HomeMy WebLinkAboutItem 4.04 LibraryAddlHrsAgmt (2)
;,
e
e
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 9, 1993
Agreement with Alameda County for Additional
Hours of Library Service
Report by Diane Lowart, Recreation Director
EXHIBITS ATTACHED : ~. Draft Agreement
/7 ~ ~B. Resolution Approving Agreement
RECOMMENDATION ~:()}: / Authorize Mayor to Execute Resolution
FINANCIAL STATEMENT: Cost to the City for Fiscal Year 1993-94 is
$165,000; sufficient funds are available.
SUBJECT
:
DESCRIPTION : For the past ten years, the City of Dublin
has contracted with the County of Alameda for additional hours of
library service at the Dublin Branch Library. Over the years that the
contract has been in effect, the hours have increased from seven hours
per week during Fiscal Year 1983-84 to 19 hours per week during Fiscal
Year 1992-93.
For Fiscal Year 1993-94, the City Council approved $165,000 in funding
for additional hours of service at the Dublin Branch Library.
However, at the time that the budget was adopted, the total number of
hours that would be funded by $165,000 had not yet been finalized due
to potential service reductions being considered by the Alameda County
Library.
The County of Alameda has since finalized the 1993-94 budget and the
funding approved for the county Library System has been reduced by
approximately 43%. This has resulted in a reduction of over 50% in
open hours at the Alameda County Libraries. The County funded hours
at the Dublin Branch Library are as follows:
Sunday
closed
Monday
closed
Tuesday
Ipm-8pm
Wednesday
closed
Thursday
10am-6pm
Friday
closed
*Saturday
9am-12:30pm
*twice a month on alternating Saturdays
In addition to reduced hours at all County Libraries as a result of
budget cuts, the services provided at the libraries are also being
reduced. For example, purchase of library materials has been reduced
and reductions in library staff may result in the elimination or
reduction of many of the services traditionally provided by the'
Library, i.e. telephone reference service, special children's programs
and interlibrary loan service.
As shown in the attached contract agreement (Exhibit A), the County
has proposed that the following hours be funded from the City'S
contribution of $165,000: seven (7) additional hours each Monday,
excluding County observed holidays, from 1:00 p.m. to 8:00 p.m.; five
(5) additional hours each Wednesday, excluding County observed
holidays, from 1:00 p.m. to 6:00 p.m.; and three and a half (3.5)
additional hours alternate Saturdays, excluding County observed
holidays, from 9:00 a.m. to 12:30 p.m. As proposed, the City would be
funding an average of 13.75 additional hours of library service per
week. Thus, the Dublin Branch Library would be open 30.5 hours per
week as follows: '
Sunday
closed
Monday
lpm-Spm
Tuesday
1pm-8pm
Wednesday
lpm-6pm
Thursday
10am-6pm
Friday
closed
Saturday
9am-12:30pm
--------jf/--,lr------------------------------------------------------
ITEM NO.~ COPIES TO: Alameda County Library
---
~-
....~-
C I T Y C L E R [.(
FILE DZlp'Gt.Jia1
e
e
The proposed contract agreement
or the County has the option to
in the event that there are
funding.
It is the recommendation of Staff that the City Council adopt the
resolution in Exhibit B which approves the contract with the County
of Alameda for additional library services.
includes a provision whereby the City
terminate or renegotiate the contract
changes in the amount of available
,
e
-
CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN
AND THE
COUNTY OF ALAMEDA
FOR
ADDITIONAL LIBRARY SERVICES
INTENT
WHEREAS. current funding level for County Library services prevents increasing
the number of open hours per week at the Dublin Branch of the Alameda County
Library system. and
WHEREAS. the citizens of Dublin wish to have the Dublin Branch Library open
more than the County funded hours per week, and
WHEREAS. the members of the Dublin City Council have authorized funding for
the increases in staffing and utility costs required to open the Dublin Branch an
average of 13.75 additional hours for a total of 30.5 open hours per week; therefore.
The City of Dublin and the County of Alameda agree to provide an average of 13.75
additional hours per week of Library services at the Dublin Branch of the Alameda
County Library system subject to the following terms and conditions.
TERMS AND CONDITIONS
1) Effective Dates: This contract will be in effect from July 1, 1993 to June 30,
1994.
2) Services Described: The County of Alameda agrees to provide an average of
13.75 additional hours of library services at the Dublin Branch Library from July
1, 1993 through June 30, 1994 as follows: seven (7) additional hours each
Monday. excluding County observed holidays. from 1:00 p.m. to 8:00 p.m., five
(5) additional hours each Wednesday, excluding County observed holidays, from
1:00 p.m. to 6:00 p.m. and three and a half (3.5) additional hours alternate
Saturdays, excluding County observed holidays. from 9:00 a.m. to 12:30 p.m.
