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HomeMy WebLinkAboutItem 8.3 Commission Appointment Procedures (2) CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 26, 1992 SUBJECT: Procedures Related to Appointments to Planning Commission, Park & Recreation Commission, and Senior Center Advisory Committee /a Report Prepared by Kay Keck, City Clerk EXHIBITS ATTACHED: A) Dublin Municipal Code Chapter 2 . 12 Planning Commission B) Resolution No. 135-90 Amending Bylaws and Rules of Procedure for Park & Recreation Commission C) Resolution No. 48-92 Adopting Bylaws and Rules of Procedure for Senior Center Advisory Committee D) List of Existing Appointments to the Three Boards with Dates of Appointment RECOMMENDATION: Discuss and determine: a) Length of terms Tal-r- b) Whether term limitations should be removed or remain on the Planning Commission c) Whether term limitations should be placed on the Park & Recreation Commission and the Senior Center Advisory Committee d) The process by which appointments will be- made by the Mayor and confirmed by the City Council. Direct Staff to prepare necessary revisions to Planning Commission Ordinance and Park & Recreation Commission and Senior Center Advisory Committee Bylaws and Rules of Procedure and present at a public hearing scheduled before the City Council on November 9, 1992. FINANCIAL STATEMENT: None. DESCRIPTION: . In June, 1992, Dublin citizens voted to directly elect the position of Mayor, beginning at the November, 1992 General Municipal Election. In accordance with the provisions for General Law cities which have a directly elected Mayor, the Mayor shall make all appointments to Boards, Commissions and Committees, with the approval of the City Council. In the past, appointments to the City's Planning Commission (PC) , Park & Recreation Commission (P&RC) and Senior Center Advisory Committee (SCAC) were made by individual Councilmembers. Terms ran concurrent with the appointing Councilmember for 4 years, and the appointee served at the sole pleasure of the appointing Councilmember. Appointees could be removed without the approval of other Councilmembers. Dublin Municipal Code Chapter 2. 12 specifies the regulations related to PC membership. Section 2 .12. 020 specifies that no person shall be appointed to more than two consecutive four year terms. The P&RC and the SCAC operate in accordance with Bylaws and Rules of Procedure. Appointments are made in the same manner as for the PC; however, no term limits are specified for members of either the P&RC or the SCAC. ---------------------------------------------------------------------- 'COPIES TO: Members of: ITEM N0. ♦ Planning Commission Park & Recreation Commission CITY C L E R K Senior Center Advisory Committee FILE l 1 /1 / 0 - AGENDA STATEMENT: Appointments Page 2 In order to comply with the new regulations whereby the Mayor makes all appointments, certain documents will need to be amended. These include: 1) Dublin Municipal Code Section 2 . 12. 020 A & B (PC) ; 2) Resolution No. 135-90 (P&RC) ; and 3) Resolution No. 48-92 (SCAC) .- Because the term of office for the City's directly elected Mayor is 2 years, the Council should determine whether terms for the 3 Boards should also be changed from 4 years to 2 years. From a practical standpoint, it would be appropriate for the Mayor to make an announcement at the first December City Council meeting each year with regard to which members of the 3 Boards will continue to serve and/or if openings will exist as a result of expiring terms. This will allow the City Clerk to comply with the provisions of Government Code Section 54972 which requires that a Local Appointments List be posted not later than December 31st. This list must indicate all appointive terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position. The City Council should also discuss the actual process to be used for making and confirming appointments. Staff recommends that the City Council review the issues, provide direction to Staff, and direct Staff to prepare the necessary documents for presentation at a public hearing at the City Council meeting of November 9, 1992. 2.12.010 Chapter 2.12 2.12.130 Appeals—Procedures. 2.12.140 Appeals—Transmittal PLANNING COMMISSION of record. 2.12.150 Appeals—Planning Sections: Director to be 2.12.010 Planning Agency represented. established. 2.12.160 Appeals—Notice of 2.12.020 Membership— hearing. Appointment—Term— 2.12.170 Appeals—Action on Removal. appeal by City Council. 2.12.030 Expenses and compensation. 2.12.010 Planning Agency 2.12.040 Chairman—Rules= established. Records—Meetings. Pursuant to Government Code Sections 2.12.050 Powers and duties— 65000 et seq., there is established a Plan- Generally. ning Agency consisting of a Planning Com- 2.12.060 Zoning and planning mission. (Ord. 5 § 1, 1982) jurisdiction— Definitions. 2.12.020 Membership- 2.12.070 Zoning and planning Appointment—Term- jurisdiction—Variances. Removal. 2.12.080 Zoning and planning A. The Planning Commission shall con- jurisdiction— sist of five (5) members. They shall be Conditional use appointed for a term of four (4) years ex- permits. cept that the members first appointed shall, 2.12.090 Zoning and planning at their first meeting, determine by lot that jurisdiction—Site three (3) members shall serve initially for a development review. four (4) year term and two (2) members a 2.12.095 Zoning and planning two (2) year term. Terms shall begin on the jurisdiction—Zoning date of the first meeting of the Commission. clearance. If a vacancy occurs otherwise than by expi- 2.12.100 Zoning and planning ration of term, it shall be filled by appoint- jurisdiction—Parcel ment for the unexpired portion of the term. map. No person shall be appointed to more than 2.12.110 Zoning and planning two (2) consecutive four (4) year terms. jurisdiction—Tentative B. Members shall be appointed to the map. Planning Commission by individual Coun- 2.12.120 Zoning and planning cilmembers and shall serve their respective jurisdiction—Discretion terms of office at the sole pleasure of said of Planning Director. Councilmembers. The appointing Council- member may, without the approval of other Councilmembers, remove said Planning 17 (Dublin 9-92) i if J004 2.12.020 Commissioner at any time during the Com- each month and such other meetings as may missioner's term of office. The term of be necessary. The Commission shall adopt office of a member of the Planning Com- rules for the transaction of its business and mission shall correspond to the term of shall keep a public record of its resolutions, office of the appointing Councilmember. In transactions, findings and determinations. the event that a Councilmember leaves The rules shall provide that not less than office prior to the completion of his or her three (3) affirmative votes shall be required term of office, the successor to the vacated to recommend matters to the City Council council seat shall have the authority to for adoption.The Commission shall appoint remove and replace the Planning Commis- a secretary who may be one of its members Sion member appointed by his or her prede- or someone else. (Ord. 5 § 5, 1982) cessor and appoint a successor member to complete the term of office. Removal and 2.12.050 Powers and duties— appointment of Planning Commission mem- Generally. bers shall be made only at a regularly The Planning Commission shall have the scheduled meeting of the City Council. power and it shall be its duty: Members of the Planning Commission shall A. To recommend for adoption by the be residents of the city. (Ord. 12-84 § 1; City Council a comprehensive long-term Ord. 5 §§ 2, 3, 1982) general plan for the physical development of the city and of any land outside its 2.12.030 Expenses and boundaries which in the Planning compensation. Commission's judgment bears relation to its - Planning Commission members shall be planning; entitled to reimbursement for expenses as B. To recommend for adoption by the the Council may approve. In addition,Plan- City Council specific plans based on the ning Commission members shall be paid general plan and drafts of such regulation, thirty dollars ($30)for each meeting attend- programs and legislation as may in its judg- ed to a maximum of three (3) meetings in ment be required for the systematic execu- a calendar month; provided, that Commis- tion of the general plan; sion members shall not be deemed to be C. To periodically review the capital city employees by virtue of such payment. improvement program of the city; (Ord. 11-89 § 1: Ord. 5 § 4, 1982) D. To recommend for adoption by the Council a zoning ordinance and to perform 2.12.040 Chairman—Rules— such other duties in reference to planning Records—Meetings. and zoning and land use matters as may be The Planning Commission shall elect a required by the Council. (Ord. 5 § 6, 1982) Chairman and Vice Chairman from its membership annually. In the absence or 2.12.060 Zoning and planning disability of either the Chairman