HomeMy WebLinkAboutItem 8.3 EDublinBudget&ReqAddlFnds (2)
~
...
.
.
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE:
February 22, 1993
SUBJECT:
Eastern DUblin Budget Status and Request for
Authorization to Secure Additional Funds
,
r
REPORT PREPARED BY:
..
Brenda A. Gillarde, Project Coordinator
1.~ Funding Status Report
2. / Draft: Worksheet A --
3. /' Draft: Worksheet 1
4. ,/ Draft: Worksheet 2
Property Owners
5. ~ Adjustments to Fiscal
Budget
Summary
7 GPA Sponsors
26 Specific Plan
EXHIBITS ATTACHED:
Year 1992-93
RECOMMENDATION:
1) a)
Direct Staff to secure from contributing
property owners the full GPA sponsor costs
(estimated at $97,263) and their individual
SP property owner costs (estimated at
214,460)iand
Authorize a City advance of $79,459 to be
recovered with interest upon annexation or
development approval
/
~ b)
2 )
Authorize an additional appropriation in the
amount of $243,861 to the Planning
Professional Services Account and $15,511 to
the Legal Services Account. These costs will
be offset by new rev.enues.
FINANCIAL STATEMENT:
(See discussion below.)
DESCRIPTION:
The Eastern Dublin Study has been underway since August 1988. The
Eastern Dublin Study consists of the General Plan Amendment (GPA), Specific
Plan (SP) and related items such as the Environmental Impact Report (EIR).
In addition to the original contract amount that was negotiated with
Wallace Roberts & Todd (WRT), the project consultants, there have been five
amendments to accommodate additional work necessary to complete the Eastern
Dublin Study.
Since the last contract amendment in 1992, additional costs have been
incurred for making certain changes to the land use map and associated
text, expanding the traffic analysis and revising the biotics section
regarding special status species. A sixth contract amendment is now
required to cover costs already incurred by these additional studies and
costs associated with preparing the final plan and EIR documents. This
sixth contract amendment will cover those costs incurred for the plans as
recommended by the Planning Commission. Any future work required by the
Council would be in addition to the costs described in this report.
----------------------------------------~~-----------------------~----
ITEM NO. at, j
COPIES TO:
CITY CLERK
FILE 1161oloH3fol
~
.
.
The additional property owner contributions required to complete the
study are outlined in Attachment 1. They are d.j.vided into two categories:
costs for eastern Dublin consul!:ants and costs tor Staff processing. The
additional funds required for Amendment #6 are $389,051. There was also a
$2,131 funding shortfall with Amendment #2 and Amendment #3. The total
additional funding commitment required is $391,182.
Staff recently met with three of the major contributing property
owners to discuss the budget and the need to procure additional monies.
These property owners offered to contribute a portion of the necessary
monies but the amount does not sufficiently cover costs for theon-going
work by consultants and Staff.
Since the three major property owners are not able to contribute the
full amount of funds needed, the City contacted the other property owners
who previously have contributed various amounts of money to fund the
Eastern Dublin project. Several of them verbally agreed to contribute
their portion of the additional monies required to complete the study.
However, there are remaining properties who have elected not to contribute
their portion at this time, requiring some other source for this money.
Staff has prepared a preliminary summary of funding sources (see
Attachment 2). It shows the total costs assigned to the GPA sponsors, per
their verbal commitments, and the Specific Plan property owners. Staff has
also prepared preliminary listings of General Plan Amendment sponsor costs
(see Attachment 3) and Specific Plan property owner costs (see Attachment
4). These show the methodology used for assigning costs to the GPA
sponsors and Specific Plan property owners. The amounts shown are
preliminary and subject to revision when final commitments are secured.
Based on these preliminary calculations, the property owners would
contribute approximately 80 percent of the total amount needed; the
remainder would need to be advanced by the City.
GPA costs funded by property owners:
SP costs funded by property owners:
Remaining SP costs advanced by the City:
TOTAL
$ 97,263
214,460
79,459
$391,182
The Specific Plan costs advanced by the City would be recovered with
interest from future applicants at the time future applications (such as
prezoninq or annexation requests) are submitted. Tbis provision should be
implemented when the City Council adopts the Specific Plan.
When the Fiscal Year 1992-93 Planning Department Professional Services
budget was prepared in the spring of 1992, Staff anticipated that the
Eastern Dublin Plan would be adopted by December of 1992. Staff included
$87,780 in the Planning Department Professional Services budget to complete
the planning consulting work on the Eastern Dublin Plan. Staff also
estimated $28,125 in the Legal Services Budget to complete the Eastern
Dublin Plan.
In actuality, since significant additional costs as previously stated
have been incurred to complete the project, $243,861 should be added to the
Fiscal Year 1992-93 Planning Department Professional Services budget (see
Attachment 5r. Similarly, $15,511 should be added t() the Legal Services
budget.
2
.
.
