HomeMy WebLinkAboutItem 4.6 Extend Wilsey & Ham Agree Dublin Blvd Ext (2) CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 12, 1991
SUBJECT: Agreement with Wilsey & Ham for Extended Engineering
Services on the Dublin Boulevard Extension Capital
Improvement Project
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACHED: 1) Wilsey & Ham proposal dated October 22, 1991
2) Map of area to be improved
3) Letter from Wilsey & Ham dated November 7, 1991
RECOMMENDATION: Approve extension of Wilsey and Ham contract for engineering
0/services on the Dublin Boulevard Extension to include the
scope of work in the letter proposal (Exhibit 1) , with the
stipulation that the work is not authorized until after the
assessment district petition has been received.
FINANCIAL STATEMENT: This work will add an estimated $36,600 for design services
and $27,000 for construction services. These costs will be
recovered through the proposed assessment district funding
with the exception of a few hundred dollars for striping and
curb design on Chabot Road (which is outside the John Moore
property) . The total amount of the City' s existing Wilsey
and Ham contract is $54,037.50.
DESCRIPTION: The engineering firm of Wilsey and Ham has completed design
plans for the City for the extension of Dublin Boulevard between Dougherty Road and
Tract 5900. Wilsey and Ham has previously prepared plans for John Moore for the
portion of Dublin Boulevard within Tract 5900 (from the limit of the City's project
easterly to the Southern Pacific Railroad right-of-way) .
John Moore has requested that the City construct his portion of Dublin Boulevard and
Dougherty Road public street improvements through a benefit assessment district and
that the improvements be constructed in conjunction with the City's project.
The engineering work in the subject proposal will combine the two sets of plans and
specifications, design the needed connection to the existing road along the Chabot
Channel, provide the assessment district diagram, and provide construction survey
staking for the Tract 5900 improvements.
This action will alfow the Dublin Boulevard Specific Plan improvements to be
coordinated and constructed all at the same time, insuring the connection to the
improvements east of the Southern Pacific right-of-way by the City of Pleasanton and
allowing access to the proposed eastern Dublin BART station.
Authorization to do this work is proposed to be given after Staff receives the
special assessment district petition from John Moore. The first duty of the
assessment district legal counsel (whose contract is proposed to be approved in a
separate item on this agenda) will be to prepare the petition document.
Staff recommends that the City Council approve the extension to the agreement with
Wilsey and Ham.
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ITEM NO. COPIES TO: Wilsey & Ham CITY C L E R K
FILED E6
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)AILSEY&HAN4
PUBLIC ,WORKS ENGINEERING fL�TD PLXNN'1NG SERVICES
Public Improvements • Land DLvelopment Truuportntion
400-03-18 7080 Donlon NVay, Suite 126
Dublin, California 94568
(415) 828-6755
October 22, 1991
Mr. Lee S. Thompson
Public Works Director
City of Dublin
P. 0. Box 2340
Dublin, CA 94568
Subject: Dublin Boulevard Extension
Tract 5900 Portion and Chabot Road
Dear Lee:
Wilsey & Ham is pleased to present this proposal for civil
engineering and related services associated with the modification
of the plans previously prepared for Tract 5900 and the additional
work required for Chabot Road as part of the Dublin Boulevard
Extension project.
BACKGROUND
In 1989, Wilsey & Ham completed the preparation of improvement
plans for Tract 5900, located near the northeast corner of
Dougherty Road and Dublin Boulevard. The improvement plans
included the design of the northerly one-half of Dublin Boulevard
fronting Tract 5900, as well as Dougherty Road improvements . Even
though the plans were prepared to satisfy the City's Conditions of
Approval for the final map, it was originally contemplated that the
proposed improvements would be constructed as part of a large
assessment district encompassing nearly 7,400 acres to the east.
After further study, it became apparent that the assessment
district was not economically feasible and the completed final map
and improvement plans were shelved. The improvement plans were
approved and signed by the City of Dublin, whereas the City has yet
to sign the final map.
Subsequently, the City has retained Wilsey & Ham to prepare plans
and specifications for the portion of Dublin Boulevard extension
from Dougherty Road to the westerly end of Tract 5900 . This
portion of Dublin Boulevard, together with the portion affecting
Tract 5900, would provide a public access, with at least one lane
in each direction, from Dougherty Road to the former Southern
Pacific Railroad right-of-way. These documents are essentially 95
percent complete and the City is currently in the process of
acquiring right-of-way necessary for the construction of the
proposed and ultimate improvements .
