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HomeMy WebLinkAboutItem 4.1 Approve 02-27 & 03-11-1991 Minutes (2) ADJOURNED REGULAR MEETING - February 27, 1991 An adjourned regular meeting of the City Council of the City of Dublin was held on Wednesday, February 27, 1991, in the Regional Meeting Room of the Dublin Civic Center. The meeting was called to order at 7: 04 p.m. , by Mayor Snyder. ROLL CALL PRESENT: Councilmembers Burton, Howard, Jeffery, Moffatt and Mayor Snyder. ABSENT: None. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. GOALS & OBJECTIVES Cm. Burton announced that Kathy Robinson with the YMCA was present to talk about a proposed YMCA program at Arroyo Vista. Mr. Ambrose advised that this was added as an additional goal by Cm. Burton under Recreation and that it would be appropriate to discuss this when the Council prioritizes the goals & objectives of that particular area. STATUS REPORT ON 1990 GOALS & OBJECTIVES Mr. Ambrose stated that the 1990 adopted Goals & Objectives Plan included a total of 106 objectives. Of those objectives adopted, 76 were assigned a high priority, 24 were medium priority, and 6 were low priority. In addition, 15 other significant assignments were given to Staff during the course of the year. Of the total 106 adopted objectives, 69 (65%) have been completed or nearly completed during the last 11 months. Of the 76 objectives which were designated high priority, 53 (70%) have been completed or nearly completed. Of the 15 additional major assignments, 9 (60%) have been completed or nearly completed. CAPITAL PROJECTS In June 1990, the City Council adopted a Capital Improvement Program which included funding for 20 Capital Projects or Capital Equipment items. Two additional projects were added by the Council since the beginning of the Fiscal Year. Of the 22 projects, 16 (73%) have been completed or are on schedule. A*A*A*A*, *A*A*A*A*A*A*A*A*A*A*A*A*^*^*^*^*^*^*A*^*^*^*^*^*^*^*^*^*^*^* CM - VOL 10 - 81 Adjourned Regular Meeting February 27, 1991 ---------------------------------------- i COPIES TO: ITEM NO Mr. Ambrose gave a status report of those projects that were behind schedule. Mayor Snyder asked that Mr. Ambrose explain the County's involvement in the Senior Center Kitchen Upgrade Project. Mr. Ambrose advised that the County is involved because they administer the CDBG funds allocation. We are considering having several contractors do the work rather than have a General Contractor. Each of the various elements of the project are so unique and specialized. 1991 GOALS & OBJECTIVES Mr. Ambrose advised that for 1991, 100 objectives are proposed. This includes 38 new objectives. The remaining objectives have been carried over from the previous year and/or have been expanded or restructured in scope. The Park & Recreation Commission has reviewed the Recreation Department objectives and Mr. Ambrose pointed out that they recommend that the Afterschool Teen Program at Wells Middle School be given a high priority instead of a medium priority as recommended by Staff. The Commission also recommended that the Recreation video presentation be given a medium priority instead of the low priority as recommended by Staff. Included in the 1990-91 Goals & Objectives Preliminary Program is a column indicating whether adequate resources are presently available to accomplish each of the objectives within the time frame of the Goals & Objectives Plan. Each Councilmember individually ranked each objective and a report was distributed indicating a compilation of the results. Administration Cm. Jeffery questioned if there is a need to look at forming a Redevelopment Agency. Mr. Ambrose stated that a report should show whether or not this would be beneficial. Cm. Jeffery stated she hopes that part of the report will look at whether or not we have an Economic Development Director. She felt this would be a benefit to the community, as it could be a public relations type person also. With regard to the development of a Strategic Plan for the City, Cm. Moffatt asked if this was more of a future long term plan. Mr. Rankin explained the type of data we will be compiling. A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 82 Adjourned Regular Meeting February 27, 1991 Cm. Burton questioned if it was intended to be more for information or if it would have the effect of law. Mr. Rankin advised that it is more of a general policy that the decision makers can use. Mr. Ambrose advised that one of the reasons this was looked at was as a result of the team building session held jointly with the Planning Commission. The Commission wasn't sure of where the City Council was coming from with regard to a long term vision or where the community was headed. With regard to developing a program for use of the display cases, this ended up as a medium priority, and Cm. Moffatt stated he would like to see this raised to a high priority item. Mr. Ambrose explained that we have been working with Lynne Baer on this. She plans to do this in conjunction with her book project. Mayor Snyder indicated that Ms. Baer is volunteering her services at no cost to the City. It is difficult to force the issue and move it up to high priority unless we pay for a consultant. Bill Burnham stated he didn't understand what the hold up is on this issue. There are hundreds of people qualified to do this. Mr. Ambrose advised that it is a matter of not having talent in house to do this. The display cases are in a very visible spot and someone who has an eye for detail and aesthetics needs to advise us of the proper set up for those items we wish to display. In addition, special stands of various sizes and configuration need to be built. Mayor Snyder advised that Bank of America and Tap Plastics have agreed to provide some additional displays for the book project. Cm. Burton indicated that his thoughts in giving this a medium priority was that there are so many important things going on, Staff can't take them all on. No priorities were changed in the area of Administration. Finance With regard to the review of charges for services rendered by all departments, Mr. Ambrose advised that we want to make sure we are not at a market disadvantage. With regard to the Sales Tax Auditing Program, Cm. Burton questioned how we receive sales tax from those businesses that are regional. Mr. Molina explained that we get a portion of the sales tax, and this program would point out areas where we should review. A*n*w*A*A*n*A*A*�*A*�*A*�*A*A*A*A*A*�*A*�*�*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 83 Adjourned Regular Meeting February 27, 1991 With regard to the development of a 3-5 year forecast for revenues and operating expenditures to be used in conjunction with the Five-Year CIP, Cm. Moffatt questioned if this would take a considerable amount of Staff time. Mr. Ambrose responded that it would take a substantial amount of time. We will need to spend time on finding financing mechanisms and we need to start looking toward putting together some of the financial components. Some of them have some very important political ramifications. Cm. Moffatt questioned if a forecast of this length generates enough information to be worth the amount of time and effort expended. Mr. Ambrose advised that we would also be looking at operating costs. Cm. Jeffery discussed what help or part DSRSD could play, if any, in selecting the Community Development Data Processing System. Also, DRFA has a very simplified version of this. With regard to the objective of improving the productivity of Data Processing System and support to operating departments, Cm. Moffatt asked if the person could be on a contractual basis. Mr. Molina responded that he did not see why not and also that he would like to see the priority raised from a medium to a high item. Mr. Ambrose advised that we need someone with good training skills. Cm. Burton felt that a contract person would tend more to keep up with the latest technology. Cm. Moffatt stated