or Vice jurisdiction—Definitions. Chairman, the Commission may designate "Conditional use permit" means a permit a temporary Chairman. The Commission issued to a landowner to conduct a use in a shall hold at least one (1) regular meeting zone in which that particular use is not (Dublin 9-92) 18 2.12.060 allowed as a matter of right, but which may defined in Section 2.12.130. (Ord. 23 § 2, be necessary or desirable subject to careful 1982) regulation for the protection of the commu- nity. 2.12.080 Zoning and planning "Parcel map" generally means a map jurisdiction—Conditional made for the purpose of showing the design use permits. and improvement of a proposed subdivision A request for a conditional use permit of four (4) or less parcels or for those sub- shall be submitted to the Planning Commis- divisions defined in Government Code sion, the Zoning Administrator or Planning Section 66426 (a), (b), (c) and (d). Director as provided in the city of Dublin "Site development review" means a re- zoning ordinance, except as hereafter set view and approval of the development plans forth. The Planning Commission, Zoning of uses and structures as they relate to their Administrator or Planning Director shall design,sites,surrounding traffic circulation, have the authority to approve,conditionally and environmental setting. approve or disapprove such requests. Ap- "Tentative map" means a map made for peals from the decision regarding a condi- the purpose of showing the design and tional use permit shall be taken to the Plan- improvement of a proposed subdivision and ring Commission or City Council by those the existing conditions in and around it,and parties and in the manner provided in the need not be based upon an accurate or city of Dublin zoning ordinance. (Ord. 6-92 detailed final survey of the property. Gov-: § 1: Ord. 23 § 3,1982) ermnent Code Section 66424.5. "Variance" means a permit issued to a 2.12.090 Zoning and planning landowner which allows exception from the jurisdiction—Site provisions of the zoning ordinance. A vari- development review. ance may be granted only when special A request for a site development review circumstances apply to the property which shall be submitted to the Planning Director. deprive the property of parity with other The Planning Director shall have the author- properties in the same zone. A variance ity to approve or disapprove such requests. shall not be granted for a use or activity not Appeals from the decision of the Planning expressly authorized by the zoning ordi- -Director regarding a site development re- nance. (Ord. 23 § 1, 1982) view shall be taken to the Planning Com- mission by those parties and in the manner 2.12.070 Zoning and planning. defined in Section 2.12.130.The decision of jurisdiction—Variances. the Planning Commission may, in turn, be A request for a variance shall be submit- appealed to the City Council by those par- ted to the Planning Director. The Planning ties and in the manner defined in Section Director shall have the authority to approve 2.12.130. (Ord. 23 § 4, 1982) or disapprove such requests. Appeals from the decision of the Planning Director re- garding a variance shall be taken to the City Council by those parties and in the manner 19 (Dublin 8-92) 2.12.095 2.12.095 Zoning and planning 2.12.120 Zoning and planning jurisdiction—Zoning jurisdiction—Discretion of clearance. Planning Director. A request for zoning clearance shall be The Planning Director shall have the submitted to the Planning Director. The discretion to refer an application for a vari- Planning Director shall have the authority ance, a conditional use permit,a parcel map to approve or disapprove such requests. or a site development review to the Plan- Action of the Planning Director shall be ning Commission for action. In such cases, final except as provided in the city of Dub- an appeal from the decision of the Planning lin zoning ordinance Section 8-92.0, Inter- Commission shall be taken to the City pretation/Determination or Review.