HomeMy WebLinkAboutItem 7.10 Engineering Contract Santina & Thompson (2) CITY OF DUBLIN r 0
AGENDA STATEMENT /
City Council Meeting Date: June 26, 1990
SUBJECT: Engineering Contract Review (Santina & Thompson)
Report prepared by Public Works Director Lee Thompson
EXHIBITS ATTACHED: 1) Letter from Peter F. Santina dated February 14,
1990, with attachments.
2) Current Santina & Thompson agreement dated July
11, 1988, with amendments
3) Resolution and proposed amendment to Santina &
hompson agreement
RECOMMENDATION: J� . 1) Review services of Santina & Thompson
2) Adopt resolution approving amendment to agreement
with Santina & Thompson and authorize Mayor to
execute.
FINANCIAL STATEMENT: See below.
DESCRIPTION:
General professional engineering services have been provided by the firm of
Santina and Thompson, Inc. , since February of 1983 on a contract basis. In
the past, these services have included City Engineer, private development
plan review and inspection, Capital Improvement Project design and
inspection, and other related duties. During FY 1988-89, the City hired its
own Public Works Director and one Public Works Inspector which replaced the
contract City Engineer and one inspector position. Santina and Thompson
continued to provide the services of a part-time Assistant City Engineer
under the contract arrangement. In the 1990-91 Fiscal Year, it is proposed
to replace the contract Assistant City Engineer with a full-time City
employee Assistant City Engineer.
Santina and Thompson has prepared a self-evaluation of their firm' s
performance. This staff report will highlight pertinent sections of this
information. In addition, the current agreement and proposed amendment to
the aggreement are attached for the Council's review.
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The firm of Santina and Thompson is a medium sized civil engineering firm of
approximately 60 people specializing in municipal clients and offering Dublin
expertise in the following areas:
1) Engineering plan review of proposed private developments at the
preliminary planning stages.
2) Detailed engineering plan review of subdivision and commercial
improvement plan documents.
3) Plan checking of Final Subdivision Maps and Parcel Maps through
their surveying personnel.
4) Field survey checking of subdivision survey monuments set by
developers' surveyors.
5) Resident engineering services for the large Federal Aid Urban
Capital Improvement Projects.
6) Providing a Public Works Inspector to inspect primarily private
development work and provide backup inspection on Capital
Improvement Projects.
7) Design of Capital Improvement Projects and preparation of
specifications and engineering cost estimates for these projects.
8) Updating of the City' s base map system as new developments are
approved.
9) Updating of the Pavement Management System.
10) Preparation of grant applications.
11) Preparation of estimates for the Five-Year Capital Improvement
Program.
12) Providing a wide range of backup personnel as necessary.
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ITEM NO. /• /0 COPIES TO: Peter F. Santina, Santina & Thompson
Background
Alameda County provided Dublin's engineering staff functions for the first
year after incorporation. After interviewing several private engineering
firms, the City contracted with Santina and Thompson in February of 1983.
Santina and Thompson has continued to provide most of these engineering
services since that time.
As the workload has stabilized somewhat after the initial rush of startup
work, some of the engineering functions have been transferred to permanent
City positions. The filling of the full time positions of Public Works
Director/City Engineer and Public Works Inspector in FY 1988-89 was the first
move away from total contract engineering services.
The annual sidewalk safety, overlay, and slurry programs' engineering pre-bid
work is now being done primarily by the City' s inspection staff in the Dublin
office. In addition, the City inspection personnel oversee other public
projects designed by Santina and Thompson. This helps assure that
independent review is occurring on projects.
In recent years, the Capital Improvement Program has now turned more toward
parks and landscaping type projects. This has further reduced the
involvement by contract Santina and Thompson engineering forces. Included in
the "costs" section of this report is a breakdown by dollar amount of
contract services indicating the gradual reduction of contract engineering
services.
Other engineering contractors have been used for survey staking of street
improvement projects. Typically, this work has been included in the
specifications as the responsibility of the General Contractor. The
contractor is then responsible for obtaining the services of a qualified
subcontractor. In addition, the City has utilized the "design team" approach
with the park development projects. The team is typically led by a landscape
architect, who selects the civil engineer for the project.
The contract with Santina and Thompson has allowed Dublin the flexibility to
gear up in a hurry to provide the major street projects that had not been
done under County jurisdiction and then reduce the workload without requiring
City personnel layoffs. The contract also allows for flexibility in the
private development plan check workload without the City maintaining a fixed
number of Staff to do this work.
Staffing
The Santina and Thompson staffing at the Dublin City Offices, as proposed in
the 1990-91 budget, anticipates one contract inspector to primarily inspect
private development work and an Assistant City Engineer an average of three
days per week for general engineering work (reports, public contact, working
on City goals and objectives, and so forth) , for the first four months until
a permanent replacement can be hired, and an average of one day per week as
the FAU project (San Ramon Road Phase IV) Resident Engineer. This proposed
move to a full-time Assistant City Engineer will allow about 650 more hours
at a cost savings of $5,900. The new position will take some of the
engineering load off the Public Works Director, whose responsibilities have
expanded to include the park and building maintenance programs.
In recruiting for the proposed new Assistant City Engineer position, it is
planned to specify the qualifications for someone with experience in
transportation engineering and/or transportation planning to aid the
engineering department in its role in the regional transportation issues that
are now in the forefront. Many of the adjacent communities have assigned a
position to provide technical support to transportation planning efforts.
