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HomeMy WebLinkAboutItem 8.5 Establish Community Safety Asst. Position (2) CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: February 25, 1991 SUBJECT: Establishment of Position of Community Safety Assistant (Report Prepared by Paul Rankin, Assistant City Manager and Lou Ann Riera-Texeira, Assistant to the City Manager) EXHIBITS: 1 . Resolution Amending the Classification Plan 2 . Resolution Amending the Salary Plan for Full Time Employees 3 . Revised 1990-91 Position Allocation Plan RECOMMENDATION: A opt Resolutions and revised position allocation plan; uthorize a budget transfer from the Police Personal Services budget to the Disaster Preparedness budget. All expenses for this position will be appropriated 50% in the Police Budget and 50% in the Disaster Preparedness budget. FINANCIAL Current Annual Budget Annual Cost of IMPACT: (Part-time Position) Proposed Position $17, 021 $44, 960 - $54, 597 Above numbers include salary and benefits . Note: The part-time position was not eligible for most benefits. Also, actual cost will depend on the placement of the individual selected within the approved salary range and on the level of coverage selected. Projected 1990-91 Expense for Full Time Position (Assumes Selection by May 1, 1991) Salary $ 5, 380 - $ 6,724 Benefits/Taxes 2, 058 - 2 , 321 TOTAL $ 7, 438 - $ 9 , 045 1990-91 Funds Available in Police Personal Services budget due to vacancy: $11,368 DESCRIPTION: In 1984 , the City Council approved the establishment of the position of Crime Prevention Assistant. The duties of this position involve coordinating various community crime prevention programs including the neighborhood watch program and community safety programs. Basis for Request Prior to Budget The part-time Crime Prevention Assistant position is currently vacant. Prior to filling the position staff analyzed the current needs in providing community programs. Staffing of these programs has changed since the part- time position was originally established. ---------------------------------------------------------------- COPIES TO: nn ITEM NO. A&*1 j"I J //) _ '�"-) Typically, a request for additional personnel is presented during annual budget deliberations; however, the proposed change will impact how the current vacancy is filled. In order to avoid further impact on the programs caused by a vacancy, staff is requesting that the City Council consider a change in the position at this time. This will allow staff to proceed with the recruitment. Current Crime Prevention Program Staffing Presently, the City' s Crime Prevention Assistant position involves making public presentations, designing crime prevention literature and working with various segments of the. community to promote crime prevention. The minimum qualifications of the position include some prior peace officer experience and completion of the POST Basic Certificate Program. As part of the FY 1989-90 budget, the City Council approved additional staffing for the Crime Prevention program area. The change involved establishing a full-.time Deputy Sheriff position to provide community based services. This position is a sworn Police Officer, assigned to crime prevention and community safety programs. A Detective Sergeant position has the day-to-day responsibility for supervising the work of both the part-time City employee and the full time Deputy Sheriff. Demand for Neighborhood Watch Programs As the City continues to grow, and as citizens become more concerned with community safety issues, the demands for these types of prevention and preparedness programs will increase. For example, during calendar year 1990, the City' s part-time Crime Prevention Assistant conducted 15 neighborhood watch meetings, one earthquake preparedness presentation, and 26 crime prevention presentations. These programs are popular and provide the City with, an excellent vehicle to distribute public information. Status of Current Disaster Preparedness Efforts The Disaster Preparedness Program is currently coordinated by the City Manager' s Office. The primary coordinating responsibility is with the Assistant City Manager. Staff has worked with the Dougherty Regional Fire Authority (DRFA) and with independent consultants to develop disaster response plans. In accordance with State guidelines the plans