HomeMy WebLinkAboutItem 8.5 BldgLawEnfrcmntContrct (2)
.-'"
.
.
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 21, 1994
SUBJECT: Building Law Enforcement contract Services Review and
proposed Amendment to Agreement - Taugher & Associates
~ (prepared by: Paul S. Rankin, Assistant city
~- Manager/Administrative services Director)
EXHIBITS ATTACHED: 1. ~current Agreement with Taugher & Associates
2. ~customer service Evaluations
3. ~Memo Dated 6/15/94 from Vic Taugher to Richard
Ambrose Requesting a Rate Adjustment and Decrease
in Surcharge for Insurance
4.~Resolution Implementing Requested Rate Increase
Effective July 1, 1994
RECOMMENDATION: ~~ 1.
ry. it( 0
2.
Review services and provide additional input 'and
comments.
Provide staff direction as to whether a formal
Request For Proposal (RFP) process should be
undertaken.
Consider adoption of Resolution providing for
revised rate schedule.
3.
FINANCIAL STATEMENT:
See report.
DESCRIPTION: The
of Taugber & Associates
enforcement since 1983.
employees wi thin the city
with the provision of an
full-time city employee.
attached as Exhibit 1.
city of Dublin bas obtained services from tbe firm
for: building inspection, plan checking, and code
In addition to providing space for contract
complex, the city also supports this contract
Administrative secretary position, which is a
The current agreement for these services is
STAFFING LEVELS
The use of a contract service provider for this activity allows for a
variable staffing level, depending upon the level of building construction
activity. In recent years, the city has experienced a slow down in the
number of large scale projects being constructed. Tbis has been caused by
the fact that: (1) the majority of property with approved development plans
in the original City limits has been built out, and (2) economic conditions
have slowed building activity throughout the state. It is projected that
the Fiscal Year 1993-94 staffing levels will be as follows:
Buildina Official - Provides plan checking and
review services as well as administration of the
building and safety function.
959 hours
Buildina InSDector - Conducts field inspections
as well as responds to counter inquiries and
preliminary review of plans.
1,955 hours
The cumulative effect of the current staffing is equivalent to having
slightly less than 1.5 full time positions. Due to a need for coverage on
all regular City business days, Taugher & Associates arranges for temporary
replacements in the event of vacations or illness. The following chart
shows the staffing patterns compared to prior years as well as proposed for
Fiscal Year 1994-95:
------------------------------~~;~~~-;~;------------>C--)?~F~-Z?~~-~()
ITEM NO. 8.; CITY CLERK
FILE ~
.
.
Taugher & Associates Contract Review
June 21, 1994
Page 2
As shown above, the contract arrangement has allowed the city to procure
services at the level dictated by building construction activity within the
community. Due to the nature of building inspection services, there will
always remain a need for a minimum staffing level. This is required to be
able to service small remodelling or tenant improvement projects which tend
to occur regardless of large scale development activities.
In Fiscal Year 1993-94, the city council adopted a reduced service level
for the Building and Safety function. Prior to that time, the city had
intended to inspect all business properties once each four years. The
purpose of this policy was to ensure that building and safety codes were
being met. This will take a proactive approach to protect the general
public and employees throughout the city as well as emergency response
personnel in the event of a hazardous incident. without conducting these
periodic inspections, it is possible that violations of the Building code
and/or unsafe conditions may be going undetected. This could result in
additional costs for the property owner in the future, to correct any of
these deficiencies. Elimination of this program in Fiscal Year 1993-94
resulted in an estimated cost savings of $14,000. In the event that the
city council desired to reinstate this program, the city would incur
additional contract costs for the hours required to conduct and administer
the additional inspections.
PROPOSED 1994-95 SERVICE LEVELS
The proposed 1994-95 service levels discussed earlier in this report
anticipate the number of hours of service required to be relatively
consistent with the current year. The proposed budget provides an increase
of approximately 86 hours over the estimated number of hours for Fiscal
Year 1993-94. The primary projects anticipated to be under construction
during Fiscal Year 1994-95 include:
. Crown Chevrolet/Buick Showroom
. PETsHART Retail store
. QuiCk Oil Change
. MCE - Corporate Office Facility
Obviously, there may be other significant project activity; however, at the
time that this report was prepared, the projects. noted appeared to be
likely to proceed to construction.
only a very minimal amount of time is expended on review of new Business
License applications. The following summarizes the contract hours expended
on Business License activities:
Hours Exoended on Business License Activitv
# Contract Hours
261
46
Estimated
1993/94
44
Actual
1991/92
Actual
1992/93
The large number of hours reflected in 1991-92 was the result of the
initial implementation of the Business License Program. current policy is
.
.
Taugher & Associates Contract Review
June 21, 1994
Page 3
to only review new applications and not renewals. It is anticipated that
130 new license applications will be reviewed in Fiscal Year 1993-94.
BACKGROUNDS OF PERSONNEL
Taugher , Associates have two key personnel assigned to the agreement with
the city of Dublin. Both of these individuals have extensive backgrounds
in their field, and this becomes a significant asset to a cOlDJllunity of
Dublin'S size. In addition, the interim temporary personnel are also of a
high caliber.
As the Building Official, Hr. Taugher also holds a license as a structural
Engineer. This allows Hr. Taugher to handle all plan checking associated
with complex projects. Other agencies sometimes find a need to send these
plans to an outside plan check firm in order to obtain an appropriate
review. The city of Dublin, through Taugher & Associates, is capable of
Offering this service from a central point of contact. Hr. Taugher has
also remained active in the International Conference of Building Officials
(ICBO), the professional organization which develops revisions and updates
to the Building Code.
The primary inspector assigned by Taugher , Associates is Hr. Robert White.
Mr. White has an extensive background in conducting inspections for public
agencies. He operates at a senior Inspector level, which means that he is
capable of inspecting work in all disciplines. This avoids the need for
separate inspectors for electrical inspections, plumbing inspections,
foundation inspections, etc. Having a central point of contact for
customers improves the level of service which can be offered.
AVAILABILITY TO THE PUBLIC
Building and safety services are provided from the public counter wi thin
the Development services Department. City personnel are available during
business hours (weekdays 8:00 a.m. - 5:00 p.m.) to handle general questions
and minor applications. The Building Official is typically in the office
from 8:00 a.m. to 12:00 noon each weekday. The Inspector is in the office
typically from 8:00 a.m. to 10:00 a.m. Mr. Taugher and his inspector also
make themselves available to the public by appointment in the event that
the regular hours are inconvenient.
staff has not identified any need to expand the hours of availability for
these services. Compared to some of the surrounding public agencies, the
city of Dublin continues to offer a very high level of access to our
inspection services personnel. Some agencies have reduced availability by
closing during the lunch hour and/or limiting their hours which they are
available to the general public on a walk-in basis.
CUSTOMER SERVICE RESPONSES
One means to gauge citizen responsiveness to the services provided by the
city is the use of "Help Us Serve You Better" cards distributed at all of
the city's pUblic counters. The formal program was begun in February of
1993, and during the first year, approximately 11 response cards were
received from individuals who obtained services from the Building
Department. completion of the survey is voluntary, and the card can be
mailed without postage. The Customers are asked to gauge their feelings on
the following issues:
. I was waited on promptly
. My needs were understood,
. Individual has a good attitude
. The hours were convenient
. satisfied with the overall service
The customers are requested to respond to these questions on a range with 5
being "strongly Agree" and 1 being "Disagree. " EXhibi t 2 contains a
.
.
