HomeMy WebLinkAboutItem 4.2 Renew NORCAL Agreement (2) CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 23 , 1992
SUBJECT: Renewal of Agreement for NORCAL Employment Relations
Training (Prepared by: Lou Ann Riera-Texeira, Asst
to the City Manager)
EXHIBITS: A) Agreement
B) 1993 Schedule of Workshops
C) Membership Roster
RECOMMENDAT ON: pprove the City's continued participation in the
�, program and authorize the City Manager to execute the
agreement.
FINANCIAL The annual fee to participate in the NORCAL consortium
STATEMENT: is $1 ,400 . In addition, there are minimal costs
associated with lunches and facility rental. Sufficient
funds are. included in the FY 1992-93 budget.
DESCRIPTION: Since January of 1987, the City has participated in the
NORCAL training consortium which provides employee relations training.
The consortium has provided an excellent opportunity for supervisory and
management personnel to obtain valuable training at local seminars. The
law firm which prepares the presentations is well recognized in their
field and they represent many public agencies. The training sessions
cover a wide range of issues such as the ADA, labor relations, employee
evaluations, discipline procedures and leadership.
Attached is a tentative schedule of workshops and seminars to be
conducted in 1993 . The program is structured around a calendar year and
the proposed agreement covers January 1, 1993 through December 31, 1993 .
A copy of the current membership roster is also attached. The roster
includes the names of one representative from each of the 22
participating agencies. Each agency is allowed to register as many
workshop participants as desired for each seminar.
According to the current membership roster, there are 22 participating
agencies. The base cost for retaining the law firm is spread evenly
among the members. The cost of lunches and renting meeting space is
divided among the agencies based on attendance. With 22 participating
agencies, the base cost of Dublin's participation would be $1,400 . The
cost to participate in NORCAL last year was $1, 360. Adequate funding to
cover the base cost plus anticipated lunch and rental fees has been
included in the FY 1992-93 budget.
In addition to the above, there are two changes to the NORCAL training.
The first is the location of the workshops. Previously the workshops
have been held at Heatherfarm Garden Center in Walnut Creek. In order
to accommodate the increasing number of participants, a new location was
needed. Commencing with the January 21 , 1993 workshops, all sessions
will be held at the new Centre Concord.
----------------------------------------------------------------------
COPIES TO:
ITEM NO. 4,& :Z
CITY CLERK
The second change involves hosting the workshops. For the past several
years the City of Concord has graciously assumed the responsibility for
coordinating and hosting the workshops. This involves the following:
• Providing each agency with a workshop announcement
• Making arrangements for the facility set up (securing the room,
arranging for audio-visual aids, etc. )
• Making arrangement for coffee, donuts and lunch
• Arriving early the day of the workshop to set up, distribute work-
books and direct participants to the sign-up sheets
• Billing each agency for lunch
The City of Concord has indicated that due to staff reductions they can
no longer continue to perform all of these functions. Consequently the
responsibilities have been split three ways between Liebert, Cassidy &
Frierson, the City of Concord and the participating agencies (see
attached) . Briefly, the participating agencies will be responsible for
the following:
1. Providing donuts or danish (cost to the host agency approximately
$40.00)
2 . Arriving at the facility by 8:00 a.m. to confirm that all
necessary arrangements have been made
3 . Distributing workbooks and directing participants to the sign-up
sheets
The City's continued participation in this program will assure that City
staff obtain appropriate training. In addition to the training, the law
firm also provides unlimited telephone consultation and a regular
newsletter outlining current legal developments.
To continue participating in the NORCAL consortium, , the City will need
to enter into an agreement with Liebert, Cassidy & Frierson (Exhibit
A) . Staff recommends that the City Council approve the City's
participation in the NORCAL consortium and authorize the City Manager
to execute the agreement.
AGREEMENT FOR SPECIAL SERVICES
This Agreement is entered into between the CITY OF DUBLIN, A Municipal
Corporation, hereinafter referred to as "City," and the law firm of LIEBERT, CASSIDY
& FRIERSON, A Professional Corporation, hereinafter referred to as "Attorney."
