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HomeMy WebLinkAboutItem 4.1 Draft Minutes 12-23-1991 (2) - . . REGULAR MEETING - December 23, 1991 A regular meetlng of the Clty Councll of the Clty of Dublln was held on Monday, December 23, 1991, ln the Councll Chambers of the Dublln C1V1C Center The meetlng was called to order at 7 30 pm, by Mayor Snyder ~ ~ ~ ~ ROLL CALL PRESENT Councllmembers Burton, Howard, Jeffery, Moffatt and Mayor Snyder None ABSENT ~ ~ ~ ~ PLEDGE OF ALLEGIANCE (610-20) Second Year Webelos Scout Ryan McLean, from Pack 546 led the Counell, Staff and those present ln the pledge of alleglance to the flag Ryan stated he enJoys gOlng hlklng, and every year they make plne derby cars and race them for fun ~ ~ ~ ~ Vlslt From Santa Santa Claus arrlved at the meetlng and passed out candy canes to the Clty Councll and Staff Mayor Snyder advlsed that Santa was present as part of the Dublln San Ramon Llons Club program extended to speclal klds wlth hearlng lmpalrments Santa slgned for them ~ ~ ~ ~ CUSTOMER SERVICE AWARD FOR JANUARY {150-90} Clty Manager Ambrose presented the January Customer Servlce Award to Raquel Bowen, Flnance Technlclan II Mr Ambrose advlsed that Rocky was nomlnated by her peers for demonstratlng exemplary customer serVlce Skllls Rocky was presented wlth a restaurant glft certlflcate and a coffee mug dlsplaYlng the Clty'S customer serVlce motto ~ ~ ~ ~ REPORT FROM MAYOR SNYDER REGARDING CLEAN SWEEP AWARD (150-80) Mayor Snyder adVlsed that thlS award, WhlCh was awarded by the Trl- Valley Herald last year to Dave Burton, would be made at the January 13th Clty Councll meetlng Roger Grossman was unable to attend thlS evenlng ~ ~ ~ ~ ^~^~^~^~^*^~^~^*^~^*^*^~^~^~^*A*A*^*^*^~^~^*^*^*^*^~^~A*^*^*^*^*^*^~^* eM - VOL 10 ~ 458 Regular Meet1ng December 23, 1991 ITEM NO ~J COPIES TO ~- ~ ~ DRFA Glft Drlve (585-40) Cm Moffatt stated that last week, the Dougherty Reglonal Flre Authorlty put out an SOS to get some presents to present to Arroyo Vlsta resldents and others who dld not have the ablllty to make Chrlstmas as brlght and happy as normal They asked Mayor Snyder to make a few telephone calls and they were then almost lnundated wlth glfts DRFA lndlcated they had a few more glfts that could be utlllzed and wanted to know If anyone knew of any needy famllles Anyone who knows a needy famlly can contact DRFA ~ ~ ~ ~ Trl-Vallev JOlnt Councll Meetlnq (140-80) em Jeffery stated she would llke to add an ltem to the agenda to dlSCUSS the posltlon of the Trl-Valley JOlnt CounC11 to the Reglonal Governance process On motlon of em Burton, seconded by Cm Jeffery, and by unanlmous vote, the Councll agreed to add the ltem for dlScusslon under other bUslness ~ ~ ~ ~ CONSENT CALENDAR On motlon of em Moffatt, seconded by Cm Jeffery, and by unanlmous vote, the Councll took the followlng actlons Approved Mlnutes of Regular Meetlng of December 9, 1991, Accepted lmprovements constructed under Contract 91-08, Shannon Center Vlnyl Floor Replacement and authorlzed $10,062 70 flnal payment to Gene's Floorlng and Interlors (600-30), Adopted RESOLUTION NO 131 - 91 APPROVING AGREEMENT WITH REGIONAL AMBULANCE FOR INSTALLATION OF AN EMERGENCY VEHICLE TRAFFIC SIGNAL PRE-EMPTION DEVICE, SOUTHBOUND CLARK AVENUE @ DUBLIN BOULEVARD (600-30) and authorlzed a $1,000 addltlonal approprlatlon from new revenue to the Slgnals and Llghtlng budget, Accepted lmprovements constructed under Contract 91-04, Shannon Center ExterIor Palntlng (600-30), authorlzed $753 flnal payment to D C Vlent and authorlzed a $45 50 budget transfer from the Contlngent Reserve, Authorlzed the Mayor to send a letter to Mary Klng, Presldent of the Alameda County Board of Supervlsors, expresslng Concerns and requestlng a process where meanlngful dIalog and dlScusslon can occur regardlng the proposed East County Area Plan (420-50), A~^~^~^~^~^~^~^~^~A~^~^~A~^~^~^~^~^~A~^~^~^~^~^~^~^~^~^~^~^~^~^~^~^~^~ CM - VOL 10 - 459 Regular Meetlng December 23, 1991 ~ . Authorlzed Staff to negotlate a Change Order for addltlonal equlpment for the Nlelsen School Play Area (600-30), Approved Warrant Reglster In the amount of $492,270 63 (300-40), ReVlewed and accepted the Flscal Year 1990-91 Audlt Report, and June Flnance Report and authorlzed all necessary year end budget changes (310-30) ~ 0 0 ~ ST~ PATRICK'S DAY PARADE ROUTE (950-40) Recreatlon Dlrector Lowart presented alternate parade routes as a result of Councl1 dlrectlon at the December 9, 1991 Clty Councl1 meetlng Ms Lowart adVlsed that a meetlng was held wlth representatlves from the Pollce, PubllC Works and Recreatlon Departments, as well as the Dubl1n-San Ramon L10ns Club Two routes were cons1dered Route A would ut1l1ze Dubl1n H1gh School park1ng lot as the stag1ng area The parade would proceed