Loading...
HomeMy WebLinkAboutItem 4.15 Alameda Cty Budger Rpt (2) . ~ 33~- 8~ CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 13, 1990 SUBJECT: Report on Alameda County 1990-91 Budget (Prepared by James W. Rose, Lieutenant) EXHIBITS ATTACHED: Alameda County 1990-91-Final Budget Recommendation RECOMMENDATION,~,~ Staff recommends that the City Council prepare a letter to the Board of Supervisors (~/V`" regarding their concerns. FINANCIAL IMPACT: Unknown at this time DESCRIPTION: The Alameda County Sheriff's Department faces budget cuts estimated to be in excess of $7.7 million dollars this Fiscal Year. Based on these cuts, the Sheriff will be forced to layoff over 150 employees, both sworn and non-sworn. Because of these cuts, certain areas within the Sheriff's Department pertaining to the City of Dublin may be affected. I. Personnel Assigned to Dublin Police Services - One patrol sergeant will be demoted - One patrolman will be laid off - One clerical person will be laid-off - Delay in filling the Captain's position and limiting the selection field. By contract, these positions will be filled; but the experience, knowledge and leadership lost by these position changes, all at once, will be disruptive to the continuity of the police operation. II. Office of Emergency Services A. Eliminate coordination between City, County and State in reference to disasters and mutual aid. - Natural disaster (i.e. earthquakes, major fires, etc.) - Major toxic spills - Aircraft incidents - Any significant event requiring additional assistance. With the elimination of these services in emergency situations where a large numbers of volunteers are needed, the City would be without this assistance. III. Reduction of Animal Control Services - Close one animal control shelter Elimination of one animal control shelter could limit the services that are now being provided to the City of Dublin, i.e. longer response time for picking up dead animals, barking dog complaints, etc.. COPIES TO: ITEM NO. ~ 33v-tea f Y IV. Crime Laboratorv A. The City of Dublin will now be charged a fee by the crime lab for processing criminal evidence. It is unknown, due to a lack of data, what the annual cost might be but it is believed that this cost will be offset by the fact that investigators will no longer be taking their assigned unmarked vehicles home, thereby, saving an undetermined mileage fee charged by the County. B. Reduction in staff will result in: - Delay in narcotic analysis - Delay in evidence processing and analysis - Uncertain status for "mobile" crime scene lab - Uncertain status for training of patrol officers in the use of the DUI Intoxylizer. With the reduction of staff, examinations will be greatly delayed causing a delay in criminal cases/investigations. V. Consolidated Criminal Records Reduction in staff will result in: - Delay in latent fingerprint examination - Delay in obtaining suspect photographs - Delay in processing of photograph evidence This reduction will further delay an already lengthy process, further hampering criminal investigations. VI. Indirect Impact With the elimination. of some of the District Attorney's personnel there is the potential of all felony cases having to go to the Hayward District Attorneys office for charging, with the Pleasanton District Attorney handling only misdemeanor cases. This would mean that a designated police person would have to travel to the Hayward D.A.'s office on a regular basis to have these cases presented and charged which would further require that officers go to court in Hayward with the potential for greater overtime costs incurred. Also, the reduction in court staffing, both from the prosecution and the Public Defender, would further delay an already overburdened and cumbersome system. CONCLUSION As indicated,' the Sheriff currently plans to lay off in excess of 150 sworn and non-sworn personnel. These proposed cuts and the reorganization of the Sheriff's Department based on these lay offs is tentatively scheduled for the latter part of September. The areas that will have immediate impact on the City are Animal Control, personnel assignments at Dublin Police Services and fees for Crime Lab services. For now, all we can do is speculate regarding county services. There is still some uncertainty as to what the final budget will be and how it will affect Dublin Police Services. The County will be conducting public hearings regarding the budget with the Public Protection hearing scheduled for August 14, 1990, at 1:00 p.m. The adoption of the final budget will be on August 21, 1990. 