HomeMy WebLinkAboutItem 5.1 VlyVolCtrUseReglMtgRm (2)
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 8, 1994
SUBJECT : Request from Valley Volunteer Center for
use of the Regional Meeting Room
Report by Diane Lowart, Recreation Director
EXHIBITS ATTACHED~': ~correspondenc~ from Christine Lafferty
RECOMMENDATION \A;V Consider request
FINANCIAL STATEMENT Estimated lost fee revenue: $1,250
DESCRIPTION : For the past four years, the city Council has
approved free use of the Regional Meeting Room by the Valley
Volunteer Center for their management assistance workshop series for
the nonprofit community. The Valley Volunteer Center is once again
asking for the City's support of this program by making the Regional
Meeting Room available at no charge for their 1994/95 workshops.
During 1993/94, the Valley Volunteer Center conducted seven (7)
seminars in Dublin which were attended by over 137 nonprofit staff
members, volunteers and board members. The seminars were designed to
provide information to local community based organizations so that
they can stay current on topics crucial for a nonprofit's well-being.
Presenters spoke on topics such as Building a Client Focused
organization through Total Quality Management, Fundamentals of
Proposal Writing, Financial Accountability for Non-Profits and How to
Make Money from Special Events.
As stated in the attached correspondence from Program Director
Christine Lafferty, they are requesting use for a maximum of 21
separate workshops and have indicated that the sch~duling of these
workshops can be fairly flexible so as to not interfere with City use.
As was done during the previous four years, the workshops would be
scheduled on a quarterly basis for Fall, Winter and spring, and the
actual workshop dates would be selected approximately six weeks to
two months prior to the start of the quarter.
If the city were to charge the Valley Volunteer Center for use of the
Regional Meeting Room as requested, the revenue generated would total
approximately $1,250. However, by waiving these use fees, the city
would become a major donor for the Valley Volunteer Center and be
listed as such on the major donor list.
It is the recommendation of Staff that the city Council consider the
request from the Valley Volunteer Center for use of the Regional
Meeting Room at no cost for 21 Nonprofit Management Services workshops
between september of 1994 through June of 1995.
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CITY CLERK
FILE [EQ[QHL]Q]
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333 DIVISION STREET
P L .A N TON. C A L I FOR N I A 945 6 6 .. 4 6 2 . 3 5 7 0
FAX 510.462.2063
VOLUN
TEER
CENTER
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July 19, 1994
Diane Lowart
CITY OF DUBLIN
P.O. Box 2340
Dublin, CA 94568
Dear Diane,
On behalf of the Nonprofit Management Services program of the
Valley Volunteer Center, I would like to request continued use of
the Regional Meeting Room as our Tri- Valley. workshop site. We
would like to use the room for 21 workshops, 16 half day and 5 full
day sessions, between September 1, 1994 and June 30, 1995. The
workshops will be scheduled on a quarterly basis--September to
December, January to March and April to June--with the actual
dates selected approximately six weeks prior to the start of each
series.
The Valley Volunteer Center provides the only comprehensive
nonprofit management training program in the Tri- Valley area. For
the past eleven years we have offered workshops on all aspects of
nonprofit management including volunteer management,
supervision skills, financial accountability, boardsmanship and
fundraising. The program attracts trainers from both the corporate
and the nonprofit sectors, giving the attendees the most current
information on sound business practices.
The program continues to provide a service for the area agencies.
Similar programs throughout the Bay Area have' noticed a sharp
decrease in attendance during the past year. While we had to cancel
several workshops for low attendance, overall the number of people
attending the seminars has remained constant. We attribute this to
accessibility of the training site, quality of trainers and the fact that
we have been able to maintain the workshop fee structure for the
nonprofit community.
VALLEY VOLUNTEER CENTER
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The proposed merger between the Valley Volunteer Center and the
V olunteer Centers of Alameda County is scheduled for Fall 1994, This
merger will in no way affect the services currently provided for the Tri-
Valley agencies by the Valley Volunteer Center. In fact, throughout this
entire merger process it is understood that all of the services and
programs offered by the Valley Volunteer Center for the Tri-Valley
community will be maintained at the current levels or experience an
increase.
We truly appreciate the support the City of Dublin gives to this workshop
program and we are proud to list the city as a major donor. We hope to
continue this partnership to bring the best in nonprofit training to our local
agencIes.
Thank you for considering this request. Please contact me at 462-3570 if
you need additional support materials.
Sincerely,
{Jj~ct!1;4~~
Christine Lafferty if
Program Director
Enclosure