charges that are invoiced to Dublin by Alameda County include actual
costs plus overhead and rental fees on the County' s equipment. These costs
increase as their labor rates increase. At the present time, the cost per
hour for a signal maintenance technician and truck is $31.00 per hour for
normal working hours and $33.00 per hour for overtime callouts.
Currently, Alameda County charges Dublin a surcharge for insurance coverage
under their self-funded program associated with all contract services. The
total insurance surcharge of $18,223 is budgeted under the Insurance Budget.
The County does not provide a breakdown of the surcharge among the various
contracts; however, the major portion would be attributable to Police
Services, with lesser amounts to Public Works and Animal Control.
The last two fiscal years, Staff has investigated other options for signal
maintenance, which include two private firms. In checking with other public
agencies who use these private firms, Staff was advised that the response
time for one of the firms (SMI) was lengthy, particularly for callouts, and
that their personnel turnover rate was high. The City of San Ramon, who uses
City Lighting at this time, estimates an annual maintenance cost of $4,000
per signal for regular inspections, relamping, and normal maintenance during
working hours. Charges for overtime callouts, knockdowns, and relocations
are over and above the $4,000 figure. San Ramon's signal supervisor did feel
that City Lighting is very reliable and gives good service; however, he also
indicated that San Ramon is considering hiring an in-house signal technician
in lieu of using the contract firm in the future. As a cost comparison, the
Y
2 -
average cost over the past five years for the County to maintain Dublin's
signals is approximately $2,300 per intersection ($1,635 per intersection for
FY89-90 only) , including overtime callouts and knockdowns.
Given that the level of service has continued to be high, that no complaints
have been received, and that the County is able to include new intersections
as they are constructed, Staff recommends that the City continue to contract
with the County for signal maintenance services.
It is recommended that the City Council review the services rendered, provide
any comments, and adopt the resolution approving the new three-year contract.
Sufficient funding for all services is included in the proposed 1990-91
Budget.
Y
3 -
1 j
AMENDMENT TO AGREE_MENT .,
BETWEEN CITY OF DUBLIN AND THE COUNTY OF ALAMEDA
FOR-TRAFFIC SIGNAL MAINTENANCE SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY")
and THE COUNTY OF ALAMEDA (hereinafter referred to as "COUNTY") entered into
an agreement on August 4, 1987, to provide traffic signal maintenance
services to the City of Dublin; and
WHEREAS, Paragraph 3A of Appendix B of that agreement provides
that the number and location of signalized intersections may be amended as
deemed necessary or desirable by CITY and COUNTY; and
WHEREAS, CITY has established seven additional signalized
intersections since the initial date of the Agreement;
NOW, THEREFORE, the parties hereto agree as follows:
That Paragraph 3A of Appendix B of the Agreement shall be amended
to include the following signalized intersections:
14. Amador Valley Boulevard and Dougherty Road and advanced
flashing device on Dougherty Road north of Amador Valley
Boulevard;
15. Amador Valley Boulevard and Amador Plaza Road;
16. Dublin Boulevard and Sierra Court.
17. Dublin Boulevard and San Ramon Road.
18. San Ramon Road and Vomac Road.
19. Village Parkway and Lewis Avenue.
20. San Ramon Road and Silvergate Drive.
IT. OF /Di1BI.IN l
Mayor
ATTEST:
City Clerk
COUNTY OF ALAMEDA
Accepted by Resolution 158218
„ e• `i
AGREEMENT - TRAFFIC SIGNAL MAINTENANCE AND CROSSING GUARDS
t y
-miS AGREEMENT, made and entered into this day of
1987 , by and between the COUNTY OF ALAMEDA, hereinafter referred to as "COUNTY" , J
and the CITY OF DUBLIN, hereinafter referred to as "CITY"; ,
RECITALS:
A. The CITY is desirous of contracting with COUNTY for the performance of
tra—ffic signal maintenance and the provision of crossing guard services within its
boundaries by the COUNTY through the Director of Public Works thereof; and
B. The COUNTY is agreeable to rendering such services on the teens and
conditions hereinafter set forth; and
C. That such contract is authorized and provided for by the provisions of
Article 1 , Chapter 1 , Part 2, Division 1 , Title 5 of the Government Code;
NOW, THEREFORE, IT IS AGREED as follows:
I . SERVICES TO RE PERFORMED
A. COUNTY agrees by and through its Public Works Agency to perform for CITY
any and all functions relating to the construction, operation and maintenance of
traffic signals and the provision of crossing guard services, subject to the general
terms and conditions hereinafter set forth.
B. Said Agency shall construct, reconstruct, operate, maintain and repair
all traffic signals within CITY with the same power with reference thereto as if
said traffic signals were within the unincorporated area of COUNTY, the City Council
of CITY exercising the same authority with reference to said work on said streets as
the Board of Supervisors would exercise if said traffic signals were in the unincorporatedl
territory of COUNTY.
