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HomeMy WebLinkAboutItem 7.1 Street Sweeping Contract Review (2) CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: April 27, 1992 SUBJECT: Contract Review for Street Sweeping (A-1 Enterprises) and Award of New Agreement for Street Sweeping, Parking Lot Sweeping, and Litter Pickup Services Report by: Public Works Director Lee Thompson EXHIBITS ATTACHED: 1) Resolution of Award 2) Agreement 3) RFP Summary 4) Copy of Proposal for A-1 Enterprises r 5) Copies of all proposals are available for review in the Public Works Department and will be available at the meeting. RECOMMENDATION: 1) Review past performance of A-1 Enterprises and provide input. 2) Adopt resolution awarding contract for street �— sweeping, parking lot sweeping, and litter pickup services to A-1 Enterprises and authorize Mayor to execute agreement. FINANCIAL STATEMENT: The estimated annual cost of street sweeping, litter pickup, and parking lot sweeping services for FY1992-93 is $73,000. This estimate is based on the unit costs presented in the proposal. The total annual cost is estimated to be higher than the total shown on the RFP in order to account for anticipated increases in curb mileage and extra parking lot sweeps for special events) . This five year contract provides for annual rate increases upon approval of the City Council and based upon the Consumer Price Index. DESCRIPTION: For the past six years, the City has contracted with A-1 Enterprises for street sweeping and bitter pickup service in two successive three- year agreements. The current agreement expires at the end of June, 1992. Contract vs In-House Sweeping As part of the street sweeping contract review process, Staff periodically surveys other agencies who are providing sweeping services in-house in order to determine whether it is more cost effective to contract for this service or to establish an in-house sweeping function. The City is presently paying $15.00 per curb mile for street sweeping service, and the total contract for Fiscal Year 1991-92 is approximately $68,000. As a comparison for cost-effectiveness, Staff contacted three agencies who own their equipment and hire personnel to operate it. The City of San Ramon provides a level of service similar to Dublin's in that the commercial areas are swept weekly and the residential areas twice monthly. Total curb mileage is estimated at 202, but Staff was unable to obtain a breakdown between commercial and residential or an annual curb mileage figure. San Ramon owns two sweepers, estimates per-curb-mile costs of $25.00 to $30.00. The City of San Ramon's total street sweeping budget for Fiscal Year 1991-92 is $165,000. This figure includes approximately $81,500 for personnel, $3,000 for an outside contractor (used as backup) , $38,000 for depreciation on the equipment, and $25,000 for vehicle maintenance-related activities. The balance consists of fuel and other incidental costs. In addition, San Ramon sometimes utilizes a contract sweeper during the fall season to pick up the overload caused by leaves. Maintenance of the equipment is not performed by in-house personnel. ITEM NO. COPIES TO: A-1 Enterprises, Snow White Sweepers. Piazza `G Mobil Sweepers, Universal Sweeping Service Szo CITY CLERK F E 161 1 Alameda County owns two street sweepers and has two operator positions on staff. At the time of the survey, one sweeper was inoperative and one operator was on extended leave due to illness. Alameda County estimates that 600 curb miles are swept approximately every three weeks, compared with Dublin's monthly curb mileage of ±320 (the exact number varies depending on the number of commercial sweeps in a month) . There are no per-curb-mile figures available from the County; however, the cost of providing one sweeping operator alone is $65,000 per year (salary, benefits, and overhead) . Alameda County has a large inventory of work vehicles and equipment and maintains all of their equipment, including sweepers, with in-house staff. The Town of Danville purchased two street sweepers a few years ago, and after performing in-house sweeping during those past few years, is now considering a return to contract street sweeping. Danville's estimated annual curb mileage is 5,562 (compared to Dublin's 3,650) The estimated cost of in-house service in Danville is $21.84 per curb mile. Street sweeping is provided in the downtown area once per week. Residential sweeping has been twice monthly and is being cut back to monthly service. Danville provided Staff with an estimated cost of $66,000 per year for one- and one-half operator positions (salary, benefits, overhead) . Maintenance figures for the sweepers were not available but were described as "really expensive. " Danville's larger sweeper has been out of service