south on V1llage Parkway, west on Dublln Boulevard and north on Amador Plaza Road where 1t would d1sband Concerns wlth thlS route were that the DHS park1ng lot lS too small to accommodate the number of entrles 1n the parade and two maln east-west arter1als 1n town would be shut down An alternatlve of proceedlng west on AVB lnstead of Dublln Boulevard was dlscussed, but lt was felt that thls alternatlve would provlde for too short of a parade route Ms Lowart adVlsed that Route B was recommended ThlS route would utlllze Amador Plaza Road as the staglng area for the parade WhlCh would proceed east on Amador Valley Boulevard, south on Vlllage Parkway, west on Dublln Boulevard, north on Golden Gate Drlve (the street leadlng lnto Toys R Us) where lt would dlsband ThlS route was favored by those ln attendance as lt allows for an adequate staglng area and smooth trafflc flow In addltlon, Reglonal Street would remaln open leavlng access to the adJacent shopplng areas Cm Burton questloned who was there to reVlew Route B Ms Lowart advlsed that there were representatlves present from PubllC Works and Pollce, plus a representatlve from the Llons Club They made an lnformal poll and checked wlth the Chamber of Commerce regardlng the buslness aspect ThlS route wlll not be on Reglonal Street at all Cm Burton questloned WhlCh slde of Vll1age Parkway the parade wlll be on Ms Lowart advlsed that lt wlll go on the west slde em Moffatt stated he felt thlS was a great ldea and he had no problems wlth It ^~^~^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^~^O^O^O^O^O^O^O^O^O^O^O^~^O^O^O^O^O eM = VOL 10 = 460 Regular Meet1nq December 23, 1991 . . Blll Burnham stated they concurred on the new route It satlsfles everyone and everyone seems to be happy wlth the new route On motlon of em Jeffery, seconded by Cm Burton, and by unanlmous vote, the Councll approved parade route Band authorlzed Staff to lssue the parade permlt ~ ~ ~ ~ HISTORICAL STUDY GROUP (910-40) Recreatlon Dlrector Lowart advlsed that a study group made up of representatlves from the Amador-Llvermore Valley Hlstorlcal Soclety (ALVHS), Dublln Hlstorlcal Preservatlon Assoclatlon (DHPA), Dublln Cemetery, Inc (DCI), Dublln Flne Arts Foundatlon (DFA), and representatlves of the Clty Councll (Cm Burton and Cm Moffatt) have met and are now seeklng dlrectlon from the Clty Councll related to ownershlp and preservatlon optlons of the Herltage Center Ms Lowart advlsed that Murray School lS owned and operated by the Dublln Hlstorlcal Preservatlon Assoclatlon, however the property lS leased from the Dublln Cemetery, Inc The Amador-Llvermore Valley Hlstorlcal Soclety owns st Raymond's Church as well as the property lrnrnedlately adJacent The Dublln Cemetery 15 owned and operated by Dublln Cemetery, Inc All three groups are non-proflt organlzatlons run by separate boards of dlrectors The ALVHS has proposed that the Clty purchase the Old st Raymond's Church bUlldlng and property for $10,700 They have recently palnted the church and done roof repalrs totallng $10,000 and purchased a sewer permlt for $700 DHPA has proposed that the Clty accept the Old Murray School as a glft, wlth condltlons 1) DHPA would be allowed to lease the bUlldlng In order to operate hlstorlcal programs and store hlstorlcal artlfacts, 2) DHPA would hope for contlnued support from the Clty to fund future proJects and programs, 3) ownershlp would revert back to DHPA In the event that the Clty could no longer malntaln the bUlldlng, and 4) DHPA would serve In an advlsory capaclty as the "hlstorlcal arm" of the Clty Representatlves from DHPA have lndlcated that these condltlons are negotlable and serve as a startlng pOlnt for further dlScusslons DCI has proposed that the Clty take over the cemetery, however, the membershlp has not yet ratlfled the proposal The proposed condltlons for Clty takeover lnclude 1) restrlcted fee tltle, 2) guarantee of perpetual care, 3) quallfled mortuary to handle burlals, 4) no gatherlngs on grounds except gUlded tours and funerals, and 5) no alcohol on grounds DCI has also lndlcated that these condltlons are subJect to further negotlatlon Ms Lowart surnmarlzed that lf the Councll lS lnterested In pursulng acqulsltlon of the Herltage Center, Staff should be lnstructed to prepare a flscal analysls of the ongolng operatlonal costs, as well as ^~^~^~^~^~^~^~^~^~^~^~^~^~^O^O^~^O^~^O^O^~^O^~^~^~^O^O^O^O^O^OAOA~^~^O CM - VOL 10 - 461 Regular Meet1ng December 23, 1991 . . the structural repalr costs requlred to rnalntaln the facllltles as publlC facllltles Cm Jeffery stated her loterpretatlon of the orlg1nal goal of thlS group was to promote the h1stor1cal area and to be lovolved w1th d1fferent thlngs 10 Dublln She dld not recall that d1rect1oo Was glven to the COIDm1ttee