3) Payments: The City of Dublin agrees to pay the County of Alameda $165,000 in
four (4) quarterly installments as follows:
September 30, 1993 - $41,250
December 31, 1993 - $41,250
March 31, 1994 - $41,250
June 30, 1994 - $41,250
4) Extension: All terms and conditions of this contract may be extended, by mutual
agreement on a year-to-year basis, provided the amount paid by the City of
Dublin to the County of Alameda is adjusted annually to reflect
increases/decreases to the costs connected with providing the services.
5) Periodic Activity Reports: Activity reports will be provided by the County
Librarian to the Dublin City Council. Dublin City Council may request such
reports at any time.
6)
Option to Terminate or Reneaotiate Contract: This contract is predicated on the
assumption that library service levels will remain constant Should any
circumstance arise which changes both County Library funding levels and levels
of service, either party shall have the right to terminate or renegotiate this
agreement by giving at least thirty (30) days written notice.
-1-
e
e
7) Liability:
al All S~r~dn~ ~mpldy~d if) th~ performance of such services and functions
for City of Dublin shall be County employees. and no City employees as
such shall be taken over by the County and no person hereunder shall
have any City pension. Civic service. or other status or right.
b) The City shall not be called upon to assume any liability for the direct
payment of any salary. wages. or other compensation to any County
personnel performing services hereunder for the City. or any liability other
than that provided for in this agreement
Except as herein otherwise specified. the City shall not be liable for
compensation or indemnity to any County employee for injury or sickness
arising out of his/her employment
c) The County will assume liability and pay cost of defense and hold the
City harmless from loss. costs or expenses caused by the negligent or
wrongful act or omission of County officers, agents and employees
occurring in the performance of agreements between the parties hereto
to the extent that such liability is imposed on the City by the provisions of
Section 895.2 of the Government Code of the State of California. In
addition. when liability arises pursuant to Section 830 et seq., of the
Government Code, by reasons of a dangerous condition of public
property of the County, the County shall assume liability and pay cost of
defense and hold the City harmless from loss, costs or expenses caused
by the negligent or wrongful act or omission of County officers, agents
and employees, whether or not arising in the performance of an
agreement between the parties hereto.
CITY: COUNTY:
City Manager
CITY OF DUBLIN
100 Civic Plaza
Dublin, CA 94568
President, Board of Supervisors
COUNTY OF ALAMEDA
Administration Building
1221 Oak Street
Oakland, CA 94612
IN WITNESS WHEREOF:
The parties hereto have executed this agreement the day and year first above written,
and County has hereunto caused its corporate name to be signed by its President of
the Board of Supervisors, who is hereunto duly authorized the day and year first
above written.
CITY OF DUBLIN
COUNTY OF ALAMEDA
Mayor
City of Dublin
State of California
By:
President of the Board of Supervisors
County of Alameda
State of California
By:
Date:
Date:
-2-
e
ATTEST:
By:
City Clerk
APPROVED AS TO FORM
By:
City Attorney
l:\asst\dubcont
-3-
e
By:
Clerk of the Board of Supervisors
APPROVED AS TO FORM
By:
County Counsel
4
e
e
EXHIBIT B
RESOLUTION NO.
- 93
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A CONTRACT WITH THE
COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES
DURING FISCAL YEAR 1993-94
WHEREAS, the city of Dublin and the Alameda County Library are
desirous of providing quality library services to residents of the
City of Dublin; and
WHEREAS, the current funding level for County Library services
prevents increasing the number of open hours per week at the Dublin
Branch of the Alameda County Library system; and
WHEREAS, the City Council of the city of Dublin wishes to
provide additional funds in order that the Library may be open on
Monday from 1:00 p.m. to 8:00 p.m., Wednesday from 1:00 p.m. to 6:00
p.m., and alternating Saturdays from 9:00 a.m. to 12:30 p.m.; and
WHEREAS, the Dublin city Council has allocated sufficient funds
for Fiscal Year 1993-94 to maintain the additional hours of Library
Service to the residents; and
WHEREAS, the
additional Library
Library System.
County of Alameda has agreed to provide the
hours at the Dublin Branch of the Alameda County
NOW THEREFORE, BE IT RESOLVED THAT THE City Council of
of Dublin does hereby approve the attached Agreement between
of Dublin and the County of Alameda for additional Library
and further authorizes the Mayor to execute said agreement.
the city
the City
Services
PASSED, APPROVED AND ADOPTED this 9th day of August, 1993.
AYES:
NOES:
ABSENT :
Mayor
ATTEST:
City Clerk