need to be capable of addressing a variety of incidents. Also, the focus is on developing flexible lists of resources (i.e. , shelter locations, equipment, manpower, etc. ) to respond to different types of incidents. For example, it is not possible -to indicate that a particular location will be a shelter. The City needs to identify options and the decision is made based on circum- stances surrounding the incident. In order for the City to effectively meet its responsibilities, all City staff need to be trained and informed of their role in the event of a disaster. Staff has worked with the Department Directors on operational plans, which identify their key areas of responsibility. For example, the Recreation Director is responsible for coordinating shelter locations, and the Planning Director is responsible for assisting with logistics. Although some work has been done in this area, all Departments need additional assistance in locating information necessary to carry out their responsibilities. Given the current duties and projects assigned to the Assistant City Manager, there has not been adequate time to follow-up on a regular basis with individual departments. Advantages of Combining Responsibilities of Crime Prevention and Disaster Preparedness The current Neighborhood Watch Program has a component entitled: "Neighbor- hood Preparedness. " This is a direct link to the City' s Disaster Prepared- nesss activities. Residents are encouraged to plan for meeting their own needs for at least 72 hours following a major earthquake. The revised staffing will allow staff to meet the following goals: DISASTER PREPAREDNESS - Conduct a Disaster Simulation Exercise. - Assist City Departments and contractors in identifying how they will effectively function in the City' s disaster organization. - Complete the purchase of supplies and equipment to furnish the Emergency Operations Center (EOC) . - Update disaster plans. - Provide City representation 'at County and regional disaster planning meetings. CRIME PREVENTION - Develop a Neighborhood Park Watch Program - Provide improved access to the community as a full time position, which will be working five days per week. - Improve upon the connection between disaster preparedness and crime prevention educational programs. Staff does not believe that there is presently a need for full-time staffing in both the Crime Prevention and Disaster Preparedness program areas. The combined duties provide flexibility in addressing the City' s needs in an efficient manner. Having a full time employee assist with the Disaster Preparedness function will allow staff to meet the identified goals and provide continuity in addressing unmet needs. This will also improve the level of services provided in Crime Prevention. Proposed Position The proposed job duties as outlined in the attached job specification (Exhibit 1 ) would include crime prevention activities as well as disaster preparedness duties. Examples of duties include making public presenta- tions in the areas of crime prevention and disaster preparedness; collecting and analyzing data; establishing and maintaining cooperative working relationships with those contacted in the course of work, etc. The minimum qualifications for the position include either a Bachelor' s degree in Criminal Justice or a related field and one year of experience in police services, public safety or a related field or an A.A. degree plus three years of experience. Supervision It is proposed that the new position be formally supervised by the Assistant City Manager. The current part-time position is supervised by a County Sheriff ' s Department employee. Having a contractor supervise a City employee can be difficult, as they are not familiar with City personnel policies and procedures. It is anticipated that the Sheriff ' s personnel will continue to supervise this position on those the day-to-day tasks associated with Crime Prevention programs. In addition, the Police personnel will provide the Assistant City Manager with input on job performance relating to the crime prevention aspects of the position. The Assistant City Manager will continue to be responsible for supervising the overall Disaster Preparedness function. In•'accordance with the City' s Personnel System, the City Council will need to authorize revisions to the following