2a-~Z ttECE1VED AGENDA ~ August 7, 1990 '°~'9~j AU G ~ 1990 - ~ o~ ~y ~ CITY OF®U13LI~couNTY ADMINISTRATOR • C'~(IfOaN`P SUSAN 5. MURANISHI STEVEN G. SZALAV ASSISTANT COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR August 7, 1990 . Honorable Board of Supervisors Admi ni strati ors ~u l l ~ l;.y Oakland, CA 94612 Dear Board Members: Subject: 1990-91 Final Budget Recommendations On June 26, I presented a balancednPinlilevels needed forydepaBtmentshtohmaintaind significant reductions from the fu d g existing service levels in 1990-91. My recommendations were based on an equal distribution of General Purpose Revenue among programs. Unfortunately, those revenues are insufficient to sustain County programs as we know them, and $47.7 million in program reductions were required to balance the budget. Although the "share the pain" budget balancing plan is equitable, it satisfies no one completely. But it remains the best option we have available at present. Abetter system would involve reductions. in accordance with program priorities that are based on shared organizational values. Phase II of the County's Value-Based Budgeting project will yield these priorities for use in future years. Since presentation of the Preliminary Budget, several events have dramatically affected the budget. The final State spending plan cut further Health Care and Public Protection and was offset only partially by incr'a=ec! rovsnllp-raisins capabilities for counties. And I am able to recommend partial restoration of program reductions in Public Protection and at Highland Hospital due to a combination of factors: additional Available Fund Balance, more revenue in Health Care, and further cuts in the Social Services Agency and court operations. Therefore, despite the final State budget cuts, the unsuccessful negotiations with unions on alternative budget balancing strategies, and the lack of cooperation from the Sheriff, I am recommending.a revised Budget Balancing Plan that will keep both the 5-West Ward at Highland Hospital and the North County Jail open for one more year. In addition to the enabling factors listed above, this recommendation will require deferring three important capital projects. At~~~f l S-r3-4~ 1221 OAK STREET • SUITE 555 • OAKLAND. CALIFORNIA 94612 • (415) 272.6984 T- FAx (415) 272-3784 t . _2. August 7, 1990 Z0 Board of Supervisors The redirection of this. money from the Capital Projects budget to the North County Jail is not in the best long-term interest. of the County, but it will yield short-term benefits that are impossible to ignore. In order to maintain a strong fiscal position through the 1990s, Alameda County must develop a plan to replace one-time financing with ongoing revenue and/ornexpsndnevitables pFurthe~ additionsftocthe 1990 91 budgetawithout this year's budget ago y corresponding reductions will merely ,add to the agony. In a11, the revised .Budget Balancing Plan calls for net reductions of $48.8 million. Although these program fined breoneoing'revenueill help to reduce ongoing spending to a level that can be susta Y 9 1990-91 Budget Requirements My final recommendations f~~° 1990-9'. =a'1 for .a General fund budget of $947.5 million--an increase of $60.7 million or 6.8 7L over the 1989-90 rinai otiuyot and 322.8. million or 2.5 X increase over the 1990-91 Preliminary Budget. The final recommendations largely mitigate the additional impact of cuts contained in the final State Budget, and provide increased funding for some departments based on a further review of budget balancing plans. The final recommended budget contains $48.8 million in budget balancing net funding reductions. This is a $1.1 million net increase from the $47.7 million in reductions in the Preliminary Budget. A total of 303.26 full time equivalent positions are now recommended for reduction. This is a decrease of 211.37 full time equivalent positions from the 514.63 positions contained in the Preliminary Recommaresdtou378t53 ~illedsandw136mlOlvacantain thelPreliminary2Recommended