-1
City of Dublin
October 22, 1991
Page 2
Since these two portions (o;f Dublin Boulevard are necessary for its
full easterly extension, the City desires to merge the two (2 ) sets
of improvement plans into one ( 1) set of construction documents so
that the project may be publicly bid and construction can begin
during the Spring of 1992 . Additional design work will also be
required to include those improvements necessary for this portion
of Dublin Boulevard, but .originally contemplated as part of the
7,400 acre assessment district.
Since the City has funding for their portion of work, and an
assessment district will be created to pay for the improvements
affecting Tract 5900, separate construction bid schedules will be
prepared as part of the c®ntract documents . Furthermore, the City
will serve as the Assessment District Engineer.
Based on the foregoing, meetings with you and your staff, as well
as our knowledge of the 'project area, we propose the following
scope of work.
SCOPE OF WORK
PHASE I - DESIGN SERVICES
Task 1 - Meetings and Coordination
This task includes attending three (3) meetings with City staff to
coordinate project activities .
Task 2 - Modify Existing Plans
Wilsey & Ham will modify the existing Tract 5900 Improvement Plans
to match the City's plans . More specifically, this task includes:
- Extend limits of work on sheets 3 and 4 of 15 to properly line
where the two projects meet.
- Modify signing and striping plans, sheet 5 of 15, to reflect
two-way traffic on the north side of Dublin Boulevard.
- Relocation or elimination of driveways to Tract 5900 shown on
sheet 4 of 15 . Center median configuration and openings are
contemplated to remain unchanged.
- Modification to the irrigation plan, sheet 5 of 15, to
eliminate temporary connection from Dougherty Road, and
coordination with D.S .R.S.D. regarding service connection from
their new main line.
- Modification of sheet 2 of 15 to widen Dougherty Road
improvements beyond what was originally designed, as well as
City of Dublin
October 22, 1991
Page 3
incorporating a commercial type driveway in line with Sierra
Lane to the west. Also included are revisions to the base
information to reflect current conditions of Dougherty Road,
such as the elimination of the north left turn pocket.
General reformatting of plan sheets and resolution of
conflicts to match the City plans suitable for public bid.
Task 3 - Sanitary Sewer Extension
This task includes the design and plan preparation of the 8-inch
sanitary sewer extension in Dublin Boulevard, from Scarlett Court
to Tract 5900, possibly along the common property line between the
Boathouse and the Nohr parcels . This facility was originally
contemplated to be part of the 7,400 acre assessment district.
Task 4 - Chabot Road Improvements
Wilsey & ham will prepare improvement plans of the northerly
extension of the west couplet of Chabot Road to intersect the
proposed Dublin Boulevard extension. More specifically, the task
includes :
- Design of a 300-foot connector street between the west couplet
of Chabot Road and Dublin Boulevard.
- Restripe and resign Chabot Road to accommodate two-way traffic
from Dublin Boulevard to Scarlett Court.
- Field surveys needed for design.
- Redesign a larger curb return at the northwest corner of the
West Chabot Road/Scarlett Court intersection to accommodate
truck traffic .
- Show proposed street lights and conduit/conductor locations,
types and;, size as provided by the City.
Task 5 - Update Quantities and Estimates
This task includes revision of the previously prepared Engineer's
Estimate for Tract 5900 improvements and incorporate the design
changes described in Tasks 2 through 4 . Also included is
modification of bid items as necessary to conform to the City's
work descriptions suitable for public bid.
Task 6 - Specifications
Wilsey & Ham will prepare technical specifications for those
elements of work not included in the City's documents . Such
City of Dublin
October 22, 1991
Page 4
specifications include water, sewer, box culvert and landscaping
facilities . It is assumed that the City will incorporate these
technical specifications into their "boiler plate" specifications
to complete the contract documents .
Task 7 - Tract 5900 Right-of-Way Documents
This task includes the preparation of legal descriptions and plats
necessary for the Dublin Boulevard and Dougherty Road right-of-way
documents along the street frontages of Tract 5900 . More
specifically, this task includes the following:
Provide preliminary title report for Tract 5900 and A.P. No.
941-550-039 .
Prepare one ( 1) legal description and plat for the right-of-
way along the Dougherty Road frontage of Tract 5900 .
Prepare one ( 1) legal description and plat for the right-of-
way along the Dublin Boulevard frontage of Tract 5900, and one
( 1) legal description for the 5-foot "limited access" strip
along the most southerly portion of Dublin Boulevard to be
acquired.
Prepare one ( 1) legal description and plat for the Chabot Road
right-of-way affecting A.P. No. 941-550-039 .
Prepare one ( 1) legal description and plat for the right-of-
way vacation of the Chabot Road bulb affecting A.P. No. 941-
550-039 .
