HomeMy WebLinkAboutItem 8.2 Goals and Objectives (2) /00 -Eb
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 14, 1990
SUBJECT: 1991 Goals & Objectives Study Session
(Prepared by: Richard C. Ambrose, City Manager)
EXHIBITS ATTACHED: City Council Minutes of March 27, 1990 Meeting
RECOMMENDATION: Direct Staff regarding desired changes, if any, in
the format of the City's Goals & Objectives Study
Session
2) Establish a special meeting date for the Goals &
Objectives Study Session
FINANCIAL STATEMENT: None
DESCRIPTION: Since 1983, the City Council has held a special meeting
to define the 'Goals & Objectives for the City each upcoming year. This
special meeting during the last few years has been held during the month of
February in order to provide adequate time for City Staff to incorporate
the Council's direction regarding its Goals & Objectives for the upcoming
year in the preliminary budget.
The format for last year's Goals & Objectives Study Session included the
following elements:
Prior to Goals & Objectives Session
1 ) Staff prepares a status report on the current years Goals &
Objectives.
2) Staff prepares proposed Goals & Objectives recommended for
consideration by the City Council for the upcoming year.
3) Councilmembers individually rank the proposed Goals & Objectives with
a ranking of high, medium, low priority, or no priority (delete) .
Councilmembers may also identify additional goals for Council consideration
at the study session. Each Councilmember completes the prioritization of
the Goals & Objectives and submits the prioritization prior to the
designated Study Session.
Goals & Objectives Session
1 ) Staff and Council review progress on current years Goals & Objectives.
2) Staff reviews proposed Goals & Objectives by program area for upcoming
year.
3) Council hears public comment on Goals & Objectives.
4) City Council deliberates and collectively adjusts rankings of Goals &
Objectives by program area.
Post Goals & Objectives Session
1 ) Staff prepares an implementation plan for the City Council's adopted
Goals & Objectives, which is presented as part of the Preliminary
Annual Budget and Five-Year Capital Improvement Program Update.
If the City Council is interested in changing the format of the Goals &
Objectives Development Process as indicated above, appropriate direction
should be provided to Staff.
Staff would recommend that the City Council call a special meeting to
consider the Goals & Objectives during the last week of February.
----------------------------------------------------------------------
COPIES TO:
ITEM NO.
` �O�60
ADJOURNED REGULAR MEETING - March 27,. 1990
An adjourned regular meeting of the City Council of the City of Dublin
was held on Tuesday, March 27 , 1990, in the West Room of the Shannoni
Community Center. The meeting was called to order at 6:45 p.m. , by
Mayor Paul Moffatt.
ROLL CALL
PRESENT: Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor
Moffatt.
CLOSED SESSION
On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous
vote, the Council identified the need to add a closed session in
accordance with Government Code Section 54956.9 (a) . The title of the
litigation was not stated, because to do so would jeopardize the
City's ability to conclude existing settlement negotiations to its
advantage.
The Council then adjourned to a closed session.
PUBLIC MEETING RECONVENED
At 7 : 07 p.m. , the public meeting was reconvened with all Council-
members present. -
City Manager Ambrose advised that the purpose of this special meeting
was to review the status of the City's 1989 Goals & Objectives and to
then establish, prioritize and adopt Goals & Objectives for 1990.
1989 GOALS & OBJECTIVES
With regard to the 1989 adopted objectives, Mr. Ambrose explained that
56 (57%) are either complete or nearly complete. Of the 65 objectives
which were designated high priority objectives, 42 (65%) are completed
or nearly complete. There were only 4 high priority objectives in
which no action was taken. Since February, 1989 , Staff identified 19
major tasks or responsibilities which were added during the year.
These tasks or responsibilities impacted Staff's ability to accomplish
those objectives originally adopted by the City Council last year.
Mr. Ambrose advised that with the adoption of the 1989-90 Capital
Budget, the Council allocated funding for a total of 26 Capital
Equipment items and/or Capital Projects. In addition to these
projects, 2 Capital Projects were added to the Capital Budget during
the first half of FY 89-90 . Of these 26 projects, the City has
completed or is on schedule with 19 projects at this time.