Taugher & Associates Contract Review
June 21, 1994
Page 4
summary of Building related responses. Of the 11 building related
responses on all of the questions, the average response exceeded 4.6. In
the case of the question regarding: "understanding the customer's needs"
and "Having a good attitude," the average of the cards reflected a perfect
5.0 (strongly Agree). In addition, several of these customers included
personal comments regarding their perception of their experience in dealing
with the city.
In addition to the formal customer response program, the city does receive
unsolicited comments from the public who have dealt with the City'S
building and safety contract personnel. copies of these comments received
subsequent to the 1993 contract review are attached as Exhibit 2.
PUBLIC EDUCATION
Taugher & Associates has coordinated an effort to assist local residents in
complying with Building Code requirements when they undertake improvements
to their property. The format of this effort has included both
availability at the public counter as well as preparing a ~ormal seminar
for residents to attend.
Last April, Taugher & Associates conducted such a seminar, which was
advertised through the Recreation Brochure as well as the local newspapers.
Eight persons attended the seminar, and had favorable oomments about the
opportunity to learn more about building requirements. The intent of this
program is to offer a practical presentation and allow residents to have an
opportunity to address issues of importance to them. The proposed 1994-95
budget includes fundinq for one seminar consistent with the service level
provided in Fiscal Year 1993-94. The cost of providing this program is
less than $500 and is projected to be a valuable program if it avoids a
future code enforcement problem.
WORKLOAD PERFORMANCE MEASURES
The followinq provides an analysis of the workload and performance measures
for building inspection activities. As noted, the number of permits has
been deClining from the 1991-92 year shown. In Fiscal Year 1992-93, the
city Council adopted the first adjustment to the building permit fee
schedule since the original schedule was adopted in 1982. The number of
residential units being completed has fallen to a projection of zero in the
upcoming year due to build out of most available sites and economic
factors.
Workload/Performance Measures
Indicator
Actual
1991-92
Actual
1992-93
Estimated
1993-94
Estimated
1994-95
Building Valuation
Permits Issued
Building Permit Fees
Inspections
Dwelling Units Issued
Dwelling Units Finaled
$14,765,090
798
$ 173,666
4,139
22
201
$13,209,986
828
$ 198,738
3,575
22
21
$12,700,000
720
$ 265,000
3,300
17
44
$13,000,000
760
$ 273,000
3,400
o
o
Another indicator of workload and/or performance is an evaluation of the
required time to process the plan checking activity. An in depth analysis
of this indicator is difficult, due to a lack of complete data. staff has
undertaken a review based, upon the 49 "Non-Residential" and 17
"Residential" projects which were active as of June, 1994. The following
describes the turnaround time on processing plan review:
.
.
Taugher & Associates contract Review
June 21, 1994
Page 5
Analvsis of Time Reauired to Review Plans and
Authorize Issuance of a Buildina permit
Non-Residential
Residential
Less Than 10 Days
11 Days to 20 Days
Over 20 Days
63.2%
18.4%
18.4%
76%
24%
0%
It is significant that 15% of the "Non-Residential" permits and 35% of the
"Residential" permit:s were issued with a one-day turnaround. This analysis
looked at calendar days and not strictly workdays. Given the nature of
"Non-Residential" permits, it is typical that these projects may take
longer to process.
In some cases, the turnaround time is impacted by the individual or firm
requesting the permit. For example, in one case a commercial project was
utilizing a design firm out of the state of Texas. There was a delay
between the time that the firm was notified of the need for corrections and
the time that the corrections were received by the City and reviewed for
conformity with t:he required codes. overall, staff has requested that
Taugher , Associates implement additional tracking mechanisms to record the
plan check turnaround time on projects in the future. Based upon the data
available, it does not appear that there is a problem in this area.
COSTS PER INSPECTION
One measurement related to the cost of the contract service has been an
evaluation of the cost per inspection. The following table summarizes the
data related to the contract cost per inspection:
Historical contract cost Per InsDection
Actual Actual Actual Estimated projected
1990-91 1991-92 1992-93 1993-94 1994-95
contract Cost $299,013 $212, 702 $195,671 $200,300 $206,000*
# of Inspections 5,941 4,139 3,575 3,300 3,400
Cost $/Inspection $ 50.33 $ 51.39 $ 54.73 $ 60.70 $ 60.59*
* Excludes Fiscal Year 1994-95 requested contract rate increase. The
total annual cost of the increase woUld be $7,000. If approved, it
would increase the estimated cost per inspection to $62.65/inspection.
As shown, the cost per inspection is increasing. The rise in the cost per
inspection is at:tributable to a need to maintain certain minimum staffing
levels, regardless of the number of inspections completed. In Fiscal Year
1994-95, staff is projecting that the cost: per inspection will remain
fairly constant when compared to the 1993-94 rate.
It should be noted that it is very difficult to project the cost per
inspection for the upcoming year at this time. In the event that
significant building activity which was not anticipated occurs, then the
cost per inspection will be reduced. Therefore, Staff has typically relied
more heavily upon a review of indicators from historical years. This
presents actual results and are not impacted significantly by estimates or
projections.
TOTAL COST OF SERVICES COMPARED TO REVENUB
AS pre'Viously noted, in Fiscal Year 1992-93 the city Council adopted a
building permit fee schedule adjustment which was intended to ensure that
the city was recovering the direct costs associated with the service. In
comparing revenue versus costs of t:he building inspection activity, there
are two important: factors which must be considered. First, the timinq of
.
.
Taugher & Associates Contract Review
June 21, 1994
Page 6
the payment of building permit fees may coincide with a different year than
when the services are actually rendered. For example, a project may obtain
permits in Mayor June, and the majority of the inspection costs be
incurred in the following fiscal year.
The second factor is the fact that the city has only compared the direct
cost of the service to the permit revenue derived. In most agencies, it is
more typical to include a pro rata share of the city's overhead costs in
evaluating the total cost of services versus revenue generated. For
example, a pro rata share of the building maintenance and operating costs,
the building debt service costs, the finance services provided to the
department, and management, personnel, and legal services involved with
oversight of the service, are all overhead factors. These factors need to
be considered in a true comparison of costs versus revenues.
The following table gives a historical view over a four year periOd of the
costs versus revenue derived from building permit activities. The
comparison includes contract costs as well as city support for Department
operations.
Historical ComDarison of Revenue vs. Direct Cost of
Buildina and Safety Activitv
Actual Actual Actual projected
1990-91 1991-92 1992-93 1993-94
contract costs $ 299,013 $ 212,702 $ 195,671 $ 200,300
City support 53.426 49.119 50.397 50.982
TOTAL $ 352,439 $ 261,821 $ 246,068 $ 251,282
Revenue $ 180,720 $ 173,666 $ 198,738 $ 265,000
Direct Cost in ($ 171,719) ($ 88,155) ($ 47,330) ($ 0)
Excess of Revenue
Revenue in Excess $ 0 $ 0 $ 0 $ 13,718
of Direct Cost
As noted above, over the past four years the current year is the only year
in which a small amount of revenue is anticipated to be generated in excess
of the current year's direct costs. The trend clearly shows the impact of
the buildinq permit fee revisions enacted in 1992-93. In addition, due to
the fact that the city is no longer conducting periodic business license
inspections, the contract costs have been reduced to reflect primarily
those services directly related solely to building activity.
Continued monitoring of these factors over mUlti-year periods will be
important to assess whether the current fee schedule is appropriate, given
the cost of services. It should also be noted that the Fiscal Year 1993-94
contract costs were impacted by a rate increase implemented in January of
1994, and therefore, the full year impact of that rate increase has not yet
been experienced. As previously discussed, full accrual of all direct and
indirect costs would show that fees do not cover the cost of service.
