HomeMy WebLinkAboutItem 7.1 Award of Bid 94-01 (2) CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: March 14, 1994
SUBJECT:
EXHIBITS ATTACHED:
Award of Bid - Contract 94-01
Village Parkway Reconstruction/Overlay
Report by Public Works Director Lee Thompson
1)
2)
3)
4)
5)
Resolution of Award Option "A" - Alternate 1
Resolution of Award Option "B" - Alternate 2
Resolution of Award Option "C" - Alternate 3
Summary of Bids
Maps of Alternates
RECO~ENDATION:
Award contract to low bidder on:
Alternate i (reconstruct Village Parkway from Kimball to Amador Valley
Boulevard): adopt Resolution Option "A" awarding bid to Meridian Construction;
authorize an additional appropriation of $63,791 from the General Fund and
$62,438 from SB 300 Funds; and authorize the Mayor to execute the agreement.
OR
Alternate 2 (reconstruct village Parkway from Kimball to Davona and from
Brighton to Amador Valley Boulevard and repair the section between Davona and
Brighton): adopt Resolution Option "B" awarding bid to Gallagher and Eurk;
authorize an additional appropriation of $44,840 from SB 300 Funds; and
authorize the Mayor to execute the agreement.
OR
Alternate 3 (reconstruct Village Parkway from Kimball to Davona and from
Tamarack Drive to Amador Valley Boulevard and repair section between Davona
and Tamarack): adopt Resolution option "C" awarding bid to Meridian
Construction; authorize an additional appropriation of $30,584 from the 8B 300
Fund; and authorize the Mayor to execute the agreement.
FINANCIAL STATEMENT:
BUDGETS
CONSTRUCTION BUDGET BY FUND
(As Approved)
$B300 $ 33,602
Measure B 100,598
General Fund 202,000
BY BUDGET CATEGORY
CIP Budget $171,200
Operating Budget 165,000
TOTAL $336,200
TOTAL $336,200
NOTE: An additional $28,800 has been budgeted from Measure B monies for
design, inspection and project management in the CIP Budget.
Allowing an 8% contingency fund for change orders and the fact that SB 300
monies have been increased from an estimated 10% to 22.43% of the bid award,
the following scenarios are available:
Alternate 1 Alternate 2 ~ltern__ate 3
Low Bid $ 428,175 $ 349,720 $ 286,162
8% Contingency 34,254 27,978 22,893
Total Budget Needed $ 462,429 $ 377,698 $ 309,055
Financin~
Measure B: $ 100,598 $ 100,598 $ 100,598
SB 300 96,040 78,442 64,186
General Fund 265,791 198,658 144,271
$ 462,429 '$ 377,698 $ 309,055
Alternate 1 would require an additional General Fund allotment of $63,791.
Alternates 2 and 3 would fall within the General Fund budget.
.......... ............................................... [ CITY CLERK
ITEM NO.~ COPIES TO:~Meridian Paving FILE
DESCRIPTION: At its meeting of February 14, 1994, the City Council
authorized Staff to advertise for bids for Contract 94-01, Village Parkway
Reconstruction/Overlay-
This year's Annual Overlay Program consists of reconstructing Village Parkway
between Kimball Avenue and Amador Valley Blvd., both northbound and southbound
lanes. In a normal overlay, failed areas are dug out and repaired and then pavement
reinforcing fabric and 1 1/2 inches of asphalt paving are placed over the entire
surface. Apparently, Alameda County performed at least two overlays on village
Parkway, which has resulted in a higher-than-usual crown. The street also needs
extensive repair due to numerous failed asphalt areas which have reflected up
through the previous overlays. Because of these existing conditions, the normal
overlay process cannot effectively be used. Raising the crown another 1 1/2 inches,
as in a normal overlay, would cause further drainage problems, and unrepaired deep
asphalt failures would continue to deteriorate the surface.
Therefore, Staff had prepared the specifications to include the reconstruction of
the road pavement by removing 4 inches of asphalt concrete from the curb edges and 6
to 9 inches from the center (crown) of the roadway. The entire surface will then be
repaved with reinforcing fabric and 4 inches of asphalt, thereby lowering the crown
of the roadways back to a constant cross slope to the outside gutters.
The project has been approved for grant funds from the State-Local Transportation
Partnership Program (SB300 gas tax). The bid package was set up for alternate bids
in order to allow flexibility should the bids come in over the budgets or should the
City Council desire to reduce the scope of work. The alternates are as follows:
1) Reconstruction of Village Parkway from Amador Valley
Blvd. to Kimball Avenue. Low Bid: $428,175
2) Reconstruction of Village Parkway from Amador Valley Blvd.
to Brighton Drive and from Davona Drive to Kimball; repair
Village Pkwy. from Brighton to Davona. Low Bid: $349,720
3) Reconstruction of Village Parkway from Amador Valley Blvd.
to Tamarack Drive and from Davona Drive to Kimball; repair
Village pkwy from Tamarack to Davona Low Bid: $286,162
The City received a total of fifteen bids (see attached summary) for this project.
Meridian Construction was low bidder for Alternate 1 and Alternate 3; Gallagher and
Burk was low bidder for Alternate 2.
Staff has reviewed the submittals of both low bidders, including Disadvantaged
Business Enterprise (DBE) requirements and references, and both bidders are
considered to be responsive.