vacant. This co p budget. ~~~daet Equation ~Pnpral Fund Ap~roori ati ons i n Exp. Cor~~i~~- Reserve - _ Misc. Property Reserve Reamt. + aencies + Inc ~ Total AFB + Revenu + Tam::' T ,,wncel 1989-90 ~ 28,8 + 656.0 + 194.9 + 7.1 Final 864.8 + 21.9 + 0.1 - 686.8 1990-91 Prelim 918.7 + 6.0 + 0.0 - 924.7 21.8 683.4 + 219.5 + 0.0 1990-91 ~ 28,5 + 699.5 + 219.5 + 0.0 Rec Final 941.5 + 6.0 + 0.0 - 947.5 Chg/Prelim Rec Final 22.8 + 0.0 + 0.0 - 22.8 - 6.7 + 16.1 + 0.0 + 0.0 Board of Supervisors -3- August 7, 1990 v~ l Changes to the 199 91 Preliminary Budget Changes to the preliminary budget Include: Aoorocriations Finn n ~ Increase in net/(decrease in net) • Final State Budget Impact $18.1 $(10.0) $8.1 • Estimated Available Fund Balance (6.7) (6.7) • Final budget balancing plans .3 (1.4) (1.1) • Other Adjustments 4.4 X4.7) (0.3) Total $22.8 $(22.8) $0.0 These changes are highliynted in Atta~hr^ent A. state Budaet~Im~act The impact on California counties is severe. Program reductions total $782 million statewide; new revenue raisnnestimatedinetsfundingdlosscfortcountieslofa$582xmillion. $200 million resu lting in a For Alameda County, the State budget is estimated to result in a net funding reduction of $8.1 million in addition to reductions contained in the preliminary budget. Mayor reductions include a $2.7 million decrease in State Trial Court Funding, AB 90 cuts of $2.2 million, reduced funds"MedicaluServiceoProgram fundingsand a3$4.3imillionadecrease million reduction in County in funding for Mental Health programs. These reductions are partially offset by a $2.3 million restoration of AB 8 funds. The .State Budget .provides an estimated $10.0 million in new general purpose revenues through charging cities, special districts and school districts for their proportionate share of the cost of assessment, collection,. and allocation of property taxes estimated at $4.9 million; charging cities and other local law enforcement jurisdictions for the cost of booking defendants into County Jail estimated at $5.1 million; and charging a business license tax and a utility usThesimpact( f thei5tateaBudgeteis~detailed in unincorporated areas of the County. Attachment 8. ,w ailable Fund ante .The preliminary estimate of the General Fund balance was $21.8 million. This included $15.0 million in unrestricteh fcurrentdestimatelofoactualnyear~endtfundubalancetisc$28.5 for Health Care programs. T e million. The $6.7 million increase is due to a variety of one-time factors including unanticipated reimbursementsssiveeeffortaby thetAuditorasdofficelandidepartmentsutorance liquidations due to an agg e maximize charges to other funds. ' _4_ August 7, 1990 "'C. Board of Supervisors final Recommended Budget Balancing Plans Budget Balancing Plans are revised as follows: Preliminary Final Recommend R mm n change Appropriations $(47.4)M $(4_(1_7? $(1-4) Netenue $(4-7 7) $(48.8) $(1.1) Positions (FTE) Filled (378.53) (168.01) 210.52 (1 .1 (135.25) Vacant (514.33.) c303,25? 211.37 Total Highlights of the plan revisions include: • ~pneral Government - Partial restorations of Treasurer and Assessor funding and staff to avoid additional loss of property tax and tax collection revenues; • ~aoital Protects - Temporary deferral of three projects estimated to .cost $7.8 million including relocation of warehouses on the Santa Rita property, renovation of Highland Hospital's E Building, and improvements to the County laundry; • Tri 1 r D r m n - A $2.3 million reduction in funding and positions and increased revenues for Departments financed with Trial Court Funding to partially offset final State Budget cuts; • ri n p f n r Pr n- Restoring $2.3 million in funding and 21.04 FTE positions for District Attorney, Public Defender, and Probation pre-trial service staff to avoid additional net costs for court appointed counsel and additional detention costs. due to fewer pre-trial releases; • "~gn r_ifif - Not closing the North County Jail resulting in a restoration of $7.3 million in funding and 113.17 tT~ positions; • Social S rvices Agency - Not closing the Fremont Office. Restoring some Homeless provider contract services. Reducing funding and positions from the Preliminary Budget based on a further review of the Agency's staffing need; • ~lighland Hospital - Not closing the 5-West ward