FINANCIAL COMPARISON OF SERVICE OPTIONS
staff has identified two methods of providinq the services rendered by
Taugher & Associates. One option would be for the City to provide these
services with City personnel. The second option would be to evaluate the
cost competitiveness of Taugher & Associates with other firms which provide
this type of service.
In evaluating the cost of hiring municipal employees to perform building
and safety services, it is anticipated that contract support would continue
.
.
Taugher & Associates Contract Review
June 21, 1994
Page 7
to be necessary to a limited degree. This is caused by the small staffing
size and a need to have coverage for vacations as well as technical
services available. The background of a city employee may not have
engineering certifications necessary to complete plan reviews on complex
projects. The following chart summarizes the comparison of providing these
services with city Staff versus the current contract with Taugher &
Associates:
comDarison of Estimated cost of city staff
Versus current contract with Tauaher & Associates
IN-HOUSE
Est. cost # Hours
CONTRACT
Cost # Hours
Average cost/Hour
$108,857~i~
17,600(1)
82,158 ( )
8,960 3
10,000(4)
o
$227,575
$ 55.53
1,800
200
1,824
160
114
2,000
4,098
$ 88,000
Included
$112,000
Included
o
$ 6.000(5)
$206,000
$ 68.67
1,000
Building official
Contract Building Official
senior Building Inspector
contract supplemental Inspector
Misc. Contract Plan Checking
Insurance surcharge
TOTAL COST
3,000
(1) Estimated cost of personnel includes salary (based on top step of market survey), current City of Dublin health and
welfare benefits and car allowance. Estimated costs do not Include an increase to the City's liability insurance
coverage.
(2) Estimated contract hours for an Inspector area based upon coverage for 20 days (160 hours) of general leave.
(3) Estimated contract hours for a Building Official are based upon 5 weeks (200 hours) (20 days general leave plus one
week conferences/training).
(4) A contingency has been included in the event that plan checking of complex construction was contracted.
(5) Proposed Taugher & Associates Insurance Surcharge for 1994-95.
As shown above, the total cost of the current contract arrangement is
approximately $21,575 or 10.5% less than estimated cost of providing the
services with city employees ($206,000 contract vs. $227,575 In-Bouse).
Even with the rate schedule adjustment requested in the following section,
the total cost under the current agreement with Taugher & Associates
continues to be $14,575 less than providing for the services with City
personnel. This represents a 6.8% savings.
In analyzing the comparison between a City employee and a contract service,
there is a significant difference in the number of hours of service
obtained. For example, it is anticipated that it would be difficult to
hire a City employee to work on a part time basis as the Building Official;
therefore, the City would have a significantly higher number of hours of
service available due to the full time staffing of the Building Official
position. As shown above, on an hourly basis the City incurs a premium in
order to have the flexibility of only obtaining the minimum number of hours
of staffing required.
At this time, staff has no indication that the number of hours of service
obtained through the Taugher & Associates contract is inadequate;
therefore, it would appear to be economical to continue with a contract
scenario. This generates a savings to the City. This recommendation is
supported by the uncertainty of the precise timing in which increased
oonstruotion activity may occur. At some future point, when full-time
staffing is warranted, it may be appropriate to reconsider whether the
contract scenario continues to be cost effective.
The second option, which was previously mentioned, would be to review in
depth proposals from Taugher & Associates as well as other firms which
.
.
Taugher & Associates Contract Review
June 21, 1994
page 8
provide Building and safety services to public agencies. In order to
analyze this option, it would be necessary to develop and circulate a
Request for proposal (RFP) among the potential firms. The purpose of this
exercise would be to competi ti vely seek a provider of these services.
wi thout having a complete RFP upon which each of the proposals can be
comparably judged, it is not possible for staff to determine whether
additional savings could be achieved. In the event that the city council
is interested in pursuing this option, it would be appropriate to provide
staff with further direction as to the desired timing of such a review.
REOUEST FOR AMENDMENT TO RATE SCHEDULE
AS stated in Exhibit 3, Taugher & Associates has requested an adjustment to
the rates charged pursuant to their current agreement. The financial terms
of the current agreement have two components: (1) hourly rates by
classification and (2) insurance surcharge. The following provides a
historical context of the rate adjustments previously approved by the city
Council:
Tauaher , Associates Rates and Insurance surcharaes 1991-1994
with a comparison to Consumer Price Index
Building Official
Building Inspector
Max Insurance surcharge
$ 85.00
54.00
$12,000
$ 85.00
54.00
$ 9,000
Proposed % Change
1993-94* 1994-95 1991-94
$ 88.00 $ 91.00 7.1%
56.00 58.00 '7.4%
$ 9,000 $ 6,000 (50.9%)
= 8.5%
1991-92
1992-93
, Change in COnsumer Price Index April 1991-April 1994
* (Rate change for 1993-94 was effective January 1994)
As noted in the table above, the request by Taugher , Associates for Fiscal
Year 1994-95 is a $3.00/hr increase in the rate charge tor Building
Official, and a $2. OO/hr increase in the' rate charge for Building
Inspector. In addition, the firm has proposed to significantly reduce the
insurance surcharge, which is billed as a part of their rate. This tigure
represents a maximum surcharge, which is billed on an hourly basis at
$4.00/hour. Once the City has paid the maximum surcharge amount, the costs
billed reflect only the direct hourly rate for the specific classification.
As noted, the cumulative change in rates over the last four years has been
approximately 1% less than the cumulative change in the consumer price
index for the same period of time.
In accordance with the previous city council direction, the proposed Budget
does not include the adjustment to the hourly contract rates for Building
and satety services. Instead, adequate monies are included in the budgeted
contingent Reserve, which can be transferred to the Building and safety
activity in the event that the city council approves the requested rate
adjustment.
The total annual cost of the proposed rate adjustment would be $7,000.
staff has prepared a Resolution for consideration by the city council,
Exhibit 4, which would implement the requested rate increase and decrease
the Insurance surcharge effective July 1, 1994.
RECOMMENDATION
staff recommends the City council review the performance and services
provided by Taugher & Associates and provide input. In the event that the
city council would like to see the potential costs associated with other
independent contract service providers providing this service, it would be
appropriate to direct Staff to develop and circulate a Request for proposal
and report back to city Council at a future date. It is also appropriate
for the city council to consider the adoption of the ReSOlution amending
Tauqher & Associates contract effective July 1, 1994.
PSR/lss a:BldgCont.agenda#14
~~CTUAL SERVICES AGREEME~~.
-~LDING & SAFETY SERVICES
TAUGHER & ASSOCIATES
THIS AGREEMENT is made at DUblin, California, as of Julv 1, 1992, by
and between the CITY OF DUBLIN, a municipal corporation ("CITY"), and
Taugher & Associates, ("CONTRACTOR"), who agree as follows:
1. SERVICES. subject to the terms and conditions set forth in this
Agreement, CONTRACTOR shall provide to CITY the services described in
Exhibit A. CONTRACTOR shall provide said services at the time, place and
in the manner specified in Exhibit A.
2. PAYMENT. CITY shall pay CONTRACTOR for services rendered
pursuant to this Agreement at the time and in the manner set forth in
Exhibit B. The payments specified in Exhibit B shall be the only payments
to be made to CONTRACTOR for services rendered pursuant to this Agreement.
CONTRACTOR shall submit all billings for said services to CITY in the
manner specified in Exhibit Bi or, if no manner be specified in Exhibit B,
then according to the usual and customary procedures and practices which
CONTRACTOR uses for billing clients similar to CITY.
3. FACILITIES, EQUIPMENT AND CLERICAL SUPPORT. Except as set forth
in Exhibit C, CONTRACTOR shall, at its sole cost and expense, furnish all
facili ties and equipment which may be required for furniShing services
pursuant to this Agreement. CITY shall furnish to CONTRACTOR only the
facilities and equipment listed in Exhibit C according to the terms and
conditions set forth in Exhibit C.