Nothing herein contained shall be construed as in any way divesting CITY of ar�y
of its powers with respect to the supervision, management, and control of traffic signals
within its boundaries.
1
C. For the purpose of performing said functions and providing all the services
;lesigriated in Paragraph I .E. of the Agreement, COUNTY shall furnish and supply all
necessal•y labor, supervision, machinery, equipment, and supplies other than those
required to be furnished by CITY, necessary to carry out the instructions of CITY
and to construct, operate and maintain CITY traffic signals and provide crossing guard
services in accordance with the level of service prescribed by COUNTY, unless CITY by
resOlution, or CITY ' s authorized designate, in writing, requests a different level of
services. All work , services and materials shall be of equal workmanship and quality as
that performed or furnished for COUNTY traffic signals and crossing guards. Both
parties agree that they and their officers and agents shall cooperate in the carrying
out of said functions and that the Director of Public Works shall have full authority,
possession, and necessary control of the work with full assistance when necessary from
the police of CITY or such other law enforcement agency as may be rendering police
service therein.
D. Whenever the COUNTY and CITY mutually agree as to the necessity for any
such COUNTY officer or department to maintain administrative headquarters in the
CITY, CITY shall furnish at its own cost and expense, all necessary office space,
furniture, and furnishings, office supplies, janitorial, service, telephone, light,
water, and other utilities. In all instances where special supplies, stationery,
notices, forms and the like must be issued in the name of the CITY, the same shall
he supplied by the CITY at its expense.
It is expressly understood that in the event a local administrative office is
maintained in the CITY for any such COUNTY officer or department, such quarters may
be used by the COUNTY officer or department in connection with the performance of its
duties in territory outside of the CITY and adjacent thereto, provided, however, that
tine performance of such outside duties shall not be at any additional cost to the CITY _
The COUNTY shall reimburse the CITY for the cost of providing such facilities to the
extent that such facilities are used for activities outside the City of Dublin.
E. No extraordinary function or service shall be performed pursuant to this
Agreement by any COUNTY officer or department unless such function or service has been
requested in writing by the CITY and authorized by the CITY Manager. CITY shall submit
a written service request to the Deputy Director, Maintenance and Operations, or his
designee specifying those functions and services to be performed by the COUNTY. In an
emergency situation, services may be requested by CITY and provided by COUNTY pursuant
to verbal agreement between the City Manager and the Deputy Director, Maintenance and
Operations or his designee. All functions and services provided by COUNTY to CITY shall
be performed at the times and under circumstances which do not interfere with the
performance of regular COUNTY operations.
F. During the term of this Agreement, CITY, prior to the start of the Fiscal
year, shall advise the Director of Public Works of program changes for the forthcoming
Fiscal year.
G. The Public Works Agency of the COUNTY of Alameda shall not perform any
function hereunder not coming within the scope of the duties of such department in
performing services for COUNTY.
Ij. If, pursuant to this Agreement, the Public Works Agency prepares plans for
any project to be constructed by a private contractor, CITY shall have the option of
either becoming a Dart of a COUNTY overall contract for such services, should one be
available for advertising on a timely basis, or of entering into a separate contract
,,J tli such private contractor. If the CITY elects to join in a COUNTY overall contract,
CITY work shall be bid as an alternate which CITY shall have the right to reject aftei-
bids are received. In either case, all plans, profiles, and the specifications therefore,
together with the terms of the contract and the accompanying bonds, when prepared by
COUNTY, shall be submitted to CITY officials as may be by resolution designated by such
Council for that purpose. If inspections necessary to ascertain the compliance by
the contractor with the plans, profiles, and specifications are made by COUNTY, a
report thereon shall be submitted to CITY. It shall be COUNTY' s responsibility to
ultimately determine the adequacy of such performance and to finally certify the
work as completed.
I. The CITY and COUNTY shall mutually agree on any workload data to be
maintained by the COUNTY for the CITY. The COUNTY may provide the CITY with
supplemental workload or cost data requested by the CITY subject to availability
of information and staff time. The CITY will pay the COUNTY for the full cost of
staff time required to provide CITY with supplemental information.
II . LIABILITY
A. All persons employed in the performance of such services and functions for
CITY shall be COUNTY employees, and no CITY employee as such shall be taken over by
COUNTY and no person hereunder shall have any CITY pension, civil service, or other
status or right.
B. CITY shall not be called upon to assume any liability for the direct payment
of any salary, wages, or other compensation to any COUNTY personnel performing services
hereunder for CITY, or any liability other than that provided for in this Agreement.
Except as herein otherwise specified, CITY shall not be liable for compensation
or indemnity to any COUNTY employee for injury or sickness arising out of his employment.
