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HomeMy WebLinkAboutItem 4.10 MAD 83-2 PrelEngRpt (2)CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: June 13, 1994 SUBJECT: Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road): Preliminary Engineer's Report Report by: Public Works Director Lee Thompson EXHIBITS ATTACHED: RECOMMENDATION: ~ FINANCIAL STATEMENT: 1) 2) 3) 4) Resolution Approving Preliminary Engineer's Report Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (July 25 and August 8, 1994) Preliminary Engineer's Report Assessment Diagram AdOPt tesqlutions. The proposed District cost estimate for Fiscal Year 1994-95 is $57,223.36 (excluding reserves); $19,155.00 is being carried over from 1993-94 in the form of reserves. $55,662.36 will be assessed to property owners for the 1994-95 street landscaping maintenance costs, which is the same as the 1993-94 assessment. DESCRIFrlON: In 1983, the City formed Landscaping and'Lighting Assessment District No. 83-2 for the purpose of maintaining landscaping within Tract 4719. The District originally included Stagecoach Park and Stagecoach Road north of the City Limit, but now includes only roadway landscaping along Stagecoach Road.a~ on the "interior slopes" (Coral Way and Agate Way) within the Dublin Hills Estates development.Tl~e maintenance cost for Stagecoach Park is paid by the City through the Park Maintenance Operating Budget. ~. The cost of maintenance of the Stagecoach Road landscaping is spread 60% to the Amador Lakes development (divided among the 552 condominium lots) and 40% to the Dublin Hills Estates development (divided among 150 single-family lots). All of the "interior slope" maintenance cost is spread evenly to the 150 single-family lots. For Fiscal Year 1994-95, no change is recommended with respect to the method of determining the assessments. The District boundary remains the same. At this time, Staff is recommending that the District assessment for this year remain the same as last year's assessment. The assessment to the single-family property owners in the Dublin Hills Estates development is proposed to remain at $228.74 per single-family home. The Amador Lakes Apartments property is proposed to be assessed at a rate of $38.68 per dwelling unit (or $21,351.36 for the entire apartment development). Some of the single-family property owners have requested that landscaping on the two interior slopes be upgraded. For this reason, Staff has calculated an alternate assessment of $263.72 for the single family homes (an additional $35.00 per lot). This would bring a total of $5,250 to fund the planting of 200 5-gallon shrubs on the interior slopes. The Amador Lakes units do not share in the cost of work on the interior slopes. The alternate assessment is not shown in the Preliminary Engineer's Report at this time; however, if some of the property owners continue to show interest in the interior slope upgrade, both alternatives will be offered for consideration at the public hearings. There would be very little maintenance cost for the new shrubs on the side of the slopes, as there is no need to prune for clearance or shape. It is hoped that the shrubs would take over ground cover areas and reduce the need for weeding and ground cover replacement. t Staff recommends continuing the practice of holding an informational meeting with property owners in this assessment district in order to obtain comments and answer questions regarding maintenance costs and practices. This informational meeting is planned for the evening of June 28th at the Civic Center. Prior to the meeting, notices will be sent to the property owners in the District, along with a ITEM NO. ~ COPIES TO: OITY CLERK FILE survey form which asks whether the property owners are interested in paying the increased assessment in order to fund additional planting. The final decision regarding any changes in the proposed assessment will be made by the City Council as part of the public hearing process. The Government Code requires a 45-day notice and two public hearings only if an assessment is proposed to be increased over the previous year's level. While Staff is not recommending an increase at this time, there is a possibility of an increase if the property owners favor the alternate for additional planting. Therefore, Staff is proceeding with the required noticing and hearings in order to be in compliance in the event that an increased assessment is approved. Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report and setting public hearing dates of July 25 and August 8, 1994, for the purpose of hearing protests to the proposed assessment. a: (ad) 183-21agstpre Page 2 RESOLUTION NO. -94 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (TRACT 4719) WHEREAS, by its Resolution No. 10-94, a Resolution Directing Preparation of Annual Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 83-2 (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WltEREAS, said Engineer of Work has made and fried with the City Clerk a preliminary report in writing as called for in said Resolution No. 10-94 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WltEREAS, said Council has duly considered said report and finds that each and every part of said report is sufficient; and that said report neither requires nor should be modified in any respect; NOW, TItEREFORE, BE IT RESOLVED a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District, as contained in said report be, and it is hereby preliminarily approved and confirmed; c) That the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 13th day of June, 1994. AYF~: NOES: ABSTAINING: ATrEST: City Clerk a: (ad) 183-2 Iresopre Mayor RESOLUTION NO. -94 A RF.~OLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMF~NTS CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 WHEREAS, by its Resolution No. 10-94, a resolution directing preparation of annual report for City of Dublin Landscaping and L!ghfing Maintenance Assessment District (the "District") this Council designated the City Engineer as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 10-94, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held on July 25, 1994, at 7:30 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which the City Council shall take public testimony regarding the proposed assessment; BE IT FURTHER RESOLVED that a public hearing shall be held on August 8, 1994, at 7:30 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which time the City Council will hear protests and will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing by the following means: a first class mailing to all property owners at least 45 days prior to the date set herein for hearing of protests and final action on the Engineer's Report; publishing a notice once a week for two weeks in a local newspaper published and circulated in the City and conspicuously posting a notice at not less than three public locations at least ten days before the date herein set for hearing of protests and action on the Engineer's report. BE IT FURTHER RESOLVED that said notices shall contain the following information: the estimated assessment per parcel, the general description of the purpose or improvements the assessment will fund, the address to which a protest may be mailed, and the date, hour, and place set for the abovedescribed public hearings. PASSED, APPROVED, AND ADOPTED this 13th day of June, 1994. AYES: NOES: ABSTAINING: ATTEST: City Clerk a: (ad) 183-2 Iresotime Mayor CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) FISCAL YEAR 1994-95 PRELIMINARY ENGINEER'S REPORT CONTENTS Assessment: Including Scope of Work, Estimate of Costs, Assessment Roll, and Method of Apportioning. Assessment Diagram ASSESSMENT WHEREAS, on February 14, 1994, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-2 for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS (1) (2) (3) As Filed As Preliminarily As Finally Approved Approved Cost of Maintenance Incidental Expenses $52,640.00 $ $ $23,177.36 $ $ TOTAL COST: $75,817.36 $ $ Estimated 1994-95 Interest Income Applied to 1994-95 Operating Costs: $ 1,000.00 $ $ Est. Surplus from 1993-94 Fiscal Year $19,155.00 $ $ NET TO BE ASSESSED FOR FISCAL YEAR 1994-95 $55,662.36 $ $ As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the fist hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers a~ng on said diagram, to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 1993- 94 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: City Engineer ENGINEER'S COST ESTIMATE FISCAL YEAR 1994-95 The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 1994-95 is as follows: Maintenance · Street and Slopes, Stagecoach Road: $33,600.00 · Slopes, Interior: 19,040.00 $52,640.00 Incidentals · Engineer's Report and proceedings: $ 1,972.00 · Cost of Collection (County of Alameda): 946.21 · Delinquencies: 1,665.15 · Contingencies/Reserve: 18,594.00 $23,177.36 TOTAL: 7~17.36 4 METHOD OF APPORTIONING Sixty percent (60 %) of the annual cost of maintaining the landscaping within and along Stagecoach Road has been assigned to the 552 condominium lots within the multifamily portion of the original Tract 4719, disributed on an equal basis. The balance of this annual cost has been divided equally among Lots 1 through 150, inclusive, of Tract 4719. The cost of maintaining the excavated slopes and concrete culverts together with its landscaping on the interior slopes of the single-family area (above Agate Way and Coral Way) shall be evenly spread over Lots 1 through 150 of Tract 4719. Lots 152 and 153, being park and open space, shall have a zero assessment. Lots 154 and 155, being public agency owned, shall have a zero assessment. SCOPE OF WORK The scope of work shall be the maintenance of landscaping and irrigation within the road right-of-way and within a public easement along Stagecoach Road between the limits of Amador Valley Boulevard and the northerly City Limit. Further, the scope of work shall include the maintenance of the slopes and landscaping and irrigation of the slopes within a public easement for those slope areas to the rear of Lots 80 through 86 and 37 through 48, all within Tract 4719. 6 Assessment & Lot No. Lots 1-150 Tr. 4719 Lot 152 Tr. 4719 Lot 153 Tr. 4719 Lot 154 Lot 155 Lots 1-552 Tr. 5180 ASSESSMENT ROLL Property Owners Amount of Assessment 1993-94 Tax Year Unknown Unknown Unknown Public-Owned Public-Owned Unknown $228.74/lot = $34,311.00 -0- -0- -0- -0- $ 38.68/d.u. 21,351.36 TOTAL: $55,662.36 7 CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 CERTIFICATIONS FISCAL YEAR 1994-95 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the mounts set forth in Column (1), with the diagram thereto attached, was filed with me on June 8, 1994. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. __-94 duly adopted by said Council on June 13, 1994. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. -93, duly adopted by said Council on ,1994. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment and diagram was fried in the office of the County Auditor of the County of Alameda, California, on , 1994. /55 ~ ....../, ASSESSMENT DIAGRAM LANDSCAPING AND LIGHTING DISTRICT 198~-2 ~RACTS 4719 &5lBO CITY OF DUBLIN ALAMEDA COUNTY, CALIFORNIA SANTINA & THOMPSON INC. CIVIL ENGINEERS CONCORD, CAUFO~IA FISCAL YEAR 1994-95 SHEET I OF 2 SHEETS E H A D A'SSI:SSMI=:NT I~IAGRAM Street Lighting Maintenance Assessment District B3-;~ CITY OF DUBLIN ~szs~ i ALAMEDA COUNTY, CALIFORNIA FISCAL YEAR 1994-95 SHEET 2 OF 2 C03315