The proposed position would provide adequate staffing to allow the city to
have a regular participant in these discussions. This would also provide an
opportunity for the Public Works Director to consolidate all transportation
assignments under the direction of a single employee. The continuity
provided will benefit the overall interests of the City of Dublin. This
position would also relieve the Public Works Director of participation in
ongoing programs such as the Nonpoint Source Drainage Study, the I-580/I-680
local participation, and the Alameda County Transportation Advisory Committee
(ACTAC) .
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Private development plan checking, Capital Improvement project design, and
general requested engineering work is provided by a full-time staff at
Santina and Thompson's Concord office.
Meeting Attendance
The contract position of Assistant City Engineer has been able to take over
many of the meetings previously attended by the City Engineer. These include
the regular Nonpoint Source study meetings, developer and private engineer
meetings, City contractor meetings, and meetings with the general public.
This work will be transferred to the proposed new City position.
Funding Methods
During the last fiscal year, the Public Works Director/City Engineer has
directed the requests for outside funding, for which the Santina and Thompson
staff has prepared necessary applications and cost estimate backups. In the
last year, Santina and Thompson has provided application assistance and cost
estimates for the following grant funded projects.
1) $75,000 in TDA Article 3 monies for the extension of a bicycle path
along Dougherty Road north of Amador Valley Boulevard.
2) $75,000 in TDA Article 3 monies for replacing catch basin grates
with bikeproof ones (phase II of the program) .
3) Approximately $65,000 in SB 140 (now SB 300) monies for the City's
street repair and overlay program.
Development Review
The review of private development submittals at the planning stages has been
taken over by the Assistant City Engineer position, as well as the
coordination of private development engineering plan checking.
It is expected that this upcoming fiscal year, the demand for private
development plan checking and inspection will drop somewhat from Fiscal Year
1989-90. The major expected developments are as follows:
1) Village III (Rafanelli and Nahas) - Inspection of improvements
(grading has been completed) .
2) Donlan Canyon (Blaylock, Gleason, Fletcher) - Plan checking.
3) Hansen Ranch (Bren Company) - Inspection of grading and
improvements.
4) Dublin Meadows (J.L. Construction) - Inspection.
5) Tract 5900 (Moore subdivision on Dublin Boulevard extension) -
inspection.
6) Tract 5616 (Fallon School Site) - Inspection of grading and
improvements.
The work in the plan checking area is sporadic and is better done by a
contractor with a pool of people so as not to cause large delays when
multiple plan checks are received at the same time. The activity level in
private plan checking and inspection is governed by the developers and their
marketplace rather than by the City's being able to plan the timing of the
workload. The cost of this work plus a surcharge for City overhead costs are
recovered directly from the developer.
Costs
The following table identifies the historical breakdown of general
engineering costs under the Santina and Thompson contract. The breakdown
identifies costs by major categories:
Estimated Recommended
1986-87 1987-88 1988-89 1989-90 1990-91
General Engr./Insp. $109,166 $146,439 $ 56,827 $ 96,000 $ 44,200
Engineering/Insp.
paid by outside fees 337,146 204,358 154,115 200,000 135,000
Capital Proj . Engr./
Insp. 452,377 340,515 262,520 187,000 116,000
Assessment Dist. Engr. 10,722 10,133 10,575 12,450 12,000
$909,411 $701,445 $484,037 $495,450 $307,200
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The total cost of contract engineering generally has tended to decrease over
the first four years indicated above,; with this next fiscal year continuing
the trend. The difference between FY 1989-90 and the proposed 1990-91 in the
line items of the table above are:
1) General Engineering/Inspection: The proposed replacement of the contract
Assistant City Engineer with a City employee for eight months of the
year.
2) Engineering and Inspection paid by outside fees: This varies based on
the actual amount of private development work. It is anticipated that
this will decrease considerably due to the completion of the Villages
developments and the slow-down of the housing market.
3) Capital Project Engineering/Inspection: A decrease due to the move away
from street type projects to park and landscaping projects which Santina
and Thompson does not design.
4) Assessment District Engineering: This item stays fairly constant,
varying only with changes in annexations or resubdivisions within the
three maintenance assessment districts and one construction assessment
district.
Capital Improvement Projects
This past year, much of the Capital Improvement Program was geared toward
park and school projects. Santina and Thompson only worked on two major
design projects, which were the completion of plans for San Ramon Road
Phase IV and the right-of-way and preliminary engineering for the Dublin
Boulevard Widening project. The San Ramon Road project did not go out to bid
this past fiscal year, and the Dublin Boulevard project is just beginning.
After delays both in Santina and Thompson's design process and CalTrans' plan
checking, San Ramon Road Phase IV is just finishing approvals at CalTrans and
is proposed to be constructed Fiscal Year 1990-91. The Dublin Boulevard
project right-of-way acquisition and design phases are proposed to take place
in 1990-91, with construction the following year. It is proposed to request
cost proposals from firms including Santina and Thompson for the Dublin
Boulevard Extension project design.
Santina and Thompson did aid in the preparation of plans, specs, and
estimates for the annual street and sidewalk repair projects and the pool
renovation project.
Within the last 7-1/2 years that Santina and Thompson has been on contract
with the City, they have designed 43 projects representing approximately
$10,860,000 of construction. In all of these projects, the City has not had
any contractor claims or lawsuits nor any private lawsuits which the City has
had to defend. This is an indication of good project plans and
specifications.