(Ord.6- Council by those parties and in the manner 92 § 2) provided in the city of Dublin zoning ordi- nance. (Ord. 6-92 § 4: Ord. 23 § 7, 1982) 2.12.100 Zoning and planning jurisdiction—Parcel map. 2.12.130 Appeals—Procedure. Parcel maps shall be submitted to the An appeal may be taken to the Planning Planning Director. The Planning Director 'Commission or City Council by any prop- shall have the authority to approve, condi- erty owner or other person aggrieved or by tionally approve or disapprove a parcel a city officer,department,board or commis- map. Appeals from the decision of the sion affected by the action within the period Planning Director regarding,a parcel map. __ ._._.. ....and in the manner provided in the city of shall be taken to the Planning Commission Dublin zoning ordinance. (Ord. 6-92 § 5: or City Council by those parties and in the Ord. 11, § 1, 1982) manner provided in the city of Dublin zon- ing ordinance and the city of Dublin subdi- 2.12.140 Appeals—Transmittal of vision ordinance. (Ord. 6-92 § 3: Ord. 23 § record. 5, 1982) The City Clerk shall indicate upon every notice of appeal received pursuant to Sec- 2.12.110 Zoning and planning tion 2.12.130 the date upon which it was jurisdiction—Tentative filed, and shall forthwith transmit a copy map. thereof to the Planning Director. The Plan- Subnussion of a tentative map shall be ning Director shall immediately make avail- made to the Planning Commission. The able to the City Council all of the docu- Planning Commission shall have the author- ments constituting the record upon which ity to approve or disapprove a tentative the action appealed was taken. (Ord. 11 § map. Appeals from the decision of the 2, 1982) Planning Commission regarding a tentative map shall be taken to the City Council by 2.12.150 Appeals—Planning those parties and in the manner defined in Director to be represented. Section 2.12.130. (Ord. 23 § 6, 1982) The Planning Director shall be represent- ed at the hearing on the appeal, in order to make known the reasons for the action taken. (Ord. 11 § 3, 1982) (Dublin 8-92) 20 2.12.160 2.12.160 Appeals—Notice of hearing. The City Council shall give written no- tice of the time and place for hearing any ' appeal filed pursuant to Section 2.12.130. Such notice may be published and shall be given to the applicant, to the appellant, to the Planning Commission and the Planning Director,and to any other person requesting such notice and depositing with the City Clerk a self-addressed,stamped envelope to be used for that purpose. (Ord. 11 § 4, 1982) 2.12.170 Appeals—Action on appeal by City Council. The City Council may hear additional evidence and may sustain, modify or over- rule any action brought before it on appeal . pursuant to Section 2.12.130,and may make such findings and decisions as are not in- consistent with state law and city ordinanc- es; provided that, if no motion relative to the action appealed attains a majority vote of.the City Council within thirty (30) days from the date of the hearing by the City Council thereon the action shall stand sus- tained and be final. (Ord. 11 § S, 1982) 20-1 (Dublin 8-92) RESOLUTION NO. 135-90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN --------------------------------------------------------------------------- AMENDING THE BYLAWS AND RULES OF PROCEDURE FOR THE PARKS AND RECREATION COMMISSION WHEREAS, on October 10, 1983 , the City Council of the City of Dublin adopted Resolution No. 57-83 creating a Parks and Recreation Commission and adopting Bylaws and Rules of Procedure for the Commission; and WHEREAS, on October 24 , 1988, the Bylaws and Rules of Procedure were amended through the adoption of Resolution No. 137-88; and WHEREAS, one of the 1990 goals identified by the City Council was to investigate the addition of a student representative to the Parks and Recreation Commission; and WHEREAS, the Bylaws and Rules of Procedure have been revised to include the method of appointment and responsibilities of the Student Commissioner. NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Dublin does hereby adopt the Bylaws and Rules of Procedure as attached in Exhibit A. BE IT FURTHER RESOLVED that the provisions contained in Resolution No. 137-88 are hereby rescinded- PASSED, - - - - ---- PASSED, APPROVED AND ADOPTED this 29th day of May, 1990 . AYES: Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor Moffatt NOES: None ABSENT: None YOR ATTEST. CIT C ERK AIP 1Xh t to it CITY OF DUBLIN ARKS AND RECREA'T'ION COMMI JN BYLAWS AND RULES OF PROCEDURE I . GENERAL PROVISIONS A. 