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HomeMy WebLinkAboutItem 6.4 EncroachmntPrmtsFeeRev (2) .. .. . . CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: April 26, 1993 SUBJECT: Public Hearing: Revision to Fee Schedule for Encroachment Permits Report by: Public Works Director Lee Thompson EXHIBITS ATTACHED: 1) (Comparison of Existing and Proposed Fees 2) / Resolution 3) / Proposed Fee Schedule 4) /Existing Fee Schedule RECOMMENDATION: ~ 1) ~ ~~ 4) 5) Open public hearing Receive Staff report and public comment Question Staff and the public Close public hearing and deliberate Waive reading and adopt resolution approving fee schedule for encroachment permits FINANCIAL STATEMENT: The annual revenue from encroachment permits is approximately $7,000. This revenue does not cover the City's cost to issue the permits and inspect the work. Based on the proposed fee schedule, the estimated revenue from encroachment permits would become approximately $17,500. DFSCRIPTION: The existing encroachment permit fees were adopted in 1984. In 1990, revisions were made to the fees for oversize vehicle permits in accordance with a newly adopted State Law, and a fee for the use of the San Ramon Road banner poles was added. No other changes have been made. The existing fees for encroachment permits do not cover the City I S actual cost for issuance or inspection. The proposed fees were determined according to the actual cost of time involved in issuing a permit and inspecting the work. A comparison of existing and proposed fees is attached as Exhibit 1. Following are some examples of the calculations performed: Basic permit fee: This fee is not proposed to be changed from the current $10.00 fee. The basic fee covers the cost of completing paperwork (logging the permit, calculating and receiving the fees, and making note of any special conditions). A minimal amount of staff time is required for most basic permits. Plan checking fee: The City has not previously had a plan checking fee for encroachment permits. Most permits require little, if any, plan checking; and it is therefore not reasonable to build a plan check charge into the basic fee. The plan checking charge is proposed to be actual cost, similar to the cost charged for subdivision or commercial development plan review. The deposit amount would be based on the estimated review hours. Facility marking fee: The Ci~ is a member of Underground Service Alert (USA), which provides notification to agencies and utihties when digging or trenching work will be performed. Contractors are required by law to notify USA of any impending work. This fee is to cover the City's cost to mark facilities and thereby forestall damage. Facilities that are typically marked include traffic signal loops, electrical conduit, Irrigation lines, and storm drains. As with the plan checking fee, not all permits require marking by the City. It is therefore proposed to charge a marking fee only on permits where marking is needed. The $160 minimum deposit is the approximate cost of two hours' work by the County signal maintenance crew. Resurfacing surcharge: This charge is intended to partially offset the City's cost to overlay or slurry seal streets. Trenching along or across a street compromises its integrity and leads to earlier need for repair and resurfacing. The resurfacing surcharge would only apply to work being done in the street and would not affect sidewalk or driveway permits. --------------~----~-,------------------------------------------------------------------------------------------------- ITEMNO.~ COPIES TO: CITY CLERK FILE~I . . Inspection fees: The minimum inspection fees are based on the minimum amount of time generally required to inspect a certain type of work. The hourly rate for a public works inspector, including benefits, mileage, and overhead, is approximately $37.50. Most asphalt or concrete work requires at least two inspections (backfill and paving for trenches; forms and final for concrete), and most inspections require approximately an hour of time. Therefore, the minimum inspection fee for work is proposed to be set at $75.00, with additive costs for larger areas of work based on either linear or square feet. ($3 7; 50 per hour x 1 hour per inspection x 2 inspections = $75. (0) The inspection fee for residential driveway construction is proposed to be $50.00 even though at least two inspections are required. Staff feels that residents may avoid getting a permit if the fee is too high. The fee for commercial driveway construction is proposed to be $100.00 because of the additional time involved in checking grades on these larger driveways. A minimum inspection fee of $25.00 is proposed to be charged for street and lane closures. This item was not previously included in the fee schedule. The fee would cover