C. The CITY will assume liability and pay cost of defense and hold the COUNTY
harmless from loss, cost or expenses caused by the negligent or wrongful act or omission
of CITY officers, agents and employees occurring in the performance of agreements beta2en
the parties hereto to the extent that such liability is imposed on the COUNTY by the
pr•ov i sions of Section 895.2 of the Government Code of the State of California. In addi ti ofi,
when liability arises pursuant to Section 830, et seq. , of the Government Code, by reason
of a dangerous condition of public property of the CITY, the CITY shall assume liability
and pay cost of defense and hold the COUNTY harmless from loss, costs or expenses caused
i)y the negligent or wrongful act or omission of CITY officers, agents and employees,
or not arising in the performance of an agreement between the parties hereto.
D. The COUNTY will assume liability and pay cost of defense and hold the CITY
harmless from loss, costs or expenses caused by the negligent or wrongful act or omission
of COUNTY officers, agents and employees occurring in the performance of agreements between
the parties hereto to the extent that such liability is imposed on the CITY by the provision
of Section 895.2 of the Government Code of the State of California. In addition, when
liability arises pursuant to Section 830, et seq. , of the Government Code, by reason of
a dangerous condition of public property of the COUNTY, the COUNTY shall assume liability
and _pay cost of defense and hold the CITY harmless from loss, costs or expenses caused by
the negligent or wrongful act or omission of COUNTY officers, agents and employees, whether
or not arising in the performance of an agreement between the parties hereto.
III . INSURANCE
Whatever insurance agreement between CITY and COUNTY is in effect during the term
of this contract shall apply hereto and is fully incorporated herein by reference.
CITY ORDINANCES
A. To assist COUNTY in the performance of its duties hereunder and to safeguard
CITY ' s streets, it is agreed that CITY will forthwith enact and thereafter maintain
during the duration of this contract an ordinance in all material respects, including
the amount of the fees provided identical to Chapter 1 , Title 5 of the Alameda COUNTY
ordinance Code, as amended.
B. CITY further agrees to enact amendments to said Ordinance adopted by the
t?l),ird of Supervisors within 30 days after request to do so by COUNTY. The Director
of p<<blic Works, acting on behalf of COUNTY, may use his discretion and need not
1-equest CITY to adopt amendments which do not apply to CITY.
Regardless of anything to the contrary herein contained, this contract shall
sooner terminate any time CITY fails to enact and maintain, or to enact amendments
.to said Ordinance as hereinbefore provided for.
v. COST AND BILLING PROCEDURES
A. CITY shall pay for the actual cost of such services as are provided under
this Agrement at rates to be determined by COUNTY in accordance with the policies and
procedures established by the Board of Supervisors.
B. The Public Works Agency shall keep reasonably itemized and in detail work
or job records covering the cost of all services performed, including salary, wages
,ind other compensation of labor; supervision and planning, plus overhead, the reasonable
1a1 value of all COUNTY owned machinery and equipment, rental paid for all rented
maciiinery or equipment, together with the cost of an operator thereof when furnished
with said machinery or equipment, the cost of all machinery and supplies furnished by-
the COUNTY, reasonable handling charges, and all additional items of expense incidental
to the peformance of such function or service.
C. The COUNTY shall deliver to CITY within thirty (30) days after the close of
each calendar month, an itemized invoice which covers all services performed during
said month, and CITY shall pay COUNTY therefore within thirty (30) days after date or
said invoice.
If such payment is not received by COUNTY at the office which is described on
said invoice within thirty (30) days after the date of delivery of said invoice, COUNTY
is entitled to recover interest thereof. Said interest shall be at the rate of one
(1 ) percent per calendar month or any portion thereof calculated from the last day of
the month in which the services were performed.
Notwithstanding anything hereinabove to the contrary, COUNTY may bill CITY for
the entire cost of any specific project at the completion thereof, and such cost will
be paid within a reasonable time thereafter. The words "specific project" as used herein
shall include, but shall not be limited to, all construction, reconstruction, relocation,
and other similar capital signal projects.
D. If, at the termination of this Agrement COUNTY has on hand any unexpended
and unencumbered portion of any funds from any source allocated or apportioned to
CITY , which is in excess of any obligation of CITY to COUNTY for the performance of
such functions by the Director of Public Works, any such excess shall thereupon be
paid to CITY by COUNTY, in the same manner and for the same purposes as other like
funds are paid to other cities in COUNTY.
VI . DURATION AND TERMINATION
This contract shall have an effective date of July 1 , 1987, and unless sooner
terminated as provided herein, this Agrement shall run for a period ending June 30, 1990.
All services shall require a 90-day written notice be provided prior to termination,
subject to mutual agreement as to disposition of work in progress.