'These Rules of Procedure shall be known as the Bylaws and Rules of Procedure of the Parks and Recreation Commission of the City of Dublin. A copy of these Rules and amendments thereto, shall be filed in the offices of the City Clerk for examination by the public. B. These Rules and any amendments hereto' shall be effective on the date of the adoption hereof , and shall govern the meetings and activities of the Commission. II. COMMISSION COMPOSITION AND METHOD OF APPOINTMENT A. The - Parks and Recreation Commission shall be composed of six members, one of whom is a high school student from the Dublin Unified School District. B. Each City Councilmember shall be entitled to appoint one member to the commission who will serve at his/her pleasure. C. The student member shall be appointed by the City Council based on a recommendation from the Parks and Recreation Commission. D. Commission members may resign at any time by giving written notice to the City Clerk and the City Councilmember who made the appointment or in the case of the student member, to the City Council. III. TERM OF OFFICE AND REMOVAL A. A Commission member shall be appointed for a term which runs concurrent with the term of the Councilmember who appointed that Commission member. At the end of a Commission member's term, the Commission member may be reappointed to the Commission in the same manner as the initial appointment. B. The term of the student member shall be for one year, commencing July 1st and terminating on the following June 30th. C. Any member of the commission may be removed from office in the same manner as he/she was appointed. D. If a member of the Commission is absent from all regular meetings for a period of 90 days from the last regular meeting without permission from said Commission, or if a Commission member ceases to reside in the City of Dublin, said Commissioners office shall be declared vacant. IV. VACANCIES Vacancies on the Commission occurring other than by expiration of term shall be filled for the unexpired portion of the term in the same manner as the original appointment. -1- V. OZEK-URS A. Election and Term of Office. - The Chairperson and Vice Chairperson are elected by the majority of the Commission for a 1-year term and hold office until their successors are elected, or until their terms as members of the Commission expire. The officers are elected at the first meeting of the Commission in December of each year. Elections , whether regular or to fill vacancies shall be held only if 5 Commission members are present. The secretary to the Commission will be the City Manager or his designate. B. Vacancies. In case of any vacancy in the Office of Chairperson or vice Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance of the term. C. Duties of Officers . The Chairman performs the following duties: 1. Presides at all meeting of the Commission. 2 . Appoints committee and chairpersons of committees as necessary. 3 . Signs correspondence on behalf of the Commission. 4 . Represents the Commission before the City Council . 5 . Performs other duties necessary or customary to the office. In the event of the absence of the Chairperson or his/her inability to act, the Vice Chairperson presides in -place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and the Vice Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson. D. The Committees. - The - Commission _.. or the Chairperson, upon direction of the Commission, may appoint several of its members , but fewer than a quorum, to serve as a Committee. On certain occasions , such as when a particular kind of expertise or public representation is desirable, the Commission may appoint non-members to the Committee. Committee's make recommendations directly to the Commission. A Committee may not represent the Commission before the Council or other bodies unless it has first received the authorization of the Commission to do so. VI . MEETINGS A. The commission shall hold regular meetings at least once per month at a designated time and place which shall be fixed and determined by the Commission and entered upon its minutes . All meetings of the Commission shall be open to the public. Special meetings of the Commission may be called by a majority of the members thereof , or by the Chairperson thereof. Notice of any such special meeting shall be given as required by law. B. A majority of the voting members of the Commission shall constitute a quorum for the purpose of transacting business. The secretary shall keep minutes of all regular and special meetings of the Commission, and these shall be sent to all members and administrative officers in advance of the meeting in which they are to be approved. -2- VII. GENERAL RESPONS_ .ITIES OF THE COMMISSION The Commission shall consider and make recommendations as -it deems necessary to the City Council and to City Staff in all matters pertaining to the operation