to get 10to any negotlatloos that would cost the Clty any money She stated she was not prepared to dlSCUSS the lssues presented relat1ve to negotlatlng, but rather the lssues orlglnally asslgned ern Burton felt the lssue that came before the Councll was to promote ThlS word was changed from promote to preserve For years, everyone has been concerned about preservlng the hlstorlcal slgnlflcance ThlS 15 the flrst tlme all 3 groups have agreed to anythlng Cm Jeffery stated thlS was not the pOlnt The goal was to ass 1st the h1storlcal groups to get gOlng so people would know about them Cm Howard stated she felt the goal was to get them together so we could put money 1n to help them Mayor Snyder stated that In accordance wlth the Staff Report, at the conclus1on of the 1n1t1al meet1ng, the study group members concurred that the Herltage Center could best be served by comb1nlng the assets of each group under one owner w1th the Clty of Dubl1n be1ng 1dent1fled as the loglcal cholce He agreed wlth Cm Jeffery that thlS wasn't the Counell's dlrectlon to th1S study group Cm Moffatt pOlnted out that one of the Councll's hlghest goals was to become more 1nvolved 10 the hlstory of Dubll0 and to malntaln the development and preservatlon of the h1storlcal elements 1n Dublln The concept of puttlng lt on the Goals & Ob]ectlves llst d1d not necessarlly mean that we would be spend1ng money ThlS 15 a sltuatlon of whether we preserve hlstory or destroy lt Cm Jeffery stated she dld oot dlsagree, but thlS 15 not the pOlnt She questloned where the authorlty came from for the group to start negotlatlng the propertles Cm Moffatt stated th1S 1S not what happened Dlalogue carne forward and now 1t 15 up to the Councll In everythlng, you need a startlng pOlnt The comm1ttee was fact flnd1ng Cm Burton relterated the fact that thlS lS the flrst t1me the 3 groups have agreed They look to the Clty as a posslble solutlon No declslons have yet been made All they are asklng 15 for Staff to look at what the propertles wlll cost Mayor Snyder stated he felt the commlttee has the cart before the horse What they are looklng at lS how to get the Clty to purchase the propertles ThlS was not the goal orlglnally Mayor Snyder read from the October 3rd meetlng mlnutes relatlve to statements made by ern Moffatt He questloned how a member of the Councll could be out ~~~~~~~~~~~~~~~O~O~O~~~O~O~O~O~O~O~O~O~O~~~O~OAOAO~O~~~~~O~O~O~OAOAOAO eM - VOL 10 - 462 Regular Meet1nq December 23, 1991 . . negotlatlng for the rest of the Councll when the rest of the Councll doesn't know what's gOlng on ObVlously, the lntent was to have the Clty purchase the property em Burton stated the group lS dOlng the best lt can to brlng thls to the Clty Councll for some klnd of a declslon Mayor Snyder referred to a comment made by Georgean Vonheeder In the September 4th mlnutes related to creatlng a non-proflt corporatlon that would look for fundlng once a year lf lt 15 able He expressed concern wlth the church faclllty and felt lt should belong to some prlvate corporatlon Cm Jeffery felt that Ms Vonheeder's comments were somethlng that the group could go back and look lnto em Jeffery made a motlon WhlCh was seconded by em Howard for the group to go back and st1ck to the p01nt of promotlon and also look at Ms Vonheeder's comments to see what could be worked out Cm Moffatt stated that lt became very ObV10US that the hlstorlcal soclety as a whole lS havlng a hard tlme The only way any Clty can malntaln any cont1nu1ty lS for the Clty to take over control Slnce they are always belng asked for flnance them Many people came to thlS concluslon He and Cm Burton were very careful to note that these were only dlScusslons and would have to go before the entlre C1ty Councll for any further act10n They are not negotlatlng Mayor Snyder then questloned lf thelr mlnutes had any level of accuracy Cm Burton made a substltute motlon WhlCh was seconded by Cm Moffatt to lnstruct Staff to prepare a flscal analysls of the propertles Cm Howard stated she would llke to see both done at the same tlme She would llke to see what the costs would be and therefore, would llke to comblne both motlons Cm Jeffery asked Staff what the costs and tlme constralnts would be on a feaslblllty study Mr Ambrose advlsed that Mr what type of work would need some costs regardlng repalrs look at the annual operatlons how long lt would take Taugher could take a look to determlne to be done We would then have to get In addltlon, PubllC Works would need to malntenance He stated he could not say Cm Jeffery felt the Councll needed to look at what would have to be put off 1n order to do thlS She was concerned regardlng Staff's workload Mayor Snyder stated lf there were a non-proflt corporatlon establlshed, they could on an