Beginning with the 1989-90 Fiscal Year, Santina and Thompson has been working
on Capital Improvement Projects on a not-to-exceed time and materials basis
for design. The City has the right to go outside on any projects in order to
obtain proposals from other private consulting firms.
Agreement
The amendment to the contract includes two revisions, the first being the
annual rate increase.
The current contract rates were established in July of 1989. The proposed
hourly fees include an average increase of 10.12% based on all positions. If
the increased rate schedule is analyzed based upon the classifications and
hours used in the first 10 months of 1989-90, the City will be incurring an
increase of 13.35%. This analysis was conducted on the General Engineering
category only. However, the job classification with the greatest number of
hours and the greatest percentage of increase is the classification that
serves as the contract Assistant City Engineer. As mentioned earlier, this
position is proposed to be replaced by a City employee in 1990-91. Dropping
that classification out of the schedule reduces the average increase to
approximately 9.9%, based on the 1989-90 use of various classifications.
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It should be noted that a portion of Santina and Thompson's work is charged
at 75% of their actual charge rates. The reduced rates are charged for non
private developer work performed out of the Dublin city offices.
The second change is simply to revise the noticing address for both Santina
and Thompson and for the City of Dublin.
Conclusion
Staff recommends that the City Council provide any additional input and
comments on engineering services provided by Santina and Thompson, approve
the amendment to the agreement, and authorize the Mayor to execute same.
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SANTINA&�:]
_
THOMPSONINC.
Winicipal Engineering + surveying
Railroad Engineering Y Planning
February 14, 1990
Mr. Lee S. Thompson
Director of Public Works
City of Dublin
P.O. Box 2340
Dublin, CA 94568
Re: Self Evaluation of Services for Fiscal Year 1989-90 and
Proposed Services for Fiscal Year 1990-91
Dear Lee:
This letter is in response to your request for the referenced information. The specific
documents requested are delineated at the end of this letter.
The amount of service that we have provided to the City has decreased during the
last few years. We anticipate that our total fees for fiscal year 1989-90 will be 85%
of fiscal year 1988-89 amounts. This trend may continue for a short time, however,
periods of increased fees can be expected as the City's sphere of influence broadens.
It has been our ability to respond to the large changes in staffing requirements with
experienced people that has, we believe, allowed the City of Dublin to be so successful
with the control of private development and with the many capital improvement
projects that have been completed.
The quality of our work generally exceeds the standard quality of the industry, and
we have been able to provide this quality efficiently and at little cost to the City. A
large portion of our work is totally paid for by developers/applicants. Also, Santina
& Thompson, Inc., has helped the City obtain over 2.9 million dollars in outside
funding.
We have organized the documents that you requested in the following manner:
Exhibit Al is Santina & Thompson, Inc.'s, Self Evaluation of Services.
ms
1355 Willow Way, Suite 280 • Concord,
:� .
415-827-3200 Fax: 415-687-10 :':: > 4,
Mr. Lee Thompson
February 14, 1990
Page Two
Exhibit B1 is a description of our proposed services for the fiscal year 1990-91.
Exhibit C-1 is a proposed hourly rate schedule for FY 1990-91.
Thank you for the opportunity to serve the City of Dublin. Should you have any
questions regarding the information contained herewith please do not hesitate to
contact me.
Sincerely,
Peter F. antina
Chief Executive Officer
PFS:PEH:rc
Enclosures
SANTINA�
THOMPSON INC.
EXHIBIT A - 1
SELF EVALUATION OF SANTINA & THOMPSON, INC.'S SERVICES
I. Contract Compliance - The following is a listing of Santina & Thompson, Inc.'s
contract duties together with comments regarding our compliance.
A. Administrative Duties:
1. Analyze the City's Traffic Engineering Needs and Recommend.Programs to
the City Manager consistent with the economic capabilities of the City.
Santina and Thompson, Inc. reviews minor traffic problems and refers full
studies on to TJKM when necessary. Santina and Thompson, Inc. in
conjunction with TJKM normally identify traffic problems and under the
direction of the Public Works Director, has initiated the plan line studies
that were then implemented through the City's Capital Improvement
Program.
2. Attend meetings with City Staff, public officials, community leaders,
developers, contractors, and the general public as required by the City.
Staff provided by Santina and Thompson, Inc. serving as your Assistant
City Engineer have attended meetings with Alameda Co. Transportation
Advisory Committee, Alameda Co. Nonpoint Discharges Task Force, East
Bay Municipal Engineers,Assessment District Meetings and other meetings
where the Public Works Director's presence is not mandatory. The
capability and experience of staff furnished by Santina and Thompson, Inc.
has allowed that position to immediately react to the information presented
at those meetings and to speak in the City's behalf.
3. At the discretion of the City, review and comment on planning programs
and land development proiects which are not only located within the City,
but also located outside the City and which may have a traffic impact on
the City. Santina and Thompson, Inc. is very familiar with the history and
current goals of the City. Through the position of the Assistant City
Engineer, we have been able to identify potential impacts of proposed
projects and to recommend appropriate offsite mitigation.
4. When directed, supervise the accounting of State Highway User Funds from
the standpoint of meeting State requirements for the expenditure of such
funds. Santina & Thompson, Inc. has performed all duties delegated to the
company in a diligent manner. The final authority for the accounting of all
expenditures and receipts is, of course, left with the City.