for several weeks due to a breakdown, and many of Danville's streets have not been swept during that time. The capital outlay for a street sweeper is approximately $150,000. If the decision were made to purchase a sweeper, the City would either need to purchase two vehicles or make other arrangements for backup service. As noted above, the cost of only one operator position is nearly as much as the annual cost of contract service. On the basis of the above, and considering Dublin's small curb-mile inventory, lack of Corporation Yard space, and current use of contract maintenance personnel, Staff recommends that the City continue to contract for sweeping and litter pickup services. RFP Results - Proposed New Five-Year Agreement On March 9, 1992, the City Council authorized Staff to issue a Request for Proposals (RFP) for street sweeping, parking lot sweeping, and litter pickup services. Staff mailed RFP's to five contractors who had expressed interest in the contract and received four proposals. A summary of the responses to the RFP is attached as Exhibit 3. The lowest cost proposal was from Snow White Sweepers of San Ramon with a comparative total annual cost of $58,622. Snow White's previous experience is primarily as a parking lot sweeper. The vehicles currently available are small and of the parking lot type, although the proposal mentions the possibility of obtaining a larger sweeper later. The response time for emergency callouts is one hour during working hours and up to three hours on weekends, with a three hour minimum charge. In the event of a spill, the three hour time frame is excessive. Given the lack of experience and equipment for a street sweeping operation, Staff does not recommend awarding the contract to Snow White. The second lowest cost proposal was from Piazza Mobil Sweepers of San Martin (located between Morgan Hill and Gilroy) , with a comparative annual cost of $61,790. This firm does provide sweeping services to other public agencies. The references contacted for Piazza were complimentary. The services provided to other public agencies were not comparable to the City of Dublin's requirements in all respects. For example, the City of Colma consists of only two square miles of primarily cemeteries. Colma has no emergency callout requirements and does not require the contractor to deal with the public. The City of Newark uses Piazza as a backup to their in-house sweeper, uses its own forces for emergency callouts, and does not require the contractor to respond to complaints. The City of Los Altos does use Piazza for regular sweeping service, but uses its own sweeper for callouts (stating that Piazza is too far away) and does not require the contractor to respond to complaints. Piazza does have the type of equipment used for street sweeping and proposes to locate a sweeper in Dublin; however, Staff has some concerns about time lost due to breakdowns, ability to respond to emergencies in a timely manner, and ability to deal with the public as a primary contact for complaints. The third lowest cost proposal was from the City's current contractor, A-1 Enterprises, with a comparative annual cost of $68,097.20. A detailed performance evaluation is described in a separate section. Page 2 f The fourth proposal, from Universal Sweeping Service of San Jose, indicated a comparative annual cost of $81,515.50, which is considerably higher than the other proposals. While Universal does have the equipment and experience, the additional cost and distance from Dublin are grounds to pursue an agreement with one of the other providers. . Performance Evaluation - A-1 Enterprises A-1 has been the City's contractor for the past five years and has performed well with very few complaints. Since A-1 became the City's sweeping contractor in 1986, the number of requests for service related to street sweeping has declined steadily from 12 in 1986-87 to only 6 thus far in 1991-92 (July through March) . Most service requests are related to the fall leaf season when A-1 operates two different vehicles in order to first vacuum up the leaves and then broom sweep the street. A-l's supervisor responds personally to all resident requests on the day the request occurred if possible. A-l's proposed response time for emergency callouts is 15 to 20 minutes during working hours and one hour at night or on weekends with a one-hour minimum. From past experience, these callout time estimates are valid. A-1 is located in Pleasanton, and some of the drivers (and the supervisor) live in Dublin or in nearby communities. It should be noted that with longer callout response times, the City also incurs additional cost related to MCE and/or police and fire services who must wait for the sweeper to arrive. While A-l's comparative annual cost is approximately $6,300 