at Highland Hospital and restoring 102.02 FTE positions due to a restructuring of the Hospital's balancing plan. Among other things, the plan now includes increasing revenues by $5.2 million and a reduction in temporary staff and nurse registry costs by $.9 million which roughly equals an additional 19 FTE position reduction. Significant progress toward revenue realisation and expenditure reductions must be achieved by mid-year to avoid closure of the ward later in the fiscal year. Board of Supervisors -5- August 7, 1990 Changes to the Budget Balancing Plans can be found in Attachment C. Despite these changes, the Final Recommended Budget continues to include mayor program reductions including: h ri - Making a variety of program and staffing reductions. My office is continuing to work with the Sheriff's Department on determining the actual number of staff to be impacted in his department; • Probation - Closing a 20 bed juvenile Unit, not opening a new 25 bed custody unit, eliminating Juvenile and Adult case carrying and .support staff, and reducing funding for community-based providers; • pistrict Attornev & Publ';,: De`ender - `-li~*inating funding for attorneys and staff in the District Attorney and Public Defenders office; • Health Care - Making staffing and program reductions in Community Health, Mental Health, Alcohol and Drug, Environmental Health and the hospitals including reducing funding for community-based providers; • social Services Aaencv - Reducing Economic Benefit and Human Service staff and decreasing funding for community based providers; ~,i 1 Pr - Deferring a total of $13.5 million in needed projects. X11 rn ive Strategies for Balancing the get My preliminary recommended budget included a package of alternative strategies that could yield up to $21.7 million in generally one-time savings to help balance the budget and mitigate other recommended program reductions and layoffs. I have met with the unions, community-based providers, and county managers to discuss the advisability of implementing the strategies or other alternatives. I have also distributed a. questionnaire to management staff to obtain additional feedback. Although meeting and conferri;g is continuing the overall response has been nrgoara~ewhichwcould yield is support .or implementing a voluntar, le..ve without pay p g significant savings. g,~erves My strong and unqualified recommendation is. that your Board not use one-time reserve funds to restore, enhance, or .add programs with ongoing operating costs. General Reserves total $3.1 million. Other reserves include $20.3 million designated for needed mayor capital improvements, and $20.0 million for self-insurance reserves including $6.0 million for self-insurance costs and an additional $14.0 million in Internal Service Fund balance sheet reserves. Studies of our self-insurance reserve requirements are underway and preliminary findings indicate that the funding level is barely adequate. All reserves are one-time sources of funding. A restoration of programs this year with one-time reserve funds will guarantee the need for the same or deeper cuts next year. That is why I am recommending the deferral of three important capital improvements rather than raiding the capital improvement reserve fund. ` f Su ervisors -6- August 7. 1990 ll~ ~ I' Board o p Recommendation Receive these final budget recommendations, conduct public hearings and adopt the Final Budget on August 21, 1990. Very truly .yours, Steven S ay County Adm nistra r SCS:KG:~c/3458c ' cc: Auditor-Controller County Counsel All Other Agency/Department Heads Attachment A ~ I~ Final Budget Balancing Changes (In Millions) Expenditures Financing ~ State Budget $18.08 $(10.01) $8.07 AFB $0.00 $(6.70) $(6.70) Final Budget Balancing Trial Court $(1.48) $(0.84) $(2.32> Treasurer :^.A° $~~.24) $(0.15) Assessor 0.21 0.00 0.21 General Services Agency 0.22 (0.29) (0.07) Capital Projects (7.81) 0.00 (7.81) County Counsel 0.01 0.00 0.01 District Attorney 0.88 0.00 0.88 Public Defender 1.14 0.00 1.14 Probation 0.28 0.00 0.28 Sheriff 7.26 0.00 7.26 Social Services Agency ~ Total $0.32 $(1.39) $(1.07) Other Adjustments $4.40 $(4.70) $(0.30) Contingency $0.00 $0.00 $0.00 Total - 22 • 22. $.Q.:QQ KG:~c 3467c , . ~ Attachment B ~ II• Final State Budget Impact (In