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5. Advise the City Manager as to engineering and construction financing
available from other governmental agencies and when so directed, prepare
and initiate application for such fundings. Our staff, functioning as the
City's contract Assistant City Engineer,is in a position to identify potential
sources of funding. Additionally, Santina and Thompson, Inc. provides
services for many other cities in the Bay Area. Through these clients and
contacts at other cities, as well as through the Assistant City Engineer, we
are able to keep informed of potential- funding sources. The contract
Assistant City Engineer is familiar with the funding application process of
many state and federal agencies and has been able to initiate and complete
application for various grants.
6. Recommend ordinances and regulations pertaining to engineering matters.
Santina and Thompson, Inc. staff has participated in the update of the
municipal code in matters relating to engineering and traffic. The contract
Assistant City Engineer through his knowledge of the local government
process, has continued to make recommendations for municipal code
revisions when engineering matters are concerned.
. 7. Establish working relationships and coordination with other public agencies
and private utilities involving engineering matters affecting the City. Our
employee, serving as your assistant City Engineer has routinely attended
these and other utility and governmental organizations.
8. Provide special engineering reports as to such related matters as minor
traffic studies, assessment district formations, annexations, etc., when so
requested. Our employee, serving as your assistant City Engineer
responds to citizen complaints and requests regarding traffic matters.These
items are evaluated and a report with recommendations are forwarded to
the Police Department,Planning Department or the Public Works Director.
Through the Assistant City Engineer as well as support staff, five existing
Assessment Districts are periodically maintained and updated.
9. Administer and review issuance of encroachment and grading permits. Our
employee serving as the Assistant City Engineer, as well as our staff
serving as the City's inspection staff has provided the administration and
inspection services required for all encroachment and grading permits. In
addition to these services, Santina and Thompson, Inc. support staff has
provided the technical review of grading plans and for the review of
improvement plans associated with encroachment permits when
appropriate.
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JINN - 20 , 90 WED. IS 26 SANT I NAP- THOMF • 17N F 0L
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B. Traffic Engineering Duties:
I. Give directi6Ti to and assist city stgffin perfor,niny, minor traffic studies—
as necessary an required. I
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2. At the request of the City, recommend solutions to treet e i r blems.
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3, Prodde general enzineering consultation ih connection with tr ffic
circul tion street signs, noise, im act etc.
Santina and Thompson, Inc. reviews minor traffic pr6blen:6 and refers full
studies on to TJKM when necessary. Santin$ and Thompson, Inc. in
conju.nction'with TJKM normally identify traffic problem's and under the
direction of the Public Works Director, has initiated the Olan line studies
that were then implemented through the City's Capital Improvement
Program.
Santina & Thompson, Inc. has expertise with Street design, signing, and
noise impact cdnsiderations. We are able to identify �roblems and to
recommend that the City bring in specialists when riecesary, specifically
regarding traffic and noise consideration.
C. Development Review Duties
1. Review prop4e64 developmente and make recommend tidns_pertainina to
engineering _eorisiderations This includes but is not limited to th4
following;
a. Examine each tract rnap Qf each subdivision withirl the it , wi h
respect to ita conformity with the ten tative'mau or ma s ny.approved
alterations, End ap livable City records and brdinances. i
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b. Examine eA 1 h var el ma of each division of land within th City with
res ect to i
conformity 'th the tentative ma or maps,any-Approypd,
alterations and aipplicable City records ri ordinanc . !
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c, Provide detailed plan checking of tract and ' arcel ma s.
2. Check im o ement plans for facilities under ih '«risdilction of-the City
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that are preparid by private developers.
3. Establish Dfffo"rmanee and labor and material bon-L-amounts when
required and r6buire the ostina of such segirijige end other development
fges within the proper time sequence of such develoyment revue.
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4. Provide field inspection during the construction of such improvements by
private developers and at the proper time recommend notices of completion
and acceptance of the work.
5. Provide such necessary and related functions that are the normal practice
of the City in the City Engineering review of private developments.
6. Review engineering aspects of planning applications.
7. Recommend acceptance for maintenance of public improvements to the City
Council.
Santina and Thompson, Inc. either through our staff serving as the
Assistant City Engineer or with support staff has been responsible for the
technical review of virtually all grading plans, improvement plans and
parcel and final maps that have been under the jurisdiction of the City of
Dublin. The ability of Santina and Thompson, Inc. to devote additional
qualified staff to the City as the workload fluctuates, has meant that the
City has been able to perform the required reviews in a professional and
timely manner.Additionally,the inspection and construction administration
staff provided by Santina and Thompson, Inc. has done an excellent job,
insuring that both the private and public site improvements are constructed
correctly and that future maintenance costs are minimized. Continued
contract administration has insured that the City has been continually
protected should a developer default on his subdivision agreement.
D. Capital Improvement Projects
Santina & Thompson, Inc. has been extremely successful throughout our
association with the City regarding capital improvement projects. Most of the
City's larger projects were partially funded by outside sources. Outside funding
generally complicates the manner in which contract documents must be prepared.
Our ability to: 1) assist in the procurement of outside funds, 2) provide contract
documents in a timely manner, 3) provide designs that results in economicaly
efficient projects, and 4)our ability to manage the construction such that litigation
due to contractor's claims has not been experienced has contributed to the City's
successful capital improvement program.
During the last fiscal year, two major projects have been in the design stage; San
Ramon Road, Phase IV and Dublin Boulevard. A number of smaller projects have
been advertised by the City with the help of Santina & Thompson, Inc. support
staff.