higher than Piazza's, Staff feels that their experience and familiarity with the City of Dublin offsets the cost difference by eliminating the need to train a new contractor. A-l's cost proposal is 40 cents per curb mile higher than the current rate ($15.40 vs. $15.00) , which is an increase of approximately 2.7%. No cost increases are proposed in other line items. Request for Modification to the Contract The proposed agreement is similar to the current agreement with the following exceptions: 1) At the direction of the City Council, Staff has changed the term of the agreement from three years to five years. The purpose of the change was to provide the contractor with greater ability to amortize the cost of the equipment. A-1 does plan to purchase an additional FMC sweeper in June and possibly an additional vacuum unit as well. The agreement may still be terminated by either party with appropriate notice. 2) A-1 Enterprises has requested that a specific clause be included in the contract relative to annual increases. Section 9 of the draft agreement refers to annual rate adjustments as approved by the City. A-1 is proposing to include language to the effect that annual rate adjustments will be based on the Consumer Price Index (CPI) . If the CPI increases, the contractor would be allowed the same percentage of increase in rates. If the CPI decreases, the contractor's rates may also decrease so long as the rates do not drop below those for this initial (92-93) contract year. The City Attorney has reviewed this request and approved the language as it now exists. Staff feels that this is a fair basis for determining the amount of increase and recommends that this clause be approved as part of the agreement. Recommendation On the basis of the above, Staff recommends that the City of Dublin continue to contract for street sweeping services vs. providing these services in-house, and that the City Council adopt the resolution awarding a five-year contract to A-1 Enterprises. a: (contracts)\sweeping\agstawrd Page 3 RESOLUTION NO. -92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AWARDING CONTRACT FOR STREET SWEEPING, PARKING LOT SWEEPING, AND LITTER PICKUP SERVICES TO A-1 ENTERPRISES WHEREAS, on March 9, 1992, the City Council authorized Staff to issue a Request for Proposals (RFP) for Street Sweeping, Parking Lot Sweeping, and Litter Pickup Services; and WHEREAS, on March 27, 1992, four proposals were received and publicly opened; and WHEREAS, on the basis of experience, equipment, personnel, proximity to the City of Dublin, and proposed contract pricing, the Public Works Director has determined that A-1 Enterprises is most qualified to perform the contract; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award the contract for Street Sweeping, Parking Lot Sweeping, and Litter Pickup Services to A-1 Enterprises, said contract to commence on July 1, 1992. BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement. . PASSED, APPROVED, AND ADOPTED this 27th day of April, 1992. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk a: (contracts\sweeping\resoawrd CITY OF DUBLIN AGREEMENT FOR STREET SWEEPING, PARKING LOT SWEEPING, AND LITTER PICKUP SERVICES THIS AGREEMENT is made and entered into this 27th day of April, 1992, by and between the CITY OF DUBLIN, a municipal corporation, hereinafter referred to as "CITY," and A-1 Enterprises, hereinafter referred to as "CONTRACTOR. " WITNESSETH: WHEREAS, the Contractor has submitted to the City a proposal to sweep the public streets and public parking lots, and provide litter pickup within the limits of the City; and WHEREAS, the City has determined that it is advantageous and in the best interest of the City of enter into the Agreement hereinafter set forth; NOW, THEREFORE, in consideration of the mutual promises, conditions, and covenants herein contained, the parties agree as follows: 1. STREET AND PARKING LOT SWEEPING Contractor shall use and furnish at his own expense all labor, equipment, and materials necessary for the satisfactory performance of the street sweeping and parking lot sweeping work set forth herein. After sweeping, curbs and gutters shall be left in a clean condition. A clean condition is defined as the absence of residue in the streets and gutters upon the completion of the sweeping operation. The sweeping shall include as many passes as necessary to leave the street in a clean condition. Contractor shall maintain a log which indicates dates, times, streets, and miles swept. The log shall be available for inspection by the Public Works Director or his designee. A. Schedule Exhibit A outlines the sweeping schedule to be utilized for residential streets. Any change must be approved by the Public Works Director. Contractor shall provide a sweeping plan for commercial streets, which