4. GENERAL PROVISIONS. The general provlslons set forth in Exhibit
D are part of this Agreement. In the event of any inconsistency between
said general provisions and any other terms or conditions of this
Agreement, the other term or condition shall control insofar as it is
inconsistent with the general provisions.
5. SPECIAL PROVISIONS. The special provisions set forth in Exhibit
E are part of this Agreement.
6. EXHIBITS. All exhibits referred to herein are attached hereto
and are by this reference incorporated herein.
7. CONTRACT ADMINISTRATION. This Agreement shall be administered by
the CITY MANAGER. All correspondence shall be directed to or through the
CITY MANAGER or his or her designee.
S. TERM OF AGREEMENT. This Agreement shall be effective until
terminated. This Agreement may be cancelled by the City, upon thirty (30)
days advance written notice. This Agreement may be cancelled by CONTRACTOR
upon ninety (90) days advance written notice.
AGREEMENT
Page 1, of 2
7/1/92 .
EXHIBIT 1-
9.
NOTICES.
Any Jlttten notice to CONTRACTOR~ll be sent to:
Taugher and Associates, Inc.
18681 vineyard Road
Castro Valley, CA 94546
Any written notice to CITY shall be sent to:
city of Dublin
Attention: city Manager
100 civic plaza
DUblin, CA 94568
Executed as of the day first above stated:
For:
OF DUBLIN
'cipal corporation
Attest: ~o:t(j~ u
C y ler
Approved as to form:
'~kllUi ?J~ f Z't:.
c~ty Attorney ~
For: Taugher & Associates
By
/ ... -) /
,. " . / _. . I _.
/ /~t?~" \ ~ "6t;'//::.~~
Victor L. Taygher, contractor
AGREEMENT
Page 2,of 2
7/1/92
.
EXHIBIT A
.
SCOPE OF SERVICES
1. Buildinq Official. The individual directly responsible for the
performance of the duties of Building Official as set forth in this
agreement shall be victor L. Taugher, a California Registered civil
Engineer, License #9556, and Fire Protection Engineer License #911. Upon
mutual agreement and at the sole discretion of the City Manager, CONTRACTOR
may substitute other individuals in the above capacity as responsible
individual. The designation as Building Official shall include all duties
and responsibilities assigned to this position through State and local laws
and ordinances.
2. Buildinq Inspection Services. CONTRACTOR shall enforce the
provisions of the city's Building, Electrical, plumbing, Mechanical and
Housing Codes; the city's zoning Ordinance; and related state laws.
CONTRACTOR shall make such inspections and investigations as may be
required to effect such enforcement and issue permits as are required by
city's Ordinances and Codes. Such enforcement shall include the duties as
. set forth in the Municipal Code of the city related to the Building
Official and in the performance of such work, the contractor shall do the
following:
a. Plan Review. Review the plans prepared by or on behalf of
applicants for compliance with applicable Federal, state, and city
ordinances and regulations. Building Official shall maintain close liaison
with city's Planning Director in order that the appropriate requirements of
the Zoning Ordinance are incorporated within such building plans. Building
Official shall arrange review by other appropriate agencies having
jurisdiction in such matters relative to enforcement of fire codes,
sanitation codes and health codes, and other regulatory agencies. When
satisfied that the appropriate requirements of the city's codes have been
met, Building Official shall issue permits as set forth in such codes.
b. Buildinq Inspection. Provide building inspection service during
the course of construction of facilities to enforce compliance with the
provisions of the applicable laws including state and city ordinances and
regulations set forth on the plans for which the permit is issued. In the
performance of such duties, CONTRACTOR shall provide prompt inspection for
each project at the completion of the various stages of construction to
determine compliance.
c. Housinq Code Enforcement. Building Official shall enforce the
City's Housing Code by investigation of complaints regarding sub-standard
housing conditions and when necessary, prepare cases for citation hearings,
criminal proceedings in municipal court, and/or civil abatement
proceedings.
d. Zonina Enforcement. Building Official shall provide enforcement
of related aspects of the city's zoning Ordinance. upon request by CITY,
CONTRACTOR will make all necessary investigations and follow-up
inspections to assure compliance with the Zoning Ordinance and the
conditions of approval of various variances, conditional use permits, site
reviews and other zoning approvals. Enforcement will include preparation
of cases for citation hearings and criminal proceedings in municipal court.
Exhibit A
Page 1'of 2
7/1/92
e. Building Offi~
requested by the city.
shall perform other
~ted activities
as
3. Collection of Fees. All fees to be collected in connection with the
carrying out of the functions set forth above, shall be collected by the
CITY. CONTRACTOR shall review the appropriate ordinances and fee schedules
in approved by the CITY, and shall compute the amount of such fees to be
collected by the CITY. CONTRACTOR may submit information and
recommendations on adjustments to adopted fee schedules.
4. Limitations (Avoidance of Conflicts). During the
Agreement, CONTRACTOR shall not provide services to any
project which requires any permit or approval from the CITY.
term of this
client for a
Exhibit A
Page 2 .of 2
7/1/92
TO, AGREEMENT DATED Jt'
.
REVISED EXHIBIT B
1992 BETWEEN CITY OF DUBLIN
RATE SCHEDULE
'0 TAUGHER ASSOCIATES
.
A. BASE HOURLY RATE
Fee Rate Per Hour
Buildinq Inspector
Inspection
plan Checking (Residential & Non-Structural
Commercial & Industrial plan Checking)
$ 56.00
$ 56.00
Principal Buildinq Official
Inspection
plan Checking (Complex Residential, Commercial
and Industrial Buildings)
Supervision and Administration
$ 56.00
$ 88.00
$ 88.00**
This rate will be effective for the period beginning on January 1, 1994. The rates
may be adjusted thereafter annually, as mutually agreed upon in writing by the
CONTRACTOR and the CITY of Dublin.
** Supervision duties include review and coordination of work performed by Inspectors and clerical support staff.
Administrative duties include City Council and Planning Commission meeting attendance when requested, meetings
with applicants and dev,lopers, inter-agency coordination and coordination with Staff, development of office
procedures, operations, etc.
B. OVERTIME RATE
In the event that the CONTRACTOR is requested to perform services whereby an
employee must work in excess of forty (40) hours in anyone (1) week, the
CONTRACTOR shall be compensated at 1i times the above hourly rates for each hour
worked over forty. This shall include in the event that there is an emergency
requiring the services of the Building Official and the CITY is reimbursed for
said services. Standard rates shall apply for CONTRACTOR attendance at Planning
Commission and City council Meetings.
C. INSURANCE SURCHARGE
In addition to the hourly rates noted in section (A) above, an insurance
surcharge of $4.00 (four dollars) per hour shall be added to each hour of
service rendered pursuant to this agreement. The cumulative total surcharge
paid during the period from July 1st through June 30th shall not exceed
$9,000.00 (~ine thousand dollars). Once this limit is reached, CONTRACTOR is
entitled only to the base hourly rate.
D. FREOUENCY OF BILLING/PAYMENTS
CONTRACTOR shall submit invoices on a monthly basis. At the sole discretion of
CITY, other payment schedules may be considered.
Approved and agreed on the 10th day of January, 1994 by CITY and CONTRACTOR.
By:
For City of Dublin
BY:~~
/ Peter W. yde, Mayor
For Contractor:
a:exhb.age~da#'4
ity Clerk
ATTEST:
.', .
..1":,1.
.
EXHIBIT C
.
1. Facilities for Records. The city shall provide an office for
conducting the duties set forth in this Agreement, and shall provide
necessary furnishings, telephone , permit forms and codes . Within this
office, Building Official shall assemble such records customarily
maintained by a city Building Department. Such records shall, at all
times, be the property of the city of Dublin.
2. Clerical suooort. city agrees to provide adequate clerical support to
the Building Department function as mutually agreed upon by CITY and
CONTRACTOR.
Exhibit C
Page 1.of 1
7/1/92
.
EXHIBIT D
.
GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR. At all times during the term of this
Agreement, CONTRACTOR shall be an independent contractor and shall not be
an employee of CITY. CITY shall have the right to control CONTRACTOR only
insofar as the results of CONTRACTOR'S services rendered pursuant to this
Agreement; however, CITY shall not have the right to control the means of
which CONTRACTOR accomplishes services rendered pursuant to this Agreement.
2. LICENSES: PERMITS: ETC. CONTRACTOR represents and warrants to
CITY that he has all licenses, permits, qualifications and approvals of
whatsoever nature which are legally required for CONTRACTOR to practice his
profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR
shall, at his sole cost and expense, keep in effect at all times during the
term of this Agreement any licenses, permits, and approvals which are
legally required for CONTRACTOR to practice his profession.
3. TIME. CONTRACTOR shall devote such time to the performance of
services pursuant to this Agreement as may be reasonably necessary for
satisfactory performance of CONTRACTOR'S obligations pursuant to this
Agreement.
4. INSURANCE REQUIREMENTS. CONTRACTOR shall procure and maintain
for the duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection with
the performance of the work hereunder by the CONTRACTOR, his agents,
representatives, employees or subcontractors. The cost of such insurance
shall be included in the CONTRACTOR'S rates as described in Exhibit B.
(a) Minimum Scope of Insurance. Coverage shall be at least as broad
as:
1. Insurance services Office form number GL 0002 (Ed.1/73)
covering comprehensive General Liability and Insurance
Services Office form number GL 0404 covering Broad Form
comprehensive General Liability; or Insurance Services
Office commercial General Liability coverage (lloccurrence"
form CG 0001.)
2.
Insurance Services Office form number CA 0001
covering Automobile Liability, code 1 II any
endorsement CA 0025.
( Ed . 1 I 7 8 )
auto" and
3. Workers' Compensation Insurance as required by the Labor
Code of the State of California and Employers Liability
Insurance.
(b) Minimum Limits of Insurance. CONTRACTOR shall maintain limits no
less than:
1. General Liability: $1,000,000 combined single limit per
occurrence for bodily injury, personal injury and property
damage. If commercial General Liability Insurance or other
Exhibit D
Page 1,of 5
7/1/92
form wi1... general aggregate liml.s used, either the
general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be
twice the required occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per
accident for bodily injury and accidental death and property
damage per occurrence combined single limit.
3. Workers' Compensation and Employers Liability: workers'
Compensation limits as required by the Labor Code of the
state of California and Employers Liability limits of
$1,000,000 per accident.
(c) Deductibles and Self-Insured Retentions. Any deductibles or
self-insured retentions must be declared to and approved by the
CITY Manager of city of Dublin. At the option of the CITY
Manager or his/her designee either the insurer shall reduce or
eliminate such deductibles or self-insured retentions as respects
the CITY, its officers, officials and employees; or the
CONTRACTOR shall procure a bond guaranteeing payment of losses
and related investigations, claim administration and defense
expenses.
(d) Other Insurance Provisions. The policies are to contain, or be
endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages.
a. The CITY, its officers, officials, employees and
volunteers are to be covered as insureds as respects:
liability arising out of activities performed by or on
behalf of the CONTRACTOR; products and completed
operations of the CONTRACTOR, premises owned, occupied
or used by the CONTRACTOR, or automobiles owned,
leased, hired or borrowed by the CONTRACTOR. The
coverage shall contain no special limitations on the
scope of the protection afforded to the CITY, its
officers, officials, employees or volunteers.
b. The CONTRACTOR'S insurance coverage shall be primary
insurance as respects the CITY, its officers,
officials, employees and volunteers. Any insurance or
self-insurance maintained by the CITY, its officers,
officials, employees or volunteers shall be excess of
the CONTRACTOR'S insurance and shall not contribute
with it.
c. Any failure to comply with reporting provisions of the
policies shall not affect coverage provided to the
CITY, its officers, officials, employees or volunteers.
d. The CONTRACTOR'S insurance shall apply separately to
each insured against whom claim is made or suit is
Exhibit D
Page 2 of 5
7/1/92 '
brou., except with respect to . limits of the
insurer's liability.
2. Workers' Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation
against the CITY, its officers, officials, employees and
volunteers for losses arising from work performed by the
CONTRACTOR for the CITY.
3. Professional Liability.
CONTRACTOR shall carry professional liability insurance in
an amount deemed by the CITY to adequately protect the
CONTRACTOR against liability caused by negligent acts,
errors or omissions on the part of the CONTRACTOR in the
course of performance of the services specified in this
Agreement. Said coverage may be provided on a "claims made"
basis at the discretion of the city Manager or his/her
designee. In the event Services pursuant to this agreement
are terminated by either party, contractor hereby agrees to
maintain professional Liability Insurance through July 31st,
following the date upon which notice of termination is
provided. Further obligations of the parties related to
Professional Liability are described in Exhibit E (special
Provisions. )
4. All Coverages.
Each insurance policy required by this clause shall be
endorsed to state that coverage shall not be cancelled by
either party, reduced in coverage or in limits except after
thirty (30) days' prior written notice by mail, has been
given to the CITY.
(e) Acceptabilitv of Insurers. Insurance is to be placed with
insurers with a Bests' rating of no less than A:VII., except for
professional liability.
(f) Verification of Coveraqe. CONTRACTOR shall furnish CITY with
certificates insurance and with original endorsements effecting
coverage required by this clause. The certificates and
endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf.
The certificates and endorsements are to be received and approved
by the CITY before work commences. The CITY reserves the right
to require complete, certified copies of all required insurance
policies, at any time.
(g) Subcontractors. CONTRACTOR shall include all subcontractors as
insureds under its policies or shall furnish separate
certificates and endorsements for each subcontractor. All
coverages for subcontractors shall be subject to all of the
requirements stated herein.
(h) The city Manager or his/her designee may approve a variation in
those insurance requirements upon a determination that the
Exhibit 0
page 3 'of 5
7/1/92
coverages, scot limits and forms of sucttinsurance are either
not commercially available or that the CITY's interests are
otherwise fully protected. Said approval of variation must be in
writing.
5. CONTRACTOR NO AGENT. Except as CITY may specify in writing,
CONTRACTOR shall have no authority, express or implied, to act on
behalf of CITY in any capacity whatsoever as an agent. CONTRACTOR
shall have no authority, express or implied, pursuant to this
Agreement to bind CITY to any obligation whatsoever.
6. ASSIGNMENT PROHIBITED. No party to this Agreement may assign any
right or obligation pursuant to this Agreement. Any attempted or
purported assignment of any right or obligation pursuant to this
Agreement shall be void and of no effect, unless said assignment is
approved in writing by CITY.
7. PERSONNEL. CONTRACTOR shall assign only competent personnel to
perform services pursuant to this Agreement. In the event that CITY,
in its sole discretion, at any time during the term of this Agreement,
desires the removal of any such person(s), CONTRACTOR shall,
immediately upon receiving notice from CITY of such desire of CITY,
cause the removal of such person or persons.