documents, before the City can proceed with a formal recruitment: • Classification Plan • Salary Plan for Full Time Employees • 1990-91 Position Allocation Plan Classification Plan Pursuant to the City' s Personnel System Rules, each position must include a title and class specifications identifying essential characteristics, knowledge, skills, abilities and requirements of the position. A resolution adding the new class specification for the position of Community Safety Assistant to the City' s Classification Plan is proposed for Council consideration. Salary Plan for -Full-Time Employees Included in the City' s Personnel System are salary plans for full-time and part-time positions. The salary plans indicate the minimum and maximum salary ranges for each position. Based on the proposed job duties of the new position and on a review of the City' s current Salary Plan, staff has developed a salary range for the position of Community Safety Assistant. The salary range is benchmarked to the City' s Assistant Planner. This is because both positions require a similar level of responsibility ( i.e. , provide technical assistance, perform entry level professional duties, etc. ) . In addition, both positions possess similar job duties (i.e. , program planning, coordinating and monitoring; preparing reports; make effective presentations, etc. ) and both require similar knowledge and abilities ( i.e. , ability to communicate effectively in writing and verbally, compile and analyze data, etc. ) . The proposed salary plan for full-time employees includes a salary range for the position of Community Safety Assistant. 1990-91 Position Allocation Plan Included in the annual budget is a Position Allocation Plan. The establishments of the new position of Community Safety Assistant would require a modification to the 1990-91 Position Allocation Plan. The modification would include adding a "Disaster Preparedness" Department heading to include . 5 Full Time Employee (FTE) position, and changing the current position allocation in Police Services to include . 5 FTE. Conclusion Staff recommends that the City Council review the proposed modifications , adopt the necessary resolutions and the revised 1990-91 Position Allocation Plan, and approve a budget transfer from the City' s Contingent Reserve. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AMENDING THE CLASSIFICATION PLAN WHEREAS, in accordance with the Personnel System Rules, the City Council adopted Resolution No. 30-84 and subsequent amendments which comprise the Classification Plan; and WHEREAS, resulting from the establishment of the new Community Safety Assistant position, an additional job classification is needed; and WHEREAS, the adoption of a job classification is required for all authorized positions. NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent amendments shall be further amended to include a new classification and job description for the position of Community Safety Assistant as set forth in Attachment A. BE IT FURTHER RESOLVED that this document shall become part of the official Classification Plan for the City of Dublin. PASSED, APPROVED AND ADOPTED this 25th day of February, 1991. AYES: NOES: ABSENT: Mayor City Clerk COMMUNITY SAFETY ASSISTANT DEFINITION The Community Safety Assistant is an entry level professional position. The position will provide assistance in the analysis, development, implementation and monitoring of crime prevention, disaster and related preparedness and community safety programs. SUPERVISION RECEIVED AND EXERCISED Receives direction from management personnel; may receive technical and functional supervision from other administrative, professional or technical personnel. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: Assists in the development of program elements in the areas of crime prevention and disaster preparedness. Develops and prepares reports, newsletters, Disaster Preparedness Plan modifications, promotional material and related program correspondence. Makes public presentations (e.g. , neighborhood watch meetings, community safety programs, merchant alert program meetings, etc. ) before various citizen groups; committees; City Council, commissions and staff. Presentations and meetings may be scheduled in the evening. Attends and participates in local and regional meetings regarding disaster planning and crime prevention activities. Assists in compiling and analyzing statistical, economic and other data relating to crime prevention and disaster preparedness. Develops, coordinates and maintains emergency plans, procedures and checklists needed for the City' s disaster response plan. Assists City employees and Department representatives in obtaining information necessary for components within the City' s Disaster Preparedness plans. Organizes and conduct research studies. Operates video equipment. Performs other duties as required. MINIMUM! QUALIFICATIONS Knowledge of: Crime prevention techniques used in various neighborhood watch and community safety, preparedness and prevention programs; procedures residents and business owners can take to prevent crimes, prevent and prepare for disaster; and public relations skills. MINIMUM QUALIFICATIONS (Cont'd) Ability to: Communicate effectively both in writing and verbally; make effective presentations at public meetings; establish and maintain cooperative working relationships with those contacted in the course of work including working with the operating departments to review and update the Disaster Preparedness Plan; assist with coordinating disaster simulation exercises; monitor community disaster preparedness issues; prepare and present comprehensive but succinct written and oral reports; compile and analyze statistical, economic and other data relating to crime prevention and disaster preparedness; work a flexible schedule; operate video and computer equipment; and schedule various activities. TRAINING AND EXPERIENCE Training and experience equivalent to either a Bachelor ' s degree from an accredited college or university with major course work in Criminal Justice Administration or closely related field plus one year of experience with programs involving crime prevention, disaster preparedness or related activities. OR An Associate degree with major course work in Criminal Justice Administration or closely related field plus three years of experience with programs involving crime prevention, disaster preparedness or related activities. Some prior peace officer experience desirable. A Master ' s degree in Criminal Justice Administration or closely related field may be substituted for six months of required experience. Completion of POST Basic certificate desirable. License: Valid California Driver' s License Class III to be maintained as a condition of employment. RESOLUTION NO. - 91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL IN ACCORDANCE WITH THE PERSONNEL RULES WHEREAS, the City Council has adopted a Salary & Benefit Plan pursuant to the Personnel System Rules; and WHEREAS, the City Council has adopted Resolution No. 137-90 which establishes a Salary Plan for full-time personnel in accordance with the Personnel Rules; and NOW, THEREFORE, BE IT RESOLVED that the following salary provisions shall be established in accordance with the City of Dublin Personnel System Rules. BE IT FURTHER RESOLVED that any previous enacted salary provisions contained in Resolution No. 137-90 shall be superseded by this Resolution. ARTICLE I: SALARY PROVISIONS SECTION A: REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT (FLSA) OVERTIME PROVISIONS Employees covered under this Section shall be paid a monthly salary within the following ranges with the exclusion of any Performance Pay Adjustment granted in accordance with the Personnel Rules. In the event of a part- time appointment, the employee shall be compensated on an hourly basis. Monthly Monthly Hourly Hourly Minimum Maximum Minimum Maximum Administrative Assistant $2, 944 $3 , 680 $16. 98 $21. 23 Administrative Services/Finance $4,462 $5, 578 $25.74 $32 . 18 Director Assistant City Manager $4, 763 $5,954 $27. 47 $34 . 35 Assistant to the City Manager $3 , 644 $4, 555 $21. 02 $26. 27 Associate Planner $3 , 139 $3 ,924 $18 . 10 $22 . 63 City Clerk $3, 210 $4, 013 $18 . 51 $23 . 15 Planning Director $4,430 $5, 538 $25. 55 $31.95 Public Works Director/City $5, 091 $6, 364 $29. 37 $36. 71 Engineer Recreation Director $4, 262 $5, 327 $24 . 58 $30. 73 Recreation Supervisor $2, 780 $3 , 475 $16. 03 $20. 04 Secretary to the City Manager/ $2 ,750 $3 , 438 $15. 86 $19 . 83 Deputy City Clerk Senior Civil Engineer $4, 214 $5, 268 $24 . 31 $30. 39 Senior Planner $3 , 631 $4, 539 $20.94 $26. 