Millions) ~npral Government Eliminate Williamson Act $0.01 Subventions Total General Government $0.01 Piihl i c Protection Eliminate Trial Court COCA $0.90 10X Trial Court Base Reduction 1:$.4 Total Trial Court $2.70 Indigent Defense $0.40 Trial Court Delay Reduction Act 2.20 Other Mandates ~$Q Total Mandates $3.40 Eliminate prior year County Justice System Subvention Program (AB 90) Total Public Protection $8.30. Health Care AB 8 Reduction $12..30) . CMSP base reduction 1.10 Additional CMSP reduction Total CMSP $'•BE' Mental Health AB 3632 transfer $0.40 Mental Health Local Match 1.50 lOX Mental Health Reduction Z ~4 Total Mental Health Total Health Care $9.80 Sncial Services Eliminate AFDC-U Program $(0.03) Total Social Services Total Impact-All Progcams $18.08 ~ I I -z- _ ~ ~ ~ 1 Tnrra~~ad General ~rpose Revenues Local property tax admin- $(4.90) ' istration levy Booking Fees (5.11) Greater taxing authority in unincorporated area subject Unknown to voter approval Total Reverues $(10.01) Total Impact " Pending final State allocation of reductions amongst counties. KG:~c 3467c Attachment C • HIGHLIGHTS OF CWWGES TO PRELIMINARY RECOMMENDED / © ~ I' BUDGET BALANCING PLANS l ndin Positions GENERAL GOVERNMENT. Treasurer Cost-effective partial restoration Appropriation = 92,834 Filled 3.00 of funding, positions and increased Revenue {240.0001 Vacant (jQQ) revenues Net 6(147,166) Total 2.00 Assessor Cost-effective restoration of funding Appropriation =206,849 Filled 2.75 and positions Revenue _4 Vacant 1.71 Net ;206,849 Total 4:46 GSA-Purchasing.6 Cost-effective increase in charges Appropriation 5220.696 Filled 0.00 Stores to other funds Qavenue (294.725) Vacant Q_QQ Net 6(74,029) Total 0:00 County Counsel Adjustment of pro-rata share of Appropriation 66,568 Filled 0.00 revenue passed on mid-year salary COLA Revenue _Q Vacant Q:QQ Net 66,568 Total 0.00 Capital Short-term deferral of construction of Appropriation =(7,816,6890) Vacant 0.00 a warehouse at Santa Rita site and Revenue capital improvements for Highland Net 6(7,816,689) Total 0.00 Hospital E Wing Total General Government Appropriation =(7,289,742) Filled 5.75 Revenue 4 7 ) Vacant Q ?1 Net ;(7,824,467) Total 6.46 PUBLIC PROTECTION Trial Court Adjustment in funding to mitigate Appropriation =(1,464,407) Filled (0.67) Departments against impact of Final State Budget Revenue (840.751) Vacant (19.00) Net 6(2,325,158) Net (19.67) District Attorney Cost-effective partial restoration of Appropriation :877,411 Filled 3.25 funding and positions 'Revenue _4 Vacant Q_Q,Q Net ;877,411 Net 3.25 Public Defender Cost-effective partial restoration of Appropriation 61,.138.193 Filled 4.00 funding and positions Revenue 0 Vacant Net 61,138,193 Net 12.67 Probation Cost-effective partial restoration of Appropriation 6279,726 Filled 6.62 funding and positions Revenue _Q Vacant (~QQ) Net 6279.726 Total 5.62 Sheriff Not Closing the North County Jail. In Appropriation 67,256,689 Filled 115.17 addition, making a Technical Revenue _Q Vacant, 0.00 Adjustment in Budget Balancing Plan Net 67,256,689 Total 115.17 Total Public Protection Appropriation 68,067,612 Filled 128.37 Revenue X840.751) Vacant (11.33) Net 67,226,861 Total 117.04 . e • -2- F ndin PUBLIC ASSISTANCE Social Services Filled 0.00 Reduction in funding and additional Appropriation ;(656,529) Agency 1 1 Vacant (18.921 staffing in Preliminary Recommended Revenue Budget Net ;(501,758) Net (18.92) HEALTH CARE SERVICES AGENCY Community Health Adjustment in Budget Balancing Plan. Appropriation ;0 Filled 3.34 Revenue Q Vacant Q,QQ No impact on net cost. ;0 Total 3.34 C°? t Highland Hospital Adjustment in Budget Balancing Plan. Appropriation ;5,178,784 Filled 71.95 Elimination of 5-West Ward closure. Revenue. ( 17 4) Vacant 32.00 Net ; 0 Total 103.95 No impact on net cost. Fairmont Hospital Adjustment in Budget Balancing Plan. Appropriation ;0 Filled (13.56) Revenue Q Vacant 13.06 No impact on net cost. ;p Total (0.50) Net Total Health Care Appropriation ;5,178,784 Filled 59.81 Revenue ( 1 7 4 Vacant 45.55 Net ; 0 Total 105.36 7ota1 General fund Appropriation ; 128,030 Filled 137.46 Revenue (1 7 ) Vacant (29.54) Net ;(1,092,675) Total 107.92 Total All Funds Appropriation ;5,306,814 Filled 210.52 Revenue (b.39_, 9.489) Vacant .BS Total ;(1,092,675) Total 211.37 3486c