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Home My WebLink AboutItem 4.07 SRRD Ph4 PrgmSup#5 (2) CiTY OF DUBLIN AGENDA STATEMEhrr City Council Meeting Date: October 8, 1990 SUBJECT: Federal Aid Urban (FAU) Program Supplement No. 5 San Ramon Road Phase IV Project (Report by Public Works Director Lee Thompson) EXHIBITS ATTACtlED: 1 ) Resolution 2) Letter from Caltrans 3) Copy of Program Supplement No. 5 RECOMMENDATION: Adopt resolution approving Program Supplement No. 5 to the Local Agency - State Agreement for Federal Aid Projects No. 04-5432 and authorizing Mayor to execute the Agreement. FINANCIAL STATEMENT: None. DESCRIPTION: The Program Supplement is a project-specific agreement which attaches to the master City-State Agreement. It binds the City, among other things, to non- discrimination in contracting for federally-funded projects and maintenance of the completed work. This is one of the documents that is required in order for the City to use the allotted $1,796,325 in FAU funds for this project. The funds are broken down as follows: (1) $ (2) (3) 500,000 from Tri-Val]ey allocation 1,216,000 purchased from Foster City 80,325 from leftover FAU monies purchased from San Luis Obispo for the San Ramon Road Phase iii project The attached Program Supplement No. 5 document specifies $1,716,000 in Federal funds; however, the City is able to add the $80,325 in unused funds from San Ramon Road Phase III once Ca].trans has completed its closeout of the Phase III project and the last Federal payment. If the bids for the San Ramon Road Phase IV project come in sufficiently below the Engineer's Estimate, and some FAU funds will remain unused, then the City Council will have the option of transferring FAU funds to the Dublin Boulevard Widening project or releasing some of the purchased funds back to Foster City. Staff recommends that the City Council adopt the resolution approving the Program Supplement and authorizing the Mayor to execute same. ITEM NO. 4.7 COPIES TO: RESOLUTION NO. -90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PROGRAM SUPPLEMENT NO. 5 TO LOCAL AGENCY - STATE AGREEMENT NO. 04-5432 FOR FEDERAL AID PROJECTS AND AUTHORIZING THE EXECUTION OF THE AGREEMENT WHEREAS, the City of Dublin has signed a Master Agreement (Agreement No. 04-5432) with the State for the Federal Aid Program; and WHEREAS, the City of Dublin intends to undertake a street project on San Ramon Road from Vomac Road to Si]vergate Drive; and WHEREAS, the State of California Department of Transportation has prepared and submitted to the City of Dublin two copies of Program Supplement No. 5 to Local Agency - State Agreement No. 04-5432; and WHEREAS, said project wi]] qualify for Federal funds provided that the City of Dub]in has approved Program Supplement No. 5 to Local Agency - State Agreement No. 04-5432; and WHEREAS, it is in the best interest of the City of Dublin to approve said Program Supplement No. 5 to Local Agency - State Agreement No. 04-5432; and WHEREAS, said Program Supplement No. 5 to Local Agency - State Agreement No. 04-5432 is attached hereto and made a part hereof; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dub]in hereby approves this Agreement and authorizes the Mayor to execute same. PASSED, APPROVED, AND ADOPTED this 8th day of October, 1990. AYES: NOES: ABSENT: ATTEST: Mayor City Clerk STATE OF CALIFORNIA- BUSINESS, TRANSPORTATION AND HOUSING AGENCY GEORGE DEUKMEJIAN, Governor DEPARTMENT OF TRANSPORTATION BOX 7310 SAN FRANCISCO, CA 94120 (415) 923-4444 September 12, 1990 S£p ] 1990 Mr. Lee Thompson ~._ Director of Public Work~'UBI-.IC-- ~Vv'oR"- City of Dublin 100 Civic Plaza Dublin, CA 94568 04-Ala-0-Dbln M-A550( 4 ) CRP-L089(516) San Ramon Rd. Dear Mr. Thompson: Attached are two copies of Program Supplement No. 5 to Local Agency-State Agreement No. 04-5432 for funding of the above-referenced Federal aid Project on San Ramon Rd. from Silvergate Dr. to Vomac Blvd.. If this Supplement is satisfactory, please have both copies signed by the appropriate officials, and enter the resolution number and date of execution on the first page. Return both copies of the Supplement together with a certified copy of the City Council's Resolution approving the Program and authorizing its execution. Following our execution of the Supplemental Agreement, we will return a copy for your files. Sincerely yours, Preston W. Kelley District Director Robert H. Kuroda Local Streets & Roads Area Engineer Attachment PROGRAM SUPPLEMENT NO. 005 to LOCAL AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 04-5432 Date: Septembe 7, 1990 Location: 04-ALA-0-DBLN Project Number: M-A550(004) E.A. Number: 04-929427 CRP-L089(516) This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 12/12/83 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: On San Ramon Rd. from Silvergate Dr. to Vomac Blvd. TYPE OF WORK: Roadway widening & signal improvement LENGTH: 1.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [ ] Preliminary Engineering [ ] Right-of-Way [ ] [ ] Construction Engineering [X] Construction Estimated CostI Federal Funds I Matching Funds I Local OTHER OTHER $ 2,557,000 W36 $ 1,716,000 $ 841,000 $ 0 $ 0 $ 0 CITY OF DUBLIN STATE OF CALIFORNIA Department of Transportation By By Date Attest Title DEPUTY DISTRICT DIRECTOR OF TRANSPORTATION, DISTRICT 04 Date I hereby Certify upon my personal know[edge that budgeted funds are avaitabte for this encumbrance: Accounting Offic~~/~~~_~/~ , ~)_ Dr~mte ~' ~'~C~ $ ChapterI Statutes I Item I lea.r/ I ~,-og 467 1990 2660-101-890 90-91 20.30.010.200 C 229020 892-F 1716000. O0 Fund Source I AMOUNT 1716000.00 04-ALA-0-DBLN M-A550 (004) DATE:September PAGE: 2 SPECIAL COVENANTS OR REMARKS 7, 1990 Ail maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. The Local Agency will advertise, award, and administer this project and will obtain the State's concurrence prior to either award or rejection of the contract. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Division of Local Streets and Roads. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the 'Nondiscrimination Assurances' contained in the aforementioned Master Agreement for Federal-Aid Program. Whenever the local agency uses Federal or State Funds to pay a consultant on a cost plus basis, the local agency is required to submit a post audit report covering the allowability of cost payments for each individual consultant or sub-contractor incur- ring over $25,000 on the project. The audit report must state the applicable cost principles utilized by the auditor in determining allowable costs as referenced in CFR 48, part 31, Contract Cost Principles.