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Home My WebLink AboutItem 8.2 PlzaFountainReact&OprCst (2) .. . . .. CITY OF DUBLIN AGBllDA STATEMENT city Council Meeting Date: September 12, 1994 SUBJECT: civic Center Plaza Fountain Reactivation and Operating Cost Report by: Public Works Director Lee Thompson EXHIBITS ATTACHED: 1) / Letter from PG&E 1 A~) ~. Cost breakdown RB~ION'~~ Receive report acd provide appropriate direction. FINANCIAL STATEMENT: Fiscal Year 1994-95 cost would range from $19,090 to $26,583 to activate all City fountains. No funds have been budgeted in Fiscal Year 1994-95 for activation or operation of the Civic Center Plaza Fountain, Courtyard Fountain, or Shannon Entry Fountain. An additional appropriation would be required if any of these facilities were re-activated for this fiscal year. DESCRIPTION: At the August 22, 1994, meeting, the City Council directed Staff to provide a report regarding the operating cost and potential reactivation cost for the Civic Center Plaza Fountain. Civic Center Fountain In response to the city Council's request, staff has contacted PG&E and requested an estimated energy cost to operate the Plaza Fountain based on the current time-of-use rate. As shown in the attached letter (Exhibit 1), PG&E estimates that operating the fountain 12 hours per day, 5 days per week, would cost $15,775 annually. Operating the fountain 4 hours per day 5 days per week, Off-peak, would cost $5,793.00 per year. The cost for the remainder of Fiscal Year 1994-95 would be $10,865 for 12 hours and $4,372 for 4 hours. The City's fountains, including the Plaza Fountain, courtyard Fountain, and the two fountains at Shannon Park, have been maintained by a fountain specialist as a subcontract to MCE Corporation. In addition, MCE provides a few hours of litter removal and other cleanup during the course of a month. currently, the only fountain that is operating is the play area fountain at Shannon Park. The cost of repairing or replacing the 60 HP pump motor and the initial inspection and cleanup of the Civic Center Plaza Fountain would be just, under $4,300. The ongoing monthly charges for twice-weekly service by the subcontractor, plus MCE's in-house maintenance, would be $567 per month. The total for the balance of FY 1994-95 would be $5,103, or $6,804 for a full year. The total budget impact for the nine months remaining in Fiscal Year 1994-95 for the Civic Center Plaza Fountain would be $13,773 for operation four hours per day, five days per week, or $20,266 for operation twelve hours per day, five days per week. Other Fountains staff also requested cost information for start-up and operation of the other two fountains which are not currently operating. The Civic Center courtyard Fountain, which provides a setting for the "Gaia" sculpture, would cost $110.00 for initial start-up and $207.00 per month for monthly maintenance (total of $1,973.00 for FY 1994-95). This fountain was operating for twelve hours per day initially but was reduced to four hours per day for a year prior to shutdown. This fountain utilizes a 5 HP pump. The energy charge for this ------------------------------------------------------ ---- C I T Y --Cl-e-R"K---- FILE ~,1.IOloH~'DI ITEM NO. 1.~ COPIES TO: . . ~ fountain, based on 12 hours per day operation, is estimated at $1,500 per year ($500 for four hours per day.) The Shannon Center Entry Fountain would cost $132.00 for the initial start-up and $268.00 per month for monthly maintenance (total of $2,544 for Fiscal Year 1994-95). The estimated time of operation for the Entry Fountain was six hours per day, divided between morning and evening, as the afternoon wind tended to throw spray onto the park play areas. This fountain utilizes a 1 HP pump. The energy cost for this fountain, based on six hours per day operation, is estimated at $300 per year. A number of rental customers for the Shannon Center have expressed disappointment that the Entry Fountain is not operating, which mayor may not have had some impact on reduced rentals at the Shannon Center. Exhibit 2 provides a one-page summary of the fiscal information contained in this report. It should be noted that the "future years" estimated operating cost does not include a factor for repairs