18 SECTION B: REGULAR EMPLOYEES COVERED BY OVERTIME PROVISIONS OF FLSA. Employees covered under this Section shall be paid hourly wages within the following ranges with the exclusion of any Performance Pay Adjustment granted in accordance with the Personnel Rules. The monthly salaries are shown for informational purposes only. Monthly Monthly Hourly Hourly Minimum Maximum Minimum Maximum Assistant Planner $2, 690 $3 , 362 $15. 51 $19. 39 Clerk Typist/Receptionist $1, 853 $2 , 316 $10. 69 $13 . 36 Community Safety Assistant $2, 690 $3 , 362 $15. 51 $19. 39 Finance Technician $2 ,284 $2,855 $13 . 17 $16. 47 Public Works Inspector $2, 910 $3 , 637 $16. 78 $20.98 Recreation Coordinator $2 , 314 $2,892 $13 . 35 $16. 68 Secretary $2, 284 $2 , 855 $13 . 17 $16. 47 PASSED, APPROVED AND ADOPTED this 25th day of February, 1991. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk 1990-91 POSITION ALLOCATION PL` dosed Amendment: February 25, )1 PROPOSED 1989-90 PROPOSED 1989-90 1990-91 ALLOCATED 1990-91 ALLOCATED CHANGE TO TOTAL CITY ADD'L CITY CONTRACT CONTRACT 1990-91 DEPARTMENT CLASSIFICATION POSITIONS POSITIONS POSITIONS POSITIONS ALLOCATION City Manager City Manager 1 1 Assistant City Mgr 1 1 Asst to the City Mgr 1 1 Administrative Assistant 1 (1 ) 0 City Clerk 1 1 Clerk Typist/Receptionist 1 1 Clerk Typist/Receptionist (Half-Time) 1 _ 1 Sub-Total 6 0 6 Legal Services City Attorney 1 1 (Meyers, Nave, Assistant City Attorney 1 1 Riback & West) Sub-Total 2 2 Administrative Admin Svcs/Finance Dr 1 1 Services Finance Technician 1 1 2 Finance Tech (Part-Time) 1 _ 1 Sub-Total 3 1 4 Police Services Captain 1 1 'Lieutenant 1 1 (Alameda County Patrol Sergeant 5 5 Sheriff's Dept) Detective Sergeant 4 4 Patrol Officer 15 15 Traffic Officer 2 2 Specialist Clerk 3 (1 ) 2 Secretary 1 1 Crime Prevention Asst (Part-Time) 1 (1 ) 0 Community Safety Asst _5 _ _ .5 Sub-Total 1 .5 30 0 31 .5 Disaster Community Safety Asst _5 .5 Preparedness Sub-Total .5 .5 Public Works/ Public Works Director/ Administrative City Engineer 1 1 Secretary 1 1 Clerk-Typist/Receptionist (Half-Time) 1 (1 ) 0 Clerk-Typist/Receptionist (Full Time) 1 1 Maintenance Supervisor (MCE) _ _ 1 1 Sub-Total 3 0 1 4 Public Works Foreman/Crew Leader 1 1 (MCE Corp) Laborer/Maintenance Worker 7 7 Maintenance Supervisor (Building Maint) _ 1 1 Sub-Total 8 1 9 Park Maintenance Foreman/Crew Leader 1 1 (MCE Corp) Laborer/Maintenance Worker 5 1 6 Sub-Total 6 1 7 PROPOSED 1989-90 PROPOSED 1989-90 1990-91 ALLOCATED 1990-91 ALLOCATED CHANGE TO TOTAL CITY ADD'L CITY CONTRACT CONTRACT 1990-91 DEPARTMENT CLASSIFICATION POSITIONS POSITIONS POSITIONS POSITIONS ALLOCATION Recreation Recreation Director 1 1 Recreation Supervisor 1 1 Recreation Coordinator/ 3/4 Time-Senior Program 1 1 Recreation Coordinator/ 2/3 Sports Program 1 1 Secretary 1 1 Clerk-Typist/Receptionist 1 1 Recreation Coordinator 1 1 Sub-Total 7 7 Planning Planning Director 1 1 Senior Planner 2 2 Associate Planner 2 2 Assistant Planner/Zoning Investigator 1 1 Secretary 1 1 Clerk Typist/Recptnst 2 2 Contract Planner(Full Time) 1 1 Contract Planner (Part- time) _ _ 1 1 Sub-Total 9 1 1 11 Building & Safety Chief Building Official 1 1 (laugher & Building Inspector 2 2 Associates) Secretary 1 _ 1 Sub-Total 1 3 4 Engineering Public Works Inspector 1 1 2 (Santina & Assistant City Engineer _ 1 1 (1 ) 1 Thompson,Inc) Sub-Total 1 1 2 (1 ) 3 Econ Development Downtown Coordinator (P.T. ) 1 1 Sub-Total _ 1 1 TOTAL 31 2 53 4 90 ACTUAL 1989-90 RECOMMENDED 1990-91 ACTUAL 1989-90 RECOMMENDED 1990-91 CITY POSITIONS CITY POSITIONS CONTRACT POSITIONS CONTRACT POSITIONS 31 33 53 57 NOTE: With the exception of Legal Services, all of the designated personnel perform duties directly from City facilities. This listing does not account for the temporary part-time Recreation Staff which varies between 30-35 additional employees, or for the Interns used in the Building, Engineering, and Planning Departments. Santina & Thompson (Engineering) , MCE Corporation (Public Works) , and Police Services have additional employees who perform work under contract to the City of Dublin at off-site locations. The City of Dublin provides personnel, labor relations, workers' compensation, and administrative support for the Dougherty Regional Fire Authority. The Authority has 53 employees who are not included above since this represents a separate entity.