On Page 2 of the 1989 Report, under Finance goals, . Cm. Hegarty
discussed item 3 .b. , implementation of the Police Computer Aided
Dispatch Police Records System Software. He thought this should be a
CM - VOL 9 - 66
Adjourned Regular Meeting March 27, 1990
high rather than medium priority for Staff. Mr. Ambrose explained
that the County is not yet on line with the CAD system, but should be
by June, 1990.
On Page 3 , Intergovernmental Relations, 2 goals dealt with meeting and
aggressively monitoring activities of other agencies. Cm. Hegartv
questioned if Dublin was doing all it could in this rPn--'
seems that we get our comments in late in the game.
should be more aggressive, particularly regarding Z�
have a significant impact on Dublin.
c,�c
Specific instances were discussed. Mr. Ambrose fel
could spend more time regarding sewer and water issi
General Manager of DSRSD is very receptive to this.
Cm. Jeffery stated that many times in the past, she iiesitate
stating a position of the City Council when they may not have taken a
position.
Cm. Vonheeder felt that overall, Dublin does a pretty good job of
staying ahead of the game.
1990 GOALS & OBJECTIVES
Mr. Ambrose advised that the 1990 Preliminary Goals & Objectives
include a total of 105 objectives. This includes 35 new objectives
proposed for 1990. The remaining objectives have been carried over
from the previous year and/or have been expanded in scope.
Cm. Vonheeder stated that in some cases she had not ranked projects
and explained that if Staff was already working on something, she did
not feel a need to rank them, as they are already being done.
ESTABLISHMENT OF 1990 GOALS & OBJECTIVES
Council Proposed Objectives for
Program Area/Goal Priority Accomplishing Goal
I . General Government
A. Administration
►-�AomVso-D High (88) Prepare plan for maintenance &
operation of Civic Center
K'ZCK- High (85) Complete development of Municipal
Code
A a,; Razs z High (89) Prepare report on benefits of
establishing a Redevelopment Agency
Pr"a"SE High (85) Develop Business Registration
Ordinance
A►-AS2zSE hexFla.d- High (90) Develop & implement a "Customer
Service" Policy & Training Program
1ZAt-3tcid High (89) Prepare report on feasibility of
developing a local Economic
Development Program
"TEXE12Ar High (87) Develop Employee Recognition Pgm
CM - VOL 9 - 67
Adjourned Regular Meeting March 27, 1990
Council Proposed Objectives for
Program Area/Goal Priority Accomplishing Goal
VZo.1 ic,.J High (90) Report to Council on concept of
undertaking a Strategic Plan for .
City
V_e(- Medium (88) Develop & Implement Records Manage-
ment Program for City Clerk Records
Tic'xEi(L4 Medium (90) Undertake an employee training
needs assessment
B. Finance
M. F /d�c �FP`S , High (85) Review charges for services
rendered by all department
Develop a long term financial plan for
the City
�.�o��,.�►n High (89) Report to Council on sales tax
auditing program
High (89) Develop a 3-5 year forecast for
revenues and operating expenditures
to be used in conjunction with .
Five-Year CIP
Data Processing
�a.�►<�.� /MOt��4� High (90) Investigate & select Community
Ca�..Dtvc�J? SE 'S Development Data Processing System
Medium (88) Complete training on City Clerk &
Administrative software
tRo'�& /fAOL10-014edium (88) Work with County to install Police
Computer Aided Dispatch Police
Records System
'T<yte (Mow�cMedium (90) Establish Data Processing users
group to improve overall use &
operation of Data Processing System
Medium (90) Update Purchasing Ordinance
0L1 0� Low (90) Apply for Governmental Finance
Officers Assn Certificate of
Excellence for financial reporting
The Council discussed the goal to apply for Governmental Finance
Officers Association Certificate of Excellence for financial
reporting. Cm. Vonheeder felt that essentially, we are making great
strides and with the last audit, may have the necessary information
available to do this. Finance Director Molina stated he would like to
see this raised from a low priority to a high priority. Mr. Ambrose
explained the costs involved and felt that Dublin would benefit only
if it were going into debt, and he did not anticipate that we will in
the next year.