and maintenance of an effective, efficient, and adequate recreation service for the citizens of Dublin. Such recommendations would include, but are not limited to the following: recommendations for the development, improvement and/or modification of recreation services and facilities; future recreation .needs; conduct of persons using recreation facilities; rules for the _ use of recreation facilities by the public. VIII .DUTIES OF COMMISSION TO BE ADVISORY ONLY It is intended that the commission shall be an advisory body to the City Council . Nothing herein contained shall be construed as a limitation on the power of the City Council or the Administrative Staff of the City or any other agency in their supervision, or authority over property or personnel which are under their respective jurisdictions . IX. STAFF ASSISTANCE The City Manager shall provide the Commission with such information and Staff assistance as the Commission may, from time to time request, subject to the limitations imposed by the City Council ._ X. AMENDMENTS These Bylaws and Rules of Procedure may be amended in the same manner as originally adopted. -3- RESOLUTION NO. 48 - 92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ------------------------------------------------------------ ADOPTING BYLAWS AND RULES OF PROCEDURE FOR THE DUBLIN SENIOR CENTER ADVISORY COMMITTEE WHEREAS, on October 12 , 1987 the City Council of the City of Dublin approved the formation of the Dublin Senior Center Advisory Committee; and WHEREAS, the purpose of the Senior Center Advisory Committee is to advise the Parks and Recreation Commission and the City Council on matters pertaining to the operation and maintenance of an effective, efficient, and adequate Senior Center for the citizens of Dublin; and WHEREAS, the City Council has deemed it- necessary to have Bylaws and Rules of Procedure for the operation of the Senior Center Advisory Committee. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Dublin hereby adopts the attached Bylaws and Rules of Procedure of - the Dublin Senior Center Advisory Committee. PASSED, APPROVED, AND ADOPTED this 27th day of April, 1992., AYES: Councilmembers Burton, Howard, Jeffery, Moffatt and Mayor Snyder NOES: None ABSENT: None Ma or ATTEST: C ty Clerk bit Ic EXHIBIT A CITY OF DUBLIN DUBLIN SENIOR CENTER ADVISORY COMMITTEE BYLAWS AND RULES OF PROCEDURE I . GENERAL PROVISIONS A. These Rules of Procedure shall be known as the Bylaws and Rules of Procedure of the Dublin Senior Center Advisory Committee of the City of Dublin . A copy of these Rules and amendments thereto, shall be filed in the offices of the City Clerk for examination by the public. B. 'These Rules and any amendments hereto shall be effective on the date of the adoption hereof , and shall govern the meetings and activities of the Advisory Committee. II . COMMITTEE COMPOSI'T'ION AND METHOD OF APPOINTMENT A. The Advisory Committee shall be composed of five members . Each City Councilmember shall be entitled to appoint one member to the Advisory Committee who will serve at his/her pleasure. . B. Advisory Committee members may resign at any time by giving written notice to the Senior Center Staff and the City Councilmember who made the appointment. C. One member of the Parks and Recreation Commission shall serve as a non-voting member of the Advisory Committee. III . `T'ERM OF OFFICE AND REMOVAL A. An Advisory Committee member shall be appointed for a term which runs concurrent with the term of the Councilmember who appointed that Committee member. At the end of a Committee member's term, the Committee member may be reappointed to the Advisory Committee in the same manner as the initial appointment. B. Any member of the Advisory Committee may be removed from office in the same manner as he/she was appointed. C. If a member of the Advisory Committee is absent from all regular meetings for a period of 90 days from the last regular meeting without permission from said Advisory Committee, or if a Committee member ceases to reside in the City of Dublin, said Committee member's office shall be declared vacant. IV. VACANCIES Vacancies on the Advisory Committee occurring other than by expiration of term shall be filled for the unexpired portion of the term in the same manner as the original appointment. -1- J V. OFFICERS A. Election and Term of Office. The Chairperson and Vice Chairperson are elected by the majority of the Advisory Committee for a 1-year term and hold office until their successors are elected, or until their terms as members of the Advisory Committee expire. The officers are elected at the first meeting of the Advisory Committee in December of each year. Elections , whether regular or to fill vacancies shall be held only if 5 Advisory Committee members are present. The secretary to the Advisory Committee will be the City Manager or his designate. B. Vacancies . In case of any vacancy in the Office of Chairperson or Vice Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve- the balance of the term. C. Duties of Officers. The Chairman performs the following duties: 1. Presides at all meetings of the Advisory Committee. 