must be approved by the Public Works Director. All street sweeping shall be performed as follows: 1) Residential Streets Residential streets are defined as all paved and public streets which are not identified as commercial streets in the following paragraph. All residential streets, including any center or median strips therein, shall be swept twice each month on the second and fourth full weeks, or the first and third full weeks, as agreed between the City and the Contractor. Exception: the Contractor «)>«)>«»«)>«»«))«)>«»«»9»tt»tt»tt»«)>«)>((>>«»«»4<))IX»VP tt))«))«)>«»«))4 a Page 1 shall sweep specified residential streets once every week during the heavy leaf-fall season OR shall increase service so as to provide the same result, at the option of the Public Works Director or his designee. The duration of the extra service and the streets to be included shall be determined by the Public Works Director or his designee. The following commercial streets shall be treated as residential streets for the purpose of this contract: Dublin Boulevard (westerly of Silvergate Drive) , Dublin Court, Sierra Lane, Sierra Court, Civic Plaza, Trinity Court, Houston Place, Golden Gate Drive. These commercial streets shall be swept early enough in the morning to avoid cars being parked along the street. 2) Commercial Streets The following streets are defined as commercial streets and shall be swept once every week: Amador Valley Boulevard (Village Parkway to westerly end) , Village Parkway (Clark Avenue to Amador Valley Boulevard) , Regional Street (Amador Valley Boulevard to southerly end) , Amador Plaza Road (Amador Valley Boulevard to southerly end) , San Ramon Road (Dublin Boulevard to Alcosta Boulevard) , Scarlett Court (Dougherty Road to easterly end) , Dublin Boulevard (Silvergate Drive to easterly end) , Dougherty Road (I-580 to Northerly City Limit) , Clark Avenue (southerly of Dublin Boulevard) . The center medians within the limits specified shall also be swept once every week. Any portions of the above streets which are not within the limits above shall be defined as a residential street and shall be swept in accordance with Paragraph 1 above. 3) Intersections Contractor shall sweep the intersection of the following twelve major cross streets according to the same schedule as commercial streets: Dublin Boulevard/Dougherty Road Dublin Boulevard/Dublin Court Dublin Boulevard/Sierra Court Dublin Boulevard/Village Parkway Dublin Boulevard/Amador Plaza Road ' Dublin Boulevard/Golden Gate Drive Dublin Boulevard/Regional Street Dublin Boulevard/San Ramon Road San Ramon Road/Amador Valley Blvd. Amador Valley Blvd./Regional Street Amador Valley Blvd./Village Pkwy. Amador Valley Blvd./Dougherty Road 4) Parking Lots The following City parking lots shall be swept on a twice-monthly basis during the same weeks as the residential sweep: Civic Center - 100 Civic Plaza Shannon Park/Community Center - 11600 Shannon Avenue Alamo Creek Park. - Dougherty Road and Willow-Creek Drive Dublin Sports Grounds - Dublin Blvd. next to Civic Center (()>0»0)>0D(()>0))«»«))((P(()>4))(())00(()>0)>«»«0 00«)>«)>«»«»0)>K)>ttNtt»K)>«)>«»tt»«)>«»K»K)>tt)>((»«)>«»t)>«)>«» Page 2 Sweeping shall be done after the normal operating hours of the facility so that no vehicles remain in the parking lot at the time sweeping is done. In the case of parks in residential neighborhoods (i.e. , Alamo Creek Park and Shannon Park) , sweeping shall be done at such time as to avoid noise complaints from adjacent residents. Sweeping days and times for all parking lots shall be approved by the Public Works Director or his designee. 5) Emergency Callouts Contractor shall provide a 24-hour telephone number and/or a list of employees, including telephone numbers and pager numbers, who are available for 24- hour emergency callout service. The response time for emergency_ callouts shall conform to the estimated time of arrival quoted in Contractor's proposal to the City. Compensation for emergency callouts shall be on an hourly basis according to the rates listed in Exhibit B of this agreement. 