In summary, this task includes furnishing two (2) preliminary title
reports, five (5) legal descriptions and four (4) plats .
Task 8 - Chabot Road Right-of-Way Documents
This task includes the preparation of two (2) plats and legal
descriptions for the City to acquire right-of-way at the northwest
corner of the West Chabot Road/Scarlett Court intersection, as well
as the vacation of the portion of the Chabot Road bulb affecting
A.P. No. 941-550-038 . Also included in this task are the
preliminary title reports for AP Nos . 941-550-038 and 941-550-037 .
Task 9 - Incorporation of Agency Review Comments and Assistance
During Bidding
Wilsey & Ham will incorporate reasonable City review comments into
the final plans, specifications and estimates . This task also
includes incorporating review comments from other agencies such as
Dublin-San Ramon Services District as coordinated by the City.
City of Dublin
October 22 , 1991
Page 5
Also included in this task is assisting the City during the bidding
process . Services during the bid process may include bid document
clarification, review of contractor's bids and attendance at a pre-
bid meeting.
Task 10 - Assessment District Assistance
Wilsey & Ham will prepare the Assessment District Diagram, one ( 1)
preliminary cost spread and one ( 1) final cost spread after
construction bids are received. Properties to be included in the
Assessment District are listed below:
- Tract 5900 (A.P. No.s 941-550-040, 941-550-041, 941-550-042,
941-550-043, 941-550-044 and 941-550-038) .
- Parcel at the southwest corner of Dublin Boulevard and Chabot
Road (A.P. No. 941-550-039) .
- Nohr Parcel (A.P. No. 941-550-012-07 ) .
- Chevron Parcel (A.P. No.s 941-550-009-15 and 941-550-010-013) .
The City will serve as the Assessment District Engineer and will
establish rules of spread and prepare the Engineer's Report.
PHASE II - CONSTRUCTION SERVICES
Task 11 - Intermittent Construction Observation
This task includes providing intermittent construction observation
to assist the City in monitoring the contractor's progress and to
help assure that the work is in substantial conformance with the
plans and specifications .
Task 12 - Construction Staking
Wilsey & Ham ,will provide construction staking sufficient for
construction of the proposed improvements . More specifically, the
anticipated stakes to be provided are summarized below:
- Curb and Gutter (3,500 LF+) - one ( 1) set of offset stakes at
TC's, BC's, EC's and at 1/4 points along curves .
- Rough Grading - one ( 1) set of center line or right-of-way
stakes with cut and fill designation.
- Storm Drain ( 1,300 LF+) - one ( 1) set of storm drain stakes,
including two (2) at each catch basin and along the pipe
alignment at fifty-foot (50) intervals .
City of Dublin
October 22 , 1991
Page 6
- Water Line ( 1,800 LF±) - one ( 1) set of water line stakes will
be set at fifty-foot (50) intervals .
- Joint Trench ( 1,500 LF+) - one ( 1) set of joint trench stakes
at fifty-foot (50) intervals .
- Electroliers ( 11+) - one ( 1) set of electrolier stakes with
reference to face of curb.
- Sanitary Sewer ( 1,200 LF±) - one ( 1) set of sanitary sewer
stakes, including two (2) at each structure and off-set stakes
at fifty-foot (50) intervals .
- Set straddlers and punch two (2 ) street monuments set by
contractor.
Task 13 - Record Drawings
Upon completion of construction, we will prepare record drawings of
the constructed improvements based on field notes and information
provided by the contractor and City. This task includes providing
the City with one ( 1) set of mylars and one ( 1) set of blackline
prints .
SCHEDULE
Assuming a notice-to-proceed of November 13, 1991, a tentative
schedule to accomplish the work presented herein is outlined below:
Estimated
Task Completion Date
1 - Meetings and Coordination December 31, 1991
2 - Modify Existing Plans December 23, 1991
3 - Sanitary Sewer Extension December 23, 1991
4 - Chabot Road Improvements December 23, 1991
5 - Update Quantities and Estimates January 3, 1992
6 - Specifications January 3, 1992
7 - Tract 5900 Right-of-Way Documents January 3, 1992
8 - Chabot Road Right-of-Way Documents January 3, 1992
9 - Incorporation of Agency Review Comments
and Assistance during Bidding March 6, 1992
City of Dublin
October 22, 1991
Page 7
10 - Assessment District .;Assistance As-needed
11 - Intermittent Construction
Observation * October 31, 1992
12 - Construction Staking * October 31, 1992
13 - Record Drawings November 29 , 1992
* Based on a six-month construction period.