ATTEST: CITY OF DUBLIN
Ci ty C er ` Mayor (,
APPROVED AS TO FORM:
By:,
City Attorney
ATTEST:
William Mehrwein COUNTY OF ALAMEDA
Clerk of the Board of supervisors
Deputy
APPROVED AS TO FORM:
By:
ep y
I hereby certify under penalty of perjury that the Chairman of the Board of Supervisors
was duly authorized to execute this document on behalf of the County of Alameda by a
majority vote of the Board on AUG 0 4 1987 ; and that a copy has been
delivered to the Chairman as prove e y overnmen o e Section 25103.
AUG 0 4 1987
•Date: -
LIAM 1EHRWEIN, C er Boar o
Supervisors, County of Alameda,
State of California
�j p u ty
APPENDIX A
STREET MAINTENANCE SERVICES
These descriptions are intended to be general in nature. The specific level of
service performed will be dependent upon the request of CITY made pursuant to a
Service Request.
CROSSING GUARDS
Furnishing adult crossing guards for the conduct of children across major
thoroughfares on their passage to and from school .
Intersections Covered
1 . San Ramon Road & Shannon Avenue
2. Silvergate Drive & Amarillo Road
3. Amador Valley Blvd. & Burton Avenue
APPENDIX B
TRAFFIC SIGNAL MAINTENANCE
Public Works Agency shall provide for the maintenance of certain approved traffic
signal systems at intersections ( intersections as defined in Section 364 of the Vehicle
Code) which are under the jurisdiction of the CITY and to arrange herein for the particular
maintenance functions to be performed and to specify the cost of such maintenance, as
follows:
1 . Services
A. Public Works Agency will furnish and perform all routine maintenance and
inspection services necessary to keep the facilities covered by the terms
of this Agreement in satisfactory working condition. Such services shall
include the following: patrolling; emergency service; relamping;
necessary minor repairs and adjustments; and replacement of controller,
equipment, detectors, poles, heads and lamps. Installation of additional
facilities is not a routine maintenance function under the provisions of
this paragraph.
B. Public Works Agency shall perform all extraordinary maintenance services
which shall include replacement and/or addition of major equipment due
to obsolescence, wear, or inadequacy and repair due to extensive damage
from any cause.
C. Public Works Agency shall perform all necessary vandalism and collision
repairs.
2 . Cost and Repairs
A. Labor, equipment and material costs for routine maintenance, including
relamping, shall be assessed directly against the installation involved.
Such costs shall be the actual costs for labor, parts and equipment used
and/or actually expended in each particular instance.
B. Extraordinary maintenance costs and costs for vandalism and collision
repair shall be assessed directly against the installations involved.
Such costs shall be the actual costs of labor, parts and equipment used
and/or actually expended in each particular instance. In order to insure
budget control , the Deputy Director-Maintenance and Operations shall
approve all extraordinary repairs prior to the beginning of work, and,
except for emergency situations, will consult the CITY before proceeding.
3. Installations Covered
A. The number and location of all signal installations covered by the terms
of this Agreement are as follows:
1 . Amador Valley Blvd. - Village Parkway
2. Amador Valley Blvd. - Donohue Drive
3. Amador Valley Blvd. - Regional Street
4. Amador Valley Blvd. - Stagecoach Road
5. Dublin Blvd. - Dougherty Road
6. Dublin Blvd. - Village Parkway
7. Dublin Blvd. - Amador Plaza Road
8. Dublin Blvd. - Golden Gate Drive
9. Dublin Blvd. - Clark Avenue
10. Dublin Blvd. - Regional Street
11 . Dublin Blvd. - Dublin Court
12. San Ramon Road - Amador Valley Blvd. ,
13. San Ramon Road - Shannon Ave.
The above locations may be amended, as is deemed necessary or desirable
in the opinion of the CITY and the COUNTY Director of Public Works, to
adjust the number and/or location of signal installations to be so covered.
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND THE COUNTY OF ALAMEDA
FOR TRAFFIC SIGNAL MAINTENANCE SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY")
and THE COUNTY OF ALAMEDA (hereinafter referred to as "COUNTY") entered into
an agreement on August 4, 1987, to provide traffic signal maintenance
services to the City of Dublin; and
WHEREAS, Paragraph 3A of Appendix B of that agreement provides
that the number and location of signalized intersections may be amended as
deemed necessary or desirable by CITY and COUNTY; and
WHEREAS, CITY has established seven additional signalized
intersections since the initial date of the Agreement;
NOW, THEREFORE, the parties hereto agree as follows:
That Paragraph 3A of Appendix B of the Agreement shall be amended
to include the following signalized intersections:
14. Amador Valley Boulevard and Dougherty Road and advanced
flashing device on Dougherty Road north of Amador Valley
Boulevard;
15. Amador Valley Boulevard and Amador Plaza Road;
16. Dublin Boulevard and Sierra Court.
17 . Dublin Boulevard and San Ramon Road.
18. San Ramon Road and Vomac Road.
19. Village Parkway and Lewis Avenue.
20. San Ramon Road and Silvergate Drive.
CITY OF DUBLIN
l /
Piayor i
ATTEST:
City Clerk
COUNTY OF ALAMEDA
�/L
6_ L -L
Accepted by Resolution 158218
• �`a a'o
COUNTY OF ALAMEDA
PUBLIC WORKS AGENCY
Y• LAC' 399 Elmhurst Street • Hayward, CA 94544-1395 C
(415) 670-5480 FEB 7
9 C d 9
Psources �J9Q
February 9, 1990 oRKS
Mr . Lee S . Thompson, Director
Public Works Department
City of Dublin
P.O . Box 2340
Dublin CA 94568
Contract Service for Traffic Signal Maintenance and
Crossing Guards
Dear Mr . Thompson:
Per your request, below is a recap of information regarding
Alameda County Public Works Agency servi.-e to the City of Dublin .
Traffic Signal Maintenance
Estimated 1989-90 Cost $18, 000
Estimated 1990-91 Cost $20, 000
Knockdowns and Emergency Call Outs - See attached .
Crossing Guards__ 2700 Hours Per Year
Estimated 1989-90 Cost $24, 300
($7 .41 base rate, 24% overhead)
Estimated 1990-91 Cost $26, 000
($7 .78 base rate, 24% overhead)
If you have any questions, please call me at 670-5461 .
Sincerely,
Noelle J. Pilat
Senior Administrative Services Officer
NJP: o
attach.
-1
5... ;.. ..`
CITY OF DUBLIN CALL OUTS
7-2-88 Dublin-Amador Plaza Knockdown on West Island - 4 hrs - Sat
7-18-88 Amador Valley-Dublin Blvd., Stuck Detector - 1 hr - Mon
8-24-88 Dublin-Regional Conflict Monitor Replaced - 2 hrs - Wed
9-29-88 Dublin-Dougherty Reset Conflict Monitor - 3 hrs - Thurs
1-2-89 Amador-Village Replaced Controller - 2 hrs - Mon
3-5-89 Amador-Regional 3M Light out-Left turn W/B - 2 hrs - Sun
3-15-89 Dublin-Regional 3M L_i_c_ht out-Left turn E/B - 1 hrs - Wed
Knockdown Emergency Call- Out
1 6
Some knockdowns were repaired during the regular work shift .
RESOLUTION NO. -90
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AGREEMENT WITH THE COUNTY OF ALAMEDA FOR CROSSING GUARDS
AND TRAFFIC SIGNAL MAINTENANCE
WHEREAS, the County of Alameda has provided the City of Dublin
with a proposal for provision of Crossing Guards and Signal Maintenance
Services; and
WHEREAS, the City of Dublin has determined that said proposal is
reasonable and proper; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin approves a three-year agreement with the County of Alameda for said
services.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute
said agreement.
PASSED, APPROVED, AND ADOPTED this 26th day of June, 1990.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
•u
AGREEMENT - TRAFFIC SIGNAL MAINTENANCE AND CROSSING GUARDS
THIS AGREEMENT, made and entered into this day of ,
1990, by and between the COUNTY OF ALAMEDA, hereinafter referred to as
"COUNTY" , and the CITY OF DUBLIN, hereinafter referred to as "CITY";
RECITALS:
A. The CITY is desirous of contracting with COUNTY for the
performance of traffic signal maintenance and the provision of crossing
guard services within its boundaries by the COUNTY through the Director of
Public Works thereof; and
B. The COUNTY is agreeable to rendering such services on the terms
and conditions hereinafter set forth; and
C. That such contract is authorized and provided for by the
provisions of Article 1 , Chapter 1 , Part 2, Division 1 , Title 5 of the
Government Code;
NOW, THEREFORE, IT IS AGREED as follows:
I . SERVICES TO BE PERFORMED
A. COUNTY agrees by and through its Public Works Agency to perform
for CITY any and all functions relating to the construction , operation and
maintenance of traffic signals and the provision of crossing guard services,
subject to the general terms and conditions hereinafter set forth.
B. Said Public Works Agency shall construct, reconstruct, operate,
maintain and repair all traffic signals within CITY with the same power with
reference thereto as if said traffic signals were within the unincorporated
area of COUNTY, the City Council of CITY exercising the same authority with
reference to said work on said streets as the Board of Supervisors would
exercise if said traffic signals were in the unincorporated territory of
COUNTY.
Nothing herein contained shall be construed as in any way divesting
CITY of any of its powers with respect to the supervision, management, and
control of traffic signals within its boundaries.