he would change his rating from a 2 to a 3 , as did Cm. Howard and Cm. Jeffery. This raised the overall rating to a high priority item. Intergovernmental Relations The Council agreed to change the goal, "Aggressively monitor activities of other regional agencies" to include the words "and regional proposals" . This replaced the additional goal to actively monitor regionalism proposals. Cm. Jeffery added a goal to work with San Ramon on joint infrastructure needs and stated she was mainly concerned with regard to the Dougherty Valley. She felt this could appropriately be included as part of meeting jointly with representatives from other agencies. The Council concurred. Public Relations With regard to the preparation and distribution of a 10-Year commemorative calendar, the Council requested that the calendar be a 13 month calendar and that it be sent out in November. CM - VOL 10 - 84 Adjourned Regular Meeting February 27, 1991 With regard to the program for recognition of outstanding development, Cm. Jeffery felt it might be better if we approached this in a different way. An application process was suggested. Cm. Jeffery included an additional goal of setting up a speakers bureau and felt it could possibly be a part of or in conjunction with the civic education guide. She thought Staff and the Councilmembers could provide the school district with some real world information related to Civic Education. The Council directed Staff to continue to offer this option to the School District. Cm. Jeffery also added the goal of planning a 10-year Cityhood celebration. She indicated she would like to see a large celebration which could go on for the entire year. Bill Burnham suggested developing some kind of a logo that could be used with all the activities. Mayor Snyder questioned how this would impact Staff time if it is added as a high priority item. Mayor Snyder and Cm. Burton agreed that they would add this item with a medium rating of 2 . Cm. 's Jeffery, Howard and Moffatt gave it a high ranking of 3 . Cm. Moffatt added a goal to develop a source of funding for Chamber of Commerce to advertise and promote the City. He stated that many other cities do this. By doing this, we might get a little more idea of what our business community is looking for and they would have a hand in it. Cm. Jeffery felt this fits better under Administration with the economic development program. Most Chambers of Commerce in cities such as our that have a wealth of businesses do not take money from the city. She stated she highly objected to using "source of funding" . Mayor Snyder pointed out that in reviewing the list of Chamber of Commerce members, there are many service businesses rather than large numbers of revenue generators. This is one of the problems, in that they don't have a good base of retail businesses that belong to the Chamber. They might be able to use the City's Business Registration list to generate new memberships. Cm. Moffatt stated the funding sources don't necessarily have to come from the City. Bill Burnham asked if the City will ever look down road at having a public relations persons to handle all these problems. He questioned if the City has a public relations person. Mr. Ambrose stated it depends on how you define public relations. He felt everyone who works for the City is a PR representative. CM - VOL 10 - 85 f Adjourned Regular Meeting February 27, 1991 Mayor Snyder stated if there are specific instances, it is everyone's responsibility to address it. He cautioned Mr. Burnham about spreading rumors. Mr. Burnham used as an example that there were a few people who just shook their heads, tossed the Business Registration forms out and walked away. Mayor Snyder stated that the City could deal with the situation if specific instances were addressed, but not with a general statement that people are unhappy. There will always be people unhappy, no matter what you do. If someone is unhappy with the process, then they should contact the City and so indicate, or Mr. Burnham should recite specifics. Mr. Ambrose discussed the City's press release program. Each department is authorized to deal with the newspapers directly. We brought representatives from the newspapers in to assist and help us develop that program. Cm. Jeffery asked if there was a policy whereby we will generate as much information as necessary to make sure the community knows what is going on. Mr. Ambrose advised that City Staff is getting more things out to the people. Contract Administration Mr. Rankin discussed the concept of not reviewing annually in as much detail those contracts that are multi-year agreements. Some of the contracts which are multi-year include: Animal Control, Police Services, Public Works Maintenance, and Street Sweeping. Cm. Burton questioned the need to review contracts unless they are coming up for renewal or we are considering going to another source. He felt it should be left to Staff, unless a problem develops or we need to start negotiating a new contract or finding a new source. He felt that some of the information was superfluous. Cm. Jeffery stated she had no problem with multi-year contract reviews. We usually make some modifications to the Police Services contract each year, however, so we would be reviewing that one annually. The Council concurred that multi-year contracts did not necessarily have to be reviewed annually. Planning Mr. Ambrose advised that the Eastern Sphere of Influence dispute with Livermore has been tabled by LAFCO. A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 86 Adjourned Regular Meeting February 27, 1991 With regard to the medium priority General Plan Update, Cm. Burton questioned why this has to be done now with both the East and West Dublin studies underway. Mr. Tong advised that the studies coincide and the State requires that the total General Plan must be in agreement. With regard to the report on the historic element to the General Plan, Cm. Jeffery asked if we had had this in place a few years ago, if some of the things could have been saved which have disappeared. We may get into a situation where we don't have anything historical to preserve. She was concerned that in the undeveloped areas, something might be destroyed without our even knowing about it. Some type of a policy should be developed. By a Council consensus, the low priority goal, Antennae Study, was deleted. Cm. Moffatt added a goal to provide technical & financial aid to the Dublin Cemetery & Historical Associations' properties. He stated he would like to see a concept developed to see the area on Donlon Way preserved. They are having a lot of problems over there, and are interested in going under the umbrella of the City. They do not have the technical know-how of how to handle some of the situations that have developed. All 3 organizations would like to talk about this. Cm. Burton stated he was contacted by some of the older people in the community. The lifeblood of the Cemetery Association is getting thin. They are looking for some long term solution to protect the Cemetery. He felt that if the City were to step in, we could get the church back into the heritage center. If we want to protect this area, we need to step in and try to make it City property. Mayor Snyder stated that 7 or 8 years ago, a study was done of the church and he found a way to get a foundation put under it on a volunteer basis. Since that time, nothing else has happened. Cm. Burton felt we should try to get an agreement between the 3 groups and develop some kind of a concept. The City should be an arbitrator and try to find an equitable solution. Cm. Jeffery asked if we could force them to put money into the property to keep it up under the Property Maintenance Ordinance. Mr. Ambrose advised that the property is not in the condition that we could go after it. Mayor Snyder felt the groups should be asked to come to a City Council meeting with a collective proposal or request. Cm. Jeffery stated each of the 3 groups has different priorities. In addition to Cm. Moffatt's high priority ranking, Cm. 