6) Delays in Sweeping Schedule In the event of inclement weather, Contractor shall not be required to perform either the regular sweeping schedule or a makeup schedule. Contractor shall, if requested by the Public Works Director, sweep any streets which become littered with storm debris. In the event of a mechanical breakdown, service will be provided as follows: Backup equipment to be available at all times. B. Estimated Miles to be Swept The total annual estimated curb miles to be swept shall be as follows: Residential: 2,500 Commercial: 1,150 Curb mileage is calculated according to actual curb miles swept and not machine odometer readings. It is recognized that a need may arise to increase the frequency of sweeping during the heavy leaf fall season and thus increase the total number of miles swept or to increase callout hours. In the event that such a need does arise, Contractor shall increase the frequency of sweeping as directed by the Public Works Director or his designee. Any streets added to the City during the term of this Agreement, either by new construction or annexation, shall be swept according to the appropriate schedule beginning as soon as said streets are accepted officially by the City. The additional cost for sweeping these streets shall be based on the per mile cost set forth in Exhibit B. 0 0OD0 NaN9))9 0 0 N0 N0 N0 N0)>0))9»0 D(0)ON«))KNK»«)>«)>«NK)>«))f<N«N«N«)>«»«)>«))«)>«))«»(()>0))K)>«)>«»«»«)> Page 3 The City additionally reserves the right to reduce the number of curb miles to be swept within a given year without incurring an increase in the agreed per-curb- mile cost for that year. C. Street Sweeping Complaints Contractor shall, in person or by his agent, investigate any complaints which may concern or involve the performance of this Agreement. Contractor shall report to the Public Works Director or his designee on the following working day as to the - action or procedure taken with reference to any complaints, and when necessary, complete the citizens' request form which will remain on file in the City offices. D. Disposal of Sweepings Contractor shall dispose of all refuse collected by hauling same to legally established refuse disposal sites or other site approved by the Public Works Director. Refuse shall not be stored on the street but shall be loaded into trucks or in appropriately placed containers, which shall be approved by the Public Works Director. If containers are used, they shall be dumped upon completion of the sweeping cycle. E. Water Contractor shall provide, at his own expense, sufficient water for the street sweeping equipment necessary to comply with this Agreement and to assure that the curb and gutter are left in a clean condition and the amount of dust during sweeping is kept to a minimum. F. Equipment Operation The sweeper shall be operated at a safe speed which will allow for maximum debris pick-up. Recommended speeds are 3 to S miles per hour in heavy buildup of debris and 6 to 8 miles per hour in light buildup. G. National Pollution Discharge Elimination System (NPDES) Requirements Contractor shall comply with the requirements of the Alameda County Urban Runoff Program and the requirements of the NPDES Permit, including preparation and submittal to the City of the monthly report which includes information regarding quantity of material picked up during the sweeping process. «)>«»«»«»«»«)>«)>«N«»«»«»«»«»«»«»K»K))(c))«)>((»«)>«)>«)>K)>K)>«»«)>«»«)>«»«))«»«»«»«»«)>«)>«»K»K)>«)> Page 4 2. STREET SIDE TRASH RECEPTACLE PICK-UP Contractor shall empty those City-owned trash receptacles which are located on Dublin Boulevard and Village Parkway and are marked distinctively with the City Seal, and also metal trash receptacles along the San Ramon Road bike trail. Contractor shall also empty any street-side receptacles which the City adds in the future. Street side trash receptacles shall be emptied on an as-needed basis and whenever requested to be emptied by the Public Works Director or his designee. It is estimated that on an annual basis, 1,152 receptacles will be emptied. Contractor shall maintain a timelog which will reflect the total number of times the receptacles are emptied. The log shall be available for inspection by the Public Works Director or his designee. Payment for services rendered shall be based on a cost per receptacle per pickup. Cost shall be inclusive of labor, vehicle, and disposal costs and presented on a per-container basis, as set forth in Exhibit B. 3. SUPERVISION BY PUBLIC WORKS DIRECTOR Contractor shall faithfully and regularly provide service in accordance with this Agreement; the work shall be done in a prompt, thorough, lawful and workmanlike manner, according to the provisions of this Agreement. Performance of each provision of this Agreement shall be under the supervision of the Public Works Director or his designee. 4. COMPLIANCE WITH LAWS Contractor, his agents and employees, shall comply with all laws, ordinances, rules and regulations of the State, County, and the City of Dublin, and all governing bodies having jurisdiction applying to work done or to be done under this Agreement. 