WHEREAS City has the need to secure expert training and consulting services to
assist City in its relations and negotiations with its employee organizations; and
WHEREAS City has determined that no less than twenty-two public agencies in
City's general geographic area have the same need and have agreed to enter into identical
agreements with Attorney; and
WHEREAS Attorney is specially experienced and qualified to perform the special
services desired by the City and is willing to perform such services;
NOW, THEREFORE, City and Attorney agree as follows:
Attorney Is Services
During the year beginning January 1, 1993, Attorney will provide the following
services to City (and the other aforesaid public agencies):
1. Five days of group training workshops covering such employment relations
subjects as management rights and obligations, administering evaluations, negotiation
strategies,employment discrimination and affirmative action,employment relations from the
perspective of elected officials, grievance and discipline administration for supervisors and
managers, planning for and responding to concerted job actions, current court,
administrative and legislative developments in the personnel relations areas, etc., with the
specific subjects covered and lengths of individual workshop presentations to be determined
by City and the other said local agencies.
2. Availability of Attorney for City to consult by telephone.
3. Providing of a monthly newsletter covering employment relations
developments.
Fee:
Attorney will provide these special services to City for a fee of One Thousand Four
Hundred Dollars ($1,400.00) payable in one payment on or about February 1, 1993. Said
fee will cover Attorney's time in providing said training and consultative services, and the
development and printing of written materials provided to attendees at training programs.
Additional Services:
Attorney shall, as and when requested by City, make itself available to City to
provide representational and other employment relations services at its normal hourly fees.
Independent Contractor:
It is understood and agreed that Attorney is and shall remain an independent
contractor under this Agreement.
Term:
The term of this Agreement is twelve (12) months commencing January 1, 1993. The
term may be extended for additional periods of time by the written consent of the parties.
Condition Precedent:
It is understood and agreed that the parties' aforesaid rights and obligations are
contingent on no less than twenty-two (22) local agency employers entering into a
substantially identical Agreement with Attorney on or about January 1, 1993.
LIEBERT, CASSIDY & FRIERSON CITY OF DUBLIN
A Professional Corporation A Municipal Corporation
By - n BY
Law Offices
LIEBERT, CASSIDY & FRIERSON
A Professional Corporation
Los Angeles Office: San Francisco Office:
6033 W. Century Blvd.,Ste. 601 49 Stevenson Street,Ste., 1050
Los Angeles,California 90045 San Francisco,California 94105
(310)645-6492 (415)546-6100
Fax(310)337-0837 Fax(415)546-6831
NORCAL EMPLOYMENT RELATIONS CONSORTIUM
1993 Workshop Schedule
DATE/TIME/LOCATION TOPIC AUDIENCE
Thursday, "Privacy Issues in the Workplace" Upper Management,
January 21 , 1993 Personnel/Relations Staffs,
9:00 a.m. - 4:00 p.m. and Agency Counsel
City of Concord
"Legal Update on Employment
Law"
Thursday, March 11 "Write it Right" Supervisors and Managers
9:00 a.m. - noon; whose tasks include written
1:00 a.m. - 4:00 p.m. Please Note: Each session is limited communications. Especially
City of Concord to 50 people. those who evaluate;
discipline or counsel
employees in writing; also
anyone who reviews such
written communications, or
who prepares work unit or
department rules.
Thursday, April 15 "What Every Manager Should Know Supervisors and Managers
9:00 a.m. - noon with Respect to Avoiding/
City of Concord Resolving Labor Problems
Thursday, June 17 "Guide to Avoiding Discrimination Supervisors and Managers
9:00 a.m. - 4:00 p.m. Liability in the Workplace"
City of Concord
Thursday, September 16 "The 3R's for New Supervisors: New or Recently Assigned
9:00 a.m. - noon Realities, Responsibilities and Supervisors
City of Concord Relationships"
Thursday, November 18 "California Local Agency Agency and Employee
9:00 a.m. - 4:00 p.m. Employment Relations" Organizations/Union
City of Concord Representatives
wkshop 21\NorCa1\schedu1e\9.16.92
Law Offices
LIEBERT, CASSIDY & FRIERSON
A Professional Corporation
Los Angeles Office: San Francisco Office:
6033 W.Century Blvd.,Ste.601 49 Stevenson Street,Ste., 1050
Los Angeles,California 90045 San Francisco,California 94105
(310)645-6492 (415)546-6100
Fax(310)337-0837 Fax(415)546-6831
NORCAL EMPLOYMENT RELATIONS CONSORTIUM
1993 Workshop Descriptions
January 21, 1993 well as discussion of issues of particular
"Privacy Issues in the Workplace" interest to participants.