C. For the purpose of performing said functions and providing all
the services designated in Paragraph I .A. of the Agreement, COUNTY shall
furnish and supply all necessary labor, supervision, machinery, equipment,
=:
r
and supplies other than those required to be furnished by CITY, necessary to
carry out the instructions of CITY and to construct, operate and maintain
CITY traffic signals and provide crossing guard services in accordance with
the level of service prescribed by COUNTY, unless CITY by resolution, or
CITY' s authorized designate, in writing , requests a different level of
services . All work , services and materials shall be of equal workmanship
and quality as that performed or furnished for COUNTY traffic signals and
crossing guards. Both parties agree that they and their officers—and agent
shall cooperate in the carrying out of said functions and that the Director
of Public Works shall have full authority, possession, and necessary control
of the work with full assistance when necessary from the police of CITY or
such other law enforcement agency as may be rendering police service
therein. General descriptions of services to be performed and installations
to be covered are found in Appendices A, B , and C, attached hereto and
incorporated by reference.
D. Whenever the COUNTY and CITY mutually agree as to the necessity
for any such COUNTY officer or department to maintain administrative
headquarters in the CITY, CITY shall furnish at its own cost and expense,
all necessary office space, furniture, and furnishings , office supplies ,
janitorial service, telephone, light, water, and other utilities. In all
instances where special supplies, stationery, notices , forms and the like
must be issued in the name of the CITY, the same shall be supplied by the
CITY at its expense.
It is expressly understood that in the event a local administrative
office is maintained in the CITY for any such COUNTY officer or department ,
such quarters may be used by the COUNTY officer or department in connection
with the performance of its duties in territory outside of the CITY and
adjacent thereto, provided , however, that the performance of such outside
duties shall not be at any additional cost to the CITY. The COUNTY shall
reimburse the CITY for the cost of providing such facilities to the extent
that such facilities are used for activities outside the City of Dublin.
E . No extraordinary function or service shall be performed
pursuant to this Agreement by any COUNTY officer or department unless such
function or service has been requested in writing by the CITY and authorized
-2-
by the CITY Manager or his designee. CITY shall submit a written service
request to the Deputy Director, Maintenance and Operations, or his designee
specifying those functions and services to be performed by the COUNTY. In
an emergency situation , services may be requested by CITY and provided by
COUNTY pursuant to verbal agreement between the City Manager or his designee
and the Deputy Director, Maintenance and Operations or his designee. All
functions and services provided by COUNTY to CITY shall be performed at the
times and under circumstances which do not interfere with the performance of
regular COUNTY operations except for City emergencies.
F. During the term of this Agreement, CITY, prior to the start of
the Fiscal year, shall advise the Director of Public Works of program
changes for the forthcoming Fiscal year.
G. The Public Works Agency of the COUNTY of Alameda shall not
perform any function hereunder not coming within the scope of the duties of
such department in performing services for COUNTY.
H . If , pursuant to this Agreement, the Public Works Agency
prepares plans for any project to be constructed by a private contractor,
CITY shall have the option of either becoming a part of a COUNTY overall
contract for such services, should one be available for advertising on a
timely basis , or of entering into a separate contract with such private
contractor. If the CITY elects to join in a COUNTY overall contract, CITY
work shall be bid as an alternate which CITY shall have the right to reject
after bids are received. In either case, all plans , profiles , and the
specifications therefore, together with the terms of the contract and the
accompanying bonds, when prepared by COUNTY, shall be submitted to CITY
officials as may be by resolution designated by such Council for that
purpose . If inspections necessary to ascertain the compliance by the
contractor with the plans, profiles, and specifications are made by COUNTY,
a report thereon shall be submitted to CITY . It shall be COUNTY ' s
responsibility to ultimately determine the adequacy of such performance and
to finally certify the work as completed.
I . The CITY and COUNTY shall mutually agree on any workload data
to be maintained by the COUNTY for the CITY. The COUNTY may provide the
CITY with supplemental workload or cost data requested by the CITY subject
-3-
to availability of information and staff time. The CITY will pay the COUNTY
for the full cost of staff time including overhead required to provide CITY
with supplemental information.
II . LIABILITY
A. All persons employed in the performance of such services and
functions for CITY shall be COUNTY employees, and no CITY employee as such
shall be taken over by COUNTY and no person performing work hereunder shall
have any CITY pension, civil service, or other status or right.
B. CITY shall not be called upon to assume any liability for the
direct payment of any salary, wages , or other compensation to any COUNTY
personnel performing services hereunder for CITY , or any liability other
than that provided for in this Agreement.
Except as herein otherwise specified, CITY shall not be liable for
compensation or indemnity to any COUNTY employee for injury or sickness
arising out of his employment.
C. The CITY will assume liability and pay cost of defense and hold
the COUNTY harmless from loss, cost or expenses caused by the negligent or
wrongful act or omission of CITY officers, agents and employees occurring in
the performance of this agreement between the parties hereto to the extent
that such liability is imposed on the COUNTY by the provisions of Section
895.2 of the Government Code of the State of California. In addition , when
liability arises pursuant to Section 830, et seq. , of the Government Code,
by reason of a dangerous condition of public property of the CITY, the CITY
shall assume liability and pay cost of defense and hold the COUNTY harmless
from loss, costs or expenses caused by the negligent or wrongful act or
omission of CITY officers and employees.