5. INSURANCE AND INDEMNIFICATION Contractor shall assume liability and pay all costs of defense, including legal fees and court costs, and hold the City harmless from loss, damages, costs or expenses caused by any negligent or wrongful acts or omissions of Contractor's officers, employees, and agents which may occur in the performance of the term, duties, and obligations of this Agreement. Contractor shall provide a certificate of insurance to the City, to be included as part of this Agreement, which will give evidence of general liability and auto liability insurance of not less than $1,000,000 for personal injury and accidental death per occurrence, and $500,000 for property damage per occurrence. The City shall be named as an additional insured in any such liability insurance policy. The contractor shall pay all premiums for said insurance. Contractor shall also provide City with a certificate of -insurance, to be included as part of this Agreement, which will give evidence that Contractor's employees are covered by Workers' Compensation Insurance. Page 5 Contractor shall provide the City with a performance bond issued by a corporate surety, naming the city as obligee, in an amount equal to the estimated street sweeping charges for a two-month period as determined by the Public Works Director. Said performance bond shall be included as part of the Agreement with the City. All certificates of insurance and performance bonds which are part of the Agreement with the City shall be approved by the Public Works Director and City Attorney as to form and content. 6. BUSINESS LICENSE Contractor shall obtain and keep current a City of Dublin Business License. 7. SUBCONTRACTORS The name, background, and experience of any and every firm to which any work outlined in this Agreement is to be subcontracted by Contractor shall be submitted to the Public Works Director for his approval. Unless a subcontract is approved in writing by the Public Works Director, Contractor shall perform all the work outlined in this Agreement, using his own equipment and personnel. It must be clearly understood that Contractor, irrespective of any approved subcontract, shall be held entirely responsible for the quality and quantity of the work done under the terms of the Agreement. No subcontract to do any work outlined in this Agreement is to run longer than the term of the Agreement, and the extension or renewal of any such subcontract agreement can only be made with the approval of the Public Works Director. The agreement will not be assignable in all or part without the express written approval of the Public Works Director. 8. TERM OF AGREEMENT This Agreement will be for a five (5) year period beginning July 1, 1992. Contractor's performance will be formally reviewed on an annual basis. This Agreement may be cancelled by either party upon thirty (30) days' advance written notice. 9. ANNUAL RATE INCREASES Contractor will be entitled to an annual rate adjustment upon each annual anniversary of this Agreement, the amount of said increase to be approved by the City. The base for computing the adjustment shall be the Consumer Price Index for All Urban Consumers for the San Francisco-Oakland Bay Area published by the U.S. Department of Labor, Bureau of Labor Statistics (Index) which is published for the date nearest the date of the commencement of the term of this Agreement. If the Index published nearest the anniversary date (Renewal Index) has increased over the Index for the prior year, the rates for the following year shall be established by multiplying the rates for the current year by a fraction, the numerator of which is the Renewal Index and the denominator of which is the Index for the preceding year. In no case shall the adjusted rates be less than the initial rates as set forth in Exhibit B. A sample calculation is set forth in Exhibit C hereto. The Public Works Page 6 Director shall calculate the adjusted rate on each anniversary date of this agreement and shall provide notice to Contractor of such new rates. 10. PAYMENT TO CONTRACTOR Compensation for street sweeping shall be based on the actual number of curb miles and intersections swept and number of callout hours expended. Compensation for trash receptacle pickup shall be based on the actual number of receptacles emptied. Compensation for parking lot sweeping shall be paid on a per-month basis. Quantities submitted by Contractor for payment by City shall be according to the schedule set forth in Section lA of this agreement. Callout hours are subject to approval by the Public Works Director or his designee. Exhibit B contains the unit prices for the performance of services pursuant to this Agreement. These shall remain in effect until modified under the provisions of Section 8 of this Agreement. Contractor shall submit invoices on a monthly basis. -Payment for services rendered per the Agreement will be made within 20 days following the month during which services have been performed, provided that the specified reports and invoices have been submitted in a timely manner. 