HomeMy WebLinkAboutItem 7.6 Library Contract Review (2) CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 9, 1992
SUBJECT Library Contract Review
Report by Diane Lowart, Recreation Director
EXHIBITS ATTACHED None
RECOMMENDATION 1. Review the services provided
2 . Determine the number of hours per week to
be funded
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l/ 3 . Direct Staff to prepare the documents to
execute the contract agreement
FINANCIAL STATEMENT : Fiscal Year 1991-92 Estimated Costs: $156 ,007
Fiscal Year 1992-93 Proposed Costs : $164, 870
DESCRIPTION In Fiscal Year 1983-84 the City of Dublin and
the County of Alameda entered into a contract agreement to provide
funding for additional hours of library service at the Dublin Branch
Library. The original contract provided for seven additional hours of
service per week. The current contract provides for 19 additional
hours of service per week and Alameda County funds 40 hours per week.
Therefore, the City of Dublin funding provides for 32 percent of the
hours of service to the community. The current operating schedule
for the Dublin Library is as follows:
Monday 10:00am - 9:00pm
Tuesday 1:00pm - 9:00pm
Wednesday : 10:00am - 9:00pm
Thursday 10:00am - 9:00pm
Friday 10:00am - 5:00pm
Saturday 10:00am - 5:00pm
Sunday 1:00pm - 5: 00-pm
The estimated cost to the City for the current Fiscal Year 1991-92
Agreement is $156, 007 .
As part of the contract review, Staff has compiled statistics on
circulation, reference and gate count for those hours that the City
funds. Circulation relates to the number of books checked out,
reference relates to the number of questions directed to Library
staff, and gate count relates to the number of persons entering the
Library. These statistics are summarized below and are from July 1,
1991 to Mid-February 1992 with comparable statistics for 1990-91.
CIRCULATION FY1990-91 FY1991-92 DIFFERENCE
Sunday 661 698 6%
Monday 953 1,114 17%
Thursday 348 357 3%
REFERENCE FY1990-91 FY1991-92 DIFFERENCE
Sunday 114 147 29%
Monday 264 304 15%
Thursday 75 86 15%
GATE COUNT FY1990-91 FY1991-92 DIFFERENCE
Sunday 479 491 3%
Monday 753 852 13%
Thursday 259 278 7%
ITEM NO. dr;46 COPIES TO: Alameda County Library
CITY CLERK
FILE !fl! Q
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Overall, circulation through January 1992 is 7.6 percent over the same
period for the prior year. The Branch has also seen an increase in
reference questions for 1991-92, up 18 . 2 percent over the same period
in 1990-91 .
The proposed contract amount for Fiscal Year 1992-93 based on the
current level of service is as follows:
Salaries and employee benefits $141,430
Services and supplies, utilities and communications $ 23,440
TOTAL $164,870
This represents an approximate 6% overall increase above Fiscal Year
1991-92. For budgeting purposes, employee salaries and benefits are
calculated at a 5% increase. The union which represents Library
employees will be negotiating a new contract in 1992 and the
percentage cost of living and increased benefits are unknown at this
time. Utilities , communications and custodial services represent a
10% increase due to new custodial contracts going to bid in 1992 after
several dormant years, and anticipated increases in PG&E costs due to
rate increases. At this time the County does not anticipate
additional funding for library services which would enable them to
reduce the contract cost to the City.
Options for reduced levels of service were also prepared for
consideration by the City Council. The options are shown below and
are listed in priority order.
OPTION I Thursday, 6:00 - 9:00 p.m. $25,183
Impact: Statistics show an increased level of usage since this
service began and it is now about even with other nights. However,
there is not the backup of the Fremont Main Library, which is closed
Thursday evenings, so the additional level of service available is
less than other nights.
OPTION II Monday, 6:00 - 9:00 p.m. $30,793
Impact: Monday night is popular and activity levels (gate,
circulation, reference, meeting room and conference room use, public
computer bookings) are high. Overall, there are higher usage and
staffing requirements necessary than for Thursday nights.
OPTION III Sunday, 1:00 - 5:00 p.m. $33,720
Impact: Hour per hour, this is the busiest time at the library.
(Contrast a gate count average of 491 for 4 hours on Sunday versus an
average of 278 for 4 hours on Thursday evenings. ) This option would
have the greatest impact in terms of numbers of people served.
It is recommended that the City Council take the following action:
1. Review the services provided
2. Determine the number of hours per week of library service to
be funded by the City
3. Direct Staff to prepare the documents necessary to execute
the contract agreement