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Home My WebLink AboutItem 8.5 Library Services (2), ~ ~ CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 24, 1991 SUBJECT . Contract review and agreement with County of Alameda to fund additional hours of library- service (Report by Diane Lowart, Recreation Director) EXHIBITS ATTACH~D . o Contract Agreement o Resolution RECO~IENDATION,/~~~ Reyiew the services provided, provide input and adopt resolution FINANCIAL STATEMENT : Fiscal Year 1990-91 Estimated Costs: $149,650 Fiscal Year 1991-92 Proposed Costs :$156,007 DESCRIPTION . In Fiscal Year 1983-84 the City of.Dublin and the County of Alameda entered into a contract agreement to provide funding for additional hours of library service at the Dublin Branch Library. The original contract provided for seven additional hours of service per week; the current contract provides for 19 additional hours of service per week. These hours, combined with the 40 hours per week that are funded by Alameda County, enable the Dublin Branch Library to be open as follows: Monday . 10:o0am - 9:OOpm Tuesday . 1:OOpm - 9:OOpm Wednesday : 10:o0am - 9:o0pm ~ Thursday . 10:00am - 9:OOpm Friday , 10:00am - 5:OOpm Saturday . 10:OOam - 5:OOpm Sunday . 1:OOpm - 5:oopm The estimated cost to the City for the Fiscal Year 1990-91 Aqreement ].s $149, 650 . As part of the contract review, Staff has compiled statistics on circulation, reference and gate count for those hours that the City funds. These statistics are summarized below. CIRCULATION FY1989-90 FY1990-91 DIFFERENCE Sunday 663 667 0.6~ Monday 740 980 32.0% Thursday N/A 337 N/A REFERENCE FY1989-90 FY1990-91 ~ DIFFERENCE Sunday 120 123 2.5% Monday 303 374 23.0~ Thursday N/A 76 N/A GATE COUNT FY1989-90 FY1990-91 DIFFffi2ENCE Sunday 492 493 ~ 0.2~ Monday 587 822 40.0~ Thursday N/A 257 N/A Generally, Sundays continue to remain fairly consistent with previous years, while Monday use has increased. This increase, however, is predictable as the statistics reflect one full year of Monday operation for 11 hours per day. --------- -- -----------------------------------------------------= ITEM NO. COPIES TO: Alameda County Library ~D ~D~~~~ • ~ .. ~ . Overall, circulation for 1990-91 is up 3.5~ from that of 1989-90. Further, due to the openings of libraries in San Ramon and Pleasanton, the percentage of items going to Contra Costa and Pleasanton residents has decreased over 1989-90. Contra Costa residents account for 29.1~ of branch circulation in 1990-91 as compared to 31.2~ in 1989-90. Pleasanton residents account for 7.6% of branch circulation in 1990-91 as compared to 8.2% in 1989-90. For Fiscal Year 1991-92 Staff does not recommend any changes in the level of service provided by the City to the library. The County Library Staff have concurred with this recommendation. The proposed contract amount is as follows: Salaries and employee benefits..... .........................$134,698 Services and supplies, utilities and~communications...........$ 21,309 TOTAL .........................................................$156,007 This represents a 4.25o increase over 1990-91. Salaries and employee benefits reflect cost of living and pay equity raises, and a slight increase in ~anitorial services and utilities is included. However, there has been a slight decrease in communication costs. At this time the County does not anticipate additional funding for library services which would enable them to reduce the contract cost to the City. Attached in Exhibit A is the proposed contract agreement as well as a resolution adopting the agreement. It is therefore recommended that the City Council review the services provided, provide input, and adopt the resolution attached in Exhibit B Approving a Contract Agreement with the County of Alameda for Additional Library Services during Fiscal Year 1991-92. ,_ ~ .. ~J CONTp~ AGREEMENT BETWEEN THE CITY O~,~LIN AND THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES INTENT WHEREAS, current funding level for County Library Services prevent increasing the number of open hours per week at the Dublin Branch of the Alameda County Library System, and WHEREAS, the citizens of Dublin wish to have the Dublin Branch Librar,y open more than the County funded 40 hours per week, and WHEREAS, the members of the Dublin City Council have authorized funding for the increases in staffinq and utility costs required to open the Dublin Branch nineteen (19) additional hours for a total of 59 open hours per week; therefore, The City of Dublin and the County of Alameda agree to provide nineteen (19) additional hours per wee k of Library Services at the Dublin Branch of the Alameda County Library System subject to the following terms and conditions. TERMS AND CONDITIONS 1) Effective Dates: This contract will be in effect from July 1, 1991 to June 30, 1992. 