Loading...
HomeMy WebLinkAboutItem 4.04 AD 83-2 PrelEng (2)CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: June 24, 1991 SUBJECT: Landscaping and Lighting District No. 1983-2 (Tract 4719) Report by: Public Works Director Lee Thompson EXHIBITS ATTACHED: RECOMMENDATION: FINANCIAL STATEMENT: 1) Preliminary Engineer's Report 2) Resolution Approving Preliminary Engineer's Report 3) Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (August 12, 1991) 4) Copy of Assessment Diagram will be available at meeting. /~dopt Resolutions The proposed 1991-92 assessment is $49,068. The City is reimbursed by this assessment district for landscape maintenance and utility costs. DESCRIPTION: In 1983, the City formed the Landscaping and Lighting Assessment District No. 1983-2 for maintenance of landscaping within Tract 4719 (Stagecoach Road and Stagecoach Park). In 1989, the City Council determined to remove the maintenance cost for Stagecoach Park from this Assessment District. The maintenance cost for Stagecoach Park is now paid by the City through the Park Maintenance Operating Budget. The cost of maintenance of the Stagecoach Road landscaping is spread 60% to the Amador Lakes development (divided among the 552 condominium lots) and 40% to the Beck development (divided among the 150 single-family lots). Ail of the single-family interior slopes (Agate Way and Coral Way) maintenance cost is spread evenly to the 150 single-family lots. The District Diagram remains the same as last year. The District assessment this year is $49,068, which is approximately $4,154 higher than last year's assessment. This major cause of this increase is the budgeted replacement of plant material that was damaged by the winter freeze. Increases are also anticipated in utility rates and in the cost of contract services for fertilization and chemical weed control. Additionally, the irrigation systems in this area have been vandalized repeatedly, and the cost of head repair and replacement is reflected in the proposed assessment. The assessment to the single-family property owners in the Beck development will increase from $181.74 to $194.64 per single-family home. The Amador Lakes Apartments property will be assessed at a rate of $36.00 per dwelling unit, as compared to $31.98 last year. It is proposed to utilize approximately $3,900 from existing reserves to help defray the cost of replacing the frost- or drought-damaged plant material; however, the use of reserves will not completely offset the cost of the replacement. In previous years, Staff has held informational meetings prior to the public hearings for both this and the "Villages" assessment district so that the residents within the districts could ask questions of Staff in an informal atmosphere. For the last two years, no one has attended these meetings, and Staff recommends discontinuing the scheduled informational meetings but continuing to offer to meet with any residents expressing an interest, either on an individual or collective basis. A newsletter which explains the effects of frost damage and the drought, as well~.a~ the other factors affecting the assessment, will be sent to all property owners. Staff recommends that the City Council adopt the Resolutions approving the Preliminary Engineer's Report and Appointing Time and Place of Hearing (City Council Meeting of August 12, 1991). CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (FISGAL YEAR 1991-1992) PRELIMINARY ENGINEER'S REPORT (TRACT 4719) CONTENTS Assessment: Including Estimate of Costs, Apportioning, and Assessment Roll 2. Assessment Diagram Method of -1- ASSESSMENT WHEREAS, on March 25, 1991, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq. of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS (1) (2) (3) As Filed As Preliminarily As Finally Approved Approved Cost of Maintenance Incidental Expenses TOTAL COST: Less 1991-92 Interest I~come $ Less SurPlus from Previous Fiscal Year $ NET TO BE ASSESSED FOR FISCAL YEAR 1991-92 $ 48,580 $ $ 23,263 $ $ 71,843 $ $ 900 $ $ 21,875 $ $ 49,068 $ $ As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to -2- the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the fiscal year 1991-1992 and includes all of such parcel excepting those portions thereof within existing public roads or right-of-way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "Unknown" opposite the number of each lot or parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: June 14, 1991 City (E~g~eer ~' -3- GITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRIGT NO. 1983-2 (TRACT 4719) ENGINEER'S GOST ESTIMATE FISGAL YEAR 1991-1992 MAINTENANCE Slopes - Stagecoach Road Slopes - Interior INCIDENTALS a) b) c) d) Engineer's Report and Proceedings Cost of Collection (County) Estimated Delinquencies Reserve TOTAL $ 32,780 15,800 $ 2,000 $ 834 $ 2,454 $ 17,975 48,580 23,263 71,843 -4- METHOD OF APPORTIONING Sixty percent (60%) of the annual cost of