HomeMy WebLinkAboutItem 4.3 RejectBidsReadvertise (2)
CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: January 14, 1991
SUBJECT:
Contract No. 90-10 - Pedestrian Signal Handicap
Modification - Rejection of Bids
Report by Public Works Director Lee Thompson
EXHIBITS ATTACHED:
1) Resolution Rejecting All Bids
2) Summary of Bids
~_ Letter from Richard Sawdon
(luU' Adopt Resolution Rejecting All Bids and authorize
\ Staff to modify the scope of the project and re-
advertise the project for bid.
RECOMMENDATION:
FINANCIAL STATEMENT:
Low Bid Received:
$17,480
Engineer's Estimate:
$13,280
Budge t :
Design
Inspection
Construction:
$ 2,500
1,000
12,500
$16,000
DESCRIPTION: At its meeting of October 29, 1990, the City Council
authorized Staff to advertise for bids for Contract 90-10 Pedestrian Signal
Handicap Modification.
In Fiscal Year 1989-90, a survey of the location of pedestrian signal push
buttons was undertaken at the City Council's direction. Those able to be
rectified by simply moving the button lower on the signal poles were
retrofitted through the City's maintenance contract with Alameda County.
The remainder, which includes new or relocated stand-alone pushbuttons or
the removal of curbs, are included in this project. These improvements
would provide handicap access to all the City's traffic signal system
pushbuttons.
The City received a total of 4 bids (see attached bid summary) for this
project. The low bidder was Richard Sawdon with a bid of $17,480. Mr.
Sawdon has stated that he made an error in calculating his bid and has
requested to withdraw the bid and bid bond. Staff has reviewed Mr. Sawdon's
submittal and feels Mr. Sawdon did make a substantial mathematical error and
that the request is justifiable. The second low bidder is Community
Electric with a bid of $23,360, which is 76% above the engineer's estimate.
The two lowest bids indicate a very high unit price ($17.00 and $34.00 per
square foot respectively) on Bid Item No.4, which consists of pouring two
concrete pads to allow wheelchair-bound persons to access the pushbuttons at
the Amador Valley Boulevard/Stagecoach Road intersection. It is assumed
that the unit price is high because this is essentially an electrical
contract and the amount of concrete work is minimal. If this item were
eliminated, the bid price would still be somewhat over the construction
budget but would be much closer. The concrete work could be included with
the annual sidewalk repair program, for which the bids for concrete sidewalk
typically come in at about $4.50 per square foot. The annual sidewalk
repair project is anticipated to go to bid at the end of January, 1991.
Staff recommends that the City Council reject all of the bids and authorize
Staff to re-bid the Pedestrian Signal Handicap Modification project,
eliminating the concrete pad item from the specification.
------------------------------------------------------------------------------
ITEM NO. 4.;
COPIES TO: Bidders
J?Jv hoo-:3e
RESOLUTION NO. 01-91
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REJECTING ALL BIDS RECEIVED FOR CONTRACT 90-10
PEDESTRIAN SIGNAL HANDICAP MODIFICATION
WHEREAS, the City of Dublin did, on November 29, 1990, publicly
open, examine, and declare all sealed bids for doing the work described in
the approved Plans, Specifications, and Modifications for Contract 90-10
Pedestrian Signal Handicap Modification authorized by the City Council on
October 29, 1990, which Plans, Specifications, and Modifications are hereby
expressly referred to for a description of said work and for all particulars
relative to the proceedings under the request for bids; and
WHEREAS, the bids received are in excess of funds budgeted for
construction;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin does hereby reject all bids and authorize Staff to re-advertise the
project.
PASSED, APPROVED, AND ADOPTED this 14th day of January, 1991.
AYES: Councilmembers Burton, Howard, Jeffery, Moffatt,
and Mayor Snyder
NOES: None
ABSENT: None
~~~.-
Mayor
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Sawdon Construction
P.O. Box 350
Diablo, CA 9-1528
12-3-90
Cit~- Of Dublin
100 Civic Drive
Dublin, CA 9-1568
RE: Handicapped Si~nal Modification Bid 11-29-90
To Whom It May Concern:
This is to advise you that after careful review of my bid
for the above project I have discovered a significant
mathematical error in my calculations.
Because of this I am
hereby requesting that my bid and bidders bond be withdrawn
for this project.
Sincerely)
J1G 0: ~-
</.e.~/~
Richard Sm,-don
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