FEE
The estimated fees to accomplish the work described herein is
summarized below:
Estimated
Task Fee
1 - Meetings and Coordination $ 900
2 - Modify Existing Plans 7 ,200
3 - Sanitary Sewer Extension 1,700
4 - Chabot Road Improvements 8,200
5 - Update Quantities and Estimates 3, 300
6 - Specifications 2, 900
7 - Tract 5900 Right-of-Way Documents 3,200
8 - Chabot Road Right-of-Way Documents 1,700
9 - Incorporation of Agency Review Comments
and Assistance during Bidding 4, 300
10 - Assessment District Assistance 3 ,200
Subtotal Design Services $ 36,600
11 - Intermittent Construction Observation 10,000**
12 - Construction Staking 14, 000
13 - Record Drawings 3 , 000
Subtotal Construction Services $ 27,000
City of Dublin
October 22, 1991
Page 8
** Budgetary figures only
The estimated fees presented above do not include the following
services/costs :
- Agency fees
- Geotechnical field observation and testing, as well as
materials testing, during construction
- Reproduction of bid documents
- Presentation and/or attendance at public hearings
- Joint trench work or preparation of composite drawings
- Any other services not specifically stated herein
- Lead coordination with other affected agencies
Wilsey & Ham is prepared to perform the described services on a
time and materials, not-to-exceed basis in accordance with the
attached 1991 Charge Rate Schedule with exception of Task 11. Work
on Task 11 will be performed as specifically directed and
authorized by the City due to the variability in the required level
of effort.
Please call if you have any questions or desire to discuss this
proposal .
We appreciate the opportunity to continue our relationship with the
City of Dublin.
Very truly yours,
WILSEY & HAM
ames W. Zum a t
Vice Presid - Engineering
JWZ :lp
Enclosure
cc: J. Patrick Land Company - John Moore
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WILSEY & HAM
1991 CHARGE RATE FEE SCHEDULE &
STANDARD CONTRACT PROVISIONS
I. CHARGE RATE FEE SCHEDULE
The compensation of Wilsey&Ham for work done will be on the basis of an hourly charge rate,plus incurred
expenses and will be the stun of all the items set forth below:
A. PERSONNEL SERVICES
PRESIDENT/EXEC.VICE PRES. $130 HR. DRAFTER H $45 HR.
VICE PRESIDENT 120 HR. DRAFTER I 35 HR.
SUPERVISING ENGINEER 110 HR. ADMINISTRATIVE ASST.III 54 HR.
SENIOR ENGINEER 100 HR. ADMINISTRATIVE ASST.H 48 HR.
ASSOCIATE ENGINEER 90 HR. ADMINISTRATIVE ASST.I 42 HR.
ENGINEER II 80 HR. OFFICE SUPPORT 30 HR.
ENGINEER I 70 HR. SURVEY CERTIFIED CHIEF 74 HR.
ASSISTANT ENGINEER 60 HR. INSTRUMENT PERSON 65 HR.
JUNIOR ENGINEER 50 HR. CHAIN PERSON 58 HR.
DESIGN/DRAFTER V 70 HR. APPRENTICE FIELD PERSON 48 HR.
TECHNICIAN/DRAF 7ER IV 60 HR. CONTRACT PERSONNEL 2 X INVOICE
DRAFTER III 54 HR.
EFFECTIVE THROUGH DECEMBER 31, 1991 AND SUBJECT TO REVISION ANNUALLY.
B. TRAVEL&TRANSPORTATION EXPENSES
1. Reimbursement for actual travel and subsistence expenses paid to or on behalf of employees on business
connected with the project,plus a handling charge of 15%.
2. Thirty-five cents(.350)per mile for use of vehicles. A minimum of six dollars($6.00)per hour will be
charged for use of vehicles carrying field survey equipment or used for field inspection and supervision.
C. OUTSIDE SERVICES
1. Invoice cost of services and expenses charged to Wilsey&Ham by outside consultants,professional,or
technical firms engaged in connection with the order,plus 15%handling charge.
D. MISCELLANEOUS EXPENSES
1. The invoice cost of materials,supplies,reproduction work,and other services,including communication
expenses,procured by Wilsey&Ham from outside sources,plus a handling charge of 15%. All out-of-
pocket expenses not included in Items A,B and C will be included in this category.
2. a. Electronic distance measuring devices used in Varies depending on instrument used
performing services for a client
b. Computer use charges Varies depending upon program
and outside service use
(See reverse side)
II. STANDARD CONTRACT )VISIONS
A. TERMS OF PAYMENT
Fees and all other charges will be billed monthly as work progresses and the amount of each billing shall be
due and payable in ten(10)days after the date of such billing. Any portion of a billing not paid within thirty
(30)days of the billing date shall be considered delinquent and shall bear a delinquency charge of one and one
half(11/2)percent per month on the unpaid balande,but in no event shall said delinquency charge or the
payment thereof extend the due date.