D. The COUNTY will assume liability and pay cost of defense and
hold the CITY harmless from loss, costs or expenses caused by the negligent
or wrongful act or omission of COUNTY officers , agents and employees
occurring in the performance of this agreement between the parties hereto to
the extent that such liability is imposed on the CITY by the provision of
Section 895 . 2 of the Government Code of the State of California. In
addition, when liability arises pursuant to Section 830, et seq. , of the
Government Code, by reason of a dangerous condition of public property of
-4-
the CITY, the COUNTY shall assume liability and pay cost of defense and hold
the CITY harmless from loss , costs or expenses caused by the negligent or
wrongful act or omission of COUNTY officers, agents and employees arising in
the performance of this agreement.
III . INSURANCE
The COUNTY shall provide general liability and automobile liability
coverage. Whatever insurance agreement between CITY and COUNTY is in effect
during the term of this contract shall apply-- hereto -and- is fully- ---
incorporated herein by reference.
IV. CITY ORDINANCES
A. To assist COUNTY in the performance of its duties hereunder and
to safeguard CITY' s streets, it is agreed that CITY will forthwith enact and
thereafter maintain during the duration of this contract an ordinance
similiar to Chapter 1 , Title 5 of the Alameda COUNTY Ordinance Code, as
amended.
Regardless of anything to the contrary herein contained, this
contract shall sooner terminate any time CITY fails to enact and maintain
said ordinance as herein before provided for.
V. COST AND BILLING PROCEDURES
A. CITY shall pay for the actual cost of such services as are
provided under this Agreement at rates to be determined by COUNTY in
accordance with the policies and procedures established by the Board of
Supervisors.
B. The Public Works Agency shall keep reasonably itemized and in
detail work or job records covering the cost of all services performed ,
including salary, wages and other compensation of labor; supervision and
planning, plus overhead, the reasonable rental value of all COUNTY owned
machinery and equipment, rental paid for all rented machinery or equipment,
together with the cost of an operator thereof when furnished with said
machinery or equipment, the cost of all machinery and supplies furnished by
the COUNTY, reasonable handling charges, and all additional items of expense
incidental to the performance of such function or service.
C. The COUNTY shall deliver to CITY within thirty (30) days after
the close of each calendar month , an itemized invoice which covers all
-5-
services performed during said month, and CITY shall pay COUNTY therefore
within thirty (30) days after date of said invoice.
If such payment is not received by COUNTY at the office which is
described on said invoice within thirty (30) days after the date of delivery
of said invoice, COUNTY is entitled to recover interest thereof. Said
interest shall be at the rate of one (1) percent per calendar month or any
portion thereof calculated from the last day of the month in which the
services were performed.
Notwithstanding anything hereinabove to the contrary, COUNTY may
bill CITY for the entire cost of any specific project at the completion
thereof, and such cost will be paid within a reasonable time thereafter.
The words "specific project" as used herein shall include, but shall not be-
limited to, all construction, reconstruction, relocation, and other similar
capital signal projects.
D. If, at the termination of this Agreement COUNTY has on hand any
unexpended and unencumbered portion of any funds from any source allocated
or apportioned to CITY , which is in excess of any obligation of CITY to
COUNTY for the performance of such functions by the Director of Public
Works, any such excess shall thereupon be paid to CITY by COUNTY, in the
same manner and for the same purposes as other like funds are paid to other
cities in COUNTY.
VI . DURATION AND TERMINATION
This contract shall have an effect date of July 1, 1990, and unless
sooner terminated as provided herein, this Agreement shall run for a period
ending June 30, 1993. All services shall require a 90 day written notice be
provided prior to termination, subject to mutual agreement as to disposition
of work in progress.
VII . AMENDMENTS TO AGREEMENT
This agreement may be amended only by the written, mutual consent
of the parties.
-6-
ATTEST: CITY OF DUBLIN
By: By:
City Clerk Mayor
APPROVED AS TO FORM: -
By:
City Attorney
ATTEST:
William Mehrwein COUNTY OF ALAMEDA
Clerk of the Board of Supervisors
By: By:
Deputy
APPROVED AS TO FORM:
By:
Deputy
-7- -
I hereby certify under penalty of perjury that the Chairman of the Board of
Supervisors was duly authorized to execute this document on behalf of the
County of Alameda by a majority vote of the Board on and
that a copy has been delivered to the Chairman as provided by Government
Code Section 25103.
Date:
WILLIAM MEHRWEIN, Clerk, Board of
Supervisors, County of Alameda,
State of California
By:
Deputy
-8-
APPENDIX A
ADULT CROSSING GUARDS
The descriptions contained in Appendix A and Appendix B are intended to be
general in nature. The specific level of service performed will be
dependent upon the request of CITY made pursuant to a Service Request.