's Burton and Howard added high rankings to this additional goal. ° CM - VOL 10 - 87 Adjourned Regular Meeting February 27, 1991 Cm. Burton added a goal to review the Sign Ordinance using local business people as a resource. He stated he gets calls from people who are unhappy with the Ordinance. Instead of continually having these problems, he felt the City Council should take a look at the areas that keep coming up. Mayor Snyder stated a committee was used to review the new Ordinance and it went on for 3 or 4 years. He found it disturbing that now that it's been implemented, they have problems with it. The Council pointed out that several changes have been made to the Ordinance since its adoption, and if anyone has concerns, they need to contact the City. There are avenues available with which to deal with specific situations. They must first be brought to the Council's attention, however. Bobby Foscalina stated she wished to go back to the issue of the Sphere of Influence dispute related to Doolan Canyon. She felt this goal should be dropped from the list, or at least lowered in its priority. Her reasons included the present drought situation. Existing residents will be the ones to suffer. The majority of the residents of Doolan Canyon do not wish to be a part of Dublin. Including Doolan Canyon as part of the study will increase Dublin's costs considerably. If things aren't done right, they will see that they are done over. Donna Ogelvie stated they have done a survey of the residents and advised that they have the required number of votes in the Canyon to stop an annexation. The developers are not residents and cannot vote. Mr. Ambrose advised that because the City has contracts with both the consultant and the property owners, the process cannot be stopped. Building & Safety Cm. Burton questioned how Staff will review the Building Permit Fee Schedule. Mr. Taugher advised that among other things, we will review what other cities charge. Engineering No discussion was held relative to the Engineering goals. Recreation The Council discussed the development of a video presentation promoting City Recreation programs, parks and facilities and stated they would rather replace this goal with the speakers bureau and possibly a slide presentation. A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A CM - VOL 10 - 88 Adjourned Regular Meeting February 27, 1991 After further discussion, by a Consensus, the Council agreed to delete this low priority goal altogether. Cm. Moffatt listed an additional goal to work with DHA to finish the Arroyo Vista playground. He felt it was ludicrous that all this equipment is just sitting there which was bought by Pleasanton and it has never been installed. Mr. Ambrose advised that when the sewer bids come back, we will know how much money is available for the playground equipment installation. Cm. Burton added a goal to work with and fund YMCA Program for youth at Arroyo Vista. He advised that they are not trying to compete with the Recreation Department or any other programs in the City. He was asked by 2 board members if they could address the City with a proposal. Kathleen Robinson with YMCA advised that they are trying to get a program started. They are not asking for funding. The money will be raised from community groups, service clubs, etc. There is a commitment to provide community services to youth here. The YMCA has model programs in use throughout the nation. The wish list was put together by the people at Arroyo Vista. Ms. Robinson explained their proposal. Mayor Snyder apologized and explained to Ms. Robinson that her presentation should be made before the Dublin Housing Authority Board. Cm. Burton stated he added an item related to completing Dougherty Hills Park Plan so that the Rotary Club could adopt some of the projects such as trails, signs, benches, etc. They want to adopt a park and he thought this could develop some type of thought process. Ms. Lowart advised that there is a conceptual master plan. Mr. Ambrose indicated that there is no money in the budget for architectural services to develop Dougherty Hills Park. Cm. Jeffery felt that before this is added, we need to know costs. Mr. Ambrose stated the Council should determine if this is an appropriate project to put into the CIP. Mayor Snyder felt that since we have a volunteer offer, this would warrant including it in the CIP. Cm. Burton assigned this a high priority and the balance of the Council each assigned it a medium priority. Police Following discussion related to the development and implementation of an applicant fingerprint program, Cm. Jeffery changed her ranking from a low priority to a medium priority. 1{ if ii .f if ii if if i. .f Cf M A-.f VOL 10f - 8i 9 Adjourned Regular Meeting February 27, 1991 Animal Control With regard to a long term solution for animal shelter, Staff advised that a draft agreement to construct a new animal shelter at Santa Rita is in the works. We are still waiting for the final draft. The County and each participating city would share in the equity of the land. This will be a fairly substantial expenditure. Cm. Jeffery added a goal to develop strategies to increase dog licensing and stated she felt there are additional strategies we can use. We could present some real strong advantages to having dogs licensed. We also should make it as easy to do as possible. Mr. Rankin advised that we have mail-in application forms at City offices. Mr. Ambrose advised that canvassing is the most effective way. Bill Burnham questioned the advantage to have a dog licensed, other than to get the dog back if it gets lost. Cm. Burton felt there should be some kind of reminder when licenses are going to expire. Mayor Snyder requested that Staff find out what the procedures are that are used by the County and bring the information to a Council meeting. Mr. Ambrose advised that San Ramon has also expressed an interest in possibly considering some kind of joint effort for field services. The majority of the Council gave a medium ranking to developing strategies and a plan to increase dog licensing. Disaster Preparedness Bill Burnham questioned what kind of legal authority building inspectors have after a disaster and if they order a building shut down, who foots the bill if the inspector is wrong. Mr. Taugher advised that they make an assessment and the owner has a right to get his own engineer. The situation can then be negotiated if there is disagreement, depending upon the specific circumstances. Cm. Burton added a goal to set up a Disaster Council that would meet and make decisions at the time of a disaster. He stated people needed to know who is actually in charge in the event of a disaster. We need to have a positive program that people are comfortable with and know about. Staff discussed some of the activities and planning that has occurred in the area of disaster planning. ..*n*n*n*�*n*n*n*A*n*�*A*n*A*n*n*A*n*�*n*A*n*n*A*n*, *A*n*A*n*n*n*A*A*A* CM - VOL 10 - 90 Adjourned Regular Meeting February 27, 1991 Staff pointed out that the Municipal Code establishes a Disaster Council. The new position of Community Safety Assistant recently created, will handle the coordination of activities. Cm. Burton stated he was unaware of some of the programs that are already in place. Cm. Moffatt stated that he added the goal to meet with Camp Parks regarding disaster relief operations just to let everyone know of this possibility of using them as a resource. Waste Management Mayor Snyder and Cm. Moffatt each added the goal of working with appropriate agencies to develop a means to communicate to residents on how to dispose of household hazardous materials. Mr. Ambrose stated we should request Livermore and Pleasanton to help us in applying pressure on the County. Following discussion, this goal was given a medium ranking by Cm. 