annual basls apply to the Clty and ask for money at some level to flll out thelr budget Mr Taugher dld an A~A~A~A~A6^~^~^~^O^~^~^~^~^O^~^6^O^~^O^O^~^O^O^~^~^O^~^O^~^O^OAO^~^~^~ eM - VOL 10 - 463 Regular Meet1ng December 23, 1991 . . analYS1S of the church years ago years ago A foundatlon was put under lt some Mr Ambrose advlsed that the analysls would look at lt as a publlC faclllty If Staff should look at lt from both types of ownershlp, Staff would need that dlrectlon Cm Burton felt the Clty should see what the costs are Wlth regard to gettlng a non-proflt organlzatlon, he questloned very much whether the Dublln Cemetery, Inc , would do thlS These 3 organlzatlons have not had a very good worklng relatlonshlp over the last few years It lS lmportant to recognlze that the church lS probably the oldest wooden church In Callfornla ThlS lS an opportunlty to preserve lt Cm Jeffery clarlfled that the Councll lS only talklng about the process Someone called for the questlon on the Substltute motlon On motlon of Cm Burton, seconded by Cm Moffatt, and by ma]Orlty vote, the Councll lnstructed Staff to prepare a flscal analysls of the propertles Cm Jeffery and Mayor Snyder voted agalnst thlS motlon em Jeffery felt the group should go back and look at the ways the hlstory of Dublln can be promoted Someone called for the questlon on the orlglnal motlon On motlon of Cm Jeffery, seconded by Cm Howard, and by ma]Orlty vote, the Councll dlrected the commlttee to go back and work on the pOlnts related to promotlon of the Herltage Center Georgean Vonheeder's comments should be revlewed In the mlnutes em Burton and Cm Moffatt voted agalnst thlS motlon Marle Cronln, Presldent of DHPA stated the remarks ln the mlnutes could have been prefaced wlth, "If the Clty could acqulre the facllltles " It was an IIlfll concept Wlth regard to the umbrella non-proflt corporatlon, the ldea lS good, but whether they could pull lt off would have to be worked on Many of them are members of all 3 organlzatlons It lS doubtful that the Amador-Llvermore Valley Hlstorlcal Soclety would glve thelr church to another foundatlon Everythlng was done wlth a very posltlve and open feellng There was no Intentlon to force lt down anyone's throat ThIS lS not an easy thlng to solve They had hoped that for the CIty'S tenth blrthday that thls could have been at least reallzed ln concept DublIn ReflectIons second prlntlng lS hot off the press ThIS lS partly due to the advance by the Clty of about $2,500 The book wlll also be tled Into the CIty'S bIrthday celebratIon Ms Lowart clarIfIed that the dIrectIon of the Councll was to contInue wlth the study group to Identlfy alternate methods to promote the hlstorlcal center and to look Into long term and short term fInanCIal Impacts ~ ~ ~ ~ ^~^~^~^~^~^OAOAO^~^O^OAOAOA~AO^~^O^OAO^O^O^O^OAO^O^OAO^~^O^O^O^O^O^O^O eM - VOL 10 - 464 Regular Heet1ng December 23, 1991 8 . EXTENSION OF AMORTIZATION PERIOD FOR SIGNS IDENTIFIED ON THE NONCONFORMING SIGN SUMMARY LIST (400-30) Senlor Planner O'Halloran presented the staff Report and advlsed that on October 28th, the Councll deCIded to allow for an extenSIon of the amortIzatIon per10d for the eXlstlng nonconformlng SIgns Identlfled by the Nonconformlng S1gn Summary LISt ThlS dec1sIon was a result of the recommendat10n by C1ty Staff and the Clty Attorney that the length of an extens10n be based on the current market value of s1gns rather than an across-the-board extenslon date Ms O'Halloran expla1ned the 3 opt10ns d1scussed 1n the Staff Report OptIon #1 would utIl1ze the eXIst1ng SIgn OrdInance, OptIon #2 would grant an across-the-board extenSIon per10d, and OptIon #3 would extend the amortIzatIon perIod based on the current market value Regardless of WhICh optlon the Councll selects, the enforcement procedures establ1shed 1n the SIgn Ord1nance would not be changed and would Involve nUIsance abatement proceedIngs upon expIratIon of the eXIstIng or any newly granted extenSIon perIod Ms O'Halloran adVIsed that Staff recommended OptIon #1 Cm Burton questIoned If all SIgns must be In complIance by July of 1992 Ms O'Halloran stated she thought the date was July 26, 1992 Cm Burton questIoned why the 42 SIgns haven't trIed to comply and why It had taken so long Ms O'Halloran adVIsed that the IndIVIdual SIgn owners need to make applIcatIons Staff has not contacted each one to fInd out exactly why they haven't Cm Burton adVIsed that SIgns are somethIng that make all bus1nessmen nervous Cm Burton reVIewed that 42 could apply for SDRs, 1 for a CUP, and 2 for VarIance Then only 2 would be Illegal He questIoned If Staff was askIng for a change 1n the OrdInance for Just 2 people Mr Ambrose adVIsed that they need to go through the process could be approved They Ms O'Halloran stated that