This program will be valuable for upper level March 11, 1993
managers, personnel directors, employment "Write it Right"
relations staff, and agency legal counsel. The
agenda will guide management personnel This is a small, informal workshop which will
through the maze of laws and court decisions focus on the importance of written
dealing with employees' rights to privacy in communication in the work environment. The
the workplace. The program will examine basics of effective business writing will be
pertinent issues related to applicant and examined with particular reference to
employee reference, background and credit counseling, discipline and evaluation
checks, polygraphs, preemployment inquiries, situations.
employee personnel files and records, searches
of employee property and work stations and The primary emphasis of the workshop is to
drug/alcohol testing, medical and provide participants with the opportunity to
psychological examinations and access/use of improve their writing skills through the use of
related records, access and use of criminal written exercises. Participants will draft
records and of police internal affairs files, memos, evaluations, etc., which will then be
regulation of off-duty conduct and discussed. Sample letters will also be
relationships, restrictions on outside provided.
employment, no smoking rules, and residency
restrictions. Who should attend?
Supervisors and managers whose tasks include
January 21, 1993 written J6ommunications, especially those who
"Legal Update on Employment Law" evaluate, discipline or counsel employees in
writing; also anyone who reviews such written
This program is directed to personnel/ communication, or who prepares work unit or
employment relations managers and their department memoranda.
staffs, as well as agency managers having
responsibilities in this area and agency PLEASE NOTE: Attendance is limited to 50
counsel. It will consist of a review of current people.
legal developments in employment relations as
orCal Employment Relations Consortium
Workshop Descriptions for 1993
Page 2
April 15, 1993 September 16, 1993
"What Every Manager Should Know "The 313's for New Supervisors:
with Respect to Avoiding/Resolving Realities, Responsibilities and
Labor Problems" Relationships"
This program is designed to assist Department This half day program will be helpful for new
Managers and Supervisors in recognizing and or newly assigned supervisors in meeting the
resolving potential labor problems at the challenges of their demanding job and easing
department level.. The program will focus on their transition into management. The agenda
the practical aspects of conflict resolution in a will highlight some :common problems faced
variety of workplace situations. Specific by the new supervisor. The presenter will
topics to be covered will include the resolution discuss the * Realities, Responsibilities and
of employee complaints or grievances, Relationships in terms of:
removing the conflict from employee
evaluations,effective counseling of employees, * What is supervision?
learning to cope with union representatives, * The Management Team Concept
handling employee alcohol or drug * Interpersonal Relationships
dependency problems, and how to help create * Union Relations
a sexually neutral workplace. * Monitoring the Performance of others
June 17, 1993 The program will also provide an opportunity
"Guide to Avoiding Discrimination for participants' to interact with the presenter
Liability in the Workplace" and to "network" among themselves.
The workshop which is designed for all levels November 18, 1993
of agency management, will provide "California Local Agency
information on how to best avoid employment Employment Relations"
discrimination liability. The emphasis will be
on a practical - not "legalistic approach and This workshop is directed to representatives of
will include discussions of hypothetical but an agency's employee organizations as well as
realistic fact situations. The program will its management with the purpose of enhancing
address the subject of employment constructive employer-employee organization
discrimination from the perspective of relations. The program will cover the
contemporary court and arbitration-grievance practical and legal aspects of such topics as
decisions, and will recommend management negotiations, grievance processing,
preventive measures. organizational representation rights and
limitations, and employment discrimination.