's Burton, Jeffery and Moffatt, and a high ranking by Mayor Snyder. Cm. Howard did not indicate a ranking on this item. Maintenance With regard to developing a Landscape Water Use Policy, Cm. Burton pointed out that we have a lot of lawns out there. If we are asking people to let their lawns go, we need to set some kind of an example. Mr. Ambrose advised that Staff will be meeting with Bob Beebe from DSRSD regarding the water situation and the possibility of using reclaimed water at the Sports Grounds. The City is DSRSD's largest water user. We have millions of dollars invested in landscaping in the City. A game plan will be brought back to the Council which will include a recycled water policy. Transportation Following discussion of the goal to work with other agencies to implement Measure B projects, Cm. Jeffery changed her ranking from a medium to a high priority. This gave the goal 3 high priority votes. Capital Improvements Mayor Snyder felt that the City needs to realistically look at what we can fund without getting anyone's hopes up. Mr. Ambrose advised that the individual schools are getting a lot more active. Consideration is being given to holding a special Park & Recreation Commission meeting and inviting all the groups that wish to request funding to make presentations. A*A*A*A*A*A*A L A*A*A*A*A*A*A*A*A*A*/ *A*/ *A*A*A*A*A L^*^*A*A*A*^*^*A*A*A* CM - VOL 10 - 91 Adjourned Regular Meeting February 27, 1991 Cm. Jeffery added a goal to include funding for Civic Center holiday decorations. After discussion, each of the Councilmembers agreed and gave this a high priority ranking and thus, it was added to the CIP list. Cm. Jeffery also added consideration of purchasing another season of banners. After discussion, each of the Councilmembers agreed and gave this a high priority ranking. It was therefore, added to the CIP list. Cm. Moffatt questioned when the letters on the clock would be painted black. He thought this had been resolved. Mr. Ambrose advised that this will be completed as soon as weather conditions and temperatures permit. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 11: 55 p.m. Mayor a ATTEST: City Clerk f if ii if if i{ ii ii CM i.-i.VOL if 10 f F- 9i 2 ii 10 if ii ii if ii if if if ii Adjourned Regular Meeting February 27, 1991 Adopted Goals & Objectives, February 27, 1991 COUNCIL PROGRAM AREA/GOAL PRIORITY PROPOSED OBJECTIVES I. General Government A. Administration High (90) Implement a "Customer Service" Program High (89) Prepare report on feasibility of developing a local Economic Development Program High (90) Report to Council on development of a Strategic Plan for the City High (87) Develop Employee Recognition Program High (89) Prepare report on benefits of establishing a Redevelopment Agency Medium (90) Complete Clerical Classification Study Medium (91 ) Develop program for use of Display Cases Medium (88) Implement Records Management Program for City Clerk Records Medium (91 ) Complete Employee Handbook Medium (91 ) Work with Dublin Fine Arts Foundation to implement 1991 projects B. Finance High (85) Review charges for services rendered by all departments. High (91 ) Report to Council on Infrastructure Financing Alternatives for General Plan Study Areas (89) Develop a long term financial plan for the City which includes the following: High Report to Council on Sales Tax Auditing Program $%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$ VOLUME 10, Page 93 Adopted Goals & Objectives, February 27, 1991 COUNCIL PROGRAM AREA/GOAL PRIORITY PROPOSED OBJECTIVES High Develop a 3-5 year forecast for revenues & operating expenditures to be used in conjunction with Five-Year CIP High (90) Select & Install Community Development Data Processing System High (91 ) Improve Productivity of Data Processing System & support to operating departments Medium (90) Update Purchasing Ordinance C. Intergovernmental Relations High (91 ) Aggressively monitor activities of other regional agencies & regional proposals Medium (91 ) Meet jointly with representatives from other agencies D. Public Relations High (91 ) Prepare & distribute 1 City Newsletter & a 10 Year (13 month) Calendar/Report High (91 ) Regularly contribute articles to Chamber of Commerce Newsletter High (90) Complete Student/Teacher Civic Education Guide & Set Up Speakers Bureau High (91 ) Plan 10 year Celebration of Cityhood Medium (86) Prepare report on program for recognition of outstanding development E. Contract Administration (91 ) Performance Contract Review High (Delete) Animal Control High Building & Safety High (Delete) Crossing Guards High Engineering High Library Services $%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$ VOLUME 10, Page 94 Adopted Goals & Objectives, February 27, 1991 COUNCIL PROGRAM AREA/GOAL PRIORITY PROPOSED OBJECTIVES High (Delete) Police High (Delete) Public Works Maintenance High Street Sweeping High (Delete) Traffic Signal Maintenance High Vector Control High Traffic Engineering II. Community Development A. Planning High (87) East Dublin General Plan Amendment Specific Plan Studies High (85) Downtown Improvement Plan Implementation Strategies (89) Implement Management Audit Recommendations High Establish a planning & scheduling system for current planning applications High Modify role of "Planner of the Day" High Convert records system to street address based system High Modify Site Development Review process & guidelines High Schedule current planning applications for a public hearing at the time of complete submittal High Revise Zoning Ordinance in accordance with Management Audit recommendations Medium Develop more effective handouts & brochures High (88) West Dublin General Plan Amendment Specific Plan Studies High (91 ) Conduct Land Use Study for Southern Portion of Camp Parks Property $%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$ VOLUME 10, Page 95 Adopted Goals & Objectives, February 27, 1991 COUNCIL PROGRAM AREA/GOAL PRIORITY PROPOSED OBJECTIVES High (87) Resolve Eastern Sphere of Influence dispute with Livermore High (91 ) Provide technical & financial aid to Dublin Cemetary & Historical Associations' properties Medium (90) Prepare Density Bonus Ordinance Medium (90) J L Construction General Plan Amendment Medium (90) General Plan Update Medium (85) Revise Zoning Ordinance Medium (90) Prepare Inclusionary Zoning Ordinance Medium (90) Prepare Development Agreement Ordinance Medium (90) Implement Miscellaneous Housing Strategies Medium (90) Prepare Rental Availability Ordinance Medium (86) Report on historic element to General Plan B. Building & Safety High (91 ) Review Building Permit Fee Schedule Medium (88) Continue follow-up of enforcement of non-conforming signs Medium (91 ) Develop & implement a Homeowner Building Education Program Medium (91 ) Apply for Flood Plain Map Amendment C. Engineering High (91 ) Work with Alameda County to apply for & obtain a Non Point Source Drainage Permit $%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$ VOLUME 10, Page 96 Adopted Goals & Objectives, February 27, 1991 COUNCIL PROGRAM AREA/GOAL PRIORITY PROPOSED OBJECTIVES III. Culture & Leisure A. Recreation High (89) Complete Park & Recreation Facilities Master Plan High (87) Develop a youth sports program High (91 ) Complete facility development agreements with School District for those projects identified for funding in Fiscal Year 1991-92 High (91 ) Establish Afterschool Teen Program at Wells Middle School High (91 ) Complete Renovation of Frederiksen Tot Lot High (91 ) Coordinate expanded St. Patrick's Day Celebration with Dublin Chamber of Commerce High (89) Complete Dublin High School Football Field & Track Renovation High (91 ) Complete.renovation of Dublin High School Athletic Fields Medium (91 ) Coordinate installation of handicapped play area by Lions Club at Kolb Park Medium (91 ) Undertake revision to Use Policies for City Facilities Medium Complete Dougherty Hills Park Plan only so Rotary Club can adopt some of the projects, i.e. trails, signs, benches, etc. Medium (89) Report