If any billing is not paid in full within 30 days after the billing date,then in addition to any other remedies
available to Wilsey&Ham,it may cease performing work hereunder upon delivery of written notice of its
intention thereof to the client. Further,in the event of such default,Wilsey&Ham shall have the right,but not
the obligation,to cease performing work under any other contract then outstanding between the client and
Wilsey&Ham.
Should legal action be necessary to enforce the provisions of any contract entered into of which this schedule
is a part,the client agrees to pay all attorneys' fees and court costs incurred in the prosecution thereof.
B. SCOPE& EXECUTION OF SERVICES
Wilsey&Ham makes no warranty,either express or implied,as to its findings,recommendations,specifica-
tions,or professional advice,except that the same will be promulgated after being prepared in accordance with
generally accepted professional practice. No agent,employee or officer of Wilsey&Ham has any authority to
make such warranty as disclaimed above.
In the event the client requests termination of the work prior to completion,Wilsey&Ham reserves the right
to complete such analyses and records as may be necessary to place its files in order and,where considered
necessary to protect its professional reputation,to complete a report on work performed to date. A termination
charge to cover the costs thereof in an amount not to exceed ten(10)percent of all charges incurred up to the
date of the stoppage of the work may be made at the discretion of Wilsey&Ham.
Wilsey&Ham will diligently proceed with the work contracted for,but it is expressly agreed and understood
that Wilsey&Ham shall not be held responsible for delays occasioned by factors beyond its control,nor by
factors which could not reasonably have been foreseen at the time of the execution of the agreement between
the parties.
In the event the client makes a claim against Wilsey&Ham,at law or otherwise,for any alleged error,omis-
sion,or other act arising out of the performance of its professional services,and the client fails to prove such
claim,then the client shall pay all costs,including actual attorneys' fees incurred by Wilsey&Ham in defend-
ing itself against such claim.
C. LIMITATION OF LIABILITY
Any and all liability,claim for damages,cost of defense,or expenses to be levied against Wilsey&Ham will
be limited to a stun not to exceed Fifty Thousand Dollars($50,000.00)or the amount of its fee,whichever is
greater,on account of any injury or damage to persons or property or arising out of any design defect,error,
omission,or professional negligence. Further,the client agrees to notify any contractor or subcontractor who
may perform work in connection with or making use of any design,report,or study prepared by Wilsey&
Ham of such limitation of liability and require as a condition precedent to its performing the work a like limita-
tion of liability on their part as against Wilsey&Ham. In the event a client fails to obtain a like limitation of
liability provision as to injury or damage to persons or property,design defects,errors,omissions,or profes-
sional negligence,any liability of Wilsey&Ham and/or the client to such contractor or subcontractor arising
out of alleged injury or damage to persons or property,design defects,errors,omissions,or professional negli-
gence shall be allocated between the client and Wilsey&Ham in such a manner that the aggregate liability of
Wilsey&Ham shall not exceed Fifty Thousand Dollars($50,000.00)or the amount of its fee,whichever is
greater.
W&H F®D
FSfc=Velmcary 1,1991
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FROM:WILSEY & HRM T0: 510 e33 662e NOU 7. 1991 4:46PM P.02
WILSEY
E XND PLANNING SERVICES
400-03 2694 Blshoip Drive, Suitc 210
Sits Ramon, California 945[x,3
(510) 275-9770
tax: (510) 275.9777
November 7, 1991
Mr. Lee S. Thompson
Public Works Director
City of Dublin
P. 0. Box 2340
Dublin, CA 94568
Subject: Proposal for Engineering Services
Dublin Boulevard Extension
Tract 5900 and Chabot Road
Dear Lee:
This letter serves as a follow-up to our telephone conversation
this afternoon regarding our October 22, 1991 proposal for
engineering services.
in order to accommodate the City's project schedule, we hereby
modify our proposal as indicated below:
1 . ) Task 9 - Incorporation of Agency Review Comments and
Assistance during Bidding will be completed within three (3)
weeks of receiving comments from the City.
2 . ) Task 11 - Intermittent Construction Observation and Task 12 -
Construction Staking will be performed concurrent with project
construction and estimated to be from March 1992 to October
1992 .
Again, thank you for this opportunity to continue working with the
City of Dublin:
Very truly yours,
WILSEY & HAM
James W. Z alt
Vice Presi ent - Engineering
JWZ : lp
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