Staff recommends Alternate fl over Alternates #2 and #3 for the following reasons:
1) Reconstructing Village Parkway all at one time will lessen the inconvenience
to the neighboring public, as the remaining section would need reconstruction
within a very few years.
2) Transitions from a new constant cross slope to an existing crowned section on
each side of the road will have to be installed for Alternates 2 and 3. These
transitions would have to be removed when doing the second phase of
reconstructing the road.
3) The City now has a fairly high matching SB 300 fund ratio (22.43%) for this
fiscal year. In future years, these funds may be much lower or nonexistent
depending on how the State may use the funds to reduce its deficit.
The drawback to Alternate #1 is that it will require an additional $63,791 of
General Fund monies in excess of those budgeted. If this drawdown in reserves
caused a problem in future years, the overlay pr6gram could be cut back in those
years to make up the difference.
a:(projects)~overlay~agstawrd
Page 2
RESOLUTION NO. -94
A RESOLUTION OF T,~I C'rTy COUNCIL
OF w~s CITY OF DUBLIN
AWARDING CONTRACT 94-01,
VILLAGE PAIU~AY RECONSTRUCTION/OVERLAY
TO MERIDIAN CONSTRUCTION
WHEREAS, the City of Dublin did on March 4, 1994, publicly open examine, and
declare all sealed bids for doing the work described in the approved Plans,
Specifications, and Modifications for Contract 94-01 Village Parkway Reconstruction/
Overlay, authorized by the City Council on February 14, 1994, which Plans,
Specifications, and Modifications are hereby expressly referred to for a description
of said work and for all particulars relative to the proceedings under the request
for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the
bids to determine the lowest bid which was responsive to the requirements of the bid
documents; and
WHEREAS, the City council has reviewed the Bid Alternates and determined that
Bid Alternate 1 is most appropriate for construction;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby award Contract 94-01 to the lowest responsible bidder therefor, to wit,
Meridian Construction, at a bid of Four Hundred Twenty Eight Thousand One Hundred
Seventy-Five Dollars and Twenty Cents ($428,175.20), based on Bid Alternate #1, the
particulars of which bid are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 14th day of March, 1994.
AYES:
NOES:
ABSENT:
ATTEST:
Mayor
city Clerk
a:(projects)%overlay%resoawda
RESOLUTION NO. -94
A RESOLUTION OF THE CITY COUNCIL
OF '~E CITY OF DUBLIN
AWARDING CONTRACT 94-01,
VILLAGE pARKWAY RECONSTRUCTION/OVERLAY
ALTERNATE 2
TO G~T.T.AGRER ~ BU~K
WHEREAS, the City of Dublin did on March 4, 1994, publicly open examine, and
declare all sealed bids for doing the work described in the approved Plans,
Specifications, and Modifications for Contract 94-01 Village Parkway Reconstruction/
Overlay, authorized by the City Council on February 14, 1994, which Plans,
Specifications, and Modifications are hereby expressly referred to for a description
of said work and for all particulars relative to the proceedings under the request
for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the
bids to determine the lowest bid which was responsive to the requirements of the bid
documents; and
WHEP~AS, the City Council has reviewed the Bid Alternates and determined that
Bid Alternate 2 is most appropriate for construction;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby award Contract 94-01 to the lowest responsible bidder therefor, to wit,
Gallagher and Burk, at a bid of Three Hundred Forty Nine Thousand Seven Hundred
Nineteen Dollars and Sixty Cents ($349,719.60), based on Bid Alternate #2, the
particulars of which bid are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 14th day of March, 1994.
AYES:
NOES:
ABSENT:
ATTEST:
Mayor
City Clerk
a:(projects)~overlay~resoawdb
RESOLUTION NO. 27-94
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 94-01,
VILLAOE pARKWAY RECONSTRUCTION/OVEI~LAY
ALTERNATE 1
TO MERIDIAN CONSTRUCTION
WHEREAS, the City of Dublin did on March 4, 1994, publicly open examine, and
declare all sealed bids for doing the work described in the approved Plans,
Specifications, and Modifications for contract 94-01 Village Parkway Reconstruction/
Overlay, authorized by the City Council on February 14, 1994, which Plans,
Specifications, and Modifications are hereby expressly referred to for a description
of said work and for all particulars relative to the proceedings under the request
for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the
bids to determine the lowest bid which was responsive to the requirements of the bid
documents; and
WHEREAS, the city council has reviewed the Bid Alternates and determined that
Bid Alternate 1 is most appropriate for construction;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby award Contract 94-01 to the lowest responsible bidder therefor, to wit,
Meridian construction, at a bid of Four Hundred Twenty Eight Thousand One Hundred
Seventy-Five Dollars and Twenty Cents ($428,175.20), based on Bid Alternate #1, the
particulars of which bid are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 14th day of March, 1994.
AYES:
NOES: None.
ABSENT: Councilmember Howard
Councilmembers Burton, Houston, Moffatt and Mayor snyder
a: (projects) ~ overlay I resoawda
75.00 __ ~25.O0
200.00 600.0~
$ 4471464.99
225.00
$ 300~610.00
16,
2S0.00 9,750.00
100.00 __ 300,00
$ 476r869.9q
75.00 225.00
$ 400r471,50
29 325.00 9,425.00
100.00 __ 300.00
$ 380 421.76
225.00
EA
EA
5