TPese additional costs will be offset by revenues received from the I.
proper1ty owners/applicants in 1992-93 and future years. !
.
Staff currently estimates that an additional $243,861 in Planning
Consulting Services and $15,511 in Legal Services have been incurred for
the Planning Commission's recommended plan. These additional costs in
1992-93 are attributable to an underexpenditure of funds in 1991-92 and
costs associated with additional required work since the 1992-93 budget was
prepared.
3
.
.
EASTERN DUBLIN
FUNDING STATUS REPO~T
December 1992 !
.
I Eastern Dublin
Consultants Contract Status
Total Funds Committed toward
Consultant Contract
$ 840,306
Estimated Total Amount
to Completion for Planning
Commission's Recommended Plan
1,016,746
Additional Funds Required for
Eastern Dublin Consultants
176,440 [1,016,746 - 840,306]
II In-House Processinq Costs
Total Funds Committed for
In-house Processing Costs
152,129
Estimated Total Amount
to Completion for Planning
Commission's Recommended Plan
366,871
Additional Funds Required
for In-house Processing Costs
214,742 [366,871 - 152,129]
III Total Estimated Amount to
Completion for Eastern Dublin
Consultants and In-house
Processing Costs Associated
With Planning Commission's
Recommended Plan
1,383,617*
Funding Commitments
(as of 6/30/92)
992,435 [840,306 + 152,129]
Total Additional Funding
Commitments Required to Completion
391,182* [1,383,617-992,435]
*
Does not include costs for additional work requested by City Council
during public hearings on Eastern Dublin General Plan Amendment and
Specific Plan
AlTACHMENT 1
.
.
DRAFT: WOR~SHEET A
SUMMARY
General Plan
Amendment Specific Plan
Sponsor Cost Prop. Owner Cost Total
Alameda County 16,804 55,467 72,271
Doolan East 23,891 23,891
Doolan West 8,402 8,402
C. Su-O Lin 34,237 113,012 147,249
Mission Peak 1,861 6,143 8,004
TMI 3,694 12,195 15,889
Pao Lin 8,374 27,643 36,017
97,263 214,460 311,723
City +77,328 77,328
97,263 291,788 389,051
City
(for Amendment 2 + 2,131 2,131
and Amendment 3)
97,263 293,919 391,182
Advance by City =
77,328
+ 2,131
79,459
/edbudget (bg)
1/25/93
ATTACHMENT Z
D 3,554 acres
$97,263
6920 ac. = $14.055346+/ac.
Total GPA
Area
$97,263
-49,952 Sponsor Cost
$47,311 Additional Cost
$47,311' 3,554 ac. = $13.312042+/ac.
Total
GPA Sponsors
Area
* B x 14.055346+/ac
** B x 13.312042+/ac
ATTACHMENT 3
/edbudget (bg)
1/25/93
. .
.
I. ,
DRAFT: WORKSHEET! #2
26 Specific Plan B B ;- D Property Owner
Property Owners (acres) ( % ) Cost**
1 C. Su-O Lin * 1251 38.73 113,012
2 Moura 13 0.40 1,174
3 Vargas 5 0.15 452
4 Herrera 8 0.25 723
5 Haight 2 0.06 181
6 Mission Peak * 68 2.11 6,143
7 Redgwick 160 4.95 14,454
8 Silvera 91 2.82 8,221
9 Plato 10 0.31 903
10 Zimmer 10 0.31 903
11 Raley 4 0.12 361
12 Gygi 1 0.03 90
13 EBRPD 27 0.84 2,439
14 Koller 72 2.23 6,504
15 Casterson 19 0.59 1,716
16 Alameda County * 614 19.01 55,467
17 USA 4 0.12 361
18 Dublin Land Co. 80 2.48 7,227
19 Pao Lin * 306 9.47 27,643
20 Jordan 189 5.85 17,074
21 TMI * 135 4.18 12,195
22 Anderson 49 1. 52 4,427
23 Righetti 49 1. 52 4,427
24 Branaugh 40 1. 24 3,613
25 Campbell 9 0.28 813
26 Crosby - portion 14 0.43 1,265
3,230 100.00 291,788
D = 3,230 acres
$291,788 ; 3230 acres = $90.336842+/ac
* Also GPA Sponsor
** B x 90.336842+/ac
ledbudget (bg)
'1/25/93
ATTACHMENT q.
t
.
.
.
I.
f
Adjustments to F.Y. '92-'93 Budqet
F.Y. 92-93
Budgeted Amount
Estimated Amount
for F.Y. 92-93
Adjustment Needed
in F.Y. 92-93 Budget
Plan. Dept.-
Professional Services:
E. Dublin Consultants
$87,780
$331,641
(including $79,459
advance)
Addition of $243,861
[331,641-87,780]
[1,016,786-685,105]
Legal Services: E. Dublin
$28,125
$43,636
Addition of $15,511
[43,636-28,125]
/edbudget (bg)
1/25/93
ATIACHMENT
5