the 2 slgns are located on frontages that are not theIr own Cm Moffatt asked If these 2 SIgns would reqUIre removal Ms O'Halloran adVIsed that they have slgnage on other tenant's space Mayor Snyder stated you can lead a horse to water, but you can't make It drInk The CIty 1S SImply trYIng to get everyone to comply staff ~OA~^~^~A~AO^~^~~~A~^~A~A~~~^~A~A~A~A~^~~~~~^~A~A*^*A*A*^*A~~~AOA~^~~~ eM - VOL 10 - 465 Regular MeetIng December 23, 1991 ~ . wlll address letters to these companles and advlse them what wlll be requlred to get thelr slgns lnto conformance On motlon of Cm Moffatt, seconded by Cm Jeffery, and by unanlmous vote, the Counell dlrected Staff to utlllze the eXlstlng Slgn Ordlnance provlslons for compllance of the nonconformlng slgns Mayor Snyder lndlcated that the Councll would llke to have monthly reports on how the process lS gOlng These reports can be placed on the Consent Calendar ~ ~ ~ ~ REVIEW OF PROPOSED GARBAGE RATE ADJUSTMENT & SERVICE OPTIONS (810-30) Asslstant Clty Manager Rankln presented the Staff Report and advlsed that the Clty had recelved 2 reports from the JOlnt Refuse Rate Revlew Commlttee The flrst report focuses on management and operatlons of the Clty'S garbage collectlon company (Oakland Scavenger Company OSC) , and makes recommendatlons for lmprovements The second report analyzes the company's request for a rate adJustment The proposal lncludes reduclng rates for Dublln resldentlal serVlce Mr Rankln explalned that the Company's orlglnal request proJected an lncrease of 13% The flndlngs of the detalled rate reVlew suggest that Dublln can lnstltute a rate reductlon affectlng most customers ThlS decrease lS contlngent upon Clty Councll concurrence of a recommendatlon by the JRRRC to reduce the amount of proflt from what lS belng requested by the Company The amount wlll vary dependlng on the level and type of serVlce Mr Rankln advlsed that lf a rate decrease 1S lmplemented, the Clty wlll experlence a decrease ln Franchlse Fee Revenue estlmated at $3,490 annually Mr Rankln lndlcated that the focus of the Staff Report was to ldentlfy polley lssues and request dlrectlon from Councll Staff wlll then use the lnformatlon to prepare documents for conslderatlon at a publlC hearlng at the January 13, 1992 Clty CounCll meetlng state Law requlres that a publlCly notlced hearlng occur prlor to lmplementatlon of fees by the Clty Under Management Audlt Issues, Mr Rankln dlscussed the collectlon crew Slze and seml-automated serVlce em Jeffery questloned lf the fee llsted for the 2 clean ups per year was per month em Burton stated he thought the Councll agreed to requlre everyone to have garbage plckup serVlce several months ago Mr Rankln lndlcated that thlS would be dlscussed under the rate portlon of the report A~A~A~^~A~A~^~^~^~A~A~A~A~A~^~A~A~A~^~A~^~^~A~A~A~A~A~A~^~^~^~^~^~^~^~ eM - VOL 10 - 466 Regular Meet1ng December 23, 1991 Qj~ ~ ~ . Under Rate Rev~ew, Mr Rank~n then d~scussed 1) proposed methodology of dlstrlbutlng the balanclng account, 2) proposed reductlon to the Company's return on equlty, 3) conslderatlon of the number of speclal cleanups to be lncluded ln the rates, 4) proposed resldentlal serVlce and rate adJustments, and 5) proposed adJustments to commerclal and large contalner rates In summary, Mr Rankln advlsed that unless the Counc11 dlrected otherwlse, Staff would proceed as follows 1) The Management Audlt wlll be recelved and flIed Staff wlll contlnue to partlc1pate on the JRRRC to reVlew the 1ssues deslgnated for further study Staff wlll request that Llvermore Dublln Dlsposal provlde addlt10nal 1nformatlon on the use of all two man crews In our communlty 2) Staff wlll prepare the necessary rate resolutlons for conslderatlon at the January 13, 1992 C1ty Councll meetIng, based upon the proposed schedules presented Also, approprIate notIces regardlng the hearlng wIll be publIshed as requ1red by State Law 3) Staff wIll prepare amendments to the Solld Waste Ord1nance and Franch1se Agreement necessary to Implement mandatory garbage serVlce 4) Staff w1ll work wIth the Company to InstItute the Super Recycler rate follow1ng formal actlon to establIsh a rate at the January 13th publlC hearIng Cm Moffatt asked If the rebate money from Measure D would reduce the rates Mr RankIn stated that lt must be used for resource recovery or recycllng Once the money has been recelved, Staff wlll come back wlth some recommended ways of llslng the money Yes, the money may be used lf we use It to offset the recycllng fee Wlth regard to Cm Jeffery's questlon, Mr Rankln adVIsed that the resldentlal cleanups are $ 30 per month per household The 1ssue lS whether the Clty Councll feels that 4 speclal cleanups per year lS an appropr1ate number Cm Burton advlsed that 1t costs $1 00 per