or component replacement. Fountains tend to be high maintenance items, and it is likely that some type of repair will be needed during the course of a year. Impact on 1994-95 Sudaet When the City Council adopted the annual budget for Fiscal Year 1994-95 in June of 1994, General Fund revenues exceeded anticipated General Fund expenditures by $695,099. Through August 31, 1994, the Council has approved additional appropriations to the General Fund totalling $25,139, which were not offset by additional revenues. If the Council were to authorize the activation of all City fountains, the additional cost would range from $19,090 to $26,583 in Fiscal Year 1994-95. This additional appropriation would have the following impact on this year's budget. General Fund Revenue in Excess of Expenditures Adopted Budget Additional Appropriations July/August 1994 Fountain Cost $ 695,099 (25,139) (19,090) to (26,583) TOTAL : $650,870 to $643,377 Recommendation Staff recommends that the City Council receive the information provided in this report and provide direction as to whether any or all of the fountains should be re- activated. Since no funds have been budgeted for any of the three fountains for Fiscal Year 1994-95, an additional appropriation would be required to re-activate any or all of them. a: (9495) \ september \ agstftn ------------------------------------------------------------------------------------ ITEM NO. COPIES TO: ~ m . . Pacific Gas and Electric Company Mission Division 24300 Clawiter Road Hayward, CA 94545 510/783-2380 Gary F. Heitz Manager August 26, 1994 Ms. Ginger Russell Administrative Aide/Public Works Dept. City of Dublin 100 Civic Plaza - P.O. Box 2340 Dublin, CA 94568 Dear Ms. Russell: Here are the calculations that you requested for the fountain pump at 100 Civic Plaza in Dublin. I have assumed that the pump operates at a 75 % Load Factor and the combined efficiency of the motor and pump is 85 %. I perfonned two calculations. The first one is to operate the fountain 5 days/week, 12 hrs./day (8:00 a.m. to 8:00 p.m.) The second calculation was done assuming the fountain operates 5 days/week, 4 hrs/day (8:00 a.m. to 12:00 noon). The charges were calculated based on the E19SV rate schedule. The total annual estimated charges are as follows: Scenario 1 (12 hrs/day): $15,775.00 Scenario 2 (4 hrs/day): $5,793.00 Please remember that these are estimates based on the above assumptions. I have attached the calculation sheet which separates the charges per time of use periods. If you have any further questions, I can be reached at (510) 784:-2112. Sincerely, ~-P.-.d-;1~ . ~~ Mark A. Ramirez Account Representative f f rr"-"~.~ ~::'; ,..., "'.-. - ......" , ~:..~'. ';'.( ~::-, ,,~,;' :,..i r l~~~~~- 'STAf!T-UP AND OPERATI.OSTS - CITY OF DUBLIN FOU.NS FISCAL YEAR 1994-95 FUTURE ANNUAL cosr CIVIC CENTER PLAZA FOUNTAIN TOTAL, 4-HR. OPERATION $3,550.00 748.00 3.753.00 5,004.00 1.350.00 1.800.00 $9,401.00 $6,804.00 10.865.00 15.775.00 $20,266.00 $22,579.00 4.372.00 5.793.00 $13,n3.00 $12,597,00 REPAIR OR REPLACEMENT OF PUMP MOTOR INSPECTION/CLEAN.UP OF FOUNTAIN. VAULT, AND LIGHTS MONTHLY SUBCONTRACT MAINTENANCE @ $417.00/MO. (TWICE/WK.) MCE IN-HOUSE MAINTENANCE @ $150/MO. (5 HOURS) SUBTOTAL: ESTIMATED ENERGY COST -12 HOURS/DAY TOTAL, 12-HR OPERATION ESTIMATED ENERGY COST - 4 HOURS/DAY CIVIC CENTER COURTYARD FOUNTAIN TOTAL, 4-HR. OPERATION 110.00 1.323.00 1,764.00 540.00 12Q.QQ $1.973.00 $2,484.00 1.500.00 1.500.00 $3,473.00 $3,984.00 QQQ.QQ ~ $2,473.00 $2,984.00 CLEAN-UP AND START-UP MONTHLY SUBCONTRACT MAINTENANCE @ $147.00/MO. (TWICE/WK.) MCE IN-HOUSE MAINTENANCE @ $60/MO. (2 HOURS) SUBTOTAL: ESTIMATED ENERGY COST -12 HOURS/DAY TOTAL, 12-HR OPERATION ESTIMATED ENERGY COST - 4 HOURS/DAY SHANNON PARK ENTRY FOUNTAIN CLEAN-UP AND START-UP MONTHLY SUBCONTRACT MAINTENANCE @ $178.00/MO. (TWICE/WK.) MCE IN-HOUSE MAINTENANCE @ $90/MO. (3 HOURS) 132.00 1,602.00 2,136.00 .a.1.Q..QQ 1.080.00 SUBTOTAL: $2.544.00 $3,216.00 ESTIMATED ENERGY COST, 6 HOURS/DAY ~ ~ TOTAL COST ALL FOUNTAINS (12,12 & 6 HRS) (4, 4 & 6 HRS) I $2,844.00 $26,583.00 $3,516.00 TOTAL: TOTAL COST ALL FOUNTAINS $30,079.00 $19,090.00 $19,097.00 -Future annual cost does not include any provision for repairs or inflation. FJf: ~~ -~ D '-rr 'J ~ (;,~:&Wi~