2 . Appoints sub-committees and chairpersons of sub-committees as necessary. 3 . Signs correspondence on behalf of the Advisory Committee. 4. Represents the Advisory Committee before the Parks & Recreation Commission and City Council. 5 . Performs other duties necessary or customary- to the office. In the event of the absence of the Chairperson or his/her inability to act, the Vice Chairperson presides in place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and the Vice Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson. D. The Sub-Committees. The Advisory Committee or the Chairperson, upon direction of the Advisory Committee, may appoint several of its members , but fewer than a quorum, to serve as a Sub-Committee. On certain occasions, such as when a particular kind of expertise or public representation is' desirable, the Advisory Committee may appoint non-members to the Sub-Committee. Sub-Committee's make recommendations directly to the Advisory Committee. A Sub-Committee may not represent the Advisory Committee before the Parks and Recreation Commission and the City Council or other bodies unless it has first received the authorization of the Advisory Committee to do so. -2- VI. MEETINGS A. The Advisory Committee shall hold regular meetings at least once per month at a designated time and place which shall be fixed and determined by the Advisory Committee and entered upon its minutes. All meetings of the Advisory Committee shall be open to the public. Special meetings of the Advisory Committee may be called by a majority of the members thereof , or by the Chairperson thereof. Notice of any such special meeting shall be given as required by law. B. A majority of the voting members of the Advisory Committee shall constitute a quorum for the purpose of transacting business . The secretary shall keep minutes of all regular and special meetings of the Advisory Committee, and these shall be sent to all members and administrative officers in advance of the meeting in which they are to be approved. VII . GENERAL RESPONSIBILITIES OF THE COMMITTEE The Advisory Committee shall consider and make recommendations as it deems necessary to the Parks and Recreation Commission, City Council, and to City Staff in all matters pertaining to the operation and maintenance of an effective, efficient, and adequate Senior Center for the citizens of Dublin. Such recommendations would include, but are not limited to the following: recommendations for the development, improvement and/or modification of_ senior services and facilities; future senior needs; conduct of persons using the Senior Center; and rules for the use of the Senior Center by the public. VIII.DUTIES OF COMMITTEE TO BE ADVISORY ONLY It is intended that the Advisory Committee shall be an advisory body to the Parks and Recreation Commission and City Council . Nothing herein contained shall be construed as a limitation on the power of the City Council or the Administrative Staff of the City or any other agency in their supervision, or authority over property or personnel which are under their respective jurisdictions . IX. STAFF ASSISTANCE The City Manager shall provide the Advisory Committee with such information and Staff assistance as the Advisory Committee may, from time to time request, subject to the limitations imposed by the City council. X. AMENDMENTS These Bylaws and Rules of _Procedure may be amended in the same manner as originally adopted. -3- CITY COUNCIL APPOINTMENTS PLANNING PARK & RECREATION SENIOR ADVISORY COUNCILMEMBER COMMISSIONER COMMISSIONER COMMITTEE SNYDER Zika 10/5/87 Downey 9/28/87 Gifford 1/23/89 JEFFERY Barnes 6/4/84 Donnell 5/14/84 Gibbert 1/11/88 BURTON Rafanelli 12/17/90 Cahn 1/15/91 Zagarella 12/10/90 HOWARD North 1/28/91 Lockhart 1/15/91 Jurich 12/10/90 MOFFATT Burnham 1/20/86 Jones 1/23/90 Hatheway 3/25/91 Rasmussen 6/22/92