square foot to take loads to the dump He recently took a load to the dump and lt cost hlm $50, WhlCh was qUIte a shock Mr Rank1n advlsed that staff w111 work wlth the company more closely In order that we can determlne what the actual costs are on the speCIal cleanups ~ Mr Rankln advlsed that Staff, at thls tlrne, IS recommendlng a $6 unlform can rate Wlth regard to a senlor cltlzen rate WhlCh the Counell asked Staff to rev1ew, the problem 1S keep1ng track The company can offer a super recycler rate Wh1Ch would be a 20 gallon 30 can ^~^~^~^~^~^~^~^~^~^~^~^~^~^~A~AO^OA~^~^O^~^O^~^~^O^O^O^O^~^~^~AO^O^O^~ eM - VOL 10 - 467 Regular Meet1ng December 23, 1991 ~ ~ at a rate of $6 65, whlch would mean about a 19% reductlon from the current rate ThlS amount lncludes the recycllng fee Mayor Snyder stated wlth regard to mandatory garbage servlce, the Councll dlrected Staff to pursue thls and brlng back an Ordlnance for Councll dlscusslon at a meetlng In January The maJorlty of customers are one and two can customers, and the one can rate would be decreased about 8% and the 2 can decreased about 4% A slmllar decrease lS belng consldered on the Handy Hauler rates The JRRRC lS recommendlng In the future rate appllcatlon that money be lncluded to fund the work of the JRRRC $250,000 was estlmated for costs of cltles to look at some of the technlcal lssues ThlS would be spread over the 14 Jurlsdlctlons It currently comes from the Clty'S General Fund Cm Jeffery requested that Staff deflne mlnl can Mr Rankln advlsed that It would be 20 gallons and thls Slze can lS avallable at Orchard Supply Hardware Cm Moffatt asked If the waste stream falls In the water, does thls mean there would be an lncrease In the rates for reduced use He asked If thls had been dlscussed Mr Rankln lndlcated that the whole lssue lS we are worklng toward reduclng by 25% and 50% and we need to look at what happens to the overhead costs They looked at ways that the current system could be more cost efflclent The commerclal areas hurt waste In that when there lS less commerclal garbage, there lS less revenue The total revenue could be adJusted by 4 7% and then look at It agaln next year If the revenue doesn't come In, It wlll be our responslblllty to make up the dlfference We assume that 5% of the current customers wlll sWltch to the mlnl can serVlce A most conservatlve Vlew lS belng taken at thls tlme Dave MacDonald, Executlve Vlce presldent of Oakland Scavenger Company stated Clty Staff dld a good Job In the presentatlon of a very complex rate appllcatlon thls year Wlth regard to the drop from 17% to 10% on return on equlpment, they do not feel that thls reflects where the economy actually lS They do not feel thls lS approprlate and they are protestlng It wlth the rate revenue commlttee He felt that It wlll be much more acceptable for the Clty of Dublln to break It down costs by Jurlsdlctlons On motlon of Cm Burton, seconded by Crn Jeffery, and by unanlrnous vote, the Councll dlrected Staff to prepare the necessary documents for conslderatlon at the January 13, 1992 Clty Councll meetlng Cm Burton compllmented Staff for dOlng a good Job on the report * * * * ^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^* eM - VOL 10 - 468 Regular Meet1ng December 23, 1991 ~ . DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT 91-1 (360-40) Publ1C Works D1rector Thompson adv1sed that the Dubl1n Boulevard Extens10n proJect assessment d1str1ct w1II allow propert1es that w1II benef1t from 1mprovements to be assessed a port1on of the costs based on the benef1t to those parcels M1scellaneous costs such as legal, eng1neer1ng and bond d1scounts w1II be 1ncluded 1n the assessments The costs that are not d1rectly benef1t1ng propert1es 1n the D1str1ct w1II be contr1buted by the C1ty through a loan from BART, w1th the except10n that these costs w1II be recovered through offs1te fees and/or future assessment d1str1cts Wh1Ch 1nclude propert1es that benef1t from the 1mprovements Money 1S budgeted 1n the present eIP to pay for the C1ty'S contr1but1on to the D1str1ct Mr Thompson adv1sed that Staff recommended that an outs1de consultant determlne the assessment cost spread because of the proposed new parcels 1n the D1str1ct John He1ndel spec1al1zes 1n assessment d1str1ct eng1neer1ng and has prev10usly performed a study for the C1ty regard1ng the cost spread for Dubl1n Boulevard costs, as well as the 1-580 1nterchange costs Mr He1ndel's charges are proposed to be on a t1me and mater1al bas1s, not to exceed $10,000 These costs w1II be charged aga1nst the assessment d1str1ct Var10us Resolut1ons and documents were prepared by Robert Brunsell, who has been appo1nted Assessment D1str1ct Counsel Mr Thompson passed out a rev1sed Exh1b1t 8, Resolut1on of Intent10n The next