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HomeMy WebLinkAboutItem 8.7 Community Block Grant Program (2) CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: February 25 , 1991 SUBJECT: 1991-1992 Community Block Grant (CDBG) Program. REPORT PREPARED BY: Dennis Carrington, Senior Planner EXHIBITS ATTACHED: A - Letter from Berty F. Gary, Alameda County Housing and Community Development program specialist B - 1991-1992 CDBG allocation Spreadsheet C - Minutes of September 10 , 1990 City Council consideration of request for assistance from the /� Kaleidoscope Activity Center. RECOMMENDATION: Direct Staff to submit applications for approximately $46,803 in CDBG funding for the following programs for FY 1991-1992 . 1) Minor Home Repair - $8 ,797 2) Dublin Senior Center renovation - $9 , 225 3 ) Dublin Housing Authority/Arroyo Vista playground equipment installation project - $23 ,781 4) Kaleidoscope Activity Center $5,000 FINANCIAL STATEMENT: (See discussion below. ) DESCRIPTION: Since 198,2 , the City of Dublin has participated in the Alameda County Urban County Housing and Community Development Block Grant (CDBG) Program. In May 1990 , the City entered into a City-County Cooperation Agreement for CDBG Program Years 1991 , 1992 and 1993 . ---------------------------------------------------------------------- COPIES TO• ITEM NO. In the current program year, CDBG funds were allocated as follows: 1) Minor Home Repair - $7 ,700 2) Arroyo Vista Soundwall Payback - $14 , 200 3) Dublin Senior Center Renovation - $19 ,900 - Kitchen - Floor Staff has received estimates for portions of the Dublin Senior Center renovation that exceed available FY 1990-1991 funds. This will require a minor carryover to FY 1991-1992 as well as additional funds to cover the shortfall . Roof repairs are also needed to complete the renovation and funds are included in the FY 1991-1992 application. The estimated amount of CDBG funds available in the upcoming program year is $46,803 as shown in Exhibit B. Of that total $38,006 ($31, 406 for Jurisdiction Improvement Projects and $6 ,600 for General Administration) can be allocated to eligible projects. The balance, $8,797 , must be used for housing rehabilitation, such as minor home repair. The city Staff , the Kaleidoscope Activity Center and the Dublin Housing Authority Staff have prepared applications for three eligible projects. These applications are requesting FY 1991-1992 program funding as follows: 1) Dublin Senior Center Renovation $9 ,225 2) Kaleidoscope $25,000 3) Dublin Housing Authority playground equipment installation project for Arroyo Vista $30 , 000 TOTAL $64 ,225 Staff recommends that the City Council direct Staff to submit applications for CDBG funded programs for FY 1991-1992 as follows: 1) Housing Rehabilitation $8 ,797 2) Dublin Senior Center Renovation $9 ,225 3) Dublin Housing Authority playground equipment installation project for Arroyo Vista $23 ,781 4) Kaleidoscope $5 ,000 TOTAL $46,803 The $9, 225 allocation to the Dublin Senior Center renovation would include equipment and roof repair. The $5,000 allocation to the Kaleidoscope Activity Center would support its efforts to aid developmentally disabled youths and their families. This amount is in line with allocations from the Cities of Pleasanton and Livermore. Based on information from the applicant, Dublin accounts for approximately 10% to 20% of the demand for services of the Activity Center, or approximately 25% to 50% of the demand of the City of Pleasanton. Taking those ratios into account, an allocation of $2,500 to $5,000 during the upcoming program year would be appropriate. Pleasanton has allocated $10,000 of CDBG funds for FY 91-92 and $15,000 for FY 92-93 . Livermore is considering a request for $25 ,000 of CDBG funds split between FY 91-92 and FY 92-93 . The city of Dublin supported Kaleidoscope in FY 84-85 with $27 ,000 in start up funding through the CDBG related Jobs Bill. The $23 ,781 allocation to the Dublin Housing Authority would support the much needed installation of playground equipment that was purchased but not installed. There is the possibility that the actual amount of funds received from CDBG could vary from the amount originally quoted to County HCD. Should the amount of CDBG funding vary, Staff would recommend that the amounts allocated to the Dublin Housing Authority would be increased or decreased accordingly. The City Council may allocate CDBG funds among eligible projects as it chooses. It is necessary that a decision be made regarding funding levels for given projects at this meeting due to the need to submit applications to County HCD by February 28 , 1991 (HCD has verbally agreed to this date rather than the February 22, 1991 date in the HCD letter) . Staff recommends that the Council direct Staff to submit applications for approximately $46 ,803 in CDBG funding for FY 1991-1992 as described in the Staff Report. ----------------------------------------------------------------- Item No. Copies To: Agenda File County HCD File Ophelia Basgal Michael Huckins Dennis Carrington /ctycntyl /4^�� ALAMEDA COUNTY PLANNING DEPARTMENT Housing & Community Development Program Date: December 13, 1990 To: Urban County TAC Members From: Berty F. Gary, Program Ta S, li ILI Subj: CDBG ALLOCATION, FINAL STATEMENT, SUBGRANTEE AGREEMENTS PRELIMINARY SCHEDULE Program Year 1991-1992 1. Requests for proposals to Urban County Cities December 21, 1)90 2. Final allocation letters to cities when 1991-1992 CDBG Grant amount received rrom HUD 3. Project Submi.ttals due to HCD* February 22, 1991 4. Preliminary Statement to HCDAC April 2, 1)91 5. Preliminary Statement to TAC April 18, 1991 6. Preliminary City Agreements to TAC April 18, 1991 7. City Agreements to City Councils May, 1991 8. CDBG Statement Public Hearing May 7, 1991 9. CDBG Statement Public Hearing and BOS Approval May 14, 1991 10. Final Statement to HUD May 24, 1991 11. City Agreements to Board of Supervisors June 11, 1991 12. City Agreements to HUD June 25, 1991 * Assume 90-91 funding levels NOTE: All dates are approximate o671B ExWM n 224 W. WINTON AVENUE • ROOM 169 • HAYWARD, CA 94544 • 415/670-5404 i991-19923 CDBG ALLOCATION (91ALLOC = Al. ..M27) - PROJECT PERCENTAGE ALLOCATIONS -_ --. DATE: 01-Feb-91 __---------- -------------------------------- --- _. ... - - ------- - .. jURISDICTION NEW ! TOTAL ' HOUSING: `. CDRG IMPROVEMENT HOUSING CflNSTfiL�CTZOh! ! PROJECT '. COUNSrLI€ B GENERAL. ! . ANNUAL REHABILITATION r�ISTAt-CE- - ! FUNDING .._ --SERVICES----ADIIIN�-'._____TOTAL _. (7::) ! 100=: ! (20;:)— _-_ 100%)- --------------------- -_--_--_' -----------S--------------- t - - - - OWNED: REhkT�cL .. ...._. - --- - --•--------------------------- ----- ------- ------! ----------- --------- ----- TOTAL.S $793,0830- $290,796 $14`5.398 Sg32.525 ! �`•1 ,.3?1.St70 = 91.000 t•,�53�,20© ! _ 1 ,765.00d _ -- '---"^----- - '------------ -----------------------------' ---------- ALBANY - - $93,221- $26 ,070 _ ! $119,891 ! $6.500 '. $126,491 $31 - $40.203 ' - ...- sS,600- ! _— $46,803 Q-- DUES T1•E- ,446 EMERr ILLE s 8,39d- $21 . 592 ! x44,984 ! $6,600 '- ` 56, 584 NEWARK $120,540 $3:1,8354 ! x•1:4,35^ ! $7,800 ! $162818: _.-.. PI EDC 7� T $26-b4 7 - -$12,784- -.. ._..- _ - . . . . ` - -_ $34,428 ! --- - $6,600 '--- --$gib,02fi ;�LEASr^+1r�TC�hE $79,4b7 $11.5,12 + ' $7.,800 '. $12G.9Lf� COUNTY $412,793 $154.064 $145,3599 $92, 526 ? $804,786 ! $'91.000 $311,200 ! $1,2.06,986 -- -----------$79a,080 S2290.711:16 $145.378 $92". 5226 ' SIP�5 t1,^40 ! $91.000 $-5-3,:00 ! $1,766,000 L J Accepted the City Treasurer's Investment Report for Period Ending August 31, 1990; Adopted RESOLUTION NO. 120 - 90 APPROVING A SUPPLEMENTAL APPROPRIATION OF GENERAL FUNDS IN THE AMOUNT OF $1,522 TO AQUATICS PROGRAM BUDGET Approved Warrant Register in the amount of $170, 150 . 35; Granted conceptual approval of the Alameda County Home Composting Education Program and directed Staff to indicate the availability of Shannon Park as a possible demonstration site. * * * * KALEIDOSCOPE ACTIVITY CENTER - REQUEST FOR ASSISTANCE Recreation Director Lowart advised that the Kaleidoscope Activity Center provides after school and vacation activities for developmentally disabled youth ages 5 to 22 . Since its inception in 1981, Kaleidoscope has provided services to over 100 families in East Alameda County. There is presently a waiting list of 24 families with disabled youth. In order to accommodate this need, Kaleidoscope's Board of Directors have planned a major expansion of their current facility to begin in June, 1991, with the purchase of a portable classroom unit. The total cost to purchase, install and adapt the classroom to the specific needs of the disabled youth is $52 , 000. In addition, Kaleidoscope is currently reviewing expanding program services to lesser functioning youth who are more physically or mentally challenged. The costs associated with this expansion would include a non-ambulatory van ($37 , 000) ; adaptive equipment ($3 , 000) ; and increased staffing ($40, 000) . Ms. Lowart advised that in order to install the 24 ' x 60' portable classroom unit, Kaleidoscope would need a Conditional Use Permit (CUP) and a Site Development Review (SDR) . The CUP fee is set at $130 and the SDR fee is based on Staff processing costs, and could range from approximately $240 to $1, 800. Kaleidoscope is requesting that the City waive these fees. Ms. Lowart indicated that past City Council policy has been that development projects pay the costs associated with processing planning permit applications and that CUP and SDR fees have not been waived on any previous projects. Kaleidoscope has also requested a $5, 000 grant in FY 91-92 to expand their programs. Ms. Lowart felt that it was premature to consider the request at this time due to the uncertainty of available federal funds. Typically, requests from community groups are undertaken during the City Council budget review which allows the Council to consider all requests based on available funding. " IBIT C @*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ * *@*@*@*@*@*@* CM - VOL 9 - 250 Regular Meeting September 10, 1990 I A slide presentation was made by Mike Huckins who stated that they stress the abilities rather than disabilities. He also passed out