staff cost for processing block party street closures and other requests to close all or part of a street for a reason other than trenching. Part of the permitting process for street closures is notification for any residents or businesses that might be affected. The $25.00 fee would cover Staff and mailing costs, plus any field review of traffic control that might be needed. The proposed fees reflect the cost of an average amount of time needed to inspect a particular, type of work. In setting fixed fees, it should be recognized that some permits may require less inspection time than the average and some may take more. The alternative to this system is to charge actual cost for inspection similar to the procedure used for subdivisions. Staff feels that the cost of paperwork for keeping individual accounts for well over 100 permits per year is prohibitive and would add to the ultimate cost of the permit. Oversize Vehicle Permits: State Law sets the maximum fee that may be charged for oversize vehicle permits. The proposed $16.00 single-trip and $90.00 annual permit fees are the current maximums allowed. The reason that annual permit charges are higher is that Staff reviews each separate instance that the permittee brings a load into the City. The State does allow actual-cost charges for . extraordinary services such as traffic control and engineering review for very large loads or moves. For example, moving a building or a very large piece of machinery may require temporary closure of a street or a police escort. San Ramon Road Banner Poles: As discussed on previous occasions, the $50.00 fee does not nearly cover the actual cost of installing and removing a banner, which is approximately $400. However, it is hot likely that the non-profit groups who utilize the banner poles would be able to pay this actual cost. The City Council has identified the San Ramon Road Banner Poles as an activity which should be eliminated for Fiscal Year 1993-94. Staff has retained this activity in the fee schedule in the event that this service may be r~instated in a future year. Possibility of Fee Reduction or Waiver: The fee schedule contains a note relative to encroachment permit fees and oversize vehicle fees that the City Manager may approve a reduction or waiver of the fee. This will permit Staff to reduce or waive the permit fee for such work as required private sidewalk maintenance. Oversize vehicle permit fees are typically waived for City construction projects. The City Council previously specified that the fee for the San Ramon Road banner pole use could not be waived. Bond Schedule: Since the work performed under an encroachment permit is within the public right- of-way, it must be maintained in a safe condition. The purpose of the encroachment bond is to provide the City with a means of repairing or replacing any work that fails and is not repaired or replaced by the permittee. Bonds are returned to the permittee six months following the City's acceptance of the work if no defects in the work become apparent. The bond amounts were determined according to an estimated cost of repairing or replacing work that fails. The Municipal Code contains a guaranty provision which requires a permittee to maintain and repair an encroachment for a period of two years following acceptance by the City. Utility companies are required to maintain an encroachment for the life of the work. The previous bond schedule included provisions for bonds for oversize vehicle permits. The proposed bond schedule eliminates oversize vehicle bonds on the basis that any damage to facilities would be covered by the permittee's insurance. Staff obtains an insurance certificate for all permits, including oversize vehicles. Recommendation: Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution approving the revision to the fee schedule for encroachment permits. a:(929J) laprillagstefee Page 2 ~ ~ o u ~ ~~ ~~ ~E o~ 5~ ~ ~ .~ u -< ~ u ~ ... ..... .:... . -~ ......;....., ARA SO ,J "j .<~._,. ~ ~ ~ ~ o ~ o ~ ~ ffi ~ ~ ~ u i ~ ~ ~ ~ ~ ~ ~ u u tij ~ ~ o o ci ........ iA- Vl ~ .t:: B CI:l S ~ o S . ,-ai -1-0 '-'.- Vl ::l ~[ 0.._ bl)"o;:l ]& 00 ,.gO o . ......S' ~~ Vl,..l:; aD ~~ aVl 0,.3 <0.. o o ci ........ iA- o ~ ~ t: ~ ~ u ~ == u ~ s: . o E B] ell 1-0 0'- .- ::l ;Ec:r 'u e ~.<;:: ell ]& ::l0 8Q bll 1-0 . oS' ]~ ::l,..l:; 0.01-0 C 0 'M >- """ 0 . ~eIlE 6::l::l -6 ...... 0..._ OellC::: ~.- "ti.t:: E 008 0_ CI:l ~ E . a'O~ Uc:::w <C';j,-, o c::: i ~ t: ~ ~ ~ ~ ~ ~ d u :; ~ 0.. o o ........ ~ 1 ...... o ] ~ ::l . ~~ ~] _1-0 VlO I-o..s::: l;::::- 1-00 <Eo 4::. 00 :;~ ~~ o a z ~ ~ ~ 0:: ~ C/.l ~ ~ u ~ ~ ~ ~ ~ s:::: .- C;I-o ~~ ell 1-0 ........0 1-0.;5 <E. il:: 80 . 