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E. General Conditions
Santina and Thompson, Inc, has met all general conditions contained in the
contract for services, including requirements for office hours, insurance and
telephone support of the Concord office.
F. Availability:
The Contract Assistant City Engineer has been available to the City at its request
five days per week. Should the City determine that less than five days per week
is necessary, a shorter work week can be accommodated.
Additionally, support staff has been available on an as needed basis continually
for the life of the contract. As the City's needs have un-expectantly fluctuated,
Santina and Thompson, Inc. has been able to provide the necessary staff on short
notice.
G. Responsiveness:
We have been able to meet the requests and the demands of the City
administrators, the general public and the developers in a timely, efficient and
sensitive manner.
H. Cost Effectiveness:
Our administration and inspection staff continuously analyze projects from a
financial perspective. This is especially true during the administration of capital
improvement projects. Our staff has utilized the change order process of capital
improvement projects to obtain improvements for the City at normally
unattainable low unit prices, since no mobilization and little additional
construction administration is necessary.
Although our function as the contract City Engineer has been deleted from the
services agreement, our staff continues to take an active part in the procurement
of outside grants. This has resulted in the City obtaining many capital
improvements at reduced costs to the City.
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EXHIBIT B - 1
Santina & Thompson, Inc.'s
Proposal for Services
in
Fiscal Year
1990 - 91
Santina & Thompson, Inc.'s proposal for the upcoming 1990-91 fiscal year is
presented as follows. This proposal has been prepared in the format requested by the
City and is contingent upon the execution of a formal contract between Santina &
Thompson, Inc. and the City of Dublin.
a. CONTRACT TERM - we propose to continue our term of contract to coincide
with the City's fiscal year, beginning July 1, 1990 and ending June 30, 1991.
b. PROPOSED HOURLY RATE - Our proposed rate schedule is attached to this
document. We have proposed a 10% rate increase. Our rates for the last three
years have increased only 2% annually. The industry in this area has
experienced a very tight labor market. In order to continue to provide the City
as well as our other clients with high quality staff and services, we are forced
to pay salaries in conformance with the market. In the two years since June
of 1988, the average salary of our technical people has increased 19%.
c. SECTIONAL PAY RATES - We propose to keep our discount percentage for
the various categories of work the same as last fiscal year. It is our
understanding that our inspector will be primarily inspecting private develop-
ment work and the inspection of capital improvement project will be performed
primarily by the City's inspector.
d. INSURANCE LIMITS - We propose no increase in charge rates due to
insurance costs for the upcoming fiscal. year. Our insurance limits will not
change from last year. We propose $500,000 for errors and omissions
insurance and $1,000,000 general liability insurance.
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e. STAFFING -We understand that the City of Dublin will provide the employee
to serve as the Public Works Director and will provide an employee to perform
the duties of an inspector. The following table presents the staffing level that
will be provided to the City for those positions that will work out of the City
of Dublin's offices.
Assistant City Engineer 3/5 man year
Public Works Inspector 1 man year
Additional Staff Part Time
We anticipate that we will continue to provide engineering plan checking services and
capital improvement design work from our Concord office. The plan review work
would be on a time and materials basis and the capital improvement design work
would be on a time and materials basis with a limiting maximum fee negotiated for
each project.
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• ' EXHIBIT C-1 SANTINA
THOMPSONINC.
Municipal Engineering • Surveying
Railroad Engineering • Planning
PROPOSED HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1990
PRINCIPAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . $125.50
ENGINEERING:
Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98.00
Senior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88.00
Associate Engineer : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74.00
Junior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56.50
Public Works Inspector
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75.00
Pavement Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37.50
Resident Engineer
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117.00
PLANNING:
Director of Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90.00
Senior Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84.00
Associate Planner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00
Junior Draftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51.50
DRAFTING/GRAPHICS:
Senior Draftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00
Associate Draftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57.50
Junior Draftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50.00
Graphic Artist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44.00
CLERICAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33.00
SURVEY:
Survey Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90.50
Survey Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
OfficeSurveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76.50
Associate Office Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60.00
Junior Office Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42.50
,I-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150.50
1-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
Effective July 1, 1990 to June 30, 1991
AGREEMENT
This Agreement is made and entered into this &01 of 1988,
by and between the City of Dublin (hereinafter referred to as "City") and
Santina and Thompson, Consulting Civil Engineers, Inc. , (hereinafter referred
to as "Consultant") .
WHEREAS, City is desirous of the services of an Assistant City Engineer and
related engineering; and
WHEREAS, Consultant is qualified to render said necessary services and
desires to serve as Assistant City Engineer and related engineering services
to City;
NOW, THEREFORE, the parties hereto agree as follows:
I. DUTIES OF CONSULTANT
Consultant agrees to provide those engineering services that may be
required by the City of Dublin during the term of this agreement in a prompt,
professional, and workmanlike manner in accordance with the standards of the
engineering profession. All work shall be completed to the satisfaction of
the City Manager. The City may, at its discretion, request performance by
consultant of any of the following duties:
A. Administrative Duties
1. Perform the. statutory responsibilities of the City Engineer
by means of an Assistant City Engineer in the absence of the City Engineer.
2. Attend meetings with City Staff, public officials, community
leaders, developers, contractors, and the general public, as required by the
City.
3. At the discretion of the City, review and comment on planning
programs and land development projects which are not only located within the
City but also located outside the City and which may have a traffic impact on
the City.
4. Advise the Public Works Director as to engineering and
construction financing available from other governmental agencies and when so
directed, prepare and initiate application for such fundings.