The listed loctions may be amended as deemed necessary or desirable in the
opinion of the CITY and the COUNTY, to adjust the number and/or locations of
the intersections to be so covered.
Furnishing adult crossing guards for the conduct of children across major-
thoroughfares on their passage to and from school .
Intersections Covered
1. San Ramon Road and Shannon Avenue
2. Silvergate Drive and Amarillo Road
3. Amador Valley Blvd. and Burton Avenue
-9-
APPENDIX B
TRAFFIC SIGNAL MAINTENANCE
Public Works Agency shall provide for the maintenance of certain approved
traffic signal systems at intersections (intersections as defined in Section
364 of the Vehicle Code) which are under the jurisdiction of the CITY and to
arrange herein for the particular maintenance functions to be performed and
to specify the cost of such maintenance, as follows:
1. Services
A. Public Works Agency will furnish and perform all routine,
maintenance and inspection services necessary to keep the
facilities covered by the terms of this Agreement in
satisfactory working condition. Appendix C is attached as a
general guideline. Such services shall include the following:
patrolling , emergency service; relamping; necessary minor
repairs and adjustments ; and replacement of controller,
equipment, detectors, poles, heads and lamps. Installation of
additional facilities is not a routine maintenance function
under provisions of this paragraph.
B. Public Works Agency shall perform all extraordinary maintenance
services which shall include replacement and/or addition of
major equipment due to obsolescense, wear, or inadequacy and
repair due to extensive damage from any cause.
C. Public Works Agency shall perform all necessary vandalism and
collision repairs.
2. Cost and Repairs
A. Labor , equipment and material costs for routine
maintenance , including relamping , shall be assessed
-10-
I y �
directly against the installation involved. Such costs
shall be the actual costs for labor, parts and equipment
used and/or actually expended in each particular instance.
B. Extraordinary maintenance costs and costs for vandalism and
collision repair shall be assessed directly against the
installations involved. Such costs shall be the actual
costs of labor, parts and equipment used and/or actually
expended in 'each particular instance. In order to insure
budget control , the Deputy Director-Maintenance and
Operations shall approve all extraordinary repairs prior to
the beginning of work , and , except for emergency
situations, will consult the CITY before proceeding.
-11-
3. Installations Covered
A. The number and location of all signal installations covered
by the terms of this Agreement are as follows:
1. Amador Valley Blvd. - Village Parkway
2. Amador Valley Blvd. - Donohue Drive
3. Amador Valley Blvd. - Regional Street
4. Amador Valley Blvd. - Stagecoach Road
5. Dublin Blvd. - Dougherty Road
6. Dublin Blvd. - Village Parkway
7. Dublin Blvd. - Amador Plaza Road
8. Dublin Blvd. - Golden Gate Drive
9. Dublin Blvd. - Clark Avenue
10. Dublin Blvd. - Regional Street
11. Dublin Blvd. - Dublin Court
12. San Ramon Road - Amador Valley Blvd
13. San Ramon Road - Shannon Avenue
14. Amador Valley Blvd. - Dougherty Road
15. Amador Valley Blvd. - Amador Plaza Road
16. Dublin Blvd. - Sierra Court
17. Dublin Blvd. - San Ramon Road
18. San Ramon Road - Vomac Road
19. Village Parkway - Lewis Avenue
20. San Ramon Road - Silvergate Drive
The above locations may be amended, as is deemed necessary or
desirable in the opinion of the CITY and the COUNTY Director of
Public Works , to adjust the number and/or location of signal
installations to be so covered.
-12-
APPENDIX C
SIGNAL CABINET MAINTENANCE GUIDELINES
Alameda County will make every reasonable effort to maintain the City of
Dublin' s traffic signals in accordance with the listed guidelines . The
maintenance schedule may vary due to lack of personnel or other unforeseen
circumstances. The operation of the signal cabinets rests with the City.
WEEKLY SERVICE
1. Patrol system check (vandalism. )
2. Alignment of Traffic and pedestrian heads.
3. Cycling of system.
MONTHLY SERVICE
1. Visual check of controller for extension, detection and normal
operation.
2. visual check of detector units.
3. Check all vehicle and pedestrian heads for operation and
alignment.
4. Check all pedestrian push buttons and pedestrian instruction
signs.
5. Check cabinet ventilation fan for thermal control and
operation.
QUARTERLY SERVICE
1. Check cycling.
2. Check all vehicle detector units for tuning and operation.
3. Check operation and adjustment of all external relays.
4. Check all vehicle and pedestrian heads for operation and
alignment.
5. Check all pedestrian buttons and pedistrian instruction signs.
6. Vacuum cabinet and check air filter.
7. Check for presence of all prints and maintenance record card.
8. Check cabinet fan for thermal control and operation.
-13- -