handouts related to their request, plus a newsletter with publication costs donated. They realize that their request, if granted, would be precedent breaking. This would be an opportunity for the City Council to take a stand and really support the community. It is very difficult for non-profit organizations to expand every year and so they felt that the number of groups asking similar requests would be fairly limited. Mr. Huckins stated that they would be very happy to come back and make a full presentation at anytime in the future and thanked the Council for its consideration on behalf of the families who are waiting. I Cm. Snyder questioned the geographic makeup of families now served. Mr. Huckins stated that their services have become greatly in demand. Approximately 10-20% come from Dublin; about 40% from Pleasanton. Disabilities are something that run over the entire area. There are currently 4 children from Dublin enrolled. The total enrollment at the present time is 36 children. The expansion program would allow for an additional 15 children. Cm. Vonheeder asked when the expected all this to be in place. Mr. Huckins stated they hope to open .in June, 1991. Mayor Moffatt asked if there was a fee charged or a donation made by families of those enrolled. Mr. Huckins indicated that they charge $2 . 95/hr. They have not raised their fees for a number of years. Sean Costello stated he wished to stress the importance of this program. When he was growing up he went from one school to another. Some of the teachers want to teach and some don't. They just want to push you through the school system. He liked the teachers who were there for you. They taught him how to cook, how to write a check, how to type, etc. His word for handicapped is handicapable. This program is important for the entire area, not only for Dublin. Cm. Snyder stated he supported Staff's recommendation, but because this request is coming so early in the year and they must go through a budget process, he requested that Mr. Huckins work with Staff because there might be some areas of their budget for which the City could apply for other CDBG funds. Perhaps other funds could enhance the $5, 000 requested, and maybe this figure could be increased. Cm. Hegarty felt this was very important and requested that Staff bring back before the Council as soon as possible any added funding or support that we might be able to get. Mr. Ambrose stated he was not sure how soon the County would have information available on the CDBG funding to identify what Dublin's share of the block grant program will be. Typically the block grant CM - VOL 9 - 251 Regular Meeting September 10, 1990 program funds are distributed on the basis of population. This program is not a competitive program whereby we can seek additional funds. Cm. Jeffery pointed out that it is sort of in jeopardy right now. Cm. Vonheeder asked if Dublin had anything currently funded with CDBG funds that are in jeopardy. Mr. Ambrose advised that the Senior Center kitchen upgrade has been identified as a project this year. We haven't received anything from the County indicating that the funding for this project is in jeopardy at this time. On motion of Cm. Snyder, seconded by Cm. Jeffery, and by unanimous vote, the Council denied the request for planning application fee waivers and agreed to consider Kaleidoscope's request for $5, 000 in funding during Fiscal Year 1991-92 budget hearings or when the budgeting for the 1991-92 CDBG funding cycle begins. DUBLIN FINE ARTS FOUNDATION LOANED ART PROGRAM City Manager Ambrose advised that in February, 1990, the City Council granted conceptual approval of the efforts by the Dublin Fine Arts Foundation (DFA) to develop a "Sculpture Park" with loaned works of art. DFA has obtained funding and is now requesting authorization to proceed with the first piece of artwork. Mr. Ambrose stated that an agreement has been drafted which will provide for a 1-year loan of a large scale sculpture. DFA will arrange to have the artist available for a community forum. Incorporation of educational elements along with the display of artwork has also become a goal of DFA. Location, installation and maintenance were discussed. DFA has requested that the City assume responsibility for insurance costs. City Staff requested that the City's insurance provider assess the implications of this arrangement and they have indicated that they did not feel the display would present any significant risk. The sculpture has previously been displayed in a public plaza at the San Francisco Civic Center. Mr. Ambrose advised that Ron Nahas, President of the DFA would make a slide presentation of the artwork and the proposed location. Mr. Nahas presented a brief slide show and explained that the concept of a loaned arts program is to give the community the opportunity to see and enjoy a variety of artwork. There are several communities around the Bay Area which have a successful program. Mr. Nahas advised that Bruce Beasley is the artist who created the sculpture which is made of stainless steel panels welded together. CM - VOL 9 - 252 Regular Meeting September 10, 1990