to Council on appropriate role for City regarding human services $o$%$°%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$ VOLUME 10, Page 97 Adopted Goals & Objectives, February 27, 1991 COUNCIL PROGRAM AREA/GOAL PRIORITY PROPOSED OBJECTIVES Medium (89) Develop a vandalism awareness program in cooperation with Public Works & Police Low (89) Participate on Citizens for Valley Performing Arts Center Study Committee Low (89) Investigate feasibility of skate board park IV. Public Safety A. Police High (87) Complete alcohol/drug awareness program at Private High School High (89) Implement Police Records Management System High (90) Develop & implement a program to reduce commercial false alarms by 20% Medium (91 ) Report to Council on effectiveness of existing Traffic Enforcement Program Medium (89) Develop & implement a facility operation program for police facility Medium (91 ) Develop & implement an applicant fingerprint program B. Animal Control High (86) Prepare report to Council on long term solution for animal shelter Medium (91 ) Develop strategies to increase dog licensing (i.e. make easier to do, advertise program, etc. ) C. Disaster Preparedness High (91 ) Hold Disaster Simulation Exercise $%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$ VOLUME 10, Page 98 Adopted Goals & Objectives, February 27, 1991 COUNCIL PROGRAM AREA/GOAL PRIORITY PROPOSED OBJECTIVES High (90) Develop Earthquake Damage Assessment Program Medium (91 ) Develop a Public Works Tri-Valley Mutual Aid Agreement D. Waste Management High (90) Prepare recycling & source reduction element to County Waste Management Plan High (90) Prepare report on expanded recycling program to potentially include waste oil & service to multi-family & commercial customers Medium (91 ) Work with appropriate agencies to develop a means to communicate to residents on how to dispose of Household Hazardous Materials V. Transportation A. Maintenance High (91 ) Implement 3 new community volunteer projects High (91 ) Develop a Landscape Water Use Policy to include a Recycled Water Policy B. Transportation High (88) Resolve issue of Downtown & East Dublin BART Stations High (88) Report to Council on Traffic Impact Fee Study High (87) Coordinate I-580 Improvements with Pleasanton & CalTrans $%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$ VOLUME 10, Page 99 Adopted Goals & Objectives, February 27, 1991 ° COUNCIL PROGRAM AREA/GOAL PRIORITY PROPOSED OBJECTIVES High (90) Develop financing plan for easterly extension of Dublin Blvd to SP R-O- W and 2-lane access road to facilitate opening of Hacienda Dr/I-580 Interchange High (88) Work with Tri-Valley Council to develop Regional Transportation Plan High (91 ) Work with Alameda County & Cities in Alameda County to develop a Congestion Management Plan. High (87) Work with other agencies to implement Measure B projects Medium (87) Report on County Transportation Plan VI . Capital Improvements Proiect High (91 ) Civic Center Holiday Decorations High (91 ) Add another season to the Banners $%$%$%$o$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$%$ VOLUME 10, Page 100 REGULAR MEETING - March 11, 1991 A regular meeting of the City Council of the City of Dublin was held on Monday, March 11, 1991, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7: 31 p.m. , by Mayor Snyder. ROLL CALL PRESENT: Councilmembers Burton, Howard and Mayor Snyder. ABSENT: Councilmembers Jeffery and Moffatt. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. INTRODUCTION OF NEW POLICE SERVICES EMPLOYEE (700-10) Captain Rose introduced new Police Deputy Steve Brown, who has been with the Alameda County Sheriff's Department for 8 years. Last year he was awarded for bravery for removing someone from an automobile accident. The Council welcomed Deputy Brown to Dublin. CONSENT CALENDAR On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote (Cm. 's Jeffery & Moffatt absent) , the Council took the following actions: Approved Minutes of East Dublin Study Session of February 14 , 1991 and Regular Meeting of February 25, 1991; (Mayor Snyder abstained from voting on approval of the minutes related to the Dublin-San Ramon Lions Club installation of handicapped playground equipment at Kolb Park (Pages 73 & 74) , as he did not participate in discussions due to a conflict of interest.) Adopted RESOLUTION NO. 24 - 91 AMENDING THE CLASSIFICATION PLAN (Part-Time Recreation Aquatics Personnel 700-20) and RESOLUTION NO. 25 - 91 AMENDING THE SALARY PLAN FOR PART-TIME RECREATION PERSONNEL (Preschool Instructor & Preschool Aide) CM. - VOL 10 - 113 if f ii i if ii a if i. ii if if ii Regular Meeting March 11, 1991 Adopted RESOLUTION NO. 26 - 91 AWARDING CONTRACT 91-01 ANNUAL SIDEWALK REPAIR PROGRAM TO E & D SYSTEMS, INC. ($36,987 600-30) and authorized the Mayor to execute the agreement. Accepted the City Treasurer's Investment Report for Period Ending February 28, 1991 (330-20) ; Authorized the City Manager to sign the City/County Mortgage Credit Certificate Agreement and authorized a $4 ,500 appropriation to Planning Contract Services from the Contingent Reserve (600-40) ; Received an informational status report on the possible impacts of the Sierra Club lawsuit on the Dublin Boulevard Improvements Capital Improvement Project (Donlon Way to Village Parkway) 820-90; Approved Warrant Register in the amount of $523 , 822 . 42 ; Adopted RESOLUTION NO. 27 - 91 APPROVING COOPERATIVE AGREEMENT BETWEEN THE CONTRA COSTA TRANSPORTATION AUTHORITY, THE COUNTY OF ALAMEDA, AND THE CITIES OF PLEASANTON, DUBLIN AND LIVERMORE FOR FUNDING AND DEVELOPMENT OF THE TRI-VALLEY TRAVEL FORECASTING MODEL (600-40) and authorized a $24, 750 budget transfer from unallocated reserves to the Engineering operating budget to pay Dublin's share of the model. Mayor Snyder pointed out that the Contra Costa group should not be confused with the Contra Costa County Transportation Authority (CCCTA) which deals with Measure C funds. The group participating in this cooperative agreement is the Contra Costa Transportation Authority (CCTA) . There are 2 transit agencies in Contra Costa County. REQUEST FROM DUBLIN LITTLE LEAGUE FOR -CITY ASSISTANCE WITH CONSTRUCTION OF A 90' BASEBALL FIELD (280-30) Recreation Director Lowart advised that the Dublin Little League group is requesting assistance from the City with the construction of a 90' baseball field at Murray School. There are currently 3 90' baseball fields in Dublin. The 2 fields at Dublin High School are scheduled to be renovated in the near future. The Little League group is proposing that the City and Little League work cooperatively to construct a field at Murray School. Staff prepared an estimate of the costs related to grading, installation of new baseball field mix, installation of cyclone fence, fence planks for backstop, benches and n*A*n*w*A*�*n*A*�*A*A*n*A*n*A*, *n*n*n*A*n*A*, *A*A*A*n*n*A*A*A*A*A*A*A* CM - VOL 10 - 114 Regular Meeting March 11, 1991 bleachers, with costs ranging from $12 , 676 to $16, 579. Funds are not available in the 1990-91 budget as this project was not previously identified. Ms. Lowart advised that funding for a complete renovation of the Murray School athletic fields is currently included in the Five-Year CIP and is scheduled for Fiscal Year 1992-93 . Ms. Lowart stated that the City Council should consider the effect that the drought may have on any proposed improvements to school property as the City and the District are currently facing water cutbacks of up to 50%. The anticipated cutbacks, combined with rate increases may delay the scheduled renovation of the Dublin High School athletic fields and if this occurs, construction of an additional field at Murray School may be unnecessary. Ms. Lowart pointed out that the City does not have the right to authorize construction projects on school property and it would be necessary for Dublin Little League to obtain permission of the School District prior to proceeding with the proposed project. Ms. Lowart summarized