step w1II be 1n early January to have the Eng1neer prepare a Prel1m1nary Eng1neer's Report, and then schedule a publ1C hear1ng to hear protests Robert Brunsell, w1th the Law F1rm of Sturg1s, Ness, Brunsell & Sperry 1ntroduced h1mself and expla1ned that all the resolut1ons are largely techn1cal and mostly b01lerplate He p01nted out that 1t 1S 1mportant to remember that all these steps are prel1m1nary 1n nature A publ1C hear1ng 1S requ1red by law on the report and all property owners must be not1f1ed em Moffatt adv1sed that he was not clear as to what John He1ndel's Job w1II be Mr Brunsell expla1ned that wh1le he read over the report, 1t was beyond the1r Jur1sd1ct1on to change 1t 1n any way As a spec1al1st, the Eng1neer should arr1ve at a proposal to fa1rly d1v1de the costs to each parcel relat1ve to the1r benef1t He prepares maps and cost est1mates Mr Thompson stated that Staff felt 1t was best to use an outs1de consultant to determ1ne how the Spl1ts get done Mr He1ndel lS fam1l1ar w1th the work, and has some background work1ng w1th the C1ty of Dubl1n em Burton quest10ned why Scarlett Court propert1es had not been 1ncluded ~~~~~~~o~~~~~~~~~o~o~o~~~o~o~o~o~o~o~o~o~o~o~o~o~o~o~o~o~o~o~o~o~o~o~o eM - VOL 10 - 469 Regular Heet1ng December 23, 1991 ~ ~ Mr Thompson advlsed that the Clty tr1ed to get an assessment dlstr1ct gOlng a few years ago, but couldn't get enough slgnatures Mr Moore 1S now trY1ng to Just do the north part Cm Burton questloned 1f lt wouldn't be to thelr advantage to now be 1n 1t Mr Thompson adv1sed that there was a problem wlth the Cadlllac Dealersh1p The1r bU1ld1ng goes r1ght through the mlddle and we would have to condemn the1r bUlldlng and 1t wouldn't be worth 1t Unless they rece1ve a benef1t, you really can't charge them At some tlme 1n the future, people m1ght want to use the back parts of the1r propert1es If the extended plann1ng area comes ln some propertles m1ght be needed to access th1S wlth addlt10nal lanes Mr Ambrose d1scussed the tlme constralnts to get the road bU1lt There was also d1Scuss1on related to other propertles and the rules related to an assessment dlstr1ct On mot1on of em Burton, seconded by em Jeffery, and by unan1rnous vote, the Counc1l adopted RESOLUTION NO. 132 - 91 ACCEPTING PETITION FOR DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT 91-1 AND DIRECTING CITY CLERK TO FILE PETITION AND CERTIFICATE and RESOLUTION NOa 133 - 91 APPROVING BOUNDARY MAP FOR DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT 91-1 AND DIRECTING CITY CLERK TO FILE BOUNDARY MAP WITH COUNTY RECORDER and RESOLUTION NOo 134 - 91 APPROVING AGREEMENT FOR CONSULTING ENGINEERING SERVICES FOR DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT 91-1 AND APPOINTING JOHN HEINDEL AS ENGINEER OF WORK and RESOLUTION NO. 135 - 91 RESOLUTION OF INTENTION TO ORDER IMPROVEMENT IN DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT 91-1 o 0 0 0 ^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O CM - VOL 10 - 470 Regular Meet1ng December 23, 1991 ~ ~ TEN YEAR CITYHOOD CELEBRATION (950-~0) Recreatlon Dlrector Lowart advlsed that a subcommlttee was formed and has met over the past several months to develop prellmlnary plans for the ten year celebratlon The plans Include a dlnner on Saturday evenlng, February 1, 1992 at the CIVIC Center, wlth a theme "Evenlng at the CIVIC" A Ilmlted number of tlckets wlll be avallable wlth a suggested prlce of $37 50 The prellmlnary budget for thlS event IS $8,900, WhlCh wlll be offset wIth revenue of approxlmately $6,000 The Dublln Flne Arts Foundatlon IS plannlng a receptIon to dedlcate the tlle wall In the plaza of the Dublln CIVIC Center Commemoratlve tlles have been sold to members of the communlty as part of an ongolng fund-raISIng effort The receptIon IS tentatlvely scheduled for Frlday, January 31, 1992 The prellmlnary budget for thlS receptlon IS $2,000 Ms Lowart stated that a Fourth of July famlly plcnlc IS In the prellmlnary plannlng stages to be held at the Dublln Sports Grounds Local serVlce clubs wlll be Invlted to partlclpate In thlS event AddItIonal Informatlon wlll be presented to the CounCIl In the future Ms Lowart advlsed that plans are well underway for the st PatrIck's Day Celebratlon Merchants wlll be encouraged to have promotlons rolllng back prlces to 1982, or offerIng 10% dlscounts on merchandlse Cm Burton stated he had a problem wIth the $37 50 prlce when we are uSlng our own bUlldlng Ms Lowart advlsed that uSlng a hotel would Include dlnner, but not entertalnment, plus we want to take advantage of our beautlful faclllty Cm Burton questloned how we would control who IS ~nvlted Ms Lowart advlsed that the event has been advertlsed ~n the calendar and It wlll also be ~n the RecreatIon brochure Attendance w~ll deflnltely