HomeMy WebLinkAboutItem 6.3 Amendment to Fee Schedule (2) CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 10, 1992
SUBJECT: PUBLIC HEARING
Amendment to Fee Schedule Related to
1) Receipt of Meeting Agendas
2) Annual Budget Document
O) Annual Capital Improvement Program Document
eport Prepared by Kay Keck, City Clerk
EXHIBITS ATTACHED: Resolution amending Exhibit 7 (General Fees for
Service) of Resolution No. 96-84
RECOMMENDATION:
TX Open public hearing
Receive Staff presentation
Receive public testimony
Close public hearing
Deliberate
Adopt Resolution
FINANCIAL STATEMENT: See Below
DESCRIPTION: In August of 1984, the City adopted a Resolution
establishing fees and charges for certain municipal services. Exhibit
7 of Resolution No. 96-84 established specific fees for:
Receipt of Meeting Agendas $12 . 00 per year
Photo Copies $ 0. 10 per page
Annual Budget Document $ 5. 00 per copy
Annual Capital Improvement Plan $ 5. 00 per copy
Maps Cost
Plans and Specifications Cost
Aerial Photographs Cost
Other Printed Documents Cost
Staff recently prepared an analysis of actual costs incurred by the
City for publication of agendas and also surveyed surrounding
agencies. Actual costs per meeting agenda were calculated as follows:
Postage $ .29
Copies (Assumes 2 Pages) $ . 20
Envelope $ . 06
Mileage to Post Office $ . 28
Labor (including overhead) to copy, fold, stuff envelopes & deliver to
Post Office $4 . 68
Total Costs Incurred by City for Each Agenda = $5.51
Neighboring cities currently charge: Pleasanton $24/year
San Ramon $20/year
Livermore $38/year
Danville $20/year
The Dublin City Council holds an average of 30 meetings per year.
Therefore, actual annual costs incurred by the City for agenda
subscriptions equal approximately $165. Because this cost would be
prohibitive to the majority of the recipients of the agendas, Staff
proposes to implement an annual City Council agenda subscription fee
of $40.
Complete agenda packets are available for review by citizens at no
cost several days prior to each City Council meeting at both the
Dublin Library and in the City Clerk's Office.
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COPIES TO: T Y CL-MR
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ITEM NO. F
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The Planning Commission holds an average of 24 meetings per year.
Therefore, actual annual costs equal approximately $132 . Planning
Department Staff has, in the past, allowed recipients to provide self-
addressed stamped envelopes in order to receive the Planning
Commission agendas, with no additional fee charged. Subscribers who
provide no envelopes are charged $12 per year. In order to provide
for uniformity, Staff proposes to eliminate the option for subscribers
to provide envelopes and implement an annual Planning Commission
agenda subscription fee of $30.
The Park & Recreation Commission holds an average of 12 meetings per
year. Therefore, actual annual costs equal approximately $66. The
list of agenda recipients for this Commission is considerably smaller
and Staff proposes to implement an annual Park & Recreation Commission
agenda subscription fee of $18.
With regard to the annual Budget and CIP documents, the City of Dublin
currently charges $5. 00 for each of these documents, plus postage, if
mailed.
Neighboring cities currently charge:
Budget CIP
Livermore $10. 00 * $10. 00 *
Danville $10. 00 * $15. 00 *
San Ramon $15. 00 (Budget & CIP = 1 document)
Pleasanton Summaries provided free of charge
Considering Implementing Charges for Complete Documents
* Includes Postage $25. 00 $75. 00
Staff proposes implementation of a flat fee of $10. 00 for each of the
2 documents, plus postage, if mailing is requested.
No fee adjustments have been made for agenda subscriptions, Budget or
CIP documents' since establishment of the fees in 1984 .
In summary, Staff recommends that the City Council adopt a Resolution
amending the Exhibit 7 fee schedule as follows:
Receipt of City Council Agendas $40 er
p year
Receipt of Planning Commission Agendas $30 per year
Receipt of Park & Recreation Commission Agendas $18 per year
Photo Copies $0. 10 per page (no change
proposed)Annual Budget Document $l0 per copy +
postage
Annual Capital Improvement Program Document $10 per copy + postage
Maps Cost
Plans and Specifications Cost
Aerial Photographs Cost
Other Printed Documents Cost
Public Hearing notices were published twice in accordance with the
requirements of State Law related to fee adjustments. City Council
agenda recipients were also provided with individual notices that the
Council would' be reviewing fees at the February 10th meeting.
RESOLUTION NO. - 92
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING EXHIBIT 7 OF RESOLUTION NO. 96-84
ADOPTING FEES FOR CERTAIN MUNICIPAL SERVICES
WHEREAS, Resolution No. 96-84 adopting fees, charges, and bond
amendments for certain municipal services was adopted by the City
Council on August 27, 1984 ; and
WHEREAS, a review of charges for receipt of agendas, annual
Budget document, and annual Capital Improvement Program document was
performed; and
WHEREAS, as required by State Law, the City Clerk published twice
the notice of the public hearing to consider an adjustment to fees and
provided notice to interested parties; and
WHEREAS, a public hearing was held by the City Council on
February 10, 1992 ; and
WHEREAS, the City desires to modify the fee schedule for certain
municipal services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin does hereby approve amendments to Exhibit 7 General Fees for
Service as follows:
Receipt of City Council Agendas $40 per year
Receipt of Planning Commission Agendas $30 per year
Receipt of Park & Recreation Commission Agendas $18 per year
Photo Copies $0. 10 per page
Annual Budget Document $10 per copy + postage
Annual Capital Improvement Program Document $10 per copy + postage
Maps Cost
Plans and Specifications Cost
Aerial Photographs Cost
Other Printed Documents Cost
PASSED, APPROVED AND ADOPTED this 10th day of February, 1992 .
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk