HomeMy WebLinkAboutItem 8.2 TJKM TrffcEngrSvs (2)
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CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: June 21, 1994
SUBJECT:
Amendment to Agreement with TJKM for Traffic Engineering
Services
Report by: Public Works ~irector Lee Thompson
EXHmITS ATTACHED:
1) / Current Agreement and Amendments
2) /Reso1ution and Amendment (indicating both current and
proposed rates)
3) / Comparison showing effect of proposed rate change
RECOMMENDATION: 11. V Adopt resolution approving amendment to agreement and
\~ IJ authorize Mayor to execute amendment.
FINANCIAL STATEMENT:
TJKM is proposing a rate increase for two position classifications
only. Based on the hours by classification utilized for Fiscal
Year 1993-94, this would amount to an approximately 1.1 %
increase. The cost of traffic engineering services is paid in part
from the General Fund, from Gas Tax, and from Private
Development reimbursements.
DESCRIPTION: TJKM has provided traffic engineering services to the City of
Dublin since 1983, initially as a subcontract to Santina and Thompson and then as a direct contract
beginning in 1985. The City Council approved a new agreement with TJKM in 1992, and a two-year
extension in 1993. TJKM's last rate increase occurred in the 1991-92 Fiscal Year. There were no
cost increases in Fiscal Years 1992-93 or 1993-94.
Services provided by TJKM include monitoring of the City's traffic signal system, preparing the
Annual Traffic Safety Report, and various traffic studies as needed. These general traffic engineering
studies include the speed surveys which are required by the State and stop sign studies that occur as a
result of requests from the public. In addition, TJKM occasionally performs private development
review when time constraints prevent City Staff from doing the work in-house. TJKM's work on the
Traffic Impact Fee study falls under a separate agreement.
The rates proposed to increase are those for Principal (8.7%), Principal Associate (2.1 %), Senior
Associate (2.3%), Senior Traffic Engineer (3.9%), and Associate (2.4%). This rate change is
expected to affect the City to some degree since Senior Associate-level personnel perform the traffic
signal monitoring functions and some of the supervisory work on traffic studies. The rates for other
positions which would be involved in traffic studies, such as the technicians and the less senior
engineers, are not proposed to increase. Exhibit 3 details the hours expended by personnel
classification, the actual charges incurred at the current rates, and the effect the proposed rates would
have on the total charges. It should be noted that TJKM charges Dublin at 80% of their hourly fee
schedule for general traffic study work.
Staff is proposing to hire an assistant-level engineer in Fiscal Year 1994-95 who will be able to
perform some of the functions now being provided by TJKM. Therefore, the hours expended by
TJKM are expected to decrease over time. In 1994-95, most of the City's speed surveys come due
for a mandatory five-year update. This function, which is required by State Law for speed limit
enforcement by means of radar, will be performed by TJKM.
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Because the agreement for traffic engineering services was extended for a two-year period in 1993,
the type of review that is conducted for a contract renewal is not needed a this time. Staff feels that
TJKM's request is reasonable, particularly since the last overall rate increase occurred in 1991. Staff
recommends that the City Council adopt the resolution approving the amendment to the agreement.
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ITEM NO.&.Z.. COPIES TO: Chris Kinzel, TJKM C IT Y C L E R K
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EXHmIT "A"
AMENDMENT TO AGREEMENT .
BETWEEN CITY OF DUBLIN AND TJKM TRANSPORTATION CONSULTANTS
FOR TRAmc ENGINEERING SERVICES
WHEREAS, the City of Dublin (herdnafter referred to as "CITY") and TJKM
Transportation Consultants (hereinafter referred to as "CONSULTANT") entered into an
agreement on June 9, 1992, to provide traffic engineering services to CITY: and
WHEREAS, CITY wishes to continue contracting for services from
CONSULTANT; and
WHEREAS, an adjustment of fees for services rendered is not necessary for the
ensuing one-year period (July 1, 1993 to June 30, 1994);
NOW, TIIEREFORE, the parties hereto agree as follows:
Extension of Agreement
The agreement dated June 9, 1992, shall be extended for a two-year period, beginning J ul y 1,
1993 and terminating June 30, 1995. .
CONSULTANT shall have the opportunity to propose a rate increase for CITY's approval on
an annual basis.
CITY OF DUBLIN
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Mayor
TJKM TRANSPORTATION CONSULTANTS
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Principal
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Date:
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STANDARD
CONSULTING ENGINEERING SERVICES AGREEMENT
THIS AGREEMENT is made at Dublin, California, as of July 1, 1992,
by and between the CITY OF DUBLIN, a Municipal Corporation ("City"), and TJKM
Transportation Consultants, ("Consultant"), who agree as follows:
1. TERM OF AGREEMENT. The term of this agreement shall be from
the date first written above until terminated. The City may terminate the
services of the Consultant by providing Consultant with 30 days' written
notice. In the event of such termination, Consultant shall be compensated for
such services up to the point of termination. Such compensation for work in
progress would be prorated as to the percentage of progress completed at the
date of termination.
If Consultant terminates its services to City, it must provide
City with written notice at least 90 days in advance of such termination.
Notices to Consultant or City shall be provided as outlined in Section 13
below.
2. SERVICES. Subject to the terms and conditions set forth in
this Agreement, Consultant shall provide to City the services described in
Exhibit A. Consultant shall provide said services at the time, place, and in
the manner specified in Exhibit A.
3. PAYMENT. City shall pay Consultant for services rendered
pursuant to this Agreement at the time and in the manner set forth in Exhibit
B. The payments specified in Exhibit B shall be the only payments to be made
to Consultant for services rendered pursuant to this Agreement. Consultant
shall submit all billings for said services to City in the manner specified in
Exhibit B; or, if no manner be specified in Exhibit B, then according to the
usual and customary procedures and practices which Consultant uses for billing
clients similar to City.
4. FACILITIES AND EQUIPMENT. Except as set forth in Exhibit C,
Consultant shall, at its sole cost and expense, furnish all facilities and
equipment which may be required for furnishing services pursuant to this
Agreement. City shall furnish to Consultant only the facilities and equipment
listed in Exhibit C according to the terms and conditions set forth in Exhibit
C.
5. GENERAL PROVISIONS. The general provisions set forth in
Exhibit D are part of this Agreement. In the event of any inconsistency
between said general provisions and any other terms or conditions of this
Agreement, the other term or condition shall control insofar as it is
inconsistent with the general provisions.
6. EXHIBITS. All exhibits referred to herein are attached hereto
and are by this reference incorporated herein.
7. OWNERSHIP OF WORK. All documents, data, studies, surveys,
drawings, maps, and reports furnished to Consultant by City, as well as
reports and supportive data prepared by Consultant under this Agreement shall
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Agreement with TJKM Transportation Consultants
July 1, 1992
pa"ge 1
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be considered the property of the City of Dublin, and upon request at the
completion of the services to be performed, they will be turned over to the
City of Dublin.
8. COLLECTION OF FEES. All fees to be collected from any private
developer, engineer, or architect in connection with the carrying out of the
functions set forth above, if collected by Consultant shall be collected in
the name of the City. Consultant shall employ recordkeeping measures
acceptable to the City. If fees are collected by the City, Consultant shall
review the appropriate City ordinances and fee schedules in effect and shall
provide to the persons designated by City for collection of fees, the amount
of such fees to be collected.
9. SUBCONTRACTING. The Consultant shall perform the work
contemplated with resources available ,.,ithin its own organization and no
portion of the work pertinent to this contract shall be "subcontracted without
written authorization by the City, except that which is expressly identified
in the Consultant's proposal.
10. CHANGES. City may from time to time require changes in the
scope of the services by Consultant to be performed under this Agreement.
Such changes, including any change in the amount of Consultant's compensation
which are mutually agreed upon by City and Consultant, shall be effective as
amendments to this Agreement only when in writi.ng.
11. RESPONSIBLE CHARGE. Consultant shall assign a project
monager(s) to the project for the duration of the project. There shall be no
change in the Project Manager or members of the project team without prior
written approval by the City.
12. CONTRACT ADMINISTRATION. This Agreement shall be
administered by LEE S. THOMPSON ("Administrator"). All correspondence shall
be directed to or through the Administrator or his designee.
13 . NOTICES.
Any written notice to Consultant shall be sent
to:
TJK}1 Transportation Consultants
4637 Chabot Drive Suite 214
Pleosanton CA 94588
Any written notice to City shall be sent to:
Lee S. Thompson
Director of Public Works/City Engineer
P. O. Box 23/,0
Dublin, CA 9l~568
Agreement with TJKM Transport~tion Consultants
July 1, 1992
PaKe 2
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Executed as of the day first above stated:
CITY OF D~ IN,
A Munici1P~ Corpora
"City"
B
Attest: ~t~ ~d<-
itYJ Clerk....
TJKM TRANSPORTATION CONSULTANTS
By
~D.~~nz~~~
Approved as to form:
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Agreement with TJKM Transportation Consultants
J";lly 1, 1992
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EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
Consultant agrees to provide those engineering services that may be
required by the .City of Dublin during the term of this agreement in a prompt,
professional, and workmanlike manner in accordance with the standards of the
engineering profession. All work shall be completed to the satisfaction of
the City Manager. The City may, at its discretion, request performance by
Consultant of any of the following duties:
A. Administrative Duties
1. Perform the statutory responsibilities of City Traffic
Engineer.
2. Analyze the City's traffic engineering needs and recommend
programs to the City Manager consistent with the economic
capabilities of the City.
3. Attend meetings with City Staff, public officials, community
leaders, developers, contractors, and the general public, as
required by the City.
4. At the discretion of the City, review and comment on
planning programs and land development projects which are
not only located within the City, but also located outside
the City and which may have n traffic impact on the City.
5. Advise the City Manager as to engineering and construction
financing available from other governmental agencies and
when so directed, prepare and initiate application for such
funding.
6. Recommend ordinances and regulations pertaining to traffic
engineering matters.
7. Establish working relationships and coordination with other
public agencies nnd private utilities involving traffic
engineering matters affecting the City.
8. Provide special engineering reports as to such related
traffic studies.
9. Give direction to and assist City Staff in performing
traffic studies as necessary and/or required.
10. At the request of the City, recommend solutions to street
design problems.
11. Provide general engineering consultation in connection with
traffic circulation, street signs, noise impact, etc.
Exhibit A
p'age 1 of 2
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B. Development Review Duties
1. Review proposed developments and make recommendations
pertaining to traffic engineering considerations.
2. Review traffic engineering aspects of planning applications.
c. Capital Projects
Assist the City Manager in the development of a Capital
Improvement Program that relates to traffic matters.
Upon specific and separate authorization by City, prepare plans
and specifications for traffic~related Capital Improvement
Projects. It is understood that Consultant may provide design
services for traffic related Capitol Improvement Projects.
However, City reserves the right to bid any project or bring in
specialists when deemed necessary by City or Consultant.
A Capital Improvement is defined as any project in which the
construction is performed by someone other than the City forces or
the City's designated street maintenance contractor.
D. Designation as City Traffic Engineer
For the term of this agreement, the following employee of Consultant is
designated as City Traffic Engineer:
Chris Kinzel - Registered Traffic Engineer
Exhibit A
Page 2 of 2
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EXHIBIT B
PAYMENT SCHEDULE
Consultant shall be compensated for work as follows:
A. The following work shall be charged at 80 percent of the rates
shown in Exhibit B-1.
General traffic engineering services and studies excluding capital
improvement project design.
B. The following work shall be charged at the rates shown in Exhibit
B-l.
Capitol improvement design work, which is hilled on a time and
material basis. Prior to proceeding with the work a maximum
estimated budget shall be established by City and shall not be
exceeded without approval of the City Manager.
Review of proposed developments and traffic studies for proposed
developments when paid by outside fees.
C. City shall not pay for the cost of commuting from Consultant's
office to Dublin City Offices.
City shall pay Consultant's invoices no later than 30 days from the billing
dote providing, in City's estimation, that said invoices are correct and
sufficient backup is attached. City shall advise Consultant within 30 days of
the billing date if said invoices are deemed incorrect.
Exhibit B
Page 1 of 1
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EXHIBIT C
City sh~ll furnish physical facilities such as desks, filing
cabinets, ~nd conference space, as may be reasonably necessary for
Contractor's use while consulting with City employees and reviewing records
~nd the information in possession of City. The location, quantity, and time
of furnishing said physical facilities shall be in the sole discretion of
City. In no event shall City be obligated to furnish any facility which may
involve incurring any direct expense, including, but not limiting the
generality of this exclusion, long.distance" telephone or other communication
charges, vehicles, and reproduction facilities.
Exhibit C
Page 1 of 1
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EXHIBIT D
GENERAL PROVISTONS
1. INDEPENDENT CONTRACTOR. At all times during the term of this Agreement,
Consultant shall be an independent contractor and shall not be an employee of
City. City shall have the right to control Consultant only insofar as the
results of Consultant's engineering services rendered pursuant to this
Agreement; however, City shall not have the right to control the means by
which Consultant accomplishes services rendered pursuant to this Agreement.
2. LICENSES: PERMITS: ETC. Consultant represents and warrants to City that he
has all licenses, permits, qualifications and approvals of whatsoever nature
which are legally required for Consultant to practice l\is profession.
Consultant represents and warrants to City that Consultant shall, at his sole
cost and expense, keep in effect at all times during the term of this
Agreement any licenses, permi.ts, and approvals whi.ch are legally required for
Consultant to practice his profession.
3. TIME. Consultant shall devote such time to the performance of services
pursuant to this Agreement as may be reasonably necessary for satisfactory
performance of Consultant's obligations pursuant to this Agreement.
4. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the
duration of the contract insurance against claims for injuries to persons or
damages to property which may arise from or in connection with the performance
of the work hereunder by the Consultant, his agents, representatives,
employees or subcontractors. The cost of such insurance shall be included in
the Consultant's bid.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office form number GL 0002 (Ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form
number GL 0404 covering Broad Form Comprehensive General
Liability; or Insurance Services Office Commercial General
Liability coverage ("occurrence" form CG 0001).
(7.) Insurnncc Services Offir.c fonn mllnhcr CA 0001 (Eel. 1./78) covednc
Automobile Liability, code 1 "any auto" and endorsement CA 0025.
(3) Worker's Compensation insurance as required by the Labor Code of
the State of California ond Employers Liability Insurance.
B. Minimum Limits of Insurance. Consultant shall maintain limits no less
than:
(1) General Liability: $1,000,000 combined single limit per
occurrence for bodily injury, personal injury and property damage.
If commercial General Liability Insurance or other form with a
Exhibit D
Page" 1 of 5
July 1. 1992
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general aggregate
limit shall apply
general aggregate
limit.
limit is used, either the general aggregate
separately to this project/location or the
limit shall be twice the required occurrence
(2) Automobile Liability: $500,000 combined single limit per accident
for bodily injury and $100,000 for property damage.
(3) Workers Compensation and Employers Liability: Workers
Compensation limits as required by the Labor Code of the State of
California and Employers Liability limits of $500,000 per
accident.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-
insured retentions must be declared to and approved by the City. At the
option of the City, either the insurer shall reduce or eliminate such
deductibles or self~insured retentions as respects the City, its
officers, officials and employees; or the Consultant shall procure a
bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
D. Other Insurance Provisions. The policies are to contain, or be endorsed
to contain, the following provisions:
(1) General Liability and Automobile Liability Coverages.
(a) The City, its officers, officials, employees and volunteers
are to be covered as insureds as respects: liability
arising out of activities performed by or on behalf of the
Consultant; products and completed operations of the
Consultant, premises owned, occupied or used by the
Consultant, or automobiles owned, leased, hired or borrowed
by the Consultant. The coverage shall contain no special
limitations on the scope of the protection afforded to the
City, its officers, officials, employees or volunteers.
(b) The Consultant's insurance coverage shall be primary
insurance as respects the City, its officers, officials,
employees and volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials, employees
or volunteers shall be excess of the Consultant's insurance
and shall not contribute with it.
(c) Any failure to comply with reporting provisions of the
policies shall not affect coverage provided to the City, its
officers, officials, employees or volunteers.
(d) The Consultant's insurance shall apply separately to each
insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer's
liability.
Exhibit D
Page-2 of 5
July 1; 1992
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(2) Worker's Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against
the City, its officers, officials, employees and volunteers for
losses arising from work performed by the Consultant for the City.
(3) Professional Liability.
Consultant shall carry professional liability insurance in an
amount of $500,000 City to protect the City against liability
caused by negligent acts, errors or omissions on the part of the
Consultant in the course of performance of the services specified
in this Agreement.
(4) All Coverages.
Each insurance policy required by this clause shall be endorsed to
state that coverage shall not be suspended, voided, cancelled by
either party, reduced in coverage or in limits except after thirty
(30) days prior written notice by certified mail, return receipt
requested, has been given to the City.
E. Acceptabilitv of Insurers. Insurance is to be placed with insurers with
a Bests' rating of no less than A:VIII.
F. Verification of Coverage. Consultant shall furnish City with
certificates of insurance and with original endorsements effecting
coverage required by this clause. The certificates and endorsements for
eAch insurance policy are to be signed by a person authorized by that
insurer to bind coverage on its behalf. The certificates and
endorsements are to be received and approved by the City before work
commences. The City reserves the right to require complete, certified
copies of all required insurance policies, at any time.
H. The Risk Manager of City may approve a variation of those insurance
requirements upon a determination that the coverages. scope, limits and
forms of such insurance are either not commercially available or that
the City's interests are otherwise fully protected.
5. CONSULTANT NO AGENT. Except as City may specify in writing, Consultant shall
have no authority, express or implied, to act on behalf of City in any
capacity whatsoever as an agent. Consultant shall have no authority, express
or implied, pursuant to this Agreement to bind City to any obligation
whatsoever.
6. ASSIGNMENT PROIlIIHTED. No party to this Agreement may assign any right or
obligation pursuant to this Agreement. Any attempted or purported assignment
of any right or obligation pursuant to this Agreement shall be void and of no
effect.
7. PERSONNEL. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole
Exhibit D
Page- 3 of 5
July 1-, 1992
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discretion, at any time during the term of this Agreement, desires the removal
of any such persons, Consultant shall, immediately upon receiving notice from
City of such desire of City, cause the removal. of such person or persons.
8. STANDARD OF PERFORMANCE. Consultant shall perform all services required
pursuant to this Agreement in the manner and according to the standards
observed by a competent practitioner of the profession in which Consultant is
engaged in the geographical area in which Consultant practices his profession.
All instruments of service of whatsoever nature which Consultant delivers to
City pursuant to this Agreement shall be prepared in a substantial, first
class and workmanlike manner and conform to the standards of quality normally
observed by a person practicing in Consultant's profession.
9. HOLD HARMLESS AND RESPONSIBILITY OF CONSULTANTS. Consultant shall take all
responsibility for the work, shall bear all losses and damages directly or
indirectly resulting to him, to any sub~consultant, to the City, to City
officers and employees, or to parties designated by the City, on account of
the negligent performance or character of the work, unforeseen difficulties,
accidents, occurrences or other causes predicated on active or passive
negligence of the Consultant or of his subconsultant. Consultant shall
indemnify, defend and hold harmless the City, its officers, officials,
director.s, employees and agents from and against any or all loss, liability,
expense, claim, costs (including costs of defense), suits, and damages of
every kind, nature and description directly or indirectly arising from the
Consultant's negligent performance of the work. This paragraph shall not be
construed to exempt the City, its employees and officers from its own fraud,
willful injury or violation of law whether willful or negligent. For purposes
of Section 2782 of the Civil Code the parties hereto recognize and agree that
this Agreement is not a construction contract. By execution of this Agreement
Consultant acknowledges and agrees that he has read and understands the
provisions hereof and that this paragraph is a material element of
consideration.
Approval of the insurance contracts does not relieve the Consultant or
subconsultants from liability under this paragraph.
10. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant shall comply
with all applicable rules and regulations to which City is bound by the terms
of such fiscal assistance program.
11. DOCUMENTS. All reports, data, maps, models, charts, designs, plans, studies,
surveys, photographs, memoranda or other written documents or materials
prepared by Consultant pursuant to this Agreement shall become the property of
City upon completion of the work to be performed hereunder or upon termination
of the Agreement. No such materials or properties produced in whole or in
part under this Agreement shall be subject to private use, copyrights, or
pntent rights by Consultant in the United Statcs or in any other country
without the express written consent of City. City shall have unrestricted
authority to publish, disclose (as may be limited by the provisions of the
California Public Records Act), distribute, and otherwise use, copyright or
Exhibit D
Page h of 5
July 1, 1992
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patent, in whole or in part, any such reports, studies, data, statisti"cs,
forms or other materials or properties produced under this Agreement.
12. COMPLIANCE WITH APPLICABLE LAWS. In performing the services to be provided
pursuant to this agreement, Contractor shall comply with all applicable State
and Federal Laws and regulations, including, but not limited to, laws and
regulations relating to discrimination and laws requiring injury and illness
prevention programs.
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Exhibit D
Page 5 of 5
July 1, 1992
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RESOLUTION NO. ~94
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT FOR TRAFFIC ENGINEERING SERVICES
WITH TJKM TRANSPORTATION CONSULTANTS
WHEREAS, the City Council of the City of Dublin approved an agreement for
engineering services with TJKM Transportation Consultants on June 9, 1992; and
WHEREAS, said Agreement was amended on June 1, 1993, to extend the term of
Agreement until June 30, 1995; and
WHEREAS, TJKM has requested an adjustment in charge rates for the 1994-95 fiscal
year; and
WHEREAS, the City of Dublin feels that the rate adjustment is appropriate;
NOW, THEREFORE, BE ITRFSOLVED that the City Council of the City of
Dublin does hereby approve the amendment to the agreement with TJKM Transportation Consultants
which is attached hereto as "Exhibit A. "
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the
agreement.
PASSED, APPROVED, AND ADOPTED this 21st day of June, 1994.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
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EXHmIT "A" OF RESOLUTION -94
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND TJKM TRANSPORTATION CONSULTANTS
FOR TRAFFIC ENGINEERING SERVICFS
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and TJKM
Transportation Consultants (hereinafter referred to as "CONSULTANT") entered into an
agreement on June 9, 1992, to provide traffic engineering services to CITY: and
WHEREAS, on June 1, 1993, the City Council approved an extension of the
term of Agreement to June 30, 1995; and
WHEREAS, an adjustment of fees for services rendered has been requested for
the 1994-95 Fiscal Year; -
NOW, THEREFORE, the parties hereto agree as follows:
Adiustment of Charge Rates
CONSULTANT's charge rates shall be as shown on the Schedule of Fees attached as
Amendment Exhibit "1."
CITY OF DUBLIN
Mayor
ATTEST:
City Clerk
TJKM TRANSPORTATION CONSULTANTS
Principal
Date:
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AMENDMENT EXHIBIT 1
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T JKM Hourly Rate Schedule
Current Proposed
Principal $103 $112
Principal Associate 94 96
Senior Associate 86 88
Associate 82 84
Senior Traffic Engineer/frans. Engineer/Planner 77 80
Traffic Engineer/frans. Engineer/Planner 72 72
Assistant Traffic Engineer/frans. Engineer/p1armer 64 64
Traffic Engineering Assistant 52 52
Teclmician IV 42 42
Teclmician III 36 36
Teclmician IT 30 30
Technician I 16 16
Graphics Designer 52 52
Designer 44 44
Drafter 39 39
Word Processing Supervisor 39 39
Word Processor 37 37
Production Specialist 30 30
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