have to be llmlted Cm Moffatt asked If the 160 people who attend wIll be on a fIrst come fIrst served baSIS Ms Lowart responded yes, thls IS what the commIttee env~s~ons On motIon of Cm Jeffery, seconded by Cm Howard, and by unanlmous vote, the Councll approved the prellmlnary plans for the ten year celebratIon ~ 0 0 0 1992 GOALS & OBJECTIVES STUDY SESSION (100-80) Clty Manager Ambrose adVIsed that durIng the month of February each year, the CouncIl schedules a study seSSIon to reVlew the Goals & ObJectIves of the preVIOUS year and to establIsh and prlorltlze future ^~^~^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^O^~^~^O^O^O^~^O eM - VOL 10 - ~71 Regular Meet~ng December 23, 1991 ~ ~ Goals & Ob]ectlves ThlS provldes staff wlth adequate tlme to lncorporate the Councll's dlrectlon In preparlng the prellmlnary budget By a Councll consensus, the date of Tuesday, February 25, 1992 was selected for the Goals & Ob]ectlves study SeSSlon meetlng, to begln at 7 30 P m ~ ~ ~ ~ COMMENTS ON DOUGHERTY VALLEY GROWTH MANAGEMENT AND SPECIFIC PLAN DRAFT ENVIRONMENTAL IMPACT REPORT (420-50) Plannlng Dlrector Tong advlsed that the Clty of San Ramon has prepared a Draft Envlronmental Impact Report (DEIR) for the Dougherty Valley Growth Management and Speclflc Plan WhlCh would allow between 7,000 and 11,000 dwelllng unlts and land uses that support resldentlal areas ln the 6,000 acre Dougherty Valley area ln unlncorporated Contra Costa County The land lS owned by Shapell Industrles, Wlndemere Propertles and the U S Army Mr Tong advlsed that Contra Costa County 15 processlng a separate land use development plan for the Dougherty Valley The DEIR only addresses the Clty of San Ramon's plan and does not address Contra Costa County's plan The Clty of San Ramon wlll accept wrltten comments untll January 7, 1992 Mr Tong advlsed the Councll that Staff had prepared a draft letter llstlng several concerns and slgnlflcant deflclencles ln the DEIR wlth regard to Trafflc and Clrculatlon, Populatlon, Employment and Houslng and PubllC SerVlces and Utllltles Cm Burton commended Staff for belng able to declpher the plan and flnd all the omlSSlons and errors In thelr analysls Mr Ambrose advlsed that San Ramon has no entltlement to the area at thls tlme If there are some polltlcal changes In the County, we want to make sure the Clty of Dublln responds In order to cover the Clty'S lnterests On motlon of Cm Burton, seconded by Cm Jeffery, and by unanlmous vote, the Councll dlrected Staff to send the letter ~ ~ ~ ~ OTHER BUSINESS ReQ10nal Governance Letter bv Trl-Vallev JOlnt Councll (140-80) Cm Jeffery requested that the letter from Pleasanton Clty Manager Acosta also be sent to the countles We could suggest to the countles that they develop a program wlth WhlCh they are comfortable, and also lnvlte them to the meetlngs We should speak to the countles needs to be part of the process A~A~A~A~A~A~A~A~A~^~^~^~^~^~^~^~A~A~A~A~^~^~^~A~A~A~A~A~^~^~A~A~A~A~^~ CM - VOL 10 - 472 Regular Meet~ng December 23, 1991 . . Mr Ambrose stated he thought 1t was made clear at the meet1ng that the count1es would be excluded from th1s 1n1t1al process Cm Jeffery suggested that we say the count1es should do the1r organ1zat1on work Cm Moffatt stated he felt the count1es have the1r m1nds made up and 1t really has no bear1ng on the General Assembly of ABAG em Jeffery p01nted out that they can vote down anyth1ng Mayor Snyder 1nd1cated that we need to come back w1th a consensus that all can agree on They knew what was gOlng to happen before the ABAG meet1ng If you shut them out of the process, you are ask1ng for problems down the 11ne Cm Burton felt there 15 a lot of momentum gOlng for reg10nal government, 1t 15 now a buzzword Mr Ambrose stated the count1es want land use control w1th1n c1t1es Cm Burton stated he felt that some type of reg10nal government 1S com1ng We should try to work together w1th the count1es as we w1II have to comprom1se somewhere Cm Jeffery stated the county 1S gOlng to be a part of the process somehow and we should encourage them to do the same type of th1ng we are d01ng On mot1on of Cm Burton, seconded by Cm Jeffery, and by maJor1ty vote, the Counc11 agreed to add a statement to the draft letter prepared by Pleasanton C1ty Manager Acosta 1nv1t1ng count1es to part1c1pate 1n a Slm1lar process that the c1t1es are d01ng The letter w1lI be rev1ewed at the Tr1-Valley J01nt Counc1l meet1ng 1n Dubl1n on Monday, December 30th Cm Moffatt voted aga1nst th1S mot1on o 0 0 0 ADJOURNMENT There be1ng no further bUS1ness to come before the Counc1l, the meet1ng was adJourned at 9 40 P m o 0 0 0 Mayor ATTEST C1ty Clerk * * * * AOAOAOAOAOAOAOAOAOAOAOAOAOAOAOAOAOAOAO^OAOAOAOAOAOAOAOAO^O^OAOAOAOAO^O eM - VOL 10 - 473 Regular Meet1ng December 23, 1991