8. STANDARD OF PERFORMANCE. CONTRACTOR shall perform all services
required pursuant to this Agreement in the manner and according to the
standards observed by a competent practitioner of the profession in
which CONTRACTOR is engaged in the geographical area in which
CONTRACTOR practices his profession. All instruments of service of
whatsoever nature which CONTRACTOR delivers to CITY pursuant to this
Agreement shall be prepared in a substantial, first class and
workmanlike manner and conform to the standards of quality normally
observed by a person practicing in CONTRACTOR's profession.
9. HOLD HARMLESS AND RESPONSIBILITY OF CONTRACTORS. CONTRACTOR shall
take all responsibility for the work, shall bear all losses and
damages directly or indirectly resulting to him, to any subcontractor,
to the CITY, to CITY officers and employees, or to parties designated
by the CITY, on account of the performance or character of the work,
unforeseen difficulties, accidents, occurrences or other causes to the
extent they are predicated on acti ve or passive negligence of the
CONTRACTOR or any subcontractor. CONTRACTOR shall indemnify, defend
and hold harmless the CITY, its officers, officials, directors,
employees and agents from and against any or all loss, liability,
expense, claim, costs (including costs of defense), suits, and damages
of every kind, nature and description directly 'or indirectly arising
from the performance of the work to the extent they are covered by the
negligent acts, errors, or omissions of CONTRACTOR. This paragraph
shall not be construed to exempt the CITY, its employees and officers
from its own fraud, willful injury or violation of law whether willful
of negligent. For purposes of Section 2782 of the civil Code the
parties hereto recognize and agree that this agreement is not a
construction contract. By execution of this agreement CONTRACTOR
Exhibit D
Page 4, of 5
7/1/92 '
acknowledges and ~ees that he has read ~d understands the
provisions hereof and that this paragraph is a material element of
consideration. Approval of the insurance contracts does not relieve
the CONTRACTOR or subcontractors from liability under this paragraph.
10. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be
funded by fiscal assistance from another governmental entity,
CONTRACTOR shall comply with all applicable rules and regulations to
which CITY is bound by the terms of such fiscal assistance program.
Also, in performing the services to be provided pursuant to this
Agreement, Contractor shall comply with all applicable state and
Federal laws and regulations, including but not limited to laws and
regulations relating to discrimination and laws requiring injury and
illness prevention programs.
11. DOCUMENTS. All reports, data, maps, models, charts, studies, surveys,
photographs; memoranda or other written documents or materials
prepared by CONTRACTOR pursuant to this Agreement sha 11 become the
property of CITY upon completion of the work to be performed hereunder
or upon termination of the Agreement.
Exhibit D
Page 5 of 5
7/1/92'
.
EXHIBIT E
.
SPECIAL PROVISIONS
The following provlslons are hereby incorporated in the agreement by and
between Taugher & Associates (CONTRACTOR) and city of Dublin (CITY):
1. Professional Liabilitv Insurance Coveraae. As provided in Exhibit D,
CONTRACTOR shall provide professional Liability Insurance coverage to
adequately protect the CONTRACTOR against liability caused by negligent
acts, errors or omissions on the part of the CONTRACTOR in the course of
performance of the services specified in this agreement. upon termination
of this agreement, and upon termination of the Professional Liability
Insurance as provided for in paragraph 4 (d) (3) of Exhibit D, CITY shall
assume responsibility of claims investigations, administration, defense and
payment of any claims, settlements or judgements which woulq otherwise have
been the liability of CONTRACTOR pursuant to Exhibit D, paragraph 9. In
consideration of CITY assuming this potential obligation CONTRACTOR has
adjusted fees charged as shown in Exhibit B.
2. Subcontractor(s).
The following terms and conditions are hereby agreed to by CONTRACTOR prior
to the use by CONTRACTOR of subcontractors.
a. Submittal to city Manaqer. The name; background and experience
of any and every firm or individual to which any work outlined in this
agreement is to be sub-contracted by CONTRACTOR must be submitted to
the city Manager for his/her prior approval.
b. CONTRACTOR Liable for work of Subcontractors. Approval by the
city Manager of a subcontractor shall not relieve CONTRACTOR of any
liability for the work to be performed pursuant to this agreement, nor
shall such approval infer any contractual relationship between CITY
and any subcontractor.
Exhibit E
page 1.of 1
7/1/92
.
.
BUILDING & SAFETY
1994 CONTRACT SERVICES EVALUATION
(Taugher & Associates)
CUSTOMER SERVICE EVALUATIONS"
Exhibit :2
::t:
u
0::
oo~
E21
<
U('")
0"\
: 0"\
::;:.......
o
>-~
w
0~
Z'-'
H
POO
P:::W
woo
OOZ
o
Wp..,
;300
W
~P:::
<>-
E-<
;3w
O~
::t:<
: 00
0<<:1
E-<
o
00 A
W~
oo~
Z
0>-
p..,~
oo:z
WO
0::
en
IW
A
Z:::J
H~
~u
~:z
:::>H
A
~>-<
00::
~~
H:::>
UOO
,:::
o
r-l ..-1
r-lol-l
l1l V
H l1l
<1l'l-l
:>.~
04-'
ro
U)
4-'
~
1Il.~
,.-, H ~
('") ::l <1l
0"\ a:>
~ ~ ~
o
U
<1l
'0
'0::1
0.jJ
0..-1
l.!Jol-l
~
'0
III 0
'00
<1l~
<1l1ll
ZI-l
<1l
~]
P
.......
~r-l
,::: ro
Q) ::l
r:1'1:1
~'.-I
I-l :>
ro..-I
Pi '0
<1l ~
OH
III
.jJ
~
Q)
a
o
U
1
~
H
p..
~
..-1
III
..-1
:>
'l-l
o
<1l
III
o
::l
p..
l1l
o
p.'l-l
o t:
r-l ..-1
<1l
:> <1l
<1l,!<:
'Ol1l
0&
.jJ.c:
.jJ
'OH
Q) ro
H <1l
<1l
q..qJ .jJ
'l-l'HQ)
alii <1l
H~~
111
LO
111
LO
111
r-l
r-l
l1l
)
J.l
<1l ~
<1l 0
.cl ..-1
Ul.jJ
1Il
<1lr-l
Hr-l
1Il
O.jJ
'Hill
,::: ~
H'.-I
~
H
o
H
H
P
!Xl
III H
l1l <1l
<1l'.-I..c:
.jJJ...l01
..-1 1Il ::l
.cl~1Il
~ 8
Q)
.ouu
o Q)..-I
p::lU:>
Q)
~
o
z
.
Q) 0
.op..
.jJ
.. .
t:'1:1
l1l Q)
~V[;:
OIll.jJ
p.<1l
'.-1 <1l
..0...0
'1:10
l1lU'1:1
.Q r-l
::l
~-. 0
1-l'1:1.c: .
o H III OJ
;-J ro u
1-l'1:1 ....-1
<1l ,::: 'd :>
p.l1lroH
1Il .jJ <1l <1l
p..UlHUl
111
.-l
'<l'
111
111
111
111
111
111
111
4-'
..-1
~
Q)
p..
.jJ
..-1
e
Ql
p..
Q)
r-l
r-l
Ql
..c:
u
..-1
~
.jJ
0..
Ql
o
lJ1
'1:1
r-l
p::l
..
p..
r-l
OJ
.cl
.jJ -.
ro.jJ
OJ t:
.. H OJ
>. tJ'I r-l
r-l r-l
'0 ..OJ
t:OJU
Ql :> x
'rl'.-I W
H.jJ
'l-lro
1'1-'
~ I-l OJ
QlOO1
:>'l-l~
..-1 ,::: 1Il
.jJ ..-1 .c:
l1l V
J...l>.
Qlr-l.jJ
o..r-l..
o 1Il c:
o Ql 0
UI-l'O
111
111
111
111
111
.jJ
..-1
~
Q)
p..