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RESOLUTION NO. -93 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING REVISIONS TO THE FEE AND BOND SCHEDULES FOR ENCROACHMENT PERMITS AND OVERSIZE V~ICLE PERMITS WHEREAS, the fees for encroachment permits were previously revised in June of 1990; and WHEREAS, the City's cost for issuing encroachment permits and inspecting the work is greater than the revenue received from fees in the June, 1990, fee schedule; and WHEREAS, revisions to the fee and bond schedules are proposed; and the services. WHEREAS, the proposed fees will not exceed the City's cost for performing NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the revised fee and bond schedules for encroachment permits - attached as "Exhibit A. " PASSED, APPROVED, AND ADOPTED this 26th day of April, 1993. AYES: NOES: ABSENT: .I Mayor ATTEST: City Clerk a; (9293 ) laprillresoefee .".- ,l 'Ii ~~t;-i\-oJ ' ,- ~~, .~-.,_ u__ _~_ , __ . . CITY OF DUBLIN FEE SCHEDULE - ENCROACHMENT PERMITS AND OVERSIZE VEHICLE PERMITS (Adopted , 1993 - City Council Resolution No. _-93) ~CROAC~NT PERMITS: BASIC PERMIT FEE: PLAN CHECKING FEE: FACILITY MARKING FEE: RESURFACING SURCHARGE: INSPECTION FEES: 1. Transverse and longitudinal trenches, road cuts, and other street excavation work, including surface restoration: 1 linear foot to 100 linear feet: Over 100 linear feet: 2. Constructing concrete sidewalk, curb, and gutter: I linear foot to 50 linear feet: Over 50 linear feet: $10.00 Actual cost of checking plans (time and materials plus overhead). Deposit required. Actual cost of marking underground facilities (time and materials plus overhead). Deposit required ($160.00 minimum.) $50.00 for first 50 square feet of trench; $1.00 per square foot thereafter. $75.00 minimum $75.00 plus $0.50 per linear foot in excess of 100 linear feet. $75.00 minimum $75.00 plus $0.10 per linear foot in excess of 50 linear feet. (Where both sidewalk and curb and gutter are being constructed, inspection fees will be chargedfor each item.) 3. Constructing concrete driveways: Residential: Commercial: 4. Constructing drain inlets, manholes, and connections to same: $50.00 $100.00 $75.00 each . '':.'~ ~ ~B?~sa;"~ ~U;- . . ENCROACHMENT FEES. cont'd 5. Asphalt concrete paving, curb and gutter tie.in, etc. I square foot to 100 square feet: Over 100 square feet: $75.00 minimum $75.00 plus $0.10 per square foot in excess of 100 square feet. 6. 7. Temporary street or lane closures: Miscellaneous work: $25.00 $75.00 minimum. (Actual cost of inspection on basis of time and materials plus overhead.) The above fees may be reduced or waived with approval of the City Manager. QVER~~~.E VEHICLE PERMITS BASIC FEES: Single Trip Permits Annual Permits $16.00 $90.00 LOADS OR MOVES REQUIRING ENGINEERING OR TRAFFIC CONTROL: Oversize vehicles or building moves of a dimension requiring prior engineering, lane closures, traffic control, or other inspection time shall be charged the actual cost of the service provided by the City. A $250.00 minimum deposit shall be required. The above fees may be reduced or waived with approval of the City Manager. j SAN RAMON ROAD BANNER POLES BASIC FEE FOR USE: $50.00 The fee for use of the San Ramon Road banner poles may not be reduced or waived. . . CITY OF DUBLIN CASH BOND SCHEDULE - ENCROACHMENT PERMITS (Adopted , 1993 - City Council Resolution No. _-93) 1. Transverse and longitudinal trenches, road cuts, and other street excavation work: 1 square foot to 50 square feet: Over 50 square feet: $500 minimum $500 plus $5.00 per square foot in excess of 50 square feet. 2. Constructing concrete sidewalk: Less than 50 square feet: Over 50 square feet: $500 minimum $500 plus $5.00 per square foot in excess of 50 square feet. 3. Constructing concrete curb and/or gutter: Less than 30 linear feet: $500 minimum Over 30 linear feet: $500 plus $20.00 per linear foot in excess of 30 linear feet. 4. Constructing concrete driveway: Residential: $500 minimum Commercial: $1,000 minimum 5. Constructing drop inlets, manholes, and connections to same: 7. $1,000 minimum per each No bond is required. Amount to be determined by the City in accordance with the nature and scope of work to be performed. Conditions for Release: Bonds shall be released six months after the work has been accepted by the City, provided there are no defects in the work. Temporary street or lane closures: 6. Miscellaneous work: Surety Bonds: Where surety bonds are deposited for a permit in lieu of cash bonds, the amount of the bond shall be double the amount specified for cash bond. Annual Bonds: A minimum annual cash deposit of $2,000 or surety bond of $5,000 may be posted in lieu of a cash or surety bond for each permit. The City may require additional bonds or cash deposits when the nature of the work is such that the amounts hereinbefore provided are insufficient to cover expenses that may be incurred in restoring the right-of-way to its former condition. All