wkshop21\norca1\description\10.14.92
CONSORTIUM LIST
October 15, 1992
Kathy Sipel Phone: (510) 528-5714\5710
Personnel Analyst Fax:
City of Albany Contact: Kathy Sipel
1000 San Pablo Avenue
Albany, California 94706
Notes:
Betty Prange Phone: (510) 778-3501
Administrative Services Director Fax: (510) 778-6249
City of Antioch Contact: Betty Prange
Post Office Box 130
Antioch, California 94509
Notes:
Cathryn Freitas Phone: (510) 689-3890 x308
Personnel Officer Fax: (510) 676-7211
Central Contra Costa Sanitary District Contact: Cathryn Freitas
5019 Imhoff Place
Martinez, California 94553
Notes:
Ann Crossey Phone: (510) 671-3153
Director of Personnel & Employee Relations Fax: (510) 671-3496
City of Concord Contact: Betty Savage
1950 Parkside Drive
Concord, California 94519
Notes: Shipping workbooks use 1957 Parkside Drive
Norma Hoshide Phone: (510) 674-8033
Director of Personnel Fax: (510) 674-8122
Contra Costa Water District Contact: Norma Hoshide
Post Office Box H2O
Concord, California 94524
Notes:
-1-
CONSORTIUM LIST
October 15, 1992
Denise Phoenix Phone: (510) 820-4699 x3576
Personnel Officer Fax: (510) 838-0797
Town of Danville Contact: Denise Phoenix
510 Lagonda Way
Danville, California 94526
Notes:
LouAnn Riera-Texeira Phone: (510) 833-6650
Administrative Assistant to City Manager Fax: (510) 833-6651
City of Dublin Contact: LouAnn Riera-Texeire
Post Office Box 2340
Dublin, California 95468
Notes:
JoAnn Sidwell Phone: (510) 234-2323
Administrative Analyst Fax:
City of El Cerrito Contact: JoAnn Sidwell
10890 San Pablo Avenue
El Cerrito, California 94530
Notes:
Gisele Wolf Phone: (510) 596-4391
Personnel Director Fax: (510) 658-8095
City of Emeryville Contact: Gisele Wolf
2200 Powell Street, 12th Floor
Emeryville, California 94608
Notes:
Tamara Wickland Phone: (510) 799-8200
Personnel Officer Fax:
City of Hercules Contact: Tamara Wickland
111 Civic Drive
Hercules, California 94547
Notes:
—2- -
CONSORTIUM LIST
October 15, 1992
Ron Gallaher Phone: (510) 373-5110
Director of Personnel Services Fax:
City of Livermore Contact: Ron Gallaher
1052 South Livermore
Livermore, California 94550
Notes:
Ruth Steiner Phone: (510) 372-3513
Director of Personnel Services Fax:
City of Martinez Contact: Ruth Steiner
525 Henrietta Street
Martinez, California 94553
Notes:
Joe Meneghini Phone: (510) 724-9000
Assistant City Manger Fax: (510) 724-9061
City of Pinole Contact: Joe Meneghini
2131 Pear Street
Pinole, California 94564
Notes:
Gerry Dunbar Phone: (510) 439-4896
Director of Human Resources Fax: (510) 439-7654
City of Pittsburg Contact: Gerry Dunbar
340 Marina Boulevard
Pittsburg, California 94565
Notes:
Pat Sully Phone: (510) 943-3224
Director of Administrative Services Fax:
City of Pleasant Hill Contact: Pat Sully
3300 North Main Street
Pleasant Hill, California 94523
Notes:
-3
CONSORTIUM LIST
October 15, 1992
Lawrence Miller Phone: (510) 484-8012
Director of Personnel Fax:
City of Pleasanton Contact: Larry Miller
Post Office Box 520
Pleasanton, California 94566
Notes:
Marva Wallace Phone: (510) 620-6849
Safety & Staff Development Coordinator Fax:
City of Richmond Contact: Marva Wallace
2600 Barrett Avenue
Richmond, California 94805
Notes:
Brian Libow Phone: (510) 215-3009
City Attorney Fax:
City of San Pablo Contact: Brain Libow
1 Alvarado Square
San Pablo, California 94806
Notes:
Bill Lindsay Phone: (510) 275-2200
Administrative Services Director Fax:
City of San Ramon Contact: Sandy McPherson
2222 Camino Ramon
San Ramon, California 94583
Notes:
Margaret Almada Phone: (209) 836-2572
Personnel Analyst Fax: (209) 832-2625
City of Tracy Contact: Margaret Almada
325 East 10th Street
Tracy, California 95376
Notes:
—4--
+ CONSORTIUM LIST
October 15, 1992
Bonnie Yee Phone: (707) 648-4436
Personnel Analyst Fax: (707) 648-5292
City of Vallejo Contact: Bonnie Yee
555 Santa Clara Street
Vallejo, California 94589
Notes:
Clement Hearey Phone: (510) 943-5814
Administrative Analyst Fax: (510) 256-3595
City of Walnut Creek Contact: Clement Hearey
Post Office Box 8039
Walnut Creek, California 94596
Notes:
c:\wp51\dots\norca1\address.sl\10.14.92 Phone:
-5-