5. Recommend ordinances and regulations pertaining to
engineering matters.
6. Aid in the establishment of working relationships and
coordination with other public agencies and private utilities involving
engineering matters affecting the City.
Page 1
�.p
J•
7. Provide special engineering reports as to such related
matters as minor traffic studies, assessment district formation, annexation,
etc. , when so requested.
8. Aid in the review and issuance of encroachment and grading
permits.
B. Traffic Engineering Duties
1. Give direction to and assist City Staff in performing minor
traffic studies as necessary and/or required.
2. At the request of the City, recommend solutions to street
design problems.
3. Provide general engineering consultation in connection with
traffic circulation, street signs, noise impact, etc.
C. Development Review Duties
1. Review proposed developments and make recommendations
pertaining to engineering considerations.
2. As delegated by the City Engineer, review or check
subdivision maps. This includes but is not limited to the following:
a. Examine each tract map of each subdivision within the
City, with respect to its conformity with the Tentative Map or maps and
approved alterations, and applicable City records and ordinances. Santina
and Thompson would be required to recommend to the City Engineer as to the
certification of the map.
b. Examine each parcel map of each division of land within
the City with respect to its conformity with the Tentative Map or maps, any
approved alterations, and applicable City records and ordinances and to
recommend to the City Engineer as to the certification of the map.
C. Provide detailed plan checking of tract and parcel
maps.
3. Check improvement plans for facilities under the jurisdiction
of the City that are prepared by private developers.
4. Establish performance and labor and material bond amounts
when required and require the posting of such securities and other
development fees within the proper time sequence of such development review.
III. COMPENSATION
Consultant will be compensated for work as follows:
A. The following work shall be charged at 75 percent of the rates
shown in Exhibit A:
Page 2
1. Work which is performed in or from the Dublin City office for
work not chargeable to private developments. This includes work performed by
the Assistant City Engineer, Resident Engineer, and Public Works Inspector,
and attendance at Commission and City Council meetings.
2. General Engineering work which is not related to a specific
capital improvement project or private development and is performed in or
from the Dublin City office. This includes attendance at Commission and City
Council meetings.
3. Services related to the review, issuance, and inspection of
permits which are based on an established fee and the applicant is not
charged the actual cost.
B. The following work shall be charged at the rates shown in Exhibit A
(Hourly Charge Rates, July 1, 1988) :
1. Capital improvement design work, which is billed on a time
and material basis. Prior to proceeding with the work, a maximum estimated
budget shall be established by City and shall not be exceeded without
approval of the City Manager.
2. Engineering survey work.
3. Plan checking and other activities which are paid for by the
private developer and are designated as actual cost on the fee schedule.
This would not include work on projects where the application involves
review, issuance, or inspection based on an established fee.
C. The City shall not pay for the cost of commuting from the
Consultant's office to the Dublin City offices.
IV. COLLECTION OF FEES
All fees to be collected from any private developer, engineer, or
architect in connection with the carrying out of the functions set forth
above, if collected by Consultant, shall be collected in the name of the
City. Consultant shall employ recordkeeping measures acceptable to the City.
If fees are collected by the City, Consultant shall review the appropriate
ordinances and fee schedules in effect by City and shall provide to the
persons designated by the City for collection of fees, the amount of such
fees to be collected.
V. INDEPENDENT CONTRACTOR STATUS
In the performance of the work undertaken pursuant to this agreement,
Consultant is deemed to be an independent contractor. Consultant's employees
are not to be considered employees of the City of Dublin for any purpose.
Page 3
VI. ASSIGNABILITY
This agreement shall not be assignable or transferable by the
Consultant without the expressed written consent of the City Manager.
VII. OWNERSHIP OF WORK
All documents, data studies, surveys, drawings, maps and reports
furnished to the Consultant by the City, as well as reports and supportive
data prepared by the Consultant under this contract, shall be considered the
property of the City of Dublin, and upon request at the completion of the
services to be performed, shall be turned over to the City of Dublin.
VIII. PERFORMANCE OF WORK
Consultant agrees to perform work as stated in this agreement to the
satisfaction of the City.
IX. LIABILITY COVERAGE
A. City shall not be called upon to assume any liability for the
direct payment of any salary, wage, or other compensation to any person
employed by the Consultant performing services for the City.
B. Consultant firm shall hold harmless the City from damages, costs,
or expenses that may arise because of damage to property or injury to persons
received or suffered by reason of the operation of engineering firm which may
be occasioned by any negligent act or omission to act which amounts to
negligence on the part of the Consultant or any of its agents, officers and
employees or subcontractors.
C. Consultant agrees to provide at its own expense general liability
insurance in an amount not less than $1,000,000 and further name the City as
an additional insured.
D. Consultant shall provide the City with evidence that it has
Workers' Compensation Insurance covering all its employees and professional
liability insurance in the amount of $500,000.
E. Consultant shall assume liability for the wrongful or negligent
acts, errors, and omissions of its officers, agents and employees and
subcontractors in regard to any functions or activity carried out by them on
behalf of the City.
X. TERM OF AGREEMENT
The term of this agreement shall be from July 1, 1988, until
terminated. The City may terminate the services of Consultant by providing
the firm 30 days written notice. In the event of such termination,
Consultant shall be compensated for such services up to the point of
termination.
Page 4
If Consultant terminates its services to the City, it must provide the
City with written notice at least 90 days in advance of such termination.