01
'1:1
r-l
.0
~
V
<ll
.c:
U
r-l
r-l
Ql
III
VI
::l OJ
P:;.jJ
..-1
~~
01
I=:f.Q
.rl 0
l.!Jp::l
. H
I=: QJ 0
o.cl'l-l
.rl 4-'
.jJ .jJ QJ
.rl '1:1 l1l QJ I-l
l'lr-l::l1ll<<S
I-l::lr-l::l
<ll 0 III <<Sill
~ p..,c :> u.o
Ul Ul OlO
::l Ql .0 .0 'r"'
O,cUlO
<ll E-i H'r"' 0 QJ
.jJ OJ 1Il1ll
I-l :>t: OJ
::l .OOOl.cl
o Ql p.. .0 4-'
U r-l J'i '1:1 .
.0 0 <ll'1:1'l-l;>;
~l1lUUlr-lOr-l
.jJQl l1l::l J...I
J:: 01'l-l.Q 0 ;>; Ql
Ql'OO ,s::.jJ'tl
..-1 Ql J:: 1Il'.-I r-l
U r-l Ql..-I H Ql
'M ) V <<S Ul 0
'l-l 0..-1 ~'.-I'r"' Ql
'l-l!::HQl.clItl..c::
~.!<:p..H8~.jJ
111
lfl
l!1
l!1
l!1
.jJ
'M
e
Ql
p..
'l-l
o
o
H
Q)
P:;
Ul
Itl
'M
H
l1l
....
Ql
V
Ql
U
.jJ
c:
Q)
o ..-1
..c: U
) ..-1
11l ;>; 'l-l
Q) H 'l-l-'
HC:OlQ)lIl
00:> a
'l-l 1IlQ)
<1l1ll1tlr-l
>..cl ..-1 .0
r-l.jJ r-l0
p.. Q) r-l H
p.Ul..c::<1lp..
l1l'.-I U) "'
>.
HQ) III I=:
o . tt1l\l
Ql Q) Q)
a u a "'0
..-1 ;>; l\l
.jJ .. III r-l .c:
.jJ.jJ'1:1
>...-1 III I=: I-l
H a..-I Q) Q)
Q) 1-1 1Il..-I :>
:>Q)IIlHQ)
W 0.. tt1 'l-l Z
l!1
l!1
l!1
l!1
LO
.jJ
..-1
~
Q)
0..
.
t:Jl
'0
r-l
p::l
Ul
<<S
..-1
H
ro
....
Q)
o
<1l
U
.
'"
01
~
<ll
:>
..-1
.jJ
ro
H
Q)
Pi
o
o
U
>.
I-l
Q)
:>
'd
I=:
ro
>.-'
Q) r-l.jJ
r-l t:Jl 0
..Qrot:ro
III 0 H
Q) O1H.\.I
011=:.\.1 l::
'1:1 ..-1 tf) 0
OJUl U
r-lUl
;-J Q) . III
oV.jJ..-I
I=: o'.-I.c:
.!<: ~.d:l.....
PiHo'"
>. Q) <1l
H ,::: Pi':::
OJ ..-1 Q)
:> 011-1
r-ll=:
Ul ::l'.-I 0
..-1 'l-l '0 ~
Ar-l
U r-l'.-I ::l
..-1 Q) ::l 0
:> .c: .Q >.
LO
LO
111
LO
lfl
111
111
l!1
111
LO
01
I=:
..-1 Ul
.jJ1=:
Ul ro
..-1 r-l
XPo
Q)
tJ'I
.jJ l::
."..-1
'd
~r-l
0'.-1
o ::I
H.Q
I=:
o
..-1
~
U
QJ
Po
III
I=:
..-1
t:Jl
l::
..-1
'd
r-l
..-1
::l
p::l
Ul
III
..-1
H
ro
....
Q)
o
Q)
U
H
Q)
.c:
01
::l
ro
E-i
H
o
.jJ
o
..-1
:>
1Il
::l
o
Ql
.jJ
~
o
U
~
QJ
U
'M
:>
1-1
Q)
tfJ
~
V
..-1
::l
0/
r-l
::l
'l-l
p..
r-l
Q)
.c:
~
>.
r-l
'd
I=:
Q)
.f"i
J...I
'l-l
>.
H
QJ
:>
LO
l!1
l!1
l!1
LO
l!1
Q)
U
..-1
:>
'1:1
,(
QJ
.jJ
..-1
$
.0
o
p::l
..
Ql>t
.c:r-l
.jJ'd
I=:
I=: OJ Q)
Q) ..-1 r-l
Q)J...l.o
.Q'l-llll
<1l
VUl.c:lJ'I
..-1 ro .jJ '1:1
r-l .c:'.-I Q)
.0 ;-J r-l
::l Ul )
p.,.,..j aJ 0
.c: V I=:
.jJ.jJI=:~
'M OJ
III I '.-I~
'M H
:>UlQl.jJ
Ql p., c:
c: V >: Q)
aJ.,.J Ql.f"i Q)
.jJ 'l-l V r-l
'l-l 'l-l oIJ\'.-I p..
OOUl'l-lO
<ll 'l-l Q)
H .oaJp.
l!1
l!1
C"1
l!1
LO
l!1
l!1
l!1
'<l'
III
.jJ
H
o
p..
Q)
l-l
III
r-l
..-1
o
Ul
~
..-1
~
p:;
I=:
o
..-1
.\.I
III
a
H
o
'l-l
I=:
..-1
oIJ
..-1
e
Q)
p..
Ul
III
..-1
H
III
....
Ql
U
QJ
U
III
III
Ql..-I
4-'1-1
..-1 III
, $~
OJ
.Q U
o OJ
p::lU
.
.
~'
\h:L
R ~e ~ I V CRa'''-
JU,N 15 1993
CITY Or- DUBLIN
Mr. and Mrs. S.A. Wilhite
8552 Briarwood Ln.
Dublin, CA. 94568
Mayor Pete Snyder
100 Civic Plaza
Dublin, CA. 94568
!RfEfCfEurIE
JfHl15 1!m3 !DJ
CITY
BUILDING IN~: OUBLIN
'ECTlON 0
EPt
\ June 13, 1993
Dear Mayor Snyder:
So often we hear complaints when things don't go exactly right,
and seldom do we -hear compliments when the opposite is the case.
We are writing to compliment the Building Department for the
City, and in particular, Mr. Bob white, the chief inspector.
Nearly three years ago we began the arduous task of doing a large
addition to our home. We thought we chose an excellent
contractor who drew the plans, and subsequently obtained the
necessary permi ts. Two permi ts, one extension, and count 1 ess
nightmares later, we received our final inspection on the day the
last permit expired. This has been the worst ordeal of our life,
however-, none of the prohl ems are due fo your ci ty s taf f . He
a I way s f 0 un d t hem w ill in g t 0 he 1 p , an d un d e r s tan din 9 .
particul arl y, Mr. Whi te has many times gone - out of his way to
hel p us. He has wi 11 ingl y inspected at our house at odd times,
and offered advice on the simplest way to accomplish goals.
While making sure that what we were doing was safe and sound, he
still told us ways we could make sho"rtcuts in order to finish
without having,to take out an additional permit. He has put up
with our contractor, who doesn't know the meaning of deadlines,
nor is he able to give an accurate measure of what he can
accomplish at any given time. None ,of the things the contractor
has done allowed Mr. White to change'his perceptions, and indeed,
he has acted with great patience and kindness. We are so
grateful for his input, understanding and help. Dublin is very
lucky to have his services.