that because the School District has not yet committed to the project, and given the uncertainty as to the availability of water, Staff recommended that the Council defer consideration of this request until such time that these issues are resolved. Cm. Burton questioned who makes the decision on whether or not to go ahead with the High School field renovation. Ms. Lowart advised that it would be a joint decision. If we proceed with the project and put money into school property, we should make sure that it is maintained so that the improvements are not lost. Cm. Burton questioned when it would be proper to make this decision in light of the drought, scheduling problems, and the fact that Murray School may need the space for other uses. He asked if there should be a decision made by both agencies that this is not a good year and say let's wait. He questioned the process. Mr. Ambrose advised that before we can proceed, we must enter into a joint facilities development agreement with the School District. There is a priority listing already and this was discussed. DSRSD has not yet taken a position on what the water cuts will be, but they expect that it will be a 50% cut. Staff is trying to come up with a game plan to deal with this cut. We don't know where this project will fit into the priority list. Also, the School District has not yet been told by DSRSD what their cutbacks will be. We don't want to put in a lot of money and then not be able to maintain it. Mr. Ambrose advised that Staff will update the Council in 2 weeks, when it will be better able to develop a window time table. It may be necessary to just complete the design process. CM - VOL 10 - 115 ii i. if if if if ii if ii li i{ if f Regular Meeting March 11, 1991 Cm. Howard asked if Staff will be discussing the Murray School project with the School District as well as the High School project. Mr. Ambrose advised that Staff will discuss both projects. Ms. Lowart advised that since the Staff Report had been written, she had talked to School District representatives and was told that if the City or Little League came and presented this project at no cost to them, they would be willing to talk about it (with the water issue aside) . David Distad, President of Dublin Little League stated he had a contractor who wants to donate a great deal of labor toward this project and he felt it was a great bargain for the City. Now is a good time to do this, regardless of what happens with the High School fields. The Murray field is also used by Valley Christian High School and some semi-professional teams. There will be a real problem in the future with availability of fields. There are more and more kids moving into town and this whole issue is critical. Dale Skinner, Senior Vice President of Dublin Little League stated they have too few fields for the number of teams. They will need to cut off some of the senior minor teams. They are looking at renting some fields in Pleasanton and this puts an extra burden on the parents, as well as the kids who have to go to another City to play ball. Mr. Skinner stated he is a general contractor and is more than willing to coordinate the installation of everything, plus provide insurance on his license. Chuck Scanlon, with the School District maintenance department suggested they use Murray fields. They are not completely set at having it at Murray, but are also looking at the old Dublin Elementary School. They are proposing a dirt infield, so water conservation should not hinder them. Cm. Burton asked if they could play on a field without grass. Mr. Skinner responded they could play on dirt fields, and further, we are one of the few areas that have grass. Dirt can work without any problems whatsoever. When asked, Mr. Skinner advised that last year, Little League had a 100% growth when the number of teams went from 4 to 8 . This year they are up to 10 teams and need a minimum of 4 fields. Cm. Howard questioned since Murray School is scheduled for next year, could we go ahead and design it this year since they don't need irrigation. Ms. Lowart advised that this could be possible. Cm. Burton questioned the minimum conditions with which they could get by. A*A*A*A*A L � L A*A*A*A*A*A*A*A*A* L A*A*/ *A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A CM - VOL 1 0 - 11 6 Regular Meeting March 11, 1991 Mr. Skinner indicated that they do not have to go with regulation size backstops, fencing could be reduced and canopy fencing could be substituted. He felt the City's estimated costs were a high and thought costs could be brought down to about $8, 000. A 1" line should be trenched out to hose down the fields occasionally, and this would be the only water improvement. The infield does not require watering. Wayne Rudick, representing the Major Division stated one of the problems they are facing is the shortage of fields on which to practice. This is a problem that will continue to grow. The plans are there, but by the time the issues are addressed, there will be an additional 10, 000 people in the community. He stated he would like this addressed as well as the golf course being looked at on the west side within the next 2 weeks. There are some real problems at the schools and the general condition of the fields is deteriorating. Mayor Snyder pointed out that the City does not have maintenance responsibility for the school fields, but only scheduling. It would be appropriate for the School Board to hear from these people. Cm. Burton felt it was very important for the City Council to have numbers in terms of fields. This has always been a very important part of Dublin, the sports parks. Ms. Lowart advised that the parks master plan is being developed at this time. Mayor Snyder recommended that this be addressed to the School Board and that the City would need to address it from a dollars standpoint in relation to the other priorities. We need to have some agreement with the School District. He pointed out that they most likely will not have an answer in 2 weeks, as this is School District property. Cm. Burton felt that in approaching the School District, we should abandon projects requiring water maintenance. It is bad public relations because of water restrictions. We should say that we do not recommend that we proceed with the field renovations at Dublin High School at this time. Chris Campbell stated that circumstances have changed over the past few years since the priorities were set down. Since people are willing to contribute their time toward this project, she felt the City Council needed to be flexible and this must be worked out. The community's feelings should be considered. Mayor Snyder reminded Ms. Campbell that this has to be a bilateral decision. It has to be a collective decision as each body is a separate political entity with specific legal responsibilities. Cm. Burton stated what the group has done has been effective and they approached it in the correct manner. Mayor Snyder stated that Ms. Lowart will report back to the Council in 2 weeks. A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* *A y A* *A*A*.*A*A*A*A*A*A*A*A*A*A* CM - VOL 1 0 - 1 1 7 Regular Meeting March 11, 1991 PUBLIC HEARING - REQUEST FOR LIMITED PARKING ZONE ON DUBLIN BOULEVARD @ GREAT WESTERN BUILDING (570-20) Mayor Snyder opened the public hearing. Public Works Director Thompson advised that Dr. James Stalker of Stalker Chiropractic has requested a limited parking zone on the south side of Dublin Boulevard west of Golden Gate Drive. His office is on the northwest corner of the Great Western building at 7600 Dublin Boulevard. Mr. Thompson explained that Dr. Stalker feels that the curbside parking is logistically more convenient for his patients, in that the distance to the office from Dublin Boulevard is shorter than the distance from the parking lot at the rear of the building. Curbside parking would accommodate approximately 7 vehicles. Dr. Stalker has occupied this location for 3 years and has just signed a new 10 year lease. Mr. Thompson reported on the status of Staff observations related to the use of the on-street parking. Observations were made several times and at different times of the day. Staff felt that adequate on-street parking is available without changing the time limits. The Traffic Safety Committee considered the request twice and found that: 1) The Dublin Boulevard Capacity Improvements project, which is tentatively scheduled to be constructed in the Spring of 1992, will remove all on-street parking on Dublin Boulevard; therefore, any special parking zones installed at this time would only be available for about a year. 2) City Staff does not wish to encourage commuters to park in private parking lots. 3) If patients have limited mobility, it may be safer and easier to exit a vehicle parked in the parking lot than along a busy arterial street. The City could incur some liability exposure by providing a limited parking zone relative to a request of this type. Cm. Burton questioned the process for someone to get a handicap permit, and if it would be possible to issue some kind of a temporary 30 day permit. Captain Rose advised that handicap parking permits are issued through the Department of Motor Vehicles. His department enforces the handicap zones, even on private property, but cannot issue any type of permit. The Applicant was not present at the meeting. Mayor Snyder closed the public hearing. Cm. Burton felt it was not practical to grant this request. This was part of the doctor's consideration when he located his office there. He felt that we should have a way of making handicap parking available to his customers, however. He questioned the possibility of issuing some type of temporary interim handicap parking permits. A*A*A*A*A*A*A*A*A*A*A*A*A*I *A*A*A*A*^*n*^*^*A*�*�*�*A*A*A*A*A*A*A*A*A* if .f i{ if .f if �{ i{ CM i`— 'VOiiL 10 - 1 1 8 I. a li if A if .{ if .f 1{ Regular Meeting March 11, 1991 Mr. Thompson pointed out that there are handicap stalls at the back of the building. Captain Rose advised that he was not aware of any way the Police Department could issue 30 day temporary permits, as they have to be issued by the Department of Motor Vehicles. They are currently issued under State Law. Mr. Thompson advised that all provisions relating to handicap parking are through the California State Vehicle Code. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote (Cm. 's Jeffery & Moffatt absent) , the Council denied the request. PUBLIC HEARING - OVERSIZE VEHICLE PERMITS ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 6. 68 (650-80) Mayor Snyder opened the public hearing. Public Works Director Thompson advised this is the second reading of an Ordinance which relates to oversize vehicle permit requirements. A new law states that local jurisdictions are no longer allowed to require a bond as a condition of an oversize vehicle permit except in circumstances where unusually large or heavy loads pose a substantial risk to public facilities. AB 4228 also prohibits a local jurisdiction from requiring that the permittee submit a Certificate of Insurance with an additional insured endorsement and limits the amount of the insurance requirement to that which is required by the Public Utilities Code. No comments were made by members of the public relative to this issue. Mayor Snyder closed the public hearing. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote (Cm. 's Jeffery & Moffatt absent) , the Council waived the reading and adopted ORDINANCE NO. 4 - 91 AMENDING MUNICIPAL CODE CHAPTER 6. 68 RELATING TO OVERSIZE OR OVERWEIGHT VEHICLE PERMITS PUBLIC HEARING - PURCHASING AMENDMENT TO MUNICIPAL CODE TITLE 2 CHAPTER 36 (610-20) Mayor Snyder opened the public hearing. Public Works Director Thompson advised that this is the second reading of a proposed amendment which came about as a result of difficulties in obtaining a qualified janitorial service. The existing Code if i if i .f i{ ii ii li .f i. CM ii— aVOL ii1 0 —ii 119 Regular Meeting March 11, 1991 requires that the formal competitive bid process be used for purchases or services with a cost in excess of $5, 000. Janitorial service does not fall within any of the present categories of exempt items. Mr. Thompson explained that the intent of this change is not to eliminate competition for City contracts, but rather to allow Staff to negotiate with a potential contractor on the basis of ability to perform the work, as well as price, similar to the Request for Proposal procedure which is used with architects and other professional services. No comments were made by members of the public relative to this issue. Mayor Snyder closed the public hearing. On motion of Cm. Howard, seconded by Cm. Burton, and by unanimous vote (Cm. 's Jeffery & Moffatt absent) , the Council waived the reading and adopted ORDINANCE NO. 5 - 91 AMENDING TITLE 2, CHAPTER 36 OF THE DUBLIN MUNICIPAL CODE RELATING TO PURCHASING PUBLIC HEARING - CHEVRON CONDITIONAL USE PERMIT/SITE DEVELOPMENT REVIEW AT 5933 DOUGHERTY ROAD PA 90-066 410-30 Mayor Snyder opened the public hearing. Associate Planner Cirelli advised that she had just been informed that the Applicant is requesting the item be continued to the April 8th Council meeting in order to resolve certain issues with the property owner. Dale Wallen with Chevron advised that they have been working out conditions with Staff and the property owner. The amount of dedication is up to almost 5, 000 square feet and this is about 3 times the amount that has been discussed. They would like to talk further about this, and therefore request the continuation. Mayor Snyder continued the public hearing to the April 8, 1991 Council meeting. PROPOSED PROGRAMS SUPPORTING U. S. MILITARY PERSONNEL 585-90 Mr. Ambrose advised that Cm. Jeffery has requested that the Council consider joining cities in the Tri-Valley area in formulating a Welcome Home Celebration to honor local servicemen and women and their families. Because this celebration is in the planning stage, she has requested that the City Council appoint her to represent the City in working on this. A report will be forthcoming, once plans have been formulated. ^*^*^*^*^*^*^*^*^*n*, *n*A*A*n*A*n*n*A*A*A*A*A*�*A*^*A*A*^*^*^*^*^*^*^* CM - VOL 10 - 120 Regular Meeting March 11, 1991 In addition, Mayor Snyder requested that a program proposed by Dublin resident, Richard Lee be considered which would provide for the formal adoption of a military unit serving in the Gulf Theater of Operation by the City. To accomplish this, the City would adopt a formal resolution establishing its own adopted military unit; establish an active citizen committee which will function as a liaison between the City and the adopted unit; and arrange for a symbolic gift to be presented to each member of the adopted unit from the City. The non- profit organization "America Supporting Americans" , will match military units with cities. Cm. Burton stated he noted that tentative plans included a May 18th date and since the nation will be celebrating on July 4th, he thought this date was more appropriate because more of the troops would be home by then. He questioned if this just included Persian Gulf veterans, or if it was for all veterans. He stated he would like to see Korean veterans and Vietnam veterans included as part of the celebration. He asked who would select the military organization. Mayor Snyder stated he thought if we had a suggestion, we could select the military unit. There is an organized group that could help us. Cm. Burton stated he would like to see some kind of connection locally and thought this was a good program. Mayor Snyder advised that Councilmember Jeffery had met informally and the group felt a collective effort would make more sense. Ed Kinney, a former Mayor of Pleasanton has offered to put together a "Good Times" parade. Cm. Jeffery is asking to represent Dublin in the planning. Cm. Howard asked if this would be a conflict with Operation Valley Shield. They are talking about May and the President is talking about the 4th of July. By a Council consensus, agreement was reached to have Cm. Jeffery represent Dublin on the committee. Mayor Snyder stated we could ask someone to come to the next Council meeting to talk about adopting the military unit. Cm. Howard agreed that the unit adopted should be local. Mayor Snyder requested that the item be agendized for the next meeting in order to provide more information. PROVISION OF FIRE SERVICES TO ALAMEDA COUNTY SANTA RITA PROPERTY (600-40) City Manager Ambrose advised that in August 1986, the City and County entered into a Property Tax Annexation Agreement in conjunction with the annexation of the Camp Parks, Tassajara Park and Santa Rita properties. Certain provisions of the agreement require the City to A*A*A*A*A*A*A*A* *A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A CM - VOL 1 0 - 12 1 Regular Meeting March 11, 1991 transfer to the County certain revenues attributable to the Santa Rita property on a quarterly basis. Other provisions relate to the payment for services provided by the City to the County. Mr. Ambrose advised that a Side Letter Agreement has been prepared and tentatively agreed to by both City and County Staff whereby the City agrees to a payment of $55, 200 plus the actual cost per call in excess of 22 calls per fiscal year as payment for fire services for the new Santa Rita Jail and all other public facilities located on the Santa Rita property. The cost for fire services of non-public buildings will be calculated as set forth in Exhibit F of the Annexation Agreement. Cm. Burton stated he was disturbed in reading the agreement and questioned why the Camp Parks property, Tassajara and Santa Rita property were all included and the County gets the property tax on all those properties. Mr. Ambrose provided a history and explained that the annexation agreement is mandated under State Law. We have to go to the County to enter into a property tax exchange agreement. The County indicated from their view, they wanted the agreement to be really revenue neutral. They wanted to keep the revenue over and above the costs of providing services. For east and west Dublin, we will not have to go back to the County to get a property tax agreement. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote (Cm. 's Jeffery & Moffatt absent) , the Council approved the Side Letter Agreement for provision of Fire Services to Santa Rita property and authorized the Mayor to execute the agreement. 1990-91 MID-YEAR FINANCIAL REVIEW (330-50) City Manager Ambrose presented a detailed mid-year financial review for Fiscal Year 1990-91. Revenue and expenditure projections have been revised, based upon information from the State, the County and historical trends. Increases in certain revenues are offset by decreases in others which are primarily attributable to the downturn in the housing market and a delay in acquiring and disposing of remnant parcels associated with the Dublin Boulevard extension. Mr. Ambrose advised that certain expenditures will exceed the adopted budget. These included: 1) Legal Services incurred as a result of unanticipated litigation expenses; 2) Non-Departmental as a result of the City's purchase of FAU funds @ 80 cents on the dollar from the City of Foster City; 3) Engineering as a result of undertaking the Silvergate Drive and Nielsen School Traffic Studies and due to the extended recruitment of an in-house Engineer. It is also anticipated that Fire costs will increase as a result of pending labor nego- tiations for salaries and benefits. Another issue is the drought. Overall, water rates for the City will increase about 16%. A*A*A L^a A*^*A*A*A*A*A*A*A*A*A*A*/ *A*A*A*^*A*^*^*^*^*^*^*A*A*^*A*^*^*A* CM — VOL 1 0 - 1 2 2 Regular Meeting March 11, 1991 Mr. Ambrose stated that it is anticipated that Capital Improvement expenditures will be approximately $470, 302 less than budgeted and discussed the various projects. Mr. Ambrose advised that the City still remains well under its set Appropriations Limit. Cm. Burton commented on the criticism over the High School track project. Mr. Ambrose stated he would provide information related to the bad press received after presenting the financial review. Mr. Ambrose stated that the bottom line is that we are in better shape than was anticipated when we put together the budget. Cm. Burton asked what EDP was. Mr. Ambrose indicated that this should have been ADP, Automated Data Processing, and included a Community Development Land Use Permit System. We are not in a position to actually get this acquired this year. We will need to beef up our units next year to accommodate future growth. We presently have no one in house that has the time and technical know how to assist in installations, trouble shooting and training. A committee has been put together to come up with a proposal. We want to make sure we have continuity. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote (Cm. 's Jeffery & Moffatt absent) , the Council: 1) approved a $5, 640 budget transfer from Contingent Reserves to Legal Services; 2) approved a $608, 000 additional appropriation to the Non-Departmental budget from new revenue; and 3) approved a budget transfer of $21, 244 from .the Contingent Reserve to the Engineering budget and a $45, 456 additional appropriation from new revenue to the Engineering budget. Mr. Ambrose provided information related to the High School track project situation. The City contracted with Collishaw Construction to renovate the facility. There were a couple of reasons for not completing the project. One related to replacing the old pressbox with a new structure. We have gone back and forth with the State Office of Architecture. Additionally, we have had a number of punch list items which we have been holding off on because of the amount of use the facility gets. The contractor made a major push to get as much completed as possible before football began. The contractor did not want to go back onto the field until we could get them some uninterrupted time. The negative publicity was very disturbing. Apparently, 2 School District people took it upon themselves and did not communicate their concerns through the chain of command, but rather decided to go directly to the press. The School District has spoken with them about how you work as a team. School District and City Staff met shortly after the newspaper articles to make sure we are all working together. A lot of money is being put into these facilities and it was pointed out to the 2 people how important it is to work together. A*A*A*A*A* *A*A*A*A*A*A*A*A* *A*A*A*A*A*A*^*A*A*A*A*A*A*A*A*A*A*A*A*A CM - VOL 1 0 - 1 2 3 Regular Meeting March 11, 1991 OTHER BUSINESS Rename Existing Part of Dublin (610-20) Cm. Burton requested that Staff to look into how to go about officially establishing existing Dublin, or downtown Dublin, or old Dublin to become known as Central Dublin. There has been concern expressed about separating East and West Dublin. He would like to look at where the lines would be proper so that it becomes distinguishable. Shannon Community Center Sound System (210-20) Cm. Burton advised that he felt the Shannon Center sound system was inadequate. Everyone must bring in their own systems. It is like a barn over there. He did not know why a sound system was not put in when the building was renovated. The City should review this. Police Personnel Conduct (580-90) Because there have been 2 serious reflections on Police personnel conduct recently in the press, Cm. Burton stated he would like to see our Police Department make statements that this is absolutely improper conduct. He felt that ignoring it might be as bad as condoning it. We should have a way of recognizing all the good police officers out there. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:20 p.m. Mayor ATTEST: City Clerk A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 12 4 Regular Meeting March 11, 1991