Also, under the Finance goals, George Zika questioned how many other
cities had done sales tax auditing programs, and how successful they
were. Mr. Molina advised that Livermore had done this and discussed
some of the information obtained.
CM - VOL 9 - 68
Adjourned Regular Meeting March 27, 1990
Council Proposed Objectives for
Program Area/Goal Priority Accomplishing Goal
C. Intergovernmental Relations
High Aggressively monitor activities of other
regional agencies
'AL-%- 9r'PTS Medium Meet jointly with representatives from
other agencies
D. Public Relations
►Ex�.�Rsi High (90) Prepare & distribute 1 City News-
letter & 1 Calendar/Annual Report
Tone, High (86) Work with Chamber of Commerce in
development of community profile
brochure
With regard to the goal of working with the Chamber of Commerce in the
development of a community profile brochure, Cm. Snyder expressed
concern in that there are a lot of businesses that should be involved
that don't necessarily belong to the Chamber of Commerce.
High (89) Develop Press Release Program
Discussion was held regarding the goal of developing a Press Release
Program. Cm. Jeffery felt that press releases should be structured in
a manner that they not go through one person. We should make sure
that we inundate the press with as much information as we get.
Cm. Hegarty expressed concern that there are often misconceptions
about what the City is doing.
The development of a Press Release Program, when ranked by the
Council, received a medium priority ranking, and Cm. Jeffery
encouraged someone to raise their ranking. Mayor Moffatt agreed to
change his ranking to a high priority, thus giving the combined
ranking by the Council a high priority status.
�Ext��A High (87) Work with School District to
develop Student Government Day or
comparable program
Also, when the City works with the School District to develop Student
Government Day or comparable program, Cm. Snyder stated he hoped that
Valley High and Valley Christian Schools were included.
►ExE%R-A- Medium (87) Complete Community Gift Catalog
Medium (90) Regularly contribute articles to
Chamber of Commerce Newsletter
Low (86) Prepare report on program for
recognition of outstanding
development
CM - VOL 9 - 69
Adjourned Regular Meeting March 27, 1990
D
Council Proposed Objectives for
Program Area/Goal Priority Accomplishing Goal
E. Contract Administration
High (90) Perform Contract Review
A.,4 V-"I Animal Control
2w.4►c,a /Tj Building & Safety
Crossing Guards
Engineering
Library Services
ftA«�c,a /RcSs Police
Public Works Maintenance
R,1,-�u :• �Ty .�s Street Sweeping
Ro..►c�a/r+�.?se�Traffic Signal Maintenance
'r N-a- Vector Control
II . Community Development
A. Planning
ibQ(_^ High (87) East Dublin General Plan Amendment
Specific Plan Studies
►CN High (88) West Dublin General Plan Amendment
Specific Plan Studies
High (87) Resolve Eastern Sphere of Influence
dispute with Livermore
'ZO,-4Cz High (85) Downtown Improvement Plan
Implementation Strategies
S���r�2�-re•�C�High (89) Alameda County Open Space
Litigation
High (89) Prepare State Mandated Housing
Element
TO•JC7-Altxe«c_High (89) Coordinate 1990 Census
High (89) Hansen Ranch 10 Lot General Plan
Amendment Study
The Council discussed the goal related to the Hansen Ranch 10 lot
General Plan Amendment Study. Cm. Hegarty stated his reasons for
giving this a low priority, when the rest of the Council rated it
high. The City held extensive public hearings on this project at both
the Planning Commission and City Council levels. He felt that the
request for 10 more lots is simply greed. He did not feel it was
appropriate to have Staff put in a lot of time on this.
Cm. Jeffery stated she gave it a high ranking just to get it over
with.
Mr. Ambrose and Mr. Tong advised that 60-70% of the Staff work on this
is completed.