Most sincerely,
~
Stephen A. Wilhite
4udt' /3UitdtlG
Sandi B. Wilhite
1
~ '&Jd-S~ ~ .
p;:;!~- ~ ~
. . !lJJ I!:
fIlJ '11,
. BUIlD C~(;/{ 1(( I" 1l/iJ)
~AtG O,e d8) I!!/
"N'i/i ' IAtSPtg~lJlIAt
7:)~ .ll~ e~ IOAt/)S
.tX4 "'r.
jID~r
\. ~.
'\ '-'
\j
. Mr. Bob White
c/o- City of Dublin
100 Civic Dr.
Dublin, CA. 94568
Dear Mr. White,
On behalf of Dublin Christian Church, I would nke to thank you for
the help you gave us in obtaining the Presidential shingles from
Celotex. As you have seen after inspecting our roof, the shingles
have improved the looks of our building substantially and were far
nicer than we. could have afforded on our own.
Let me also thank you and the buildin~ and planning departments for
the courteous and helpful attitudes displayed as we have worked on
our b~ilding through the years. Your departments are such a
welcome breath of 'fresh air compared with other local building
departments with which I have had to work.
-
Thank you so much for what you have done for us and for what you
do for our. city.
" Yours because of Christ,
'/'/I {II~tv- G-y!..v
_ Marcus Bigelow
minister
kem
11%73 7)~ SWd., 1)~. eA-94S6K
(510) K33-KK92
-.-..
/'
>..\ .
"j ;:-f \
.' ! I
.
.
DUTTON CONSTRUCTION COMPANY
GENERAL CONTRACTORS - LICENSE NO. 352218
1759 Heidelberg Drive
Livermore, California 94550
(510) 45&-4545 ,
October 13, 1993
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Gentlemen:
Re: Final Inspection
Gochay & Agatha Laszlo
11471 Silvergate Dr.
Dublin, CA
In reference to the above mentioned property, the smoke detectors
and spark arrestors are now in place.
Thank you very much for excellent service. We really enjoy
working with everyone there at the city, not only at the counter,
but in the field.
Very truly yo rs,
JCD:cls
~
.
.
IRVINE SKEOCH
345 MERRILEE PLACE
DANVILLE CA 94526
r~Cr=.IVED'
# .
JuN 141994
j}I,.m,lIN
June 10,1994
City of Dublin
Mr. Pete Snyder-Mayor
100 Civic Plaza
Dublin, CA 94568
Dear Mr. Snyder,
I am considering opening a retail outlet called Superior Mattress Company
in the city of Dublin and recently had occasion to request information from
your City Planning Department and the Building Inspection Department. I
was introduced to Mr. Ralph Kachadourian and Mr. Robert White and I
can say without any hesitation they were the most helpful city employees I
have dealt with in the 16 cities I have opened retail outlets.
Both Mr. Kachadourian and Mr. White were not only courteous and
available for questions but eagerly assisted in finding solutions to my
problems rather than presenting roadblocks. Dublin's pro business attitude
'should be congratulated.
I look forward to opening a retail outlet in Dublin and becoming part of
your growing base of tax revenue producing businesses.
S'nce , ;2'/'/ I~f
. /~L
~1...AAu.'
me Skeoch
:7
.
.
Taugher and Associates
CONSUL TlNG ENGlN(f:RS
P,O. BOX 20232
18681 VINEYARD ROAD
CASTRO VALLEY, CALIFORNIA 94S46
AREA CODE 510
537-2285
To:
From:
Date:
Richard Ambrose, city Manager
Victor Taugher, Building Official ~~
June 15, 1994
Re: Rates for Building Inspection Services for 1994-95.
This is to confirm our discussion regarding rates for Building
Services. It is proposed that the rate for 1994-95 be as fol-
lows:
Building Official
Building Inspector
Insurance Surcharge
($ 6000 Maximum)
$91. 00 per hour
58.00
4.00
All other terms and conditions of our contract would be the same
as for 1993-94.
I wish to thank the city council and you for your support the
past year and I am looking forward to another successful year.
1
EXHIBIT 3
::7 .-
. .
RESOLUTION NO. - 94
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
****************
APPROVING THE SECOND AMENDMENT TO THE AGREEMENT DATED JULY 1, 1992
BETWEEN TAUGHER & ASSOCIATES AND THE CITY OF DUBLIN AFFECTING RATES
CHARGED FOR BUILDING AND SAFETY SERVICES
WHEREAS, CITY and Taugher & Associates (hereinafter CONTRACTOR)
have entered into an Agreement dated July 1,1992; and
WHEREAS, CONTRACTOR has requested an increase due to inflationary
pressures; and
WHEREAS, the city council has considered the request and agrees
to amend the contract to reflect revised rates; and '
WHEREAS, the contractor has agreed to reduce the City'S
obligation to make insurance surcharge payments as identified in
Section C of the attached Rate Schedule;
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby
approve the attached Rate Schedule as a Revised Exhibit B (7/1/94) to
the Agreement between CITY and CONTRACTOR and dated July 1, 1992.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute
the amendment on behalf of the CITY.
PASSED, APPROVED AND ADOPTED this 21st day of June, 1994.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
PSR/lss a:ResTaugh.agenda#14
EXHIBIT ~
~
~.>'M'r'T"'".
REVISED EXHIBIT B (7/1/94) .
TO AGREEMENT DATED ~, 1992 BETWEEN CITY OF DUBLIN 411tTAUGHER ASSOCIATES
RATE SCHEDULE
A. BASE HOURLY RATE
Fee Rate Per Hour
Buildina Inspector
Inspection
Plan Checking (Residential & Non-Structural
Commercial & Industrial Plan Checking)
$ 58.00
$ 58.00
Principal Buildina Official
Inspection
Plan Checking (Complex Residential, Commercial
and Industrial Buildings)
Supervision and Administration
$ 58.00
$ 91. 00
$ 91.00**
This rate will be effective for the period beginning on July 1, 1994. The rates may
be adjusted thereafter annually, as mutually agreed upon in writing by the CONTRACTOR
and the CITY of Dublin.
**
Supervision duties include review and coordination of work performed by Inspectors and clerical support staff.
Administrative duties include City Council and Planning Commission meeting attendance when requested, meetings
with applicants and developers, inter-agency coordination and coordination with Staff, development of office
procedures, operations, etc.
B.
OVERTIME RATE
In the event that the CONTRACTOR is requested to perform services whereby an
employee must work in excess of forty (40) hours in anyone (1) week, the
CONTRACTOR shall be compensated at 1~ times the above hourly rates for each hour
worked over forty. This shall include in the event that there is an emergency
requiring the services of the Building Official and the CITY is reimbursed for
said services. Standard rates shall apply for CONTRACTOR attendance at Planning
Commission and City Council Meetings.
C. INSURANCE SURCHARGE
In addition to the hourly rates noted in Section (A) above, an insurance
surcharge of $4.00 (four dollars) per hour shall be added to each hour of
service rendered pursuant to this agreement. The cumulative total surcharge
paid during the period from July 1st through June 30th shall not exceed
$6,000.00 (six thousand dollars). Once this limit is reached, CONTRACTOR is
entitled only to the base hourly rate, as shown in Section A..
D. FREOUENCY OF BILLING/PAYMENTS
CONTRACTOR shall submit invoices on a monthly basis. At the sole discretion of
CITY, other payment schedules may be considered.
Approved and agreed on the 21st day of June, 1994 by CITY and CONTRACTOR.
For Contractor:
For City of Dublin
By:
Victor L. Taugher, CONTRACTOR
,
By:
Peter W. Snyder, Mayor
Revised 7/1/94
a:621ExbBT.agenda#14
ATTEST:
Kay Keck, City Clerk