11. PENALTIES FOR NOT MEETING TERMS Following are cause for penalties: a. Operation of sweeper without using sufficient water to control dust. b. Operation of sweeper exceeding the stated speed limits for operation. C. Missing scheduled sweeping days without providing prior notice to the Public Works Director or his designee (excluding inclement weather) . When observed violating the foregoing on the first occurrence, the Contractor will be notified in writing. Contractor shall respond within seven days with a written plan stating how compliance will be obtained. If the Contractor violates the same specification a second time, City shall have the right to withhold payment of up to one times the cost of service which was scheduled for that day. If the Contractor violates the same specification three or more times, City shall have the right to withhold payment of up to two times the cost of service which was scheduled for that day for each violation. The amount of penalty shall be determined by the Public Works Director. 12. NOTICE Any notice given under this Agreement shall be served by depositing it in the mail, postage prepaid, to the addresses set forth below. Notices to the Contractor shall be addressed to: «)>«»tt))«)>«))«)>«»U»«)>A D tt»tt»tt)>«))U)>U))U))U))«»tt»(())U»U)>(())«)>U»«)>U»«»«»«)>«»tt»«)>«»«)>U)>«)>«)>«))U)> Page 7 A-1 Enterprises 3110 Busch Road (P. 0. Box 399) Pleasanton CA 94566 Notices to the City shall be addressed to: City of Dublin Public Works Department P. 0. Box 2340 Dublin CA 94568 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first above written. DATE: CITY OF DUBLIN Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney DATE: (Contractor) «)>IX»0D«»IX»K»IX)>K)>K)>IX»IX)>IX»K»IX)>K)>«»«))K N K)>«)>40 IX»«)>K»K))0D«)>«)>«)>«)>«»«)>f))«)>«)>«»«)>«»«)>«))K» Page 8 EXHIBIT A CITY OF DUBLIN STREET SWEEPING SPECIFICATIONS Residential Street Sweeping Schedule tt� .te.000 «»«»«»«7 1K»«)>«»«)>«»tt))fO>(C)>«)>«))«)>t)1t))K»K»«»«»«)>K»KN KD(c)) »t»tt»«»(c)>K)>(<)>«)>«)>«)>«»K»K))fO> Page 9 EXHIBIT B UNIT PRICES FOR STREET SWEEPING SERVICES ITEM DESCRIPTION UNIT OF ESTIMATED UNIT TOTAL MEASURE QUANTITY PRICE PRICE 1. Street Sweeping Curb Mile 3,650 $ 15.40 $56,210.00 2. Intersection Sweeping Each 624 5.00 3,120.00 3. Trash Receptacle Pickup Each 1,152 1.10 1,267.20 4. Emergency Callout Hours 60 55.00 3,300.00 5. Parking Lot Sweeping Per Month 12 350.00 4,200.00 TOTAL: $68,097.20 «»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»<c»«»«»«»«»«»«»«»«»«»«»«»«» Page 10 EXHIBIT C SAMPLE CALCULATION FOR ANNUAL INCREASES Year 1 Curb mile rate of $15.00; Index at 125* Year 2 Index at 128.5 = curb mile rate of $15.42 128.5/125 x $15 = $15.42 Year 3 Index at 136.7 = curb mile rate of $16.40 136.7/128.5 x $15.42 = $16.40 } Year 4 Index at 140.3 — curb mile rate of $16.83 140.3/136:7 x $16.40 = $16.83 * Calculations are theoretical based on prior history. The beginning index to be used is the June, 1992 figure. «»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»«»a»«»«» Page 11 COMPARISON OF RESPONSES TO REQUEST FOR PROPOSAL STREET SWEEPING SERVICES SNOW WHITE SWEEPERS PIAZZA MOBIL SWEEPING A-1 ENTERPRISES UNIVERSAL SWEEPING SERVICES LOCATION WHERE EQUIPMENT Main yard in Alviso; plan to locate a sweeper in Dublin for contract. Pleasanton San Jose IS KEPT: San Ramon Tymco 600 Air Vac; portable backpack 1 Tymco (dual svc. leaf L street) 1987 Mobil sweeper (primary) QUANTITY AND TYPE OF EQUIPMENT (2) Swartze 343-I Supe rvac blower (primary equipment) 2 Tymco street sweepers (2) Mobil sweepers (back TO BE USED IN DUBLIN CONTRACT (2) Swartze 222 (5) Mobil sweepers, 2 Tymco Air Vacs 1 FMC (backup), 1 Elgin (backup) up) Possible Sunvac 600 by Fall 1992 available as backup. 1 Water truck Additional equipment available BACKUP EQUIPMENT AVAILABLE IF (Included). Able to maintain (Included). (Included) NOT INCLUDED IN 92 work schedules in event of mechanical breakdown. (Included).,. Have full time mechanic with fully stocked parts vehicle. AVAILABLE PERSONNEL TO BE (2) Office, (1) Mechanic/QA, I MiOLV ED I:7 DUBLIN CONTRACT (6) Drivers Owner, sales dispatcher (also available (1) Supervisor, (1) Office, (7) Drivers (2) Supervisory, (3) Cleric ai, to sweep if necessary); driver. Have four (2) primary drivers (ocher staff available when necessary) backup drivers. DRIVER SCREENING PROCESS On the fob training; clean DMV Clean DMV, drug testing, mechanically Physical, 40 hours behind-wheel training, 2 years experience, clean DMV, record. inclined, service oriented. Clean DMV mechanically inclined; good cor..muni- cation skills ESTIMATED TIME OF ARRIVAL ON CALLOUTS: WORKING HOURS: One hour. 30 min. to one hour 15-20 minutes 1 hour AFTER HOURS: Two to three hours. 