(89) Implement Management Audit recommendations
Toaq High Establish a planning & scheduling system
U for current planning applications
High Schedule current planning applications
for a public hearing at the time of
complete submittal
High Modify role of "Planner of the Day"
CM - VOL 9 - 70
Adjourned Regular Meeting March 27, 1990
Council Proposed Objectives for
Program Area/Goal Priority Accomplishing Goal
lo►-q High Convert records system to street address
J based system
► oNq High Revise Zoning Ordinance in accordance
_ ��JJ with Management Audit recommendations
High Modify Site Development Review process &
guidelines
To High Streamline submittal requirements
High Develop mid-range planning work program
�N,-aaas� /mac-Medium Establish Development Review Committee
Medium Develop more effective handouts &
brochures
Medium (85) Review Zoning Ordinance
—% 0,4 C--- Medium (86) Report on historic element to
General Plan
Tot-AC- Low (89) Antennae Study
B. Building & Safety
Tp,JUSt+cYZHigh (88) Continue follow-up of enforcement
of non-conforming signs
'I w A?e .%4
C. Engineering High (89) Establish plan line for 2-lane
access road to facilitate opening
of Hacienda Drive/I-580 Interchange
Medium (89) Establish City standard detail
_ specifications for public improvmts
Medium (9 0) Update Traffic Ordinance
'rHvM?sor-4Medium (90) Update traffic signs & marking
inventory
Cm. Snyder questioned what type of tools will be given to the intern
to accomplish the update to traffic signs and marking inventory. Mr.
Thompson advised that the City has an inventory and the intern will
actually do a field survey. Mr. Rankin advised that the intern will
also check for reflectivity and whether signs need to be replaced.
III . Culture & Leisure
A. Recreat}}' on
' rHigh (8 6) Renovate Shannon Park
Lo,jwz, "High (89) Develop Park & Open Space Master
Plan for East & West Dublin
L4wAa.i/THv-11"'`1High (89) Develop Master Plan for Dublin
Sports Grounds
Lc-jA6?—High (87) Develop adult/youth sports program
La,4,xz; High (89) Renovate Dublin High School
football field & track
L ca_4,4,zr-High (90) Complete facility development
agreements with School District
for:
Dublin High School baseball fields
Dublin High School tennis courts
Frederiksen tot lot
CM - VOL 9 - 71
Adjourned Regular Meeting March 27, 1990
Council Proposed Objectives for
Program Area/Goal Priority Accomplishing Goal
Low ao-r High (89) Complete Alamo Creek Park Phase II
Lo,.jaxcr High (89) Develop a vandalism awareness
program in cooperation with Public
Works & Police
LowaaT'High (90) Investigate addition of student
representative to Park & Recreation
Commission
With regard to the goal to investigate the addition of a student
representative to the Park & Recreation Commission, the overall
Council ranking placed this as a medium priority. Cm. Jeffery stated
she felt it was important to involve kids in their local government,
and this would be a nice chance to have someone on the Commission
representing the youth. Cm. Hegarty agreed to change his rating to a
high, thereby placing this in a high priority. Staff pointed out that
this was listed as medium priority by error. It was actually already
a high priority.
Low A-e," Medium (89) Investigate opportunities for trail
development
L�1�JA(Lw Medium (89) Work with Pleasanton & Livermore to
pursue development of 5-year
regional childcare master plan
Medium (89) Report to Council on appropriate
role for City re human services
LoWv-' Medium (90) Expand aquatics program
Low (89) Investigate feasibility of skate
board park
TEAC- ca-A- Low (89) Participate on Citizens for Valley
Performing Arts Center Study
Committee
Lo.-•oA i Low (88) Develop a slide presentation
promoting City Recreation programs,
parks and facilities
IV. Public Safety
A. Police
High (87) Provide alcohol/drug awareness
program to include all grades
within public & private schools
24Sr High (89) Increase narcotic arrests by 50%
SSE High (89) Implement Police Computer Aided
Dispatch & Records Management
System
iZoS� High (89) Implement comprehensive personal
safety program for adults
�$e High (90) Develop a long-range organization &
staffing plan for the Police
Department
CM - VOL 9 - 72
Adjourned Regular Meeting March 27, 1990
Council Proposed Objectives for
Program Area/Goal Priority Accomplishing Goal
2S High (90) Develop & implement a program to
reduce commercial false alarms by
Esc 20%
High (90) Develop & implement a business
�il+ur,ps cr watch program
/12-aSC Medium (89) Develop & implement a facility
operation & maintenance program for
Police facility
t2oS� Medium (90) Develop & implement a "Bank Watch"
Program
B. Animal Control
No,f3a.as,� High (86) Prepare report to Council on long
term solution for animal shelter
C. Disaster Preparedness
QAc�k ►� /i6iTTQ*9-High (90) Hold disaster simulation exercise
To,j&�tc-high (90) Develop Earthquake Damage
Assessment Program
With regard to Disaster Preparedness, Cm. Snyder advised that the
School District is also required to have a disaster simulation
exercise program and questioned if we could coordinate somehow. Mr.
Rankin advised that the City has been doing this from the standpoint
that the City's Recreation Director is the principal staff person for
shelter locations and sharing information, plus some of their
equipment might be used.
Mr. Ambrose explained that Mr. Taugher is working on the development
of an earthquake damage assessment program. Cm. Snyder felt it would
be a good idea to have all the Valley cities work together on this.
Cm. Jeffery indicated she attended a seminar in Hollister shortly
after an earthquake and relayed some of the information. Quite often,
governments unfortunately tend to become the enemy in disaster
situations.
Cm. Vonheeder felt that if we lose communication, we need to have some
way to get information to the people.
Mr. Rankin stated that all the preparedness information indicates that
neighborhoods need to be prepared to fend for themselves for 3 days
following a disaster.
D. Waste Management
High (90) Implement single family residential
recycling program
High (90) Prepare recycling & source
reduction element to County Waste
Management Plan
CM - VOL 9 - 73
Adjourned Regular Meeting March 27, 1990
Council Proposed Objectives for
Program Area/Goal Priority Accomplishing Goal
l` ►�c;N High (90) Prepare report on expanded
recycling program to potentially
include waste oil & service to
multi-family & commercial customers
V. Transportation
A. Maintenance
'r►+oM�so.J High (90) Implement 3 new community volunteer
_ projects
T High (88) Report to Council on cost/benefit
of computerized irrigation system
B. Transportation
�3rZasc /�G: igh (88) Resolve issue of Downtown & East
Dublin BART Station
4ompsa a High (88) Report to Council on Traffic Impact
Fee Study
"T koMtas o,J High (87) Coordinate 1-580 improvements with
Pleasanton & CalTrans
Rr�3Ro5E/T4 0t-FSJI�igh (90) Develop financing plan for easterly
extension of Dublin Blvd to SP ROW
and 2-lane access road to facili-
tate opening of Hacienda Dr/I-580
Interchange
High (87) Resolve BART Park & Ride Lot
O installation in downtown Dublin
High (88) Work with Tri-Valley Council to
develop Regional Transportation
Plan
With regard to the goal listed to work with Tri-Valley Council to
develop Regional Transportation Plan, Cm. Vonheeder advised that all
the Valley Staffs feel pretty much the same about the recent MTC
report. It is highly unlikely that much of the information in their
report will be used to draft the RFP. All the cities have grave
concerns related to the conclusions of the report.
�al�edium (87) Work with other agencies to
implement Measure B projects
I11'e edium (87) Report on County Transportation
Plan
Cm. Jeffery requested that a goal be added under Capital Improvements
to move the "walk" signal buttons so they can be reached from a
wheelchair. Mr. Thompson advised that the intern will inventory
these. Mr. Rankin advised that the City is constantly being informed
that the extended poles have been knocked down.
Capital Improvements
►-o,-.Fs-a4 Move "walk signal" buttons so they can
be reached from a wheelchair
CM - VOL 9 - 74
Adjourned Regular Meeting March 27, 1990
ADJOURNMENT
There being no further business to come before the Council, the
meeting was adjourned at 9 :45 p.m.
,Mayor
ATTEST:
City Clerk
CM - VOL 9 - 75
Adjourned Regular Meeting March 27, 1990