bonds accepted by the City of Dublin or its officers pursuant to the requirements of the Municipal Code covering the permitted work and previously established schedules, if any, adopted by the City Council shall remain in effect until the expiration date of said bond. . . CITY OF DUBLIN Exhibit 4: Encroachment Fees (Revision Adopted 6/25/90) Basic Encroachment Permit Fee: $ 10.00 Oversized Vehicle (Transportation) Permit Fees: (Applies to vehicles of dimensions not requiring prior engineering, lane closures or traffic control - see also Item 5 under Inspection Fees) Fee for Use of San Ramon Road Banner Poles $ 15.00 $ 75.00 $ 50.00 Single trip Annual or repetitive permit * * * * Inspection Fees as follows ($20.00 minimum): 1) Transverse and longitudinal trenches, road cuts, and other street excavation work, including surface restoration: 1 linear foot to 500 linear feet , $25.00 minimum 500 linear feet to 3,000 linear feet $25.00, plus $0.05 per linear foot in excess of 500 linear feet Over 3,000 linear feet - $150.00, plus $0.04 per linear foot in excess of 3,000 linear feet 2) Constructing concrete sidewalk, curb, and gutter: 1 linear foot to 50 linear feet $25.00 minimum / Over 50 linear feet $25.00, plus $0.15 per linear foot in excess of 50 linear feet Where both sidewalk and curb & gutter are being cons~ructed, inspection fees will be charged for each item. 3) Constructing,concrete driveways $20.00 each -4) Constructing. drain inlets, manholes, and connections to same. $20.00 each 5) Oversized vehicles or building moves (of a dimension requiring prior engineering, lane closures, traffic control, or other inspection time) Actual cost - $250.00 deposit required 4- - . Encroachment Permit Fee Schedule, Page 2 Inspection Fees, continued 6) AC Paving, curb & gutter tie-in, etc. 1 square foot to 500 square feet Over 500 square feet . $20.00 $20.00, plus $0.04 per square foot in excess of 500 square feet J r .~/-. ! ! . . r--. Citv of Dublin Exhibit 5: Bonds Required for Faithful Performance of Encroachment SCHEDULE OF REQUIRED CASH BONDS WHEN NO ANNUAL BOND IS ON FILE viITH THE CITY OF DUBLIN SHALL BE: -- 1. Transverse and longitudinal trenches, road cuts and other street excav~tion work. 1 linear ft. to 50 linear ft. $250.00 minimum Over 50 linear ft. $250.00 plus $5.00 per linear ft. for length in excess of 50 line~r ft. Constructing concrete sidewalk. less than 50 linear ft. $200.00 minimum Over 50 linear ft. $200.00 plUS $4.00 per linear ft. for leng~h in excess of 50 linear -.... r \... 3. constructing concrete cur~ and/or gutter. LesS than 50 linear ft. $250.00 minimum Over 50 linear ft. $250.00 plus $5.00 per linear ft. for lent~ in excess of 50 linEa: ft. Note; Where both curb and gutter and sidewalk are constructed along the frontage or single family residence, only DnE bond will be required meeting Schedule 3. 4. Constructing concrete driveway. $250.00 minimum (No separate bond shall be required where concrete driveway, curb and gutter and sidewalk are being constructed under same permit. ) .-..-- , ' . ' . r-' . " . ('-' constructing Drop Inlets, Manholes connections to same. $500.00 minimum per each other bond requirements shall be as applicable for trenches in roadway. See Schedule 1 6. Irrigation pipe and major private -- utility line across or along road annual bond required as long as pipe is used. $500.00 minimum Other bond requirements shall be as applicable for trenches in roadway. See Schedule 1 7. Moving objects of unusual size. $200.00 per mile or fraction thereof "') Longitudinal movement of objects of unusual weight (does not apply to bridge crossings). b. In excess of 25% overload. $300.00 per mile or fraction thereof $500.00 pe: mile or fraction thereof a. Less than 25% overload. 9. Trsnsverse TilOVe!llent of objects of unusual weight and movement of any overload over a bridge. To be determined by the county Surveyor But shall not be less than Schedule i. SHCEDULE 02 REQUIRED SURETY BONDS ~iEEN NO CASH BOND OR ANNUAL BOND HAS SE2N ?ILED: Where surety bonds are deposited for a permit in lieu of cash bends1 the amount of the bond shall be double the amount specified for cash bond. ANNUAL BONDS A minimum annual cash deposit of $21000.00 or surety bond of $5,000.00 m~y be posted 1n lieu of a cash or a surety bond for each permit. The City may require additional bonds or cash deposits when the nature of the worK is such that the amounts hereinbefore provided are insufficient co cover expenses that may be incurred in restoring the right or way to its former condition. All bonds accepted by the City of Dublin or its officers pursuant to the requirements of City Ordinance covering the permitted work and previously established schedules, if any, adopted by the city council shall remain in :fect until the expiration date of said bond.