2) Services Described: The County of Alameda agrees to provide nineteen 19 additional hours of library services at the Dublin Branch Library from July 1, 1990 through June 30, 1992 as follows: eleven (11) additional hours each Monday, excluding County observed holidays, from 10:00 a.m. to 9:00 p.m.; four (4) additional hours each Thursday, excludinq County observed holidays, from 5:00 p.m, to 9:00 p.m.; and four (4) additional hours each Sunday, excluding County observed holidays, from 1:00 p.m, to 5:00 p.m. I 3) Payments: The City of Dublin agrees to pay the County of Alameda 156,007 in four (4) quarterly installments as follows: ~ September 30, 1991 - $39,001.75 December 31, 1991 - $39,001.75 March 31, 1992 - $39,001.75 June 30, 1992 - $39,001.75 4) Extension: All terms and conditions of this contract may be extended, by mutual agreement, on a year-to-year basis, provided the amount paid by the City of Dublin to the County of Alameda is adjusted annually to reflect increases/decreases to the costs connected with providing the services. 5) Periodic Activity Reports: Activity Reports will be provided by the County Librarian to the Dublin City Council. Dublin City Council may request such reports at any time. 6) Mid-Year Adjustments: The cost of providing nineteen (19) additional hours of ibrary service is based on a projected salary increase of 5q. Should salary increases be hiqher than anticipated as a result of further , pay equity adjustments in 1991/92, the County Librarian may return to the Dublin City Council to negotiate a mid-year funding adjustment for personnel costs. 7) Option to Terminate or Renegotiate Contract: This contract is predicated on the assumption that library service levels will remain constant. Should any circumstance arise which changes both County Library funding levels and levels of service, either party shall have the right to terminate or renegotiate this agreement by giving at least thirty (3(1) days written notice. 8) Liability: a) All persons employed in the performance of such services and functions for City of Dublin shall be County emplo,yees, and no Cit,y emp1oyees as such shall be taken over by the County and no person hereunder shall have any City pension, Civic Service, or other status or right. ~ ~ • RESOLUTTON N4. 61 - 91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN A~PROVING A CONTRACT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBItARY SERVICES DURING FISCAL YEAR 1991-92 WHEREAS, the City of Dublin and the AlamQda County Library are desirous of providing quality library services to r~sidents of the City of Dublin; and WHEREAS, the services provided at the Dublin Library h,ave bden historically reduced by the County due to lack of funding; WHEREAS, the City Council of the City of Dublin wishes to provide additional funds in order that the Library may be open on Monday from 10:OOa.m. to 9:o0p.m., Thursday from 5:o0p.m. to 9:OOp.m.~ and Sunday from 1:OOp.m. to 5:OOp.m.; a~d WHEREAS, the Dublin City Council has allocated sufficient funds for Fiscal Year 1991-92 to maintain the additional hours of Library Se~`vice to the residents; and WHEREAS, the County of Alameda has agreed to provide the additional Library hours at the Dublin Branch of the Alameda County Library System. NOW TfiEREFORE, BE IT RESOLVED T'HAT THE City Council of the City of Dublin does hereby approve the attached Agreement between the City of Dublin and the County of Alameda for additional Library Services and further authorizes the Mayor to execute said agreement. PASSED, APPROVED AND ADOPTED this 24th day of June, 1991. AYES: Councilmembers Burton, Howard, Jeffery & Moffatt NOES: None ABSENT: Mayor Snyder Mayor Pro empo ATTEST: ~~ C y erk " • .~ a ~ ~~ b) The City shall not be called upon to assume any ~iability for the direct payment of any salary, wages, or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his/her employment. c) The County will assume liability and pay cost of defense and hold the City harmless from loss, costs or expenses caused by the negligent or wrongful act or omission of County officers, agents and emplo,yees occurring in the performance of agreements between the parties hereto to the extent that such liability is imposed on the Cit,y by the provisions of Section 895.2 of the Government Code of the State of California. In addition, when liability arises pursuant to Section 830 et seq., of the Government Code, by reasons of a dangerous condition of public property of the County, the County shall assume liability and pay cost of defense and hold the City harmless from loss, costs or expenses caused by the negligent or wrongful act or omission of County officers, agents and employees, whether or not arising in the performance of an agreement between the parties hereto. CITY: COUNTY: City Manager Chairman, Board of Supervisors CITY OF DUBLIN COUNTY OF ALAMEDA 6500 Dublin Blvd., Suite 101 Administration Building Dublin, CA 94568 1221 Oak Street Oa kl and , CA 94612 IN WITNESS WHEREOF: The parties hereto have executed this agreement the day and year first above ~ written, and County has hereunto caused its corporate name to be signed by its Chairman of the Board of Supervisors, who is hereunto duly authorized the day and year first above written. CITY OF DUBLIN . By:~'.~~-~~_ - _ __ M~r Nk~l "f.E.~~-XP~I?t_ City of Dublin State of California COUNTY OF ALAMEDA By: Chairman of the Board of Supervisors County of Alameda ATTEST: , By: ~ C~ By: Cit C, r Clerk of the Board of Supervisors APPROVED AS TO FORM 0784L By: County Counse - 2-