maintaining the landscaping within and along Stagecoach Road has been assigned to the 552 condominium lots within the multifamily portion of the orginal Tract 4719, distributed on an equal basis. The balance of this annual cost has been divided equally among Lots 1 through 150, inclusive, of Tract 4719. The cost of maintaining the excavated slopes and concrete culverts together with its landscaping on the interior slopes of the single-family area (excluding those slopes and concrete culverts adjacent to Stagecoach Road), shall be evenly spread over Lots 1 through 150 of Tract 4719. Lots 152 and 153, being park and open space, shall have a zero assessment. Lots 154 and 155, being public agency owned, shall have a zero assessment. -5- SCOPE OF WORK The scope of work shall be the maintenance of landscaping and irrigation within the road right-of-way and within a public easement along Stagecoach Road between the limits of Amador Valley Blvd. and the northerly City Limit. Further, the scope of work shall include the maintenance of the slopes and landscaping and irrigation of the slopes within a public easement for those slope areas to the rear of Lots 80 through 86 and 37 through 48, all within Tract 4719. -6- ASSESSMENT ROLL Assessment and Lot No. Property Owner Amount of Assessment 1991-92 Tax Year Tract 4719 1-150 Tract 4719 152 Tract 4719 153 Public Owned 154 Public Owned 155 Tract 5180 1 - 552 Unknown $194.64 per lot= $29,196 Unknown $ 0 Unknown $ 0 $ 0 $ 0 Unknown $ 36.00 per lot = $19,872 TOTAL: $49,068 -7- CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT CERTIFICATIONS FISCAL YEAR 1991-1992 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1) Page 2, with the diagram thereto attached, was filed with me on June 14, 1991. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, as set forth in Column 2, Page 2, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. __-91 duly adopted by said Council on June 24, 1991. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, as set forth in Column 3, Page 2, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. -91 duly adopted by said Council on , 1991. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on , 1991. -8- RESOLUTION NO. -91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT GITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 WHEREAS, by its Resolution No. 29-91, a Resolution Directing Preparation of Annual Report for Maintenance Assessment District, City of Dublin Landscaping and Lighting Maintenance Assessment District, 83-2 (the "district"), this Council designated the City Engineer, as Engineer and ordered said engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 29-91 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; and that said report, nor any part thereof requires or should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) that the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved. b) that the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said district, as contained in said report be, and it is hereby preliminarily approved. c) the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of the expenses incidental thereto, as contained in said report be and they are hereby preliminarily approved. PASSED, APPROVED, AND ADOPTED this 24th day of June, 1991. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk RESOLUTION NO. -91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 WHEREAS, by its Resolution No. 29-91, a Resolution Directing Preparation of Annual Report for Maintenance Assessment District, City of Dublin Landscaping and Lighting Maintenance Assessment District 83-2 (the "District") this Council designated the City Engineer as Engineer and ordered that engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 29-91, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that on August 12, 1991, at the hour of 7:30 p.m. in the regular meeting place of said Council, Dublin Civic Center, 100 Civic Plaza, Dublin, California, be, and the same are hereby appointed and fixed as the time and place when and where it will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing once a week for two weeks in the local newspaper published and circulated in said City, and by conspicuously posting a notice thereof at public locations, and not less than three in all; said posting and first publication to be had and completed at least ten (10) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said notices shall be headed "Notice of Assessment" and shall, in legible characters, state the fact and date of the passage of this Resolution and approving the preliminary Engineer's Report and of the date, hour, and place set for the hearing of said protests, and briefly describe the assessments proposed to be made, and refer to said Resolution and report for further particulars. PASSED, APPROVED, AND ADOPTED this 24th day of June, 1991. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk