HomeMy WebLinkAboutItem 7.1 HeritageTskFrceFinalRpt (2)
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 25, 1994
SUBJECT
: -Heritage Task Force Final Report
Report by Diane Lowart, Recreation Director
: ~ask Force Report
EXHIBITS ATTACHED
1. Receive Presentation from staff and Task
Force Chairperson
2. Receive Public Comment
3. Accept Recommendations from Task Force
4. Direct Staff to prepare a Higher Service
Level for city Council consideration as
part of the FY 94-95 Budget
5. Approve composition of Heritage Committee
and authorize Staff to begin recruitment
of committee representatives
Estimated annual cost to city for Heritage
Center Director is $13,861 plus equipment
and supplies
DESCRIPTION : At the December 14, 1992 meeting of the city
Council, the council approved the formation of the Heritage Task
Force. The purpose of the Task Force was as follows:
RECOMMENDATION :
~.~
FINANCIAL STATEMENT :
To determine the best
Heritage Center and to
action.
way to operate programs at the
report to the city council for
BACKGROUND
The Task Force convened in September of 1993 and met for a total of
nine meetings to develop the recommendations that are contained in the
final report (copy attached). Staff support for the Task Force was
provided by the city's Recreation Director who prepared agendas,
minutes and compiled supplemental information for the Task Force.
Information that was considered by the Task Force included: 1) the
proposed renovation plans for the Heritage Center; 2) potential uses
of the Heritage Center; 3) operations of other local historic
properties; 4) options for management of the Heritage center; and 5)
alternatives for advisory groups for the Heritage Center.
As a result of their research, the Task Force
conclusions: 1) the Heritage Center is an
resource for the city of Dublin; and 2) with
appropriate management and a stable source of
Center will become a focal point in the city and
pride.
reached the following
important historical
adequate maintenance,
funding, the Heritage
a source of community
TASK FORCE RECOMMENDATIONS
After thorough
Heritage Task
recommendations:
consideration of the
Force unanimously
information
agreed to
presented, the
the following
1. Pursue renovation of the Heritage Center including the
Old st. Raymond's Church, the Original Murray
Schoolhouse and the Dublin Cemetery grounds.
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ITEM NO.~ COPIES TO: Heritage Task Force
Parks & Recreation Commission
CITY CLERK
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2. Employ a part-time city employee to serve as the
Heritage Center Director to oversee the operation of
the Heritage Center and to establish programs at the
Heritage Center.
3. Establish a Heritage Committee to advise the Parks and
Recreation Commission, the city Council and' the staff
on matters pertaining to the restoration, maintenance
and operation of the Heritage Center.
The rationale for each of the recommendations is discussed more
completely in the Final Report.
STAFF ANALYSIS OF RECOMMENDATIONS
Heritage Center Renovation
The City has contracted with Alan Dreyfuss and H. Ruth Todd,
Associated Architects for the renovation of the Heritage Center. The
architects are currently performing a structural survey and code
compliance analysis of the site. Once completed, the architect will
develop recommendations for proposed improvements and a cost estimate
for the improvements. The city council will then determine which
improvements should be pursued based on the available funding.
staff anticipates that the actual renovation of the structures will
begin by August of 1994.
Heritage Center Director
staff concurs with the Task Force recommendation that a part-time
Heritage Center Director should be hired. Based on current staffing
levels, existing staff would not be in the position to take a
proactive role in planning and organizing programs and events at the
Center. The estimated cost of a part-time Heritage Center Director
and general responsibilities of the Director are outlined below:
Estimated Cost
20 hours/week @ $12/hour
Workers Compensation
Medicare
Social Security
Total Cost
$12,480
426
181
774
$13,861
General Responsibilities
o coordinate and schedule use of Heritage Center
o organize a docent program for the museum
o schedule facility tours
o plan and organize special events
o coordinate volunteer service projects
o catalog historical records
If the city Council is in favor of pursuing this recommendation, it
will be necessary to allocate additional funding in the Heritage
Center Budget for Fiscal Year 1994-95 at the time that the council
considers the annual city Budget in JUne.
Heritage Committee
Staff concurs with the Task Force recommendation that a Heritage
Committee should be established. The suggested composition of the
Committee and general responsibilities of the Committee are outlined
below:
committee comoosition and Method of Aopointment
A. The Heritage committee shall be composed of seven (7)
members as follows: five (5) members at-large; and two (2)
representatives ,from the DUblin Historical Preservation
Association.
B. The Mayor shall appoint the five (5) members at large, with
the approval of the city Council.
C. Representatives from the Dublin Historical Preservation
Association shall include the Board President and one other
Board Member.
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General Responsibilities of the Committee
The Committee shall consider and make recommendations as it
deems necessary to the city council, Parks and Recreation
Commission and to City Staff in all matters pertaining to the
restoration, maintenance and operation of historical resources
owned by the city.
Staff Assistance .
The Heritage Center Director shall provide the Committee with
such information and Staff assistance as the Committee may, from
time to time request, subject to the limitations imposed by the
City Council.
It should be noted that the Heritage Task Force felt that one of the
committee members should represent the Dublin Cemetery. However, the
actual non-profit Dublin Cemetery Corporation has been dissolved since
the transfer of the Cemetery to the city. staff would recommend that
consideration be given to reserving one of the at-large positions for
a former member of the cemetery Board, provided a former member is
interested in serving on the Committee.
CONCLUSION:
As stated previously, the Heritage Task Force believes that the
Heritage center is an important historical resource for the city; one
that should be properly maintained and utilized more fully by the
community. The Task Force also recognizes that if their
recommendations are carried out there will be a financial impact on
the city. However, they believe that it will be in the city's best
interest to preserve and promote the historical resources of the City
for future generations.
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HERITAGE TASK FORCE FINAL REPORT
APRIL 1994
TABLE OF CONTENTS
1. 0 EXECUTIVE SUMMARy............. w . . . . ,. . .. ,. "" . . '* . .. . . . ,. . . . ... iii ., . . . . - . . . ~ .. .,. 1
2 . 0 BACKGROUND. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2
3 . 0 THE DUBLIN HERITAGE CENTER..................................... 3
4.0 THE HERITAGE TASK FORCE........................................ 5
5.0 TASK FORCE ME'rHODS.................................................. 6
6..0 TASK FORCE RECOMMENDATIONS.......................................... 7
EXHIBITS:
1. Heritage Task Force Membership Roster
2.. Heritage Task Force Proposed Work Plan
3. Proposed Scope of Work & Cost Estimate
4.. Summary of Proposed Uses For Heritage Center
5. Summary of Historic Properties
6. Options For Management Of Heritage Center
7. contracting Out Operation Of Heritage Center
8.. Options For Advisory Groups For Herltage Center
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1.0 EXECUTIVE SUMMARY
The Heritage Task Force believes that the Heritage Center is an
important historical resource for the city of Dublin. Further, it is
their belief that with adequate maintenance, appropriate management
and a stable source of funding, the Heritage Center will become a
focal point in the city and a source of community pride.
Therefore, the Heritage Task Force makes the following
recommendations:
~. Pursue renovation of the Heritage Center including the
Raymond's Church, the original Murray Schoolhouse and the
Cemetery grounds.
Employ a part-time Heritage Center Director to oversee the
operation of the Heritage Center and to establish programs at the
Heritage Center.
Establish a Heritage Committee to advise the Parks and Recreation
Commission, the city Council and the staff on matters pertaining
to the restoration, maintenance and operation of the Heritage
Center.
section 2.0 of this Report provides background information on the
acquisition of the Dublin Heritage Center and the formation of the
Heritage Task Force. A description of the Heritage Center is
contained in Section 3.0 and a description of the Task Force is
provided in Section 4.0. The methods employed by the Task Force are
detailed in Section 5.0 The rationale for each of the recommendations
follows in Section 6.0.
Old st.
Dublin
2.
3.
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2.0 BACKGROUND
In June of 1991 the city council received a proposal from the
Dublin Historical Preservation Association for formation of a study
group to consider how best the history and culture of Dublin could be
promoted. This request resulted in the formation of the Heritage
Committee made up of representatives from the Dublin Historical
Preservation Association, the Amador-Livermore Valley Historical
society and the Dublin cemetery, Inc. The Heritage committee
concluded its work in December of 1991 and recommended to the city
council that the city acquire the Heritage Center so that the city's
historical resources could be preserved and promoted more efficiently.
In April of 1992 the city Council agreed to pursue acquisition of the
Heritage Center and the acquisition was subsequently completed in
october of 1993. The city Council approved formation of the Heritage
Task Force in December of 1992 and appointments to the Task Force were
made in August of 1993.
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3.0 THE DUBLIN HERITAGE CENTER
The Heritage Center is located at 6600 Donlon Way in Dublin and
is the site of the following three historical resources:
Dublin Cemetery
The pioneer cemetery dates back to 1859. Land for the cemetery
(Catholic portion) was donated by Michael Murray and Jeremiah Fallon,
both of whom are buried in the cemetery. The non-sectarian portion of
the cemetery was donated by James W. Dougherty, founder of Dougherty
station, the town before it became Dublin. The first internment in
the pioneer cemetery was Tom Donlon, who was killed in an accident
during the construction of the church.
The city of Dublin purchased the Cemetery from the Dublin
cemetery, Inc. in october of 1993 for $1.00.
Old St. Raymond's Church
Built in 1859 and dedicated on April 22, 1860, Old st. Raymond's
Church is the oldest extant catholic church building in Alameda and
Contra Costa counties. Land for the church was donated by Michael
Murray and Jeremiah Fallon. The Old st. Raymond's Church is a Point
of Historical Interest (Reg. No. Ala-OOI) in Alameda County.
The city of Dublin purchased the Church from the Amador-Livermore
Valley Historical Society in October of 1993 for $10,700.
Original Murray Schoolhouse
Built in 1856, the original Murray Schoolhouse was the first
school built in the Amador-Livermore valley. It was built as a one
room schoolhouse by the original settlers of the valley and was later
expanded by addition of a second classroom.
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Classes were held at the schoolhouse for 95 years until its
relocation to its present site in Dublin in 1976. The original Murray
Schoolhouse is a Point of Historical Interest (Reg. No. Ala-029) in
Alameda county.
The DUblin Historical Preservation Association donated the
Schoolhouse to the city of Dublin in October of 1993.
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4.0 THE HERITAGE TASK FORCE
the formation
The purpose of
Heritage Task
Force was as
of the
the Task
The City Council approved
Force in December of 1992.
follows:
To determine the best
Heritage Center and to
action..
Appointments to the Task Force were made in August of 1993 and
included five community representatives and three ex-officio
representatives from the following groups: DUblin Historical
Preservation Association; Dublin Cemetery, Inc.; and the city's Parks
and Recreation Commission. Exhibit 1 contains a membership roster of
the Task Force.
The first meeting of the Heritage Task Force was held on
September 28, 1993. Valerie Barnes was elected Chair and Charlotte
Zika Vice Chair. Meetings were generally held on the first and third
Thursday of the month at either the Heritage Center or the DUblin
Civic Center. A total of nine meetings were held.
way to
report
operate
to the
prograJIlS at the
city council for
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5.0 TASK FORCE METHODS
At the outset, a work plan was developed specifying objectives,
tasks and a timeline for completion (Exhibit 2). A tour of the Old
st. Raymond's Church, the original Murray Schoolhouse and the Dublin
Cemetery was conducted to acquaint the Task Force members with the
Heritage Center. The Task Force reviewed the proposed scope of work
for the renovation of the Heritage Center and prioritized the
improvements based on available funding (Exhibit 3). This was
followed by a brainstorming session in which the Task Force members
identified all of the possible uses of the Heritage center (Exhibit
4). The Task Force was then provided with a summary of other
historic properties in the area and information on how they are
managed (Exhibit 5).
The Task Force recognized early on that while volunteers are an
important resource and valuable asset to the Heritage Center, they
cannot be expected to supervise the day-to-day operation of the
Heritage Center. consequently, the Task Force reviewed various
options for management of the Heritage Center (Exhibits 6 and 7).
The Task Force also felt that the involvement of the community
would be crucial in creating a greater awareness and support for the
Heritage Center and reviewed various alternatives for advisory bodies
(Exhibit 8).
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6.0 TASK FORCE RECOMMENDATIONS
The Heritage Task Force has developed three recommendations for
consideration by the city council.
The recommendations and the
rationale for each of the recommendations are discussed below.
I. Pursue renovation of the Heritage center including the Old st.
Raymond's Church, the original Murray Schoolhouse and the Dublin
Cemetery grounils.
In order for the Heritage Center to be utilized more fully by
the community, the Task Force recommends that a renovation plan
be developed addressing both short-term, quick-fix projects, as
well as future restoration projects.
Given the limited funds
currently available for renovation of the Heritage Center, the
Task Force recommends that the city consider using volunteer
labor to accomplish some of the projects identified in the
renovation plan for the Heritage center.
2.. Employ a part-time Heritage Center Director to oversee the
operation of the Heritage Center and to establish programs at the
Heritage Center.
During the initial
brainstorming session,
the Task Force
identified the following potential uses for the Heritage Center:
1. Community Meeting Facilities (church and schoolhouse)
a) group meetings
b) workshops/classes
c) wedding ceremonies
d) funeral services
e) baptisms
2. Special Events (city sponsored or privately organized)
a) arts & craft fairs
b) antique shows
c) musical or dramatic presentations
d) holiday observances
e) heritage celebration
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3. Museum
4. Gift Shop
5 . Tours
6. Heritage Walk
7. Picnics
8. Funerals/Burials
However, the Task Force recognized that for these types of uses
to occur, it would be necessary to have an identified staff
person to supervise and coordinate the uses.
Force considered the following options:
1. utilize current city Staff to schedule use of Original
Murray Schoolhouse and Old st. Raymond's Church and
coordinate burials at the Dublin Cemetery. Allow Dublin
Historical Preservation Association (DHPA) to continue to
maintain and operate the Museum at the Schoolhouse and
conduct facility tours;
Thus, the Task
2. Hire a part-time city employee to coordinate and schedule
use of the Heritage center and plan and organize programs at
the Heritage Center;
3. Lease the original Murray Schoolhouse and the Old st.
Raymond's Church to DHPA or a similar organization. The
lessee would have exclusive use of the buildings for the
purposes of their organization.
4. Contract out the operation of the original Murray
SchoOlhouse and the Old st. Raymond's Church to DHPA or a
simila~ ~rganization. The contractor would be under the
superv~s2on of the city and would be responsible for
carrying out the scope of work as specified by the City.
Of the options considered, the Task Force concurred that a
part-time Heritage Center Director, under the supervision of the
city, would be in the best position to oversee the Heritage
Center and work with the community to expand upon current
programs and establish new programs.
Although there would be
personnel costs associated with this position, the Task Force
believes that the Heritage Center has the potential to generate
revenue, thus partially offsetting the personnel costs.
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3.
As envisioned by the Task Force, the Heritage Center Director
would maintain an office at the Heritage Center and would be
responsible for supervising and scheduling the Center, planning
and organizing programs which promote the heritage of Dublin,
coordinating a volunteer program to assist with the day-to-day
operations of the Center and establishing a docent program to
staff the museum and conduct site tours.
with regards to the other options, the Task Force recognized that
based on current staffing levels in the city, existing staff
would not be in the position to do much more than schedule
community use of the Center and they would not be actively
involved in establishing programs or activities at the Center.
DHPA, who had initially expressed an interest in operating the
Center, has since concurred that the Center can best be operated
by the City.
Establish a Heritage Committee to advise the Parks and Recreation
Commission, the city Council and the Staff on matters pertaining
to the restoration, maintenance and operation of the Heritage
c~ter.
The Task Force agreed that an advisory body to the City on
matters relating to the Heritage Center and heritage preservation
was desirable. The following options were considered by the Task
Force:
1. Heritage commission - advisory body to the City Council and
City staff which is appointed by the Mayor with the approval
of the City Council:
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2. Heritage committee advisory body to the Parks and
Recreation Commission, city Council and city staff which is
appointed by the Mayor with the approval of the city
Council;
3. Dublin Historical Preservation Association.
Of the options considered, the Task Force agreed that a Heritage
Committee, similar to the Senior Center Advisory Committee, would
be preferable. The Task Force envisioned that the Committee
would advise the Parks and Recreation Commission, the city
council and city staff on issues related to the Heritage Center
and also serve as a liaison between the city and historical
organizations operating within the city. As the Heritage center
operation is currently under the auspices of the city's
Recreation Department, the Task Force felt that the Heritage
committee should work through the Parks and Recreation
Commission.
Although there was strong consideration given to having DHPA
serve as the advisory body to the city, the majority of the Task
Force felt that the advisory body should represent a
cross-section of the community and should be appointed by the
Mayor (with approval of the city Council). However, the Task
Force would recommend that representatives from DHPA serve on the
Heritage Committee.
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EXHIBIT ~
HERITAGE TASK FORCE MEMBERSHIP ROSTER
Members At Large
Valerie Barnes, Chair
7366 Ione Court
DUblin, CA 94568
Floyd Shreeve
8497 Beverly Lane
DUblin, CA 94568
Ex-Officio Members
Bill Kolb
Dublin Cemetery, Inc.
11393 Dublin Canyon Rd.
Pleasanton, CA 94588
Staff
Diane Lowart
Recreation Director
100 Civic Plaza
DUblin, CA 94568
*Bob Hayduk
7080 Erie Court
DUblin, CA 94568
Maxine Jennings
11717 Silvergate Dr.
Dublin, CA 94568
Charlotte Zika, Vice Chair
8046 Peppertree Road
Dublin, CA 94568
Georgean Vonheeder
DHPA
P.O. Box 2726
Dublin, CA 94568
steve Jones
Pks & Rec Commission
7762 Tamarack Dr.
Dublin, CA 94568
* Although originally appointed to the Task Force, he did not
participate in the Task Force.
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EXHIBIT 2
HERITAGE TASK FORCE PROPOSED WORK PLAN
Meeting One Introductions
Background of Task Force
Election of Chair/Vice Chair
Determine regular meeting date/time
Meeting Two Tour of Heritage Center
Meeting Three Discussion on long term uses for Heritage Center
Discussion on proposed renovation for Heritage Center
Meeting Four Develop scope of work for Heritage Center Renovation
Review of budget for Heritage Center Renovation
Meeting Five Review of current operational procedures
Discussion of proposed operational procedures
Meeting Six Continuation of discussion on proposed operational
procedures
Review of information obtained from other cities
Meeting Seven Preliminary discussion on Task Force Recommendations
Meeting Eight Finalize Task Force Recommendations
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EXHIBIT 3
PROPOSED SCOPE OF WORK << COST ESTIMATE
original. Murray Schoolhouse
Code Requirements - Handicapped Accessibility
Repair and bring hand rails and steps up to code on front deck
(12 I x 11').....................".............,......... IjjI ... . .. '" . . .. . . ,. ., . ,. .. . ill . " .. . '*' .. ~ . . . $
Repair and bring hand rails and steps up to code on back deck
(6' x 6')..,........... <11III.................. "'.................................,.................. '*',....$
Replace back deck (8' x 8').................................... $
Replace threshold to front door...............................$
Replace back door and threshold...............................$
Code Reauirements - Electrical
3,000
1,400
1,800
200
850
++ Bring electric up to code..................................$ 3,010
Structural Re9airs
Beak blast siding to remove old paint.........................$
Remove the over hang soffit and repair dry rot................$
Remove siding on 7' x 22' x 10' and replace with exterior
plywood and battens........................................... $
Check existing ramp for slope; repair dry rot; install metal
flashing between ramp and building............................$
++ Paint the outside of the school............................$
** Replace sliding glass door or remove sliding glass door
and replace with 3' door and fill in 3' wall..................$
** Check, repair and/or replace windows.......................$
SUBTOTAL., .. .. . .. . .. .. . 11& ,... ., . .. .. .. .. . ... .. ... 11II ... .. .. .. .. .. .. . .. .. . .. .. .. lit .. . .. .. .. .. .. .. . .. .. ., .. .. ." .. ., $
Contingency (10%)............................................. $
Design/Inspection (15%)....................................... $
8,500
6,000
8,500
4,000
10,000
2,800
3,000
53,060
5,306
9,254
TOTAL ESTIMATED COST............................................................$ 67,620
++ Potential Volunteer Project
** Completed by DHPA
Other Items (not included in original scope of work)
1. Sheetrock & paint men's and women's bathrooms.
2. Sheetrock & paint back entry hall.
3. Replace ceiling in museum; paint museum.
4. Build Bell Tower.
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PROPOSED SCOPE OF WORK & COST ESTIMATE
Old st~ Raymond's Church
Code Requirements - Handicapned Accessibility
Remove the rear porch and build a handicapped ramp: replace
back door and thresho Id. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
Code Requirements - Electrical
++ Bring electric up to code..................................$
Structural Re~airs
Beak blast siding to remove old paint.........................$
Remove all dry rot material and replace with new siding to
match the existing................ ~ . . . . . . . . . . . . . . . . . . . . . . . . . . . $
Remove dry rot in overhang and gutters, and replace with all
redwood material. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
Replace roof, floor and siding of bell tower..................$
++ Paint the outside of the church............................$
SUBT<J'rAI..... ,. oil . ., . . . . tIl ... . . . ., . ... .. .. . . . . . . . . 'iii . ... . . . . . . .. ... . . . . . . .. .. .,., . .. . .. . . . $
Contingency (10 %) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
Design/Inspection (15%).......................................$
TOTAL :ESTIMATED COST.......... ~ ~ . . .. . . . .. . . . ~ .. . . . .. .. . . .. .. . .. . .. .. . .. . .. . .. . $
++ Potential Volunteer Project
Other Items (not included in original scope of work)
1. Interior furnishings
2 . Restrooms
3. Interior painting
4. Interior floor and/or lighting repairs
3-2
3,250
2,600
6,500
6,000
3,000
14,000
8,000
43,350
4,335
7,653
55,338
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EXHIBIT 4
SUMMARY OF PROPOSED USES FOR HERITAGE CENTER
original Murrav Schoolhouse
1.
Heritage Museum
a) historical exhibits
b) personal collections
community Meeting Room
Special Events
a) craft fair
b) art shows
c) antique shows
Gift Shop
2.
3.
4.
Heritage center Grounds
1. Tours
2. Heritage Walk
a) visual/audio narration
3. Holiday Observances
a) Memorial Day
b) Veterans Day
4. Heritage Celebrations
a) Founders Day
5. Arts and Antiques Fair
6. picnic Grounds
7. Funeral Services
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Old st. Raymond's Church
1.
Non Denominational/Religious
Services
a) weddings
b) funerals
c) baptisms
Community Meeting Room
Special Events
a) craft fair
b) art show
c) antique show
d) concerts
e) dramatic presentations
2.
3
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EXHIBIT 5
SUMMARY OF HISTORIC PROPERTIES
OLD CARNEGIE LIBRARY BUILDING
owned By: City of Livermore
Managed By: Livermore Area Recreation & Park District (LARPD)
Operated By: Livermore Heritage Guild (LHG)
Livermore Art Association (LAA)
Purpose: History Center & Library (LHG)
Art Gallery (LAA)
Hours: 11:30 a.m. - 4:00 p.m. september - May
10:30 a.m. - 3:00 p.m. June - August
Staffing: Volunteers from LHG and LAA
Maintenance: Interior - LHG and LAAi Exterior - LARPD
utilities: LARPD
Rent: LHG and LAA pay nominal monthly rent to LARPD based on the cost
of operating the facility
City/District Funding: No
GARAGE (DUARTE PROPERTY)
owned By: City of Livermore
Operated By: Livermore Heritage Guild (LHG)
Purpose: storage of historic fire equipment, farm machinery, printing
press and miscellaneous items
Hours: Not open to the public on a regular basis
Staffing: Volunteers LHG
Maintenance: Interior - LHGi Exterior - city
utilities: LHG
Rent: None; however LHG is responsible for cost of any improvements
CityjDistrict Funding: No
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OLD CITY HALL BUILDING
owned By: city of Pleasanton
Operated By: Amador Livermore Valley Historical Society (ALVHS)
purpose: Historical Museum
Hours: 11:00 a.m. - 3:00 p.m. Tuesday - Friday
Staffing: PT Curator (16 hrs/wk) hired and paid by ALVHS
Volunteers from ALVHS
Maintenance: Interior - ALVES; Exterior (building/grounds) - city
Utilities: city
Rent: $1.00 per year
city Funding: $10,000 grant per year which has to be re-applied for
on an annual basis
22701 MAIN STREET
Owned By: city of Hayward
Operated By: Hayward Area Historical Society (HAHS)
Purpose: Historical Museum
Hours: 11:00 a.m. - 4:00 p.m. Monday - Friday
12 noon - 4:00 p.m. Saturday
staffing: Curator/Consultant hired and paid by HAHS
Volunteers from HAHS
Maintenance: city
utilities: city
Rent: $1.00 per year
city FUnding: Grant from city pays for Curator/Consultant salary
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EXHIBIT 6
OPTIONS FOR MANAGEMENT OF HERITAGE CENTER
OPTION I
Utilizing current Recreation Department Staff, city would schedule use
of Original Murray Schoolhouse and Old st. Raymond's Church and
coordinate burials at the Dublin cemetery. Dublin Historical
Preservation Association (DHPA) would maintain and operate museum at
Original Murray Schoolhouse and coordinate facility tours.
Based on current staffing levels, city would not
to take a proactive role in planning and organizing
the Heritage Center.
be in the position
special events at
OPTION II
city would hire a part-time Recreation Specialist who would have an
office at the schoolhouse and have the following responsibilities:
o coordinate and schedule use of Heritage Center
o organize a docent program for the museum
o schedule facility tours
o plan and organize special events
o coordinate volunteer service projects
o catalog historical records
Estimated Cost: 20 hours/week @ $12/hour
Workers Compensation
Medicare
Social Security
Total Cost
$12,480
426
181
774
$13,861
OPTION III
city would lease the original Murray Schoolhouse and Old St. Raymond's
Church to an organization like Dublin Historical Preservation
Association (DHPA). DHPA would coordinate and schedule use of the
Heritage Center. DHPA would need to insure that the buildings would
be open to the general pUblic at least 90% of the time (i.e., 90% of
normal operating hours) and that any revenues generated through
facility rentals, entry fees, etc. would need to be turned over to
the City (per grant agreement between city and EBRPD). The city would
be responsible for maintenance and operation of the Center.
Based on the current makeup of DHPA, DHPA would not be in the position
to take on this responsibility without financial support from the city
(or others) in order to hire a staff person.
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EXHIBIT 7
CONTRACTING OUT OPERATION OF HERITAGE CENTER
At the February 17, 1994 meeting of the Heritage Task Force, Task
Force Member Shreeve asked that the Task Force consider contracting
out the operation of the Heritage Center to the Dublin Historical
Preservation Association (DHPA).
Although the Task Force had considered a leasing the Heritage Center
to DHPA, they did not consider contracting out the operation of the
Center. Under a typical lease arrangement, the Center would be
leased to an entity (individual, non-profit organization or private
company) for a fee. The lessee would be responsible for operating the
center and the city would have limited input as how the Center was
operated. With a contract, the city would actually identify a
program for the Center as well as operational procedures. The
contractor would then tell the city how they would accomplish the
program and how much it would cost the city.
Typically a public agency contracts out services in order to
cost savings. Currently the city of Dublin contracts
following services:
obtain a
out the
Animal Control
Building Inspection
Building Maintenance
Legal Services
Police Services
Pool Maintenance
Street & Park Maintenance
street Sweeping
Traffic Engineering
These contracts range from one year to three years, but all are
reviewed on an annual basis as part of the budget process. Each
contract contains a detailed scope of work which includes staffing
levels, work schedule, labor and equipment rates (as applicable), and
insurance and indemnification requirements.
If the Heritage Task Force wants to pursue contracting out the center
as a recommendation in the final report, it would be recommended that
the Task Force confirm with the DHPA Board that they are truly
interested and capable of taking on this responsibility. Further, it
would be recommended that the Task Force discuss with DHPA how they
would envision a contract working, how they would staff the contract,
and their ideas for programs and community involvement.
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- COpy -
April 6, 1994
Heritage Center Task Force
RE: Contract Operation
On behalf of DHPA, let me thank you for allowing us the time and
opportunity to investigate the feasibility of contracting for the
operation of the Heritage Center. I have attached the example I
prepared as a point of discussion for our board. After a lively,
discussion we decided by a vote of 11 to 1 of the twelve members of
our 17 member board, present, that contracting for operation of the
Center would not be in everyone's best interest.