All notices to the City shall be addressed to:
City Manager
City of Dublin
6500 Dublin Boulevard, Suite 205
Dublin, CA 94568
All notices to Consultant shall be addressed to:
Santina and Thompson, Inc.
Consulting Civil Engineers
1040 Oak Grove Road
Concord, CA 94518
Notices, as referred to above, shall be sent via Registered Mail.
CITY OF DUBLIN
B _
Mayor
ATTEST:
Cit Clerk
Santina d Thompso Inc.
Consulting Civil E ineer
1
B
P xer n a, President
PROVED AS TO FORM:
City Attorney
Page 5
EXHIBIT "A"
SANTINA & THOMPSON, . INC.
PROPOSED HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1988
PRINCIPAL . . . . . . . . . . . . . . . . . . . . . . $107. 65
ENGINEERING:
Project Engineer . . . . . . 84. 00
Senior Engineer . . . . • • • • • • • • • • . . . . 75.35
Associate Engineer . . . . . . . . . 63. 50
Junior Engineer . . . . . . . . . . 48.45
Public Works Inspector
( includes vehicle) . . . . . . . . . . . . . . . . 64. 25
Pavement Management . . . . . . . . . 32.25
Resident Engineer
( includes vehicle) . . . . . . . . . . . . . . 100.45
PLANNING:
Director of Planning . . . . . . . . . . . o 77. 50
Senior Planner . . . . . . . . . . . . . . . . 72.15
Associate Planner . . . . . . . . . . . . . . 56. 00
Junior Planner . . . . . . . . . . . . . 44.15
DRAFTING/GRAPHICS:
Senior Draftsman . . . . . . . . 56. 00
Associate Draftsman . . . . . . . 49. 50
Junior Draftsman . . . . a 0 . . . . . . . . . . 43.05
Graphic Artist . . . . . . . . . . . . . . . . . 37..70
CLERICAL . . . • • • • • • • • • • • • • • • . . . 29. 05 .
SURVEY:
Survey Manager . . . . . . . . . . . 77. 50
Survey Supervisor . . . . . . . . . . . . . . . 70.00
Office Surveyor . . . . . . . . . . . . . . . . 65. 65
Associate Office Surveyor . . . . . . . . . . . . . 51.65
Junior Office Surveyor . . . . . . . . . . . . . 36. 60
2-Man Party . . . . . . . . . . . .. . . . . . 129.15
1-Man Party . . . . . . . . . . . . . . . . . . . . 70. 00
Effective July 1, 1988 to June 30, 1989
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND SANTINA & THOMPSON, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY")
and Santina and Thompson, Inc. , Consulting Civil Engineers (hereinafter
referred to as "CONSULTANT") first entered into an agreement on February 1,
1983, to provide engineering services to the City of Dublin; and
WHEREAS, CITY has subsequently amended the agreement on an annual
basis and adopted a revised agreement on September 22, 1986; and
WHEREAS, the fees established in Exhibit "A" of the most recent
amendment to the agreement were effective from July 1, 1988 to June 30, 1989;
and
WHEREAS, CITY wishes to continue contracting for services from
CONSULTANT; and
WHEREAS, an adjustment of fees for services rendered and changes
in wording of the "Duties" and "Insurance" section of the Agreement is
desirable to both CITY and CONSULTANT;
NOW, THEREFORE, the parties hereto agree as follows:
Section 1: Adjustment of Rates
The Santina and Thompson, Inc. , hourly rate schedule (Exhibit "A") shall
replace the rate schedule which was adopted by the City Council on July 11,
1988.
The change in rates shall be effective from July 1, 1989 and shall continue
in effect until June 30, 1990, or until rescinded or amended by the City
Council according to the provisions of the agreement.
Section 2: Duties of Consultant
The following sections shall be added to Paragraph I "Duties of Consultant" :
D. Project Field Inspection
1. Provide public works inspection personnel for private
development work throughout the City.
2. Provide public works inspections of Capital Improvement
Projects as a backup to City personnel.
3. Recommend acceptance of private development and Capital
Improvement projects by the City Council once the work has
been satisfactorily completed.
4. Assist with review and preparation of progress payments as
required.
E. Capital Projects
1. Assist Public Works Director in development of a capital
improvement program.
2. Provide assistance in preparation of contract documents for
capital improvement projects.
3. Upon specific and separate authorization by the City, prepare
plans and specifications for capital improvement projects.
The City reserves the right to bid the preparation of plans
and specifications for capital projects or bring in
specialists when deemed necessary by the City or the
Consultant. A capital improvement is defined as any project
in which the construction is performed by someone other than
the City forces or the City's designated street maintenance
contractor.
4. Provide plan checking of and construction observation during
the course of construction of City undertaken projects.
Section 3 - Liability Coverage
The following shall replace Section X of the existing contract:
X. Liability
A. WORKER'S COMPENSATION: CITY shall not be called upon to
assume any liability for the direct payment of any salary,
wage, or other compensation to any person employed by
CONSULTANT performing services for CITY. CONSULTANT shall
provide CITY with evidence that it has a Worker' s
Compensation Insurance Company covering all its employees.
B. GENERAL LIABILITY: CONSULTANT agrees to provide at its own
expense general liability insurance in an amount not less
than $1,000,000 and, further, name CITY as an additional
insured.
