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HomeMy WebLinkAboutItem 4.4 Citywide Streelight Maintenance (2) CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: May 26, 1992 SUBJECT: Citywide Street Lighting Maintenance Assessment District 83-1: Preliminary Engineer's Report Report by: Public Works Director Lee Thompson EXHIBITS ATTACHED: 1) History of Assessment District Costs 2) Preliminary Engineer's Report 3) Resolution Approving Preliminary Engineer's Report 4) Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (June 8, 1992) 5) Assessment Diagram to be available at meeting RECOMMENDATION: Adopt resolutions. FINANCIAL STATEMENT: The proposed District cost estimate for Fiscal Year 1992-93 is $328,489, including an accumulated reserve for future pole replacement. An estimated $136,450 will be carried over from 1991-92 in the form of reserves. $180,739 is proposed to be assessed to property owners for the 1992-93 street lighting costs. DESCRIPTION: In 1983, the City Council formed a Citywide Street Lighting Assessment District to replace the County of Alameda Lighting Service Area. On August 13, 1984, the City Council approved the annual Engineer's Report and ordered levy of assessments for the first time. The District expenditures for the last eight years and the budget for 1992-93 are detailed on Exhibit 1. Although it is anticipated that the costs will increase slightly (including energy) , the 1992-93 District assessment is proposed to decrease by approximately $1,198 compared to Fiscal Year 1991-92 due to an attempt to hold the reserve constant rather than to have it increase. A reserve fund has been built into previous budgets for future pole replacement at the economic life of the pole and for unexpected costs to the District. For Fiscal Year 1992-93, no change is recommended with respect to the method of determining the assessments. The District boundary will change to include recent annexations of the Hansen Ranch and Donlan Canyon project areas, which will be assessed as vacant land until such time as construction takes place. The actual assessments to the property owners will be calculated once the City receives the tax rolls from the County Assessor's office. Last year's assessment for a single-family house was $18.80. The estimated single- family assessment for 1992-93 is expected to be slightly less. Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report and setting a public hearing date of June 8, 1992.' a: (ad)\83-1\agstpre ----------- --- ---------------------------------------------------- -------------. ITEM NO. �� COPIES TO: Ci I T Y�C L E R K FILE lv 0 OIJ J1 ACTUAL ACTUAL ESTIMATED BUDGET 89-90 90-91 91-92 92-93 ENERGY $ 138,835 $ 150,071 $162,000 $169,100 ENGR'S REPORT & CALIF. ST. LIGHT ASSN. 4,905 5,087 5,106 COST TO REPAIR 5,450 POLE KNOCKDOWNS 6,526 1,986 7,576 9,340 TOTAL EXPENDITURES: $ 150,811 $ 157,213 $174,663 $183,546 ��" A• ASSESSMENTS, INCLUDING COUNTY DELINQUENCIES: & $ 170,632 $ 170,632 $181,940 $180,739 0,1 O ACTUAL COLLECTIONS TO THE CITY: $ 166,754 $ 171,006 $169,750 $172,246 INTEREST: 7,215 7,426 7,400 . 7 ,300 REIMBURSEMENT FOR POLE KNOCKDOWNS: _ 0 3,969 3,361 4,000 TOTAL INCOME: $ 173,969 $ 182,401 $180,511 $183 ,546 YEAR-END INCREASE IN RESERVES: $ 23,158 $ 25,188 $ 5,848 $ 0 ESTIMATED RESERVES: $ 105,414 130,602 136,450 136,450 ASSESSMENT FOR A SINGLE-FAMILY LOT: $17,82 $18.24 $18.80 $18.68 ' o CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-1 FISCAL YEAR 1992-93 PRELIMINARY ENGINEER' S REPORT CONTENTS 1 . Assessment: Including Estimate of Costs, and Method of Apportioning (Assessment Roll Under Separate Cover) 2 . Assessment Diagram f i}t yy 1 rti _ t���Lt M i n1A2`� �1G�2`S ( brZT ASSESSMENT WHEREAS, on April 13, 1992, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq. , of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS (1) (2) (3) As Filed As Preliminarily As Finally Approved Approved ----------------------------------------------- Cost of Maintenance $ 179, 190 $ $ Incidental Expenses $ 149,299 $ $ TOTAL COST: $ 328,489 $ $ DEstimated 1992-93 Interest Income Applied to 1992-93 Operating Costs: $ 7,300 $ $ Reimbursement from Pole Knockdowns $ 4, 000 $ $ Est. Surplus from 1991-92 Fiscal Year $ 136,450 $ $ NET TO BE ASSESSED FOR FISCAL YEAR 1992-93 $ 180,739 $ $ As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed as of March 1, 1992, each of which - 7"> 2 lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof . Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements . The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor' s Maps of the County of Alameda for the Fiscal Year 1991- 92 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes . For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: May 21, 1992 . aJJ City Engineer 3 ENGINEER'S COST ESTIMATE FISCAL YEAR 1992-93 The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 1992-93 is as follows: Maintenance 1. Electric Energy (PG and E) $168,800 2 . Contract with Caltrans 300 3 . Replacement of Pole Knockdowns 5,900 4 . California Street Light Association 750 5. Operating Supplies/Replacement Parts 3, 440 $179, 190 Incidentals 1. Engineer's Report and proceedings: $ 4, 356 2 . Cost of Collection (County of Alameda) : 3 , 073 3 . Delinquencies: 5, 420 4. Contingencies/Reserve: 136,450 $149 ,299 TOTAL: $328,489 •.y 4 METHOD OF APPORTIONMENT OF ASSESSMENT The assessments shall be spread using a method of "factor rates" assigned to different land uses . The establishment of the apportionment of a factor rate of "1" will be calculated by dividing the total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are assigned as follows : Use Factor Rate (x 1/2 if vacant) Ox Exempt 0 lx & 73 Single Family Residential & Condo 1 2x Small Multiples (2 - 4 units) 3 3x Commercial 5 . 5/ac. 4x Industrial 5 . 5/ac. 5x Rural 0 . 5 6x (except 65) Institutional 5 .5/ac . 7x (except 73) Apartments 6 8x Commercial 5 . 5/ac . 9x Commercial 5 . 5/ac . 65 Cemeteries 0 xx9 Common Open Space 0 The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the apportionment for a factor rate of 1 . 5 CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 CERTIFICATIONS FISCAL YEAR 1992-93 I , the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer' s Report, including Assessment, in the amounts set forth in Column ( 1) , with the diagram thereto attached, was filed with me on May 21, 1992 . I , the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. -92 duly adopted by said Council on May 26 , 1992 . I , the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. -92, duly adopted by said Council on 1992 . °I , the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on 1992 • 6 RESOLUTION NO. -92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, by its Resolution No. 32-92, a Resolution Directing Preparation of Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the "District") , this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 32-92 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof and finds that each and every part of said report is sufficient; and th4t said report, nor any part thereof requires or should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District, as contained in said report be, and it is hereby preliminarily approved and confirmed; C) That the assessment of the total amount of the cost and expenses of the` ' proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits:to' be received by such lots and parcels, respectively, from said maintenance, and of the expenses incidental -3 .• ,' ��' : ? Win_'-4 M. r R-421 - r thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 26th day of May, 1992. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk a: (ad)\83-1\resopre RESOLUTION NO. -92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, by its Resolution No. 32-92, a resolution directing preparation of annual report for City of Dublin Street Lighting Maintenance Assessment District (the "District") this Council designated the City Engineer as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 33-92, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that June 8, 1992, at the hour of 7:30 p.m. in the regular meeting place of said Council, Dublin Civic Center, 100 Civic Plaza, Dublin, California be, and the same are hereby appointed and fixed as the time and place when and where said Council will consider and finally act upon the Engineer' s Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing once a week for two weeks in the local newspaper published and circulated in said City, and by conspicuously posting a notice thereof at public locations, and not less than three in all; said posting and first publication to be had and completed at least ten (10) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said notices shall be headed "Notice of Assessment" and shall, in legible characters, state the fact and date of the passage' of this Resolution and approving the preliminary Engineer's Report and of the date, hour, and place set for the hearing of said protects and briefly describe the Lag assessments proposed to be made, and refer to said Resolution and report for further particulars. PASSED, APPROVED, AND ADOPTED this 26th day of May, 1992. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk a: (ad)\83-1\resotime