30 min. to 1-1/2 hours 1 hour 1 hour _ LOCATION OF DUMP SITE TO BE Nearest available. Plan to lease Pleasanton Transfer Sta. or Pleasanton Transfer Sea. On site dumpster located as approved USED DURING REGULAR SCHEDULE: site on Scarlett Ct. to locate dumpster. on-site containers if possible. by City. SUBCONTRACTORS: None. None None Moreno Sweepers (for parking lots) REFERENCES: Danville Park 6 Rec., BART parking lots, City of Los Altos, City of Colma City of Dublin. City of Pleasanton, City of Foster City; City of San Jose; over 100 other parking lot customers. Town of Woodside, City of Newark Hacienda Business Park City of Turlock; City of Mtn. View; County of Los Angeles PROPOSED COST OF SERVICE: _ UNIT QUP37TITY UNIT PR. TOTAL U;IIT QUANTITY UNIT PR. TOTAL UJIT QUANTITY UNIT PR. TOTAL UNIT QUANTITY UNIT PR. AL Street Sweeping Curb Mile 3,650 $ 13.00 $47,450 Curb Mile 3,650 $14.20 $51,830 Curb Mile 3,650 $15.40 $56,210 Curb Mile 3,650 $15.47 .50 Intersection Sweeping Each 624 5.00 3,120 Trash Receptacle Pickup Each 1,152 1.00 1.152 Each 624- 4.50 2,808 Each 624 5.00 3,120 Each 624 21.00 X0.00 Each 1,152 1.00 1,152 Each 1,152 1.10 1,267.20 Each 1,152 1.25 1,440.00 %�4 Emergency Callouts Hour 60 50.00* 3,000 Hour 60 55.00* 3,300 Hour 60 55.00* 3,300 Hour 60 58.50* 3,150.00 .r} _A 0.00 Lot Sweeping Month 12 325.00 3,900 Month 12 225.00 2,700 Month 12 350.00 4,200 Month 12 375.00 4,500.00 TOTAL: $58,622 68,097.20 TOTAL: $81,515.50. *1 hr. minimum during the week 6 3 hr_pinimum on weekends for callouts TOTAL: - - $61,790 TOTAL: . . $ r, *2 hour minimum for callouts *1 hour minimum for callouts *2 hour minimum for callouts V ' A f PROPOSAL FOR STREET SWEEPING, PARKING LOT SWEEPING, AND LITTER PICKUP SERVICES NAME OF COMPANY: A-1 Enterprises BUSINESS ADDRESS: 3110 Busch Rd. (P.O. Box 399) Pleasanton, CA 94566 TELEPHONE NO. ( Sin --1 .846-4062 } LOCATION WHERE EQUIPMENT IS KEPT, IF DIFFERENT FROM ABOVE: 1. LIST THE QUANTITY AND TYPE OF EQUIPMENT AVAILABLE FOR PERFORMANCE OF THIS CONTRACT. IDENTIFY WHICH VEHICLES WOULD BE USED AS PRIMARY SERVICE VEHICLES AND WHICH (IF ANY) WOULD BE USED AS BACKUP. 1 - Tymco (dual service leaf & street) 2 - Tymen (atreet ripaning) 1 - FMC (back up) 1 - Elgin Eagle (back up) 1 - McClarn Water Truck (3200 gal.) IF YOU DID NOT LIST ANY BACKUP EQUIPMENT ABOVE, PLEASE EXPLAIN HOW YOU WOULD PROVIDE SERVICE IN THE EVENT OF A MECHANICAL FAILURE: 2. LIST AND QUANTIFY THE PERSONNEL (BY JOB TITLE) THAT WOULD BE DIRECTLY INVOLVED IN THIS CONTRACT. INCLUDE SUPERVISORY PERSONNEL, OFFICE PERSONNEL, AND DRIVERS. EXPLAIN HOW YOU WOULD CONTINUE TO PROVIDE SERVICE IN THE EVENT OF ILLNESS OR VACATIONS. Supervisory - JIM RASHLEIGH. Office Staff - Roberta Doty Driver (commercial) Terry Donovan (8yrs) eb-luds eR (8 Jim Hudson (3yrs) (sweeper) Chuck Hughley (3yrs) Todd Paddock (3yrs) Betty Hoyt (4yrs) Frank Rodriquez (4yrs) Page 2 of 4 ' �J + �' Fr P E:--i.3; ?20 PC S8,L- - PLEASE DESCRIBE THE SCREENING PROCESS USED IN THE SELECTION OF DRIVERS: - Physical 40 Hours Behind Wheel Training DMV Check 3. PROVIDE AN ESTIMATED TIME OF ARRIVAL (ETA) - IN NUMBER OF HOURS - FOR EMERGENCY CALLOUTS (FROM TIME OF NOTIFICATION BY THE CITY TO THE OPERATOR'S ARRIVAL AT THE SCENE) . WORKING HOURS (8:00 A.M. TO 5:00 P.M. ) 15 - 20 Min. AFTER HOURS: 1 Hour 4. IDENTIFY THE DUMP SITE TO BE USED DURING PERFORMANCE OF THE REGULAR SWEEPING SCHEDULE. Pleasanton Transfer Station 5. IF A PORTION OF THIS CONTRACT IS PROPOSED TO BE PERFORMED BY SUBCONTRACTORS, PLEASE IDENTIFY THE SUBCONTRACTORS) AND WHAT PART OF THE CONTRACT THEY WILL BE PERFORMING. none 6. REFERENCES : PLEASE LIST THREE SIMILAR CONTRACTS YOU ARE CURRENTLY PERFORMING OR HAVE PERFORMED WITHIN THE LAST TWO YEARS. IF YOU HAVE HAD NO OTHER PUBLIC AGENCY CONTRACTS, PLEASE LIST THE MOST COMPARABLE. REFERENCES MUST INCLUDE THE NAME OF A CONTACT PERSON AND A TELEPHONE NUMBER. a. CTTY OF DITRT TN Lee Thmmpcnn P.O. Box 2340 Ginger Russell Dublin, CA 94568 5101 833-6610 b. CTTV OF PTFASANTnN .Tim Miirk P.O. Box 520 Pleasantnn, CA 94566 510/ 484-8280 c• HACTFNDA RTTSTNF.SS PARK Tamac Paxgnn 4695 Chabot Dr. Sta_ 114 Pleasanton, CA 94566 510.1 462-9.0140 Page 3 of 4 PROPOSED COST OF SERVICE - ESTIMATED EST TOTAL SERVICE ANNUAL QTY UNIT UNIT COST ANNUAL COST RESIDENTIAL/COMMERCIAL STREET SWEEPING 3,650 CURB MI. $ 15.40 $ 56,210.00 INTERSECTION SWEEPING* 624 EACH $ 5.00 $ 3, 120.00 TRASH RECEPTACLE PICKUP 1,152 EACH $ 1.10 $ 1,267.20 EMERGENCY CALLOUT** 60 HOURS $ 55.00 $ 3,300.00 PARKING LOT SWEEPING 12 PER MO. $ 350.00 $ 4,200.00 TOTAL ESTIMATED ANNUAL COST: $ 68,097.20 * Note: The current contract provides for commercial intersection sweeping as a separate item from the curb mile item. There are 12 commercial intersections. See Section 1A(3) of the draft agreement. **IF YOUR CALLOUT RATE ASSUMES A MINIMUM NUMBER OF HOURS, PLEASE INDICATE THE MINIMUM IN THE FOLLOWING SPACE: 1 Hour IF NO MINIMUM IS LISTED, THE CITY WILL ASSUME A MINIMUM OF ONE HOUR. SIGNATUR 7 TITLE: Operation Manager Page 4 of 4