C. PROFESSIONAL LIABILITY: CONSULTANT shall assume liability
for damages for death or bodily injury to persons or for
injury to property legally caused by negligent acts,
negligent errors and/or negligent omissions of CONSULTANT or
any of its agents, officers, or employees. However, this
indemnity will not extend to any liability arising out of the
sole negligence or willful misconduct of CITY or CITY' s
agents, servants, or independent contractors other than
CONSULTANT. CITY agrees to immediately notify CONSULTANT, in
writing, of any claim against CITY which may result in CITY
seeking indemnity against CONSULTANT pursuant to this clause.
CONSULTANT shall provide CITY with evidence that it has
professional liability insurance in the amount of $500,000.
D. NOTIFICATION: At the time that CONSULTANT is notified or
becomes aware of any material change or impending material
change in Worker's Compensation Insurance, General Liability
Insurance or Professional Liability Insurance, CONSULTANT
shall immediately notify CITY of such change.
E. SUBCONTRACTORS: Any subcontractors working for CONSULTANT
shall also meet the requirements of this section.
CITY OF DUBLIN
Mayor
ATTEST:
C y I k
2F. OMP INC.
President
�/z7 a9
Date of Adoption
SANTINA & THOMPSON, INC.
PROPOSED HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1989
PRINCIPAL . $114 . 10
ENGINEERING:
Project Engineer 85. 00
Senior Engineer . 79 . 85
Associate Engineer . 67 . 30
Junior Engineer 51. 35
Public Works Inspector
(includes vehicle) 68 . 10
Pavement Management 34 . 15
Resident Engineer
(includes vehicle) 106.45
PLANNING:
Director of Planning 82 . 15
Senior Planner 76.45
Associate Planner 59 . 35
Junior Draftsman 46.80
DRAFTING/GRAPHICS:
Senior Draftsman 59. 35
Associate Draftsman 52 .45
Junior Draftsman 45. 60
Graphic Artist 39.95
CLERICAL 30.80
SURVEY:
Survey Manager 82 . 15
Survey Supervisor 74 . 20
Office Surveyor 69 . 55
Associate Office Surveyor. 54 .75
Junior Office Surveyor. 38 . 80
3,-Man Party 136. 90
1-Man Party 74 . 20
Effective July 1, 1989 to June 30, 1990
RESOLUTION NO. -90
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
-----------------------
APPROVING AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES
WITH SANTINA AND THOMPSON, INC.
WHEREAS, the City Council of the City of Dublin approved an
agreement for engineering services with Santina and Thompson, Inc. , on July
11, 1988; and
WHEREAS, the City of Dublin and Santina and Thompson, Inc. , have
agreed to amend the agreement as regards hourly rates and addresses for
notification to both parties;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin does hereby approve the amendment to the agreement which is attached
hereto as Exhibit "A" .
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the
amendment to the agreement.
PASSED, APPROVED, AND ADOPTED this 26th day of June, 1990.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
,. ?:..
EXHIBIT "A"
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND SANTINA & THOMPSON, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY")
and Santina and Thompson, Inc. , Consulting Civil Engineers (hereinafter
referred to as "CONSULTANT") first entered into an agreement on February 1,
1983, to provide engineering services to the City of Dublin; and
WHEREAS, CITY has subsequently amended the agreement on an annual
basis and adopted a revised agreement on September 22, 1986; and
WHEREAS, the fees established in Exhibit "A" of the most recent
amendment to the agreement were effective from July 1, 1989 to June 30, 1990;
and
WHEREAS, CITY wishes to continue contracting for services from
CONSULTANT; and
WHEREAS, an adjustment of fees for services rendered is desirable
to both CITY and CONSULTANT;
NOW, THEREFORE, the parties hereto agree as follows:
Section 1: Adjustment of Rates
The Santina and Thompson, Inc. , hourly rate schedule (Exhibit "A") shall
replace the rate schedule which was adopted by the City Council on June 27,
1989.
The change in rates shall be effective from July 1, 1990 and shall continue
in effect until June 30, 1991, or until rescinded or amended by the City
Council according to the provisions of the agreement.
Section 2: Terms of Agreement
All notices to Consultant shall henceforth be addressed to:
SANTINA AND THOMPSON
Consulting Civil Engineers, Inc.
1355 Willow Way Suite 280
Concord CA 94520
All notices to City shall henceforth be addressed to:
CITY OF DUBLIN
100 Civic Plaza
Dublin CA 94568
CITY OF DUBLIN
Mayor
ATTEST:
City Clerk
SANTINA AND THOMPSON, INC.
Peter F. Santina, President
Date of Adoption
EXHIBIT "A"
OF AMENDMENT SANTICNA--T HOMPS ,wc.
Municipal Engineering • Surveying
Railroad Engineering * Planning
PROPOSED HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1990
PRINCIPAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $125.50
ENGINEERING:
ProjectEngineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98.00
SeniorEngineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88.00
Associate Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74.00
Junior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56.50
Public Works Inspector
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75.00
Pavement Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37.50
Resident Engineer
(includes vehicle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117.00
PLANNING:
Director of Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90.00
SeniorPlanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84.00
AssociatePlanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00
Junior Draftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51.50
DRAFTING/GRAPHICS:
SeniorDraftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00
Associate Draftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57.50
JuniorDraftsman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50.00
GraphicArtist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44.00
CLERICAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33.00
SURVEY:
Survey Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90.50
SurveySupervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
Office Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76.50
Associate Office Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60.00
Junior Office Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42.50
,I-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150.50
1-Man Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81.50
Effective July 1, 1990 to June 30, 1991