We believe that the center, operated similarly to the Senior center
can best be operated by the city. This will leave us to pursue long
term goals that heretofore, have been out of our reach, both in terms
of manpower and funds. With the structural and site maintenance
responsibility in the hand of the city, we will have the resources to
begin an inventory of the museum contents, begin work on a "Dublin
Reflections" update, interview founding family members still in the
area, continue on our photo preservation and cataloging project,
begin, again, fund raising projects to reconstruct the original bell
tower on the school house.
We do however have one caveat to being in 100% support of the current
draft recommendation that you are proposing to forward to the city
council; we feel that the advisory committee should be composed of 7
members, 2 of whom shall be from DHPA, the current DHPA President and
one other DHPA Board Member. We believe that this will achieve the
appropriate link between the city and our organizations and insure
that no duplication of efforts exists. We, in fact, believe this
compromise composition of the board will encourage and induce a
binding, cooperative relationship to the overall benefit of Dublin and
its future generations.
Sincerely,
Georgean M. Vonheeder
President
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- COpy -
March 31, 1994
The Cit~ of Dublin Heritage Task Force has been reviewing various
alternatlves for the long term uses and operation of the Heritage
Center. At its last meeting, the Task Force asked DHPA to prepare a
draft proposal to contract for the operation of the Center.
because we are not sure what
may impose nor have we defined
AA grant requirements, however,
It is somewhat difficult to be precise
specific requirements the city Council
requirements particular to the Measure
I have illustrated alternatives.
Alternative A:
1. City maintain grounds, buildings (externally and structural)
and utilities.
2. DHPA operate school house as museum. open, with volunteer
staffing Saturday and Sunday noon to 5p and weekdays by
appointment. We would look to the Valley Volunteer Center
or like organization for additional manpower.
3. city maintain interior of both buildings once per week using
janitorial service contracting firm.
4. DHPA maintain scheduling for school house meeting room and
church use by other groups and individuals pursuant to use
policy for other city buildings with city recreation staff
handling the necessary paperwork at the recreation
department. This would include city providing a city
employee on-site during the scheduled event.
5. DHPA to continue on long term projects of preserving and
cataloging pictures, maintaining scrapbooks, pioneer
interviews, updating "Dublin Reflections", inventorying
museum contents.
Alternative B:
1. If additional operational funding was made available from
the city DHPA would propose to hire an on-site manager,
preferably with experience in volunteer staffing and/or
museum operation. (A "Bonnie Leonard" with curator skills).
Cost would be dependent on the level of skills and hours
required. It is estimated that $20 per hour would provide a
medium skilled individual including tax and workers
compensation considerations, plus $100 per month in
administrative costs associated with an employee. We would
see this persons duties as, essentially described in #2 & #4
above, with expanded hours and provide a contact person to
assist and excelerate the items listed in #5. This person
would be an employee and under the direction of DHPA.
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As with other city contracted services, the contract would be subject
to review and change on an annual basis. DHPA would continue to
carry $1 million dollars worth of liability insurance.
Georgean M. Vonheeder,
President
DHPA
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EXHIBIT 8
OPrIONS FOR ADVISORY GROUPS FOR HERITAGE CENTER
Heritage Commission advisory body to the city
city staff which is appointed by the Mayor with the
the city Council.
2. Heritage Committee advisory body to the Parks and Recreation
Commission, City Council and Citr Staff which is appointed by the
Mayor with the approval of the c~ty Council.
1.
council and
approval of
3. Dublin Historical Preservation Association
General Responsibilities
The CommissionjCommitteejDHPA shall consider and make recommendations
as it deems necessary in all matters pertaining to the restoration,
maintenance and operation of historical resources owned by the City.
o serve as a liaison between the City and historical organizations
operating within the city
o consult with and consider the ideas and recommendations of
civic groups, pUblic agencies, and citizens interested in
historic preservation
o encourage and promote the restoration, maintenance and
operation of historic resources owned by the City
o encourage citizen participation in support of historic
resources
o establish and maintain an inventory of historic landmarks and
structures within the city
o recommend the purchase of appropriate interests in property
for purposes